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HomeMy Public PortalAboutTBP 2011-05-18 BOARD OF TRUSTEES REGULAR MEETING AGENDA WEDNESDAY,MAY 18,2011 FRASER TOWN HALL Members of the Board may have dinner together @ 5:30 p.m. -Fraser Town Hall 1.Regular Meeting - 6:00Roll Call 2. Approval of Agenda 3.Consent Agenda a)Minutes –May 4, 2011 b)Resolution 2011-04-03 authorizing execution of Chamber Memorandum 4.Audit Presentation 5.Executive Session: For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4)(b); regardinga Sign Permit. 6.Open Forum a)Business not on the agenda 7.Updates a)Grand County Emergency Medical Services Children’s Hospital Preferred Provider Designation 8.Public Hearing 9.Discussion and Possible Action Regarding a)Alco Center Sign Permit b)East Grand School District Funding c)Icebox Newsletter 10.Action Items 11.Community Reports 12.Staff Reports 13.Other Business Upcoming Meetings: Wed.May 25,2011Planning Commission Wed.June 1, 2011Board of Trustees Posted May12, 2011 Lu Berger Ô« Þ»®¹»®ô ̱©² Ý´»®µ Town Board Briefing Note that this meeting will begin at 6pm. We'll start the meeting with a presentation of the 2010 Audit. Our auditor will be present to discuss the Audit and answer and questions. An Executive Session is then scheduled with the Town Attorney for the purpose of receiving legal advice on specific legal questions regarding the Alco Center Sign Permit. This matter is also on the agenda for discussion and possible action. As you may recall, at the last Town Board meeting there was an update regarding school funding and some discussion about Town of Fraser funding contributions. The newspaper erroneously reported that the Town of Fraser had withdrawn its funding contribution. While therewas some concern, a formal position was not taken. Nancy Karas and Tom Seifers will be present to provide more information about the district budget. At this time, Winter Park, Granby, and the Town of Grand Lake all still seem inclined to assist. Of course, Grand Lake remains concerned…the newspaper provides a good summary… http://www.skyhidailynews.com/article/20110511/NEWS/110519986/1079&ParentProfile=1067 Enclosed in the packet are the last four quarterly newsletters. I'd like to discuss how we put the newsletters together. and how the Town Board can be more engaged in this process. Our goal with the newsletters is to provide information and updates to our community, the newsletter and our website are the primary tools we use to communicate directly with the community. Please review the newsletters and website and bring your ideas, suggestions. concerns, etc. Also. congratulations and thanks to Grand County EMS for their designation as only one of four EMS Services that has received the Children's Hospital Preferred Provider Designation! As always, feel free to contact me if you have any questions or need any additional information. Town of Fraser ÐÑ Þ±¨ íéðô Ú®¿­»®ô ÝÑ èðììî ±ºº·½» çéðóéîêóëìçï º¿¨ çéðóéîêóëëïè ©©©ò º®¿­»®½±´±®¿¼±ò ½±³ FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday,May 4, 2011 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro-Tem Steve Sumrall; Trustees: Peggy Smith -absent, Vesta Shapiro, Scotty Brent, Joyce Burford and Eric Hoyhtya Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Plant Superintendant Fuqua Others: See attached list Mayor Cook called the meeting to order at 6:03p.m. 1.Regular Meeting: Roll Call 2.Approval of Agenda: motion Trustee Hoyhtya moved, and Trustee Burford seconded the to approve the Motion carried: 6-0. Agenda. 3.Executive Session: For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b); regarding a Sign Permit. motion Trustee Sumrall moved, and TrusteeBurfordseconded the to open the Executive Session for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b); regarding a Motion carried: 6-0. Sign Permitand to include TM Durbin, TA McGowan, TP Trotter. motion Trustee Brentmoved, and Trustee Hoyhtyaseconded the to close the Executive Session for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b); regarding a Sign Motion carried: 6-0. Permit. Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituteda privileged attorney-client communication. Rod McGowan, Legal Counsel Page 2of3 4.Consent Agenda: a)Minutes –April 20, 2011 motion Trustee Brent moved, and Trustee Hoyhtya seconded the to approve the Motion carried: 6-0. consent agenda. 5.Open Forum: 6.Updates: th A Proclamation Declaring May 72011 as National Train Day 7.Public Hearings: 8.Discussion and Possible Action Regarding: a)Denver Water Enhancement Agreement Commissioner Newberry and County Manager Underbrink-Currangave the Board a synopsis of the agreement. c)Alco Center Sign Permit TA McGowan addressed the Board and informed the audience this was not a public hearing and public comment would not be taken at this time. Attorney Michaels, representing the Rocky Mountain Chalet presented a Power Point Presentation for the Board. The Fraser Valley Center, represented by Brian Pesch, addressed the Board on their desire to work with the Town and the Rocky Mountain Chalet to address any concerns raised by the sign. TA McGowan recommended the Board take theissue under advisement and not takeany action at this time. d)Resolution 2011-04-03 authorizing execution of Chamber Memorandum TM Durbin outlined the MOU in the packet and some changes Mayor Cook recommendedto the verbiage. Changes will be made per Mayor Cook and forwarded to the Chamber. The MOU will be brought back to the Board after the Chamber meets. e)Picnic in the Park Vendors TM Durbin briefed the Board on the meeting with the Chamber on how the vendor program would be set up. Invitations will be sent to current Fraser business license holders and all non-profits. Four spots will be available, with a $25.00 fee. Responses willbe brought back to the Board, the spots will be filled by the Board’s direction. f)Water Bill Inquiries TM Durbin outlined the inquiry received for relief on a water bill. The party requested relief of $57.00. The Board did not feel relief was warrantedin this circumstance. G)Request for Proposal 200 Eisenhower Page 3of3 TM Durbin told the Board we have not received any proposals for200 Eisenhower. 