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HomeMy Public PortalAboutr 18-165?R-esolufl of foe 3ozoug4 of Turferd, N- T- No .1 8 - 165 Date of Adoption SXerbEr 6, 2 018 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES - NJ TRANSPORTATION INFRASTRUCTURE FINANCING PROGRAM ARTHUR KILL FERRY SERVICE LOAN APPLICATION WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the NJ Transportation Infrastructure Financing Program Arthur Kill Ferry Service Loan Application Steps 1 & 2; and t ; IEREAS, the Borough's Consulting Engineers, T &M Associates, possess the site skill and expertise to provide said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $7,500.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct. #: 8 -01- 20165 -299 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: That the proposal from T &M Associates for engineering services related to the NJ Transportation Infrastructure Financing Program Arthur Kill Ferry Service Loan Application Steps 1 & 2, in a total amount of $7,500.00 billable in accordance with T &M's existing contract with the Borough is hereby approved; 2. That annexed hereto is a copy of said proposal; 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(l)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 6` day of September, 2018 and certified as a true copy of the original on September 7, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO I NV A.B. Ba LM X Mi4L X DIAZ X KP M X DIIO X NAPLES X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council $eptg[i 6, 2018 CLERK J X3925 Borough of Carteret 1 OFFICE OF KATHLEEN hI. BARNEY, RMCICbIC MUNICIPAL CLERK 12:58 :57 p.m. 08 -28 -2018 1 12 !; piarough �a xmrfimvA MIDDLESEX COUNTY ,Ne[v �rr, TEL (732) 5 -3800 FAX (732) 541 -8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 Date: Auggst 28, 2018 To: Patrick DeBlasio Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS Sg- o2�}63 .rte For: AUTHORIZING A PROFESSIONAL SERVICE CONTRACT FOR GENERAL ENGINEERING WITH T &M ASSOCIATES NJ TRANSPORTATION INFRASTRUCTURE FINANCING PROGRAM ARTHUR KILL FERRY SERVICE LOAN APPLICATION. Name of Account: RESOLUTION #18- AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED $7.500.00 BILLABLE WITH T &M ASSOCIATES EXISTING CONTRACT WITH THE BOROUGH. 6 KA1 EETM—IBARNEY, Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; i 4 rM Rio u The funds available for this contract are in the Budget, in the account of: VP 9 - -N - 70 �C6S ?� ��n�er,Yvy 18 In the amount of 2 �2 O , Q By this certification, I have hereby encumbered the above named account for the amount of the contract pending ''l 'Heil action. Patrick DeBlasio Treasurer OO & :1� 0 r4 YOUR GOALS. OUR MISSION. AUG 2 4 7018 CART -02521 Mayor Daniel J. Reiman Borough of Carteret 61 Cooke Avenue Carteret, New Jersey 07008 Re: Loan Application Steps 1 & 2 NJ Transportation Infrastructure Financing Program Arthur Kill Ferry Service I -Bank Project Number: TB1201 -001 Dear Mayor Reiman: August 21, 2018 As requested, we have prepared and submitted the Step 1 Transportation I -Bank Low Application and attended the following Pre - Application Meeting with the I -Bank Assistant Director (AD) and NJDOT staff on August 13 After the Pre -App, the I -Bank advised the Borough they can now proceed with submission of the Step 2 Application. We have prepared a scope of services and fee estimate for preparation of the Step 2 Application. Loan Application Requirements Prior to the Borough filing the Step 2 Application, I -Bank requested the Borough clearly define its Ferry Project scope, budget, and schedule. The reason for this request is due to Pre -App discussions with the I -Bank AD and the possible need to bifurcate the project to separate the I -Bank Loan from the Federal Grants. The Step 2 Application is required to secure a short-term Transportation Bank Loan which includes a Financial Information section that I -Bank recommends be completed by the Borough's Bond Counsel. An Engineering Contract is also required to identify engineering design services and the environmental planning document if required. Since FHWA and NJDOT have waived the requirement for an environmental assessment and approved the submission of a Categorical Exclusion Document (CED) for the project, it is assumed that a new environmental planning document will not be required by I -Bank and NJDOT for the Loan. Scope of Services T &M Associates will provide the following services in support of the loan application: 1. Prepare and submit the Step 1 Application (� 2. Attend the Pre - Application meeting with I -Bank and NJDOT T &M ASSOCIATES, 11 Tindall Road, Middletown, NJ 07748 0 732.671.6400 0 732.671.7365 0 tandmassociates.com / 0001 Alk Iwo CART -02521 August 21, 2018 Page 2 Le: Mayor Daniel J. Reiman Re: Loan Application Steps 1 & 2 NJ Transportation Infrastructure Financing Program Arthur Kill Ferry Service I -Bank Project Number: TB1201 -001 3. Develop the Ferry project scope of work for the