9.Action Items: 10.Community Reports: AD Hoc Committee met, taken a straw poll results were, no funding option or tax increase would be looked atthis time,theydid not feel it would succeed at this time. 2 groups broke out of the committee to look at funding at the State and local level. The whole committee would meet again this fall. 11.Other Business: motionMotion Trustee Burford moved, and Trustee Hoyhtya seconded the to adjourn. carried: 6-0. Meeting adjourned at 9:45p.m. Lu Berger, Town Clerk MEMORANDUM OF UNDERSTANDING MEMORANDUM OF UNDERSTANDING This (“MOU”) is made and entered into this ____day of ____________, 2011in order to memorialize the understanding of the relationship between WINTER PARK -FRASER VALLEY CHAMBER OF COMMERCE the (hereinafter “Chamber”) TOWN OF FRASER,Board of Trustees andby and through its(hereinafter “TOWN”). RECITALS: WHEREAS,the TOWN has been a funding contributor to the CHAMBER; and WHEREAS,the TOWN and CHAMBER seek to confirm the mutual understanding of the working relationship between the parties; and WHEREAS, The Town and the Chamber acknowledge and agree that significant precipitating factor behind the parties' mutual desire to enter into this Memorandum was and is the need to publicly acknowledge and support the notion that the Chamber is involved in many different types of marketing efforts and opportunities rangingfrom the placement of ads, the publication and distribution of collateral and the development of a strong public relations presence in order to lure guests to the valley, to the furnishing of critical information about the businesses represented by the Chamber and the staging of meaningful, enjoyable activities for guests once they are physically present in the valley; and WHEREAS, The Townacknowledgesthe importance of all of these different types of marketing (including the administrative and operational costs of providing these marketing services) to the success of the Winter Park/Fraser Valley business community; and WHEREAS,the TOWN and CHAMBER seek to improve the local business climate through a collaborative partnership. NOWTHEREFORE BE IT AGREED ASFOLLOWS: UNDERSTANDINGOF THE PARTIES: 1.The TOWN will, subject to annual appropriations, provide annual funding contributions to the CHAMBER as follows: a.The Vendor Fees (3.33% of municipal sales tax collections) shall be remitted quarterly to the CHAMBER. Such funds shall be dedicated to Marketing and Sales Programs. b.In 2011, the TOWN allocated $15,000 of the funding identified in (a) above toward Business Enhancement Programs for specific programs yet to be determined. st c.$15,000 from the TOWN’s General Fund shall be remitted June 1 to the th CHAMBER to fund Special Events in the Fraser Valley (4of July, Run for Independence, Fraser River Days). st d.$10,000 from the TOWN’s General Fund shall be remitted June 1to the CHAMBER to fund the Fraser Picnicin the Park Series (which includes six events during the months of July and August). 1 e.The CHAMBER and/or TOWN may propose additional programs that may require additional funding. The TOWN may, at its discretion, elect to fund such additional programs. 2.The TOWN commitsto the following: a.The TOWN will designate a representative to the Marketing/Sales Council and the Special Events Committee. b.The TOWN will actively work to develop cooperative relationships with the Fraser Business Community and will include the CHAMBER in these efforts. 3.The CHAMBER commits to the following: a.The CHAMBER will actively seek to include representation from the Fraser Business Community on the CHAMBER Board and Committees. b.The CHAMBER is dedicated to seeking ways to retain, expand, and recruit local business within the Fraser Business Community. c.The CHAMBER will implement and manage marketing and sales programs and special events with the goal of enhancing the local economy throughout the Fraser Valley in the Town of Fraser. d.The CHAMBER will provide monthly updates to the Town Board. e.The CHAMBER will annually submit a detailed budget proposal to the TOWN no st later than September 1and will review the proposed budget and programs with the Budget Committee of the TOWN. Additionally,the CHAMBER will submit a year endreport and summary of the results of the program to the Town Board no st later than March 1(?) 4.The parties agree that it is not their intent to create a static relationship by entering into this agreement;rather this agreement documents the working relationship. The parties will periodically review this agreement and consider new programs, opportunities, and other ways to collaborate toward mutual goals for the community. 5.This agreement does not provide any waiver ofgovernmental immunity as provided by Colorado Statutes.This agreement provides no conveyance of property rights and is not assignable. 6.This Memorandum of Understandingshall automatically renew for additional one-year periodsbeginning January 1, 2012,without limitation unless (1) either party notifies the other, in writing at least 60 days prior to the annual expiration date, of its decision not to renewfor the ensuing year, or (2)the TOWN fails to budget and appropriate funds for its share of expenses as provided above. 7.Any notice orcommunications regarding this agreementshall be in writing and shall be either personally delivered, sent by certified United States mail, return receipt requested, to the addresses set forth below, or by facsimile tothe numbers set forth below: To the CHAMBER:To the TOWN: Winter Park-Fraser Valley ChamberThe Town of Fraser P.O. Box 3236P.O. Box 370 Winter Park, CO 80484Fraser, CO 80442 2 Theterms outlined within this agreement have been accepted and agreed to by the following th partieson this 18day ofMay, 2011: TOWN OF FRASER ____________________________ Fran Cook Mayor ATTEST: _______________________ Lu Berger, Town Clerk [S E A L] WINTER PARK -FRASER VALLEY CHAMBER OF COMMERCE ___________________________ President STATE OF COLORADO) ) ss. COUNTY OF ____________) Acknowledged before me on ________________, 2011, by ____________________, as (date of signing) (name of signer) _____________________ for the ____________________. Title (owner/president)(company) Witness my hand and official seal. My commission expires: [S E A L]Notary Public 3 TOWN OF FRASER RESOLUTION NO. 2011-04-03 A RESOLUTION AUTHORIZING EXECUTION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF FRASER AND THE WINTER PARK / FRASER VALLEY CHAMBER OF COMMERCE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1.That the Mayoris hereby authorized to executethe attached Memorandum of Understanding with the Chamber of Commerce. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES th THIS 18DAYOF MAY,2011. BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO ( S E A L ) By: Mayor ATTEST: Town Clerk ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ May 12, 2011 McMahan and Associates, LLC P.O. Box 5850 Avon, Colorado 81620 Management Representation Letter We are providing this letter in connection with your audit of the financial statements of Town of Fraser as of December 31, 2010 and for the year then ended for the purpose of expressing opinions as to whether the financial statements present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the Town of Fraser and the respective changes in financial position and, where applicable, cash flows thereof in conformity with U.S. generally accepted accounting principles. We confirm that we are responsible for the fair presentation of the previously mentioned financial statements in conformity with U.S. generally accepted accounting principles. We are also responsible for adopting sound accounting policies, establishing and maintaining internal control, and preventing and detecting fraud. We confirm, to the best of our knowledge and belief, as of the date of this letter, the following representations made to you during your audit. 1) The financial statements referred to above are fairly presented in conformity with U.S. generally accepted accounting principles and include all properly classified funds and other financial information of the primary government and all component units required by generally accepted accounting principles to be included in the financial reporting entity. 2) We have made available to you all a) Financial records and related data. b) Minutes of the meetings, resolutions and ordinance of the Governing Board or summaries of actions of recent meetings for which minutes have not yet been prepared. 3) There have been no communications from regulatory agencies concerning noncompliance with, or deficiencies in, financial reporting practices. 4) There are no material transactions that have not been properly recorded in the accounting records underlying the financial statement. 5) We acknowledge our responsibility for the design and implementation of programs and controls to prevent and detect fraud. 6) We have no knowledge of any fraud or suspected fraud affecting the entity involving: a) Management, b) Employees who have significant roles in internal control, or c) Others where the fraud could have a material effect on the financial statements. 7) We have no knowledge of any allegations of fraud or suspected fraud affecting the entity received in communications from employees, former employees, analysts, regulators, or others. 8) We have a process to track the status of any audit findings and recommendations. 9) We have identified to you any previous audits, attestation engagements and other studies related to the audit objectives and whether related recommendations have been implemented. 10) We have provided our views on reported findings, conclusions, and recommendations, as well as our planned corrective actions, for the report. 11) The Governing Board has no plans or intentions that may materially affect the carrying value or classification of assets, liabilities, or equity. Town of Fraser Page 2 12) The following, if any, have been properly recorded or disclosed in the financial statements: a) Related party transactions, including revenues, expenditures /expenses, loans, transfers, leasing arrangements, and guarantees, and amounts receivable from or payable to related parties. b) Guarantees, whether written or oral, under which Town of Fraser is contingently liable. c) All accounting estimates that could be material to the financial statements, including the key factors and significant assumptions underlying those estimates and measurements. We believe the estimates and measurements are reasonable in the circumstances, consistently applied, and adequately disclosed. 13) We are responsible for compliance with the laws, regulations, and provisions of contracts and grant agreements applicable to us, including tax or debt limits and debt contracts; and we have identified and disclosed to you all laws, regulations and provisions of contracts and grant agreements that we believe have a direct and material effect on the determination of financial statement amounts, or other financial data significant to the audit objectives, including legal and contractual provisions for reporting specific activities in separate funds. 14) There are no— a) Violations or possible violations of budget ordinances, laws and regulations (including those pertaining to adopting, approving, and amending budgets), provisions of contracts and grant agreements, tax or debt limits, and any related debt covenants whose effects should be considered for disclosure in the financial statements, or as a basis for recording a loss contingency, or for reporting on noncompliance. b) Unasserted claims or assessments that our lawyer has advised us are probable of assertion and must be disclosed in accordance with FASB Accounting Standards Codification 450, Contingencies. c) Other liabilities or gain or loss contingencies that are required to be accrued or disclosed by FASB Accounting Standards Codification 450, Contingencies. d) Reservations or designation of fund equity that were not properly authorized and approved. 15) As part of your audit, you prepared the draft financial statements and related notes. We have designated a competent management -level individual to oversee your services and have made all management decisions and performed all management functions. We have reviewed, approved, and accepted responsibility for those financial statements and related notes. 16) Town of Fraser has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets nor has any asset been pledged as collateral. 17) Town of Fraser has complied with all aspects of contractual agreements that would have a material effect on the financial statements in the event of noncompliance. 18) We have followed all applicable laws and regulations in adopting, approving, and amending budgets. 19) The financial statements include all component units as well as joint ventures with an equity interest, and properly disclose all other joint ventures and other related organizations. 20) The financial statements properly classify all funds and activities. 21) All funds that meet the quantitative criteria in GASB Statement Nos. 34 and 37 for presentation as major are identified and presented as such and all other funds that are presented as major are particularly important to financial statement users. 22) Net asset components (invested in capital assets, net of related debt; restricted; and unrestricted) and fund balance reserves and designations are properly classified and, if applicable, approved. 23) Provisions for uncollectible receivables have been properly identified and recorded. 24) Expenses have been appropriately classified in or allocated to functions and programs in the statement of activities, and allocations have been made on a reasonable basis. 