loan working with Borough, I -Bank, and NJDOT Officials 4. We will attend a second working meeting with I -Bank and NJDOT to finalize the project scoping 5. Prepare and submit the Step 2 Application working with the Borough and its Bond Counsel 6. Aid the Borough and its Bond Counsel for the Loan Closing 7. Prepare requisitions and invoices for engineering cost reimbursement Exceptions Our scope of services covers Step 1 & 2 NJTIB Loan Application requirements and specifically excludes Construction Advertisement and Award requirements which will be covered under a separate services scope and fee should the Borough decide to proceed with use of the loan program for the ferry project. Schedule and Fee Upon governing body authorization, we are prepared to continue to work with the Borough, I -Bank, and NJDOT Officials to finalize the scope of the Ferry project for which financing will be sought and prepare and submit the Step 2 Application in accordance with the above scope of services. We propose a not to exceed fee of $9,725. Our services will be billed on an hourly basis at the rates in our current annual services contract. If you have any questions concerning the proposed scope of services or fee estimate, please call. Very truly yours, T &M AS OCIATES DONALD J. NORBUT, P.E., C.M.E. VICE PRESIDENT DJN:dk cc: Patrick DeBlasio, CFO John DuPont, Director of Engineering Kathleen Barney, Clerk G:\Projects \CART\ 02521 \Coirespondence\Reiman_DJN_Ferry NJIB Transp Loan App 8.17.18.doc 0 0& gwoo I ANO rot CART -02518 YOUR GOALS. OUR MISSION. S. Brothers P.O. Box 317 South River, NJ 08882 Attn: Paul Santos, President Re: Notice of Award Pershing Avenue Improvements Dear Mr. Santos: AUG 4 2018 August 22, 2018 This Notice of Award is issued in accordance with ARTICLE 5 — AWARD OF CONTRACT of the Contract Documents. The Borough of Carteret awarded a contract in the amount of $969,567.42 to you for the Pershing Avenue Improvements. Five (5) copies of the Contract Documents accompany this Notice of Award. All Work stipulated in the Contract Documents shall be fully completed within the time set forth in the Notice to Bidders and Special Provisions, normally within a specified number of Calendar Days of the Notice to Proceed. You must comply with the following conditions: 1. You must deliver to the Engineer, five (5) copies of the Contract Documents executed by you. 2. You must deliver to the Engineer, an original and four (4) copies of the Performance and Payment Bonds required by SUBSECTION 5.3.4 of the Contract Documents. The Surety Disclosure Statement and Certification required by P.L.1995, c. 384 must be attached to all Performance and Payment Bonds.. NOTE: The date of Bond must not be prior to date of Contract executed by Principal (Contractor). 3. You must deliver to the Engineer, an original and four (4) copies of the Certificates of Insurance required by SUBSECTION 6.3.1. + il 9 - Cc : 61-1. - - ---------- T &M ASSOCIATES, 11 Tindall Road, Middletown, NJ 07748 El 732.671.6400 © 732.671.7365 13 tandmassociates.com AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: September 11, 2018 Kathleen M. Barney, MMC Municipal Clerk BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without competi- tive bidding as a Professional Service pursuant to N.J.,.A. 40A:11 -5 /VVVAAA"`'���AAA'"` (1) (a). This contract and the resolution authorizing it are available for public inspection in the Office of the Municipal Clerk. This action is approved as an award of a Professional Services Con- 111 tract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Bor- ough's Fair and Open Process as authorized by law. Notary Pub is o ew J ey Awarded To: T &M Associates Services: Engineering Services in connection with the N Transportation CARMELA POGORZELSKI Infrastructure Financing Program - Arthur Kill Ferry Service NOTARY PUBLIC OF NEW JERSEY loan Application Resolution: #18 -165 My COn1missiDn Expires 9/27/2022 Cost: Not to exceed $7,500.00; Hourly rate according the rate schedule. Kathleen M. Barney,RMC/MMC ` ($22 . 88) Municipal Clerk Sworn and subscribed before - me this day of i'Y11 Z4A v a Ad Number: 0003146404 Run Dates: 09/11/18 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without competi- (Et' ) 4 2018 tive bidding as a Professional Service pursuant to N.J.S.A. 40A:11 -5 (1) (a). This contract and the resolution authorizing it are available for public inspection in the Office of the Municipal Clerk. This action is approved as an award of a Professional Services Con- tract pursuant to N.J.S.A.40A:11- 5(1)(a) in accordance with the Bor- ough's Fair and Open Process as authorized by law. Awarded To: T &M Associates Services: Engineering Services in connection with the N Transportation Infrastructure Financing Program - Arthur Kill Ferry Service Loan Application Resolution: #18 -165 Cost: Not to exceed $7,500.00; Hourly rate according the rate schedule. Kathleen M. Barney,RMC /MMC ($22.88) Municipal Clerk 3146404 -01