25) Revenues are appropriately classified in the statement of activities within program revenues, general revenues, contributions to term or permanent endowments, or contributions to permanent fund principal. 26) Interfund, internal, and intra- entity activity and balances have been appropriately classified and reported. Town of Fraser Page 3 27) Deposits and investment securities are properly classified as to risk, and investments are properly valued. 28) Capital assets, including infrastructure assets, are properly capitalized, reported, and, if applicable, depreciated. 29) We acknowledge our responsibility for the required supplementary information (RSI). The RSI is measured and presented within prescribed guidelines and the methods of measurement and presentation have not changed from those used in the prior period. We have disclosed to you any significant assumptions and interpretations underlying the measurement and presentation of the RSI 30) No events, including instances of noncompliance, have occurred subsequent to the balance sheet date and through the date of this letter that would require adjustment to or disclosure in the aforementioned financial statements. Signature Title ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ ÐÎÛÔ×Ó×ÒßÎÇ ÜÎßÚÌ The Children's Hospital May 1,2011 Ray K. Jennings, Jr. Chief, Grand County EMS 81 W. Agate PO Box 1457 Granby, CO 80446 Dear Chief Jennings: The Children's Hospital would like to recognize Grand County Emergency Medical Services for their dedication to outstanding prehospital and medical transportation care of pediatric patients. Grand County EMS has routinely demonstrated an impressive commitment to excellent patient care and strong customer service. This mission is witnessed not only in text and taglines but in the personal attention Grand County EMS provides to patients, extensive community outreach, and industry- leading educational standards required of their staff. Despite often difficult distance, terrain and weather challenges, The Children's Hospital believes the thousands of children who visit or reside in Grand County are assured of receiving the highest quality prehospital and medical transportation care available. In recognition of your impressive pediatric education, quality monitoring, safety /injury prevention, and equipment standards, The Children's Hospital would like to extend our Preferred EMS Provider designation to Grand County EMS. At this time, Grand County EMS is one of only four Colorado EMS agencies that demonstrates the level of pediatric care dedication to have this designation. Thank you for your agency's dedication to the care and safe transport of pediatric patients. It is our hope that partnering with Grand County EMS and showcasing your level of commitment to pediatrics will help us raise the bar industry-wide. Attached you will find more information about the mission and partnership of the Preferred Provider program. Respectfully, Stephanie Haley Andrews, RN, NREMTB on Ko ..s, NREMTB Co- Director, EMS Program cc: Board of County Commissioners, Grand County, Colorado University of Colorado at Denver and Health Stiences Center Co- Director, EMS Program 13123 East 16th Avenue, Aurora, CO 80045 (720) 777 -1234 (800) 624 -6553 Children`s '.{oracle id Network' April 2011 Town of Fraser IceBox News www.frasercolorado.com Town Board SPRING signifies NEW POSSIBILITIES Mayor: Fran Cook time of year when our thoughts turn to Mayor Pro Tem: spring cleaning, which leaves us with time to Steve Sumrall enjoy the nice weather when it finally arrives! Trustees: Scott Brent First on our list is clean-up after the snow Joyce Burford melts. This Town operation allows us to take stock, to see Eric Hoyhtya where we stand. We clean up the trails and rights of way, Vesta Shapiro repaint and repair damage done over the winter months and Peggy Smith decide whether to replace plants. In doing so, we notice which private properties have done the same. Planning Commission Civic Pride Awards This year, we bring back the , which Chair: Philip Naill recognize homeowners and businesses that made a noticeable Mayor Fran Cook effort to spruce up and present a lovely exterior to their Commissioners: property. Veronica Callinan Personal pride of ownership goes a long way towards Vesta Shapiro expressing the sense of community. It also gives a favorable Katie Soles impression to those visiting. This, in turn, contributes to Steve Sumrall economic development. Jean Wolter Adjustments & Appeals Chair: Deb Knutson Now, lets share Members: Karen Frye community! Jim Holahan Doug Laraby Public Works: Sanitary Sewer Line Rehabilitation (which Steve Sumrall utilizes a pipe-lining product for various locations in the older sections of Town versus pipe replacement) will When you see these folks, please resume when weather and soil conditions are optimum for THANK YOU! tell them the product. The project will conclude this summer. for their service! Medical Marijuana Dispensary Status: Fraser continues to Fraser Town Hall research dispensary zoning regulations while a bill proposing a 153 Fraser Avenue state-wide moratorium on the issuance of new medical P. O. Box 370 marijuana licenses makes its way through committee in the Fraser, CO 80442 Colorado State legislature. If passed, the moratorium would be in effect until July 2012 and would be honored by the Town. School Funding Participation: The Town of Fraser has committed $50,000 in funding towards the effort to keep the Fraser elementary school open. If you are unaware of the rtfall, or would like to learn more, additional information may be obtained at: www.skyhidailynews.com  Town of Fraser - IceBox 2 News www. frasercolorado.com WATER CONSERVATION Newer Toilets dating from 1992, or earlier, use between 3.5 and 7 gallons of water per flush. toilets use less than 1.28 gallons of water per flush - leaky toilet counterparts. A can waste 200 gallons of water in a 24-hour period; a running toilet can waste 2 gallons of water per minute, and as much as 90,000 gallons per month! To check whether the toilet is leaking, department) into the tank; if the color shows in the bowl without flushing, there is a leak. faucet A dripping at the rate of one drip per second can waste more than 3,000 gallons of water each year. In turn, the average bathroom faucet flows at a rate of 2 gallons per minute. Turning off the faucet while brushing teeth saves up to 8 gallons of water per day, which equals 240 gallons a month (assumes brushing twice a day). Bath vs. Shower : A full bath tub can use about 70 gallons of water, while taking . a five-minute shower uses only 10 to 25 gallons A traditional washing machine uses between 27 and 54 gallons of high-efficiency washing machines water per load, but new, (front-loading or top loading w/out agitator) use less than 27 gal/load. washing dishes Hand with the faucet running can use up to 20 gallons of water, but filling the sink or a bowl and turning off the faucet can save 10 of those gallons. Not rinsing dishes prior to loading the dishwasher could save up to 10 gallons per load. watering outdoors When gallons of water per hour. Watering for one hour, three times a week, consumes 6,000 gallons of water per month. WATERSHED PROTECTION 3% is fresh water. Storm water runoff is precipitation (fresh water) from rain or snowmelt that flows over the ground, picking up debris, chemicals, dirt and other pollutants as it makes its way to a sewer system or water body. Eventually this water makes its way into sources for our water (including the aquifer from which the wells draw water). To help keep storm water leaving homes or workplace clean, follow these simple guidelines: Use pesticides and fertilizers sparingly, according to the manuf (and use natural ones when possible). Repair auto leaks to keep oil, grease and toxic chemicals off the ground. Dispose of household hazardous waste at designated collection or recycling centers. Clean up after your pet (dispose of waste bag in trash to keep bacteria and nutrients out of our ground water).* Use a commercial car wash or hand-wash car on an unpaved surface. Clean paint brushes in a sink, not outdoors. Sweep up yard debris and compost or recycle yard waste when possible. *: More on Pet Waste Pet waste is a ground water pollutant because it carries harmful bacteria and nutrients. The Town places bio-degradable waste bags on posts throughout town for this purpose. Flush pet waste (without the bag), place the sealed, empty bag in the trash. Be a member of the community in good standing by properly cleaning up after your pet!  3 Town of Fraser - IceBox News www. frasercolorado.com SPRING RUN-OFF AWARENESS - PREPAREDNESS Town of Fraser EMPLOYEE Rivers and streams will be flowing high and fast as temperatures rise. CONTACT INFORMATION Remember - stay well back from the water, keeping children 970-726-5491 and pets with you. high water; it can sweep Fax 970-726-5518 you off your feet! If you are in need of sand bags for your property, contact the on-call pager for our Public Works Department who can www.frasercolorado.com assist you in obtaining sand bags (970-726-7845). Town Manager REFORESTATION PROGRAM Jeff Durbin x202 jdurbin@town.fraser.co.us Tree seedlings (Engelman Spruce, White Fir, Ponderosa and Bristle Cone Pines), 1-gallon Town Clerk trees (Aspen and Blue Spruce) and 5-gallon Lu Berger x201 shrubs (Chokecherry, Serviceberry and lberger@town.fraser.co.us Flame Maple) will be given to Town property (general questions, liquor owners via our Fraser Reforestation licenses) Program. These trees must be planted within Finance Manager Town boundaries. Nat Havens x206 nhavens@town.fraser.co.us The plants will be given away via a drawing - to enter your name, contact Cathleen Brown at cbrown@town.fraser.co.us or leave a Town Planner: voice mail at 970-726-8957. Deadline to apply for the lottery is Catherine Trotter x209 June 1, 2011. Winners will be notified on June 2, 2011. ctrotter@town.fraser.co.us (zoning, planning, building) , Pick up is Sunday, June 5 and Sunday, June 12between the hours of 1 p.m. and 3 p.m. at the Public Works Maintenance Public Works Director Facility, 125 Fraser Avenue. Proof of residency is required. Allen Nordin x205 anordin@town.fraser.co.us GRAND COMMUNITY GARDENS (streets, water, wastewater) Excitement is building for community gardens! Public Works Administrator & Project Manager Benefits include: locally grown food, healthy eating, Susan Stone x203 education, physical exercise and community- sstone@town.fraser.co.us enhancing socialization. Water and Wastewater Land has been allocated at the ball fields by the Fraser Valley Superintendent x203 Metropolitan Recreation District. Grand Community Gardens is Todd Conger cell 531-1241 partnering with Colorado State University Extension for tconger@town.fraser.co.us administrative, educational and some financial support. More financial support is needed to make this project a reality for the Utilities Administrator 2011 growing season. Nancy Anderson x207 nanderson@town.fraser.co.us Those interested in facilitating a community garden in the Fraser (water and wastewater Valley should visit www.grandcommunitygardens.org or call utility bills) Debbie Buhayer at 970-726-5143. Fraser-Winter Park Police Chief Glen Trainor Animal Control 722-7779 frozen pipes There could be an unexpected cause of in your   home. To learn more, visit the website home page.  View the newsletter in full color on the town website: HAPPY SPRING! www.frasercolorado.com To save paper, request your copy of the newsletter via email to: sstone@town.fraser.co.us  4 Town of Fraser - IceBox News www. frasercolorado.com SAMPLE UTILITY STATEMENT POST OFFICE BOX 370 FRASER, COLORADO 80442 PHONE 970-726-5491 BILLING DATE: 03/31/11 Utility Customer Name ACCOUNT NO: 1.2345 Mailing Address SERVICE ADDRESS: City, State Zip Code 123 Main Street UTILITY BILLING FOR:  01/01/11 TO 03/31/11 METER READING TOTAL GALLONS USED METER ID PREVIOUS CURRENT (THOUSANDS) DESCRIPTIONS AMOUNT Previous Balance $0.00 12345678 2383 2416 33 Water $115.00 Base Rate Water Usage $49.50 Sewer $129.00 residential This sample shows a account with one Interest - Water $0.00 water meter. You may have more than one meter. Interest - Sewer $0.00 Late Charge - Water $0.00 To calculate the water usage amount, multiply the figure 33 Late Charge - Sewer $0.00 in Column 4 by $1.50. Do this for each meter in  Column 1. TOTAL AMOUNT Water base rate is $115.00/quarter. DUE Sample Sewer rate is $129.00/quarter.   DUE DATE: 04/25/11 MESSAGE Make checks payable to the Town of Fraser and write account number in the memo line of check. Additional information can be found at www.frasercolorado.com under Government/Finance/Utility Billing and Rates. Please conserve water. Please make checks payable to: Please detach and return LOWER portion with payment. TOWN OF FRASER P. O. BOX 370 ACCOUNT NO. DUE DATE FRASER, CO 80442 1.2345 04/25/11 Utility Customer Name AMOUNT DUE Mailing Address Sample City, State Zip Code Call Nancy Anderson, Utilities Administrator, if you have concerns regarding your statement. January 2011 Town of Fraser IceBox News www.frasercolorado.com Town Board A MESSAGE FROM MAYOR COOK Mayor: Fran Cook Our economic challenges make it rather difficult to look Mayor Pro Tem: back on 2010 and say it was a great year. Nonetheless, Steve Sumrall Trustees: Scott Brent more with less. These tough times have given me the Joyce Burford opportunity to reflect on what a wonderful community we Eric Hoyhtya Vesta Shapiro helping neighbors, more creative problem solving than Peggy Smith ever before, and we rediscovered the love and passion Planning Commission for this community that we all share. Chair: Steve Sumrall The budget message for both 2010 and 2011 is, Commissioners: everywhere you can, Veronica Callinan managed to trim our expenditures while maintaining a Fran Cook high level of service. Town employees are entering the Philip Naill third year of frozen salaries and benefits, yet we still find Vesta Shapiro them exploring more efficient ways to provide better Katie Soles service. For example, this year we completed over Jean Wolter $650,000 of necessary improvements to our water system via a grant. Absent the grant, these system Adjustments & Appeals improvements would have been funded via increased Chair: Deb Knutson water rates. Members: Karen Frye As we complete the first year of incorporating the Fraser Jim Holahan Sanitation District operations into Town of Fraser Doug Laraby operations, I am pleased to report that this merger has Steve Sumrall been successful. Customers still work with the same When you see these folks, please individuals, phone numbers and utility statements THANK YOU! tell them remain unchanged, and I hear positive reports from our for their service! employees. of our operations which have allowed us to address Fraser Town Hall other concerns and increase productivity. 153 Fraser Avenue P. O. Box 370 In addition to our water system work, some of you were Fraser, CO 80442 fortunate enough to experience the first phase of our Sanitary Sewer Rehabilitation Project. This project is lining the inside of our sewer mains to eliminate leakage and increase flow capacity. The Sanitation District had prepared us for this project and set aside funding. This work will be completed in the summer, 2011. Continued on page 2  2 Town of Fraser - IceBox News www. frasercolorado.com A MESSAGE FROM MAYOR COOK continued from page 1: One of the greatest challenges for the Town Board and our newly created Water and Wastewater Committee in 2010 was an overhaul of our water rate structure. While it may not be perfect, I can assure you a lot of people put countless hours into evaluation of our alternatives and recommendation of the rate structure which becomes effective on January 1, 2011. While this was a difficult process, I think it resulted in a more equitable and effective rate structure. As you may recall, many years ago the Town started installation of water meters at the requirement of the State of Colorado. The State also mandated meter-based rate structures as part of that program. Our other interesting challenge in 2010 was Medical Marijuana. The amount of interest this issue has generated, on all sides of the matter, has been hard to fathom. Fraser voters had an opportunity to help us with this policy when we placed the question on the ballot. By a large margin, voters decided that we should not prohibit Medical Marijuana Centers and added an excise tax on Medical Marijuana you are interested in following this process, or anything else for that matter, our website is a great resource. We post meeting agendas, meeting packets, and other helpful information at www.frasercolorado.com Finally, other 2010 highlights for me were the community response to the high water during spring preparedness over the last several years. All of the training and planning paid big dividends. We all know we were fortunate in that temperatures cooled off, slowing down runoff, that slurry bombers were ready and waiting right across the mountains, and that wind patterns were cooperative. However, we also had a lot of really good people working very hard to protect our community. The responders from other communities really felt our gratification and support. I wish you all the best in 2011 and appreciate all of you! Mayor Fran Cook FOOD BANK APPRECIATION The Mountain Family Center administers distribution of donated food items and places it in several food banks located in the county. They are very appreciative of the contributions from residents of Fraser. We have donated over 150 pounds of food in recent months. to personally thank our biggest (most regular) contributors, Conrad Long and Elizabeth Kurtak! We also thank each and every one who contributes. This caring and giving is part of the reason we have what we c Fraser.   3 Town of Fraser - IceBox News www. frasercolorado.com Water and Sewer Rates Town of Fraser EMPLOYEE The Town Board adopted a new water and sewer rate schedule CONTACT INFORMATION st effective January 1, 2011 which will be reflected on the 1 970-726-5491 Fax 970-726-5518 quarterly billing of 2011 (not the billing included in this mailing). The Water and Wastewater Committee established early in 2010 www.frasercolorado.com met over the course of the year to review different rate structures, the Water and Wastewater Funds and to debate the Town Manager merits of different structures with the goal of developing a rate Jeff Durbin x202 structure that is equitable and provides for the future of our jdurbin@town.fraser.co.us systems. Their recommendations were forwarded to the Town Board and ultimately adopted. Town Clerk Lu Berger x201 It is worthy to note that while some customers may experience lberger@town.fraser.co.us increases in their quarterly bills due to consumption charges, the (general questions, liquor licenses) Committee and Board sought a rate structure that provided customers with some degree of control over their bills while Finance Manager encouraging conservation. The new rates are likely to result in Nat Havens x206 decreased revenues for both the Water and the Wastewater nhavens@town.fraser.co.us Funds, yet in these economic times the Board agreed that this is an appropriate step (despite the future funding shortfalls this Town Planner: may create). We anticipate consumption patterns will change Catherine Trotter x209 over time for a variety of reasons. We will monitor those patterns ctrotter@town.fraser.co.us and refine the rate structure as needed. (zoning, planning, building) Public Works Director Additional information and details may be found on our website, Allen Nordin x205 www.frasercolorado.com via Government/ Departments/Finance anordin@town.fraser.co.us on the Utility Billing page. (streets, water, wastewater) Residential customer water and sewer rates are as follows: Public Works Administrator & Project Manager Water Susan Stone x203 $115.00 per quarter base rate sstone@town.fraser.co.us $1.50/thousand gallons used (based on meter readings) Water and Wastewater Sewer Superintendent x203 $129.00 per quarter Todd Conger cell 531-1241 tconger@town.fraser.co.us Residential customers may wish to do a quick calculation to estimate their water usage amount due in April, 2011 based on Utilities Administrator the new rates Nancy Anderson x207 based on actual meter reads. Refer to the Sample Utility nanderson@town.fraser.co.us Statement shown on page 4 of this newsletter. (water and wastewater utility bills) Fraser-Winter Park Police Chief Glen Trainor Animal Control 722-7779     View the newsletter in full color on the town website, HAPPY www.frasercolorado.com NEW YEAR! To save paper, request your copy of the newsletter via email. Make your request to sstone@town.fraser.co.us  4 Town of Fraser - IceBox News www. frasercolorado.com SAMPLE UTILITY STATEMENT POST OFFICE BOX 370 FRASER, COLORADO 80442 PHONE 970-726-5491 BILLING DATE: 03/31/11 Utility Customer Name ACCOUNT NO: 1.2345 Mailing Address SERVICE ADDRESS: City, State Zip Code 123 Main Street UTILITY BILLING FOR:  01/01/11 TO 03/31/11 METER READING TOTAL GALLONS USED METER ID PREVIOUS CURRENT (THOUSANDS) DESCRIPTIONS AMOUNT Previous Balance $0.00 12345678 2383 2416 33 Water $115.00 Base Rate Water Usage $49.50 Sewer $129.00 residential This sample shows a account with one Interest - Water $0.00 water meter. You may have more than one meter. Interest - Sewer $0.00 Late Charge - Water $0.00 To calculate the water usage amount, multiply the figure 33 Late Charge - Sewer $0.00 in Column 4 by $1.50. Do this for each meter in Column 1. TOTAL AMOUNT Water base rate is $115.00/quarter. DUE $293.50 Sewer rate is $129.00/quarter. DUE DATE: 04/25/11 MESSAGE Make checks payable to the Town of Fraser and write account number in the memo line of check. Additional information can be found at www.frasercolorado.com under Government/Finance/Utility Billing and Rates. Please conserve water. Please make checks payable to: Please detach and return LOWER portion with payment. TOWN OF FRASER P. O. BOX 370 ACCOUNT NO. DUE DATE FRASER, CO 80442 1.2345 04/25/11 Utility Customer Name AMOUNT DUE Mailing Address $293.50 City, State Zip Code July 2010Town of Fraser IceBox News www.frasercolorado.com Town Board SPRING/SUMMER FRASER VALLEY STYLE Mayor: Fran Cook Spring finally arrived in the Fraser Valley; late, but with gusto! Mayor Pro Tem: This year, unseasonably warm temperatures brought on very Steve Sumrall rapid increases in river flow. Trustees: Scott Brent Joyce Burford On Sunday evening, June 6, you may have received a Reverse 911 call which advised residents and property owners of the Eric Hoyhtya high waters and urging all to be aware of the conditions, Dave Pratt . exercise vigilance and use good judgment Peggy Smith The Reverse 911 call was initiated by the Incident Command Planning Commission Center that was established to coordinate activities and manage overall operations in the interest of public safety. Many Chair: Steve Sumrall of the efforts may have gone unnoticed by residents and Commissioners: visitors; and while conditions were being closely monitored, an Scott Brent emergency was never officially declared. The Grand County Fran Cook Office of Emergency Management (OEM) assisted with Philip Naill coordination of resources and oversight. Town of Fraser Vesta Shapiro employees were on a heightened state of alert as conditions Katie Soles were constantly evaluated. The Town of Winter Park was also Jean Wolter on a high state of alert and had crews working two problem areas along the river. Grand County Road and Bridge and the Adjustments & Appeals East Grand Fire Protection District also had crews in the field. The Red Cross made alternative overnight shelter available for Chair: Deb Knutson those who chose to spend the night away from their homes Members: Karen Frye which were close to the river. Most of these were residents in Jim Holahan Winter Park living in High Country Haus Condominiums, a Doug Laraby complex that could have potentially been cut off from Steve Sumrall emergency services had waters continued to rise during the night. When you see these folks, please THANK YOU! tell them Information regarding conditions in the Fraser Valley was for their service! Code Red Program. We would recommend that all cell phone Fraser Town Hall users sign up for the Code Red Program which provides the 153 Fraser Avenue emergency notifications and information to cell phones. You P. O. Box 370 can register for this program, and obtain other current Fraser, CO 80442 information, at www.gcemergency.com In Fraser, all vehicular bridges fared well. Pedestrian bridges along the Fraser River Trail and the trail itself, took a beating. The entire trail was closed for almost two weeks before the section between Safeway and Rendezvous was reopened.  2 Town of Fraser - IceBox News www. frasercolorado.com The section from Safeway to County Road 8 required more significant repairs and bridge reinforcement. safety in Fraser. In addition to Town Staff and our Police Department, the Grand County Office of Emergency Management, the East Grand Fire Protection District and the Town of Winter Park, individuals such as Conroy Excavating and volunteers at Wapiti Meadows worked tirelessly. Some of these folks are Antoinette McVeigh, CJ, Evan Olson, Ethan Olson, John Conibire, Quinn Conibire and Matt McVeigh. If we failed to mention your name, please know your efforts were truly appreciated. BUILDING INSPECTION SERVICES FOR THREE TOWNS Pictured from left to right: Brian Szcezepanski, Building Inspector, Harold Howland, Building Official, and Joan Evans, Planning and Building Technician. Through an intergovernmental agreement between the Towns of Fraser, Winter Park and Granby, the Building Department provides plan review, building permit and inspection services. This cooperative has been in effect since Dec. 19, 2006. The Town of Granby joined the Building Department effective February 19, 2010. This is a more efficient use of resources. people may not know who we are or what we do. The Building Official has the responsibility to establish that the homes (and businesses) in which the citizens of the community reside and the buildings in which they work are designed and constructed to be structurally stable with adequate means of egress, light, ventilation and to provide a minimum acceptable level of protection to life In working with the Town of Fraser, the Building Department makes sure all applicable town departments have inspected and approved their parts prior to final inspection by the building department. They have also developed a greatworking relationship with Fraser town staff and the community. Howland attends regular staff meetings and occasional Board of Trustee meetings to give updates. Howland urges should that all homeowners with fuel-fired appliances in their homes, or an attached garage, improvement project, an alteration, remodel or new construction to contact the building department for permit requirements and fee information. We can answer any questions you may have about building. Contact the Building Department at 970-726-8081, extension 2.  3 Town of Fraser - IceBox News www. frasercolorado.com COMMUNITY REVITALIZATION PARTNERSHIP (CRP) PROGRAM Town of Fraser EMPLOYEE The Town of Fraser has just received a grant from the CONTACT INFORMATION Department of Local Affairs (DOLA) to participate in a 970-726-5491 Community Revitalization Partnership (CRP) Program. DOLA Fax 970-726-5518 and Downtown Colorado, Inc. have teamed up to coordinate this www.frasercolorado.com program which involves a two-day technical assistance visit to the Town. Town Manager Jeff Durbin x202 A team of three to five professionals with expertise in the areas jdurbin@town.fraser.co.us identified by Fraser will embark on the Town and analyze the current economic condition in the business district. The analysis Town Clerk will provide valuable information about the strengths and Lu Berger x201 weaknesses of the business environment and create a lberger@town.fraser.co.us foundation from which a work (general questions, liquor licenses) plan can be developed. Finance Manager August 17 and 18, 2010 are Nat Havens x206 scheduled for the two-day nhavens@town.fraser.co.us technical assistance visit, culminating with a Power Town Planner: Point presentation at the Catherine Trotter x209 Town Board meeting on ctrotter@town.fraser.co.us August 18, 2010. (zoning, planning, building) Public Works Director We welcome residents, Allen Nordin x205 property and business anordin@town.fraser.co.us owners to participate in this (streets, water, wastewater) great opportunity! We believe the success of our business Public Works Administrator community is vital to the & Project Manager success and future of the Susan Stone x203 entire community. sstone@town.fraser.co.us Utilities Administrator Please contact Town Planner Catherine Trotter if you are Nancy Anderson x207 interested in participating. nanderson@town.fraser.co.us (utility bills - NOXIOUS WEED GRANT water/wastewater) The Colorado Department of Agriculture awarded the Town a Fraser-Winter Park Police grant for early detection and eradication of noxious weeds. The 970-722-7779 Town will purchase equipment and supplies for weed control. Chief Glen Trainor Animal Control 722-7779 Town properties and rights of way will be surveyed for noxious weed populations which will become part of our ongoing weed management plan. Please contact Town Gardener Cathleen Brown at 970-726-8957or by email at cbrown@town.fraser.co.us if you have questions or would like additional information.  Town of Fraser - IceBox 4 News www. frasercolorado.com UPCOMING PUBLIC WORKS PROJECTS OUT FOR BID Bids will be opened on Wednesday, July 7, 2010 for two Public Works projects: Asphalt Slurry Seal for the paved portion of the Winter Park to Fraser Trail and Wapiti Drive; and Sanitary Sewer Line Rehabilitation utilizing a pipe-lining product for various locations in the older sections of Town versus pipe replacement. More details regarding each of these projects may be found on our website via the Public Works page and the navigational heading Upcoming Projects. PLANNING COMMISSION NEWS The Town Board approved the 2010 Town of Fraser Comprehensive Plan at its April 21, 2010 meeting. Thank you to everyone who participated in the process. We appreciate your time, effort and input. The plan provides a public process for establishing, documenting and reviewing community goals and visions. It is available on our website on the Planning Department page. Long time Fraser valley resident and three-year Fraser resident Jean Wolter was recently appointed to the Planning Commission. Welcome, Jean! SUMMER 2010 Calendar of Events Fraser Picnic in the Park Every Tuesday, June 29 Aug. 10, 5:30 7:30 PM At Old Schoolhouse Park in Fraser Grand Park Every Saturday, July 3 Sept. 4, 10 AM 3 PM In Fraser, off Hwy. 40 near the General Store and Recreation Center High Country Stampede Rodeo Every Saturday, July 3 Aug. 28, 7 PM Rain or Shine Junior Rodeo and BBQ at 4 PM, same dates At John Work Arena (on County Road 72, west of Fraser) View this newsletter in color on the Town website, www.frasercolorado.com October 2010 Town of Fraser IceBox News www.frasercolorado.com NOVEMBER GENERAL ELECTION Town Board Mayor: Fran Cook VOTER REGISTRATION: The last day to register to vote is Mayor Pro Tem: October 4, 2010 for the upcoming November 2, 2010 general Steve Sumrall elections. A voter registration form may be obtained at Trustees: Scott Brent frasercolorado.com however, the registration form must Joyce Burford have an original signature and must be submitted to Fraser Eric Hoyhtya Town Hall or Grand County Courthouse (in Hot Sulphur Springs) Dave Pratt no later than 5 p.m. on October 4, 2010. Peggy Smith LOCAL BALLOT ISSUES: In 2000, Colorado voters Planning Commission amended the Colorado Constitution to allow for medical marijuana. Since that time, the state general assembly Chair: Steve Sumrall authorized municipalities to adopt and enforce an ordinance Commissioners: licensing, regulating or prohibiting the cultivation or sale of Scott Brent medical marijuana. The Town of Fraser has placed two Fran Cook questions on the ballot. Philip Naill Vesta Shapiro Medical Marijuana Question: Katie Soles Jean Wolter centers, optional premises cultivation operations, and medical marijuana-infused products manufacturers? Adjustments & Appeals Medical Marijuana Tax Question: Chair: Deb Knutson Shall the Town of Fraser taxes be increased by $100,000 the Members: Karen Frye first full fiscal year (2011) and by whatever amounts are raised Jim Holahan annually thereafter through the imposition and assessment of Doug Laraby additional tax in the amount of five percent (5%) of the gross Steve Sumrall taxable sale amount paid or charged for purchasing medical marijuana, medical marijuana paraphernalia, and medical When you see these folks, please marijuana-infused products; and shall all revenues derived from THANK YOU! tell them such tax be collected and spent to promote the general for their service! purposes of the Town of Fraser as a voter approved revenue change notwithstanding any revenue or expenditure limitations Fraser Town Hall contained in Article X, Section 20 of the Colorado Constitution? 153 Fraser Avenue P. O. Box 370 STATE BALLOT ISSUES: Fraser, CO 80442 The Fraser Board of Trustees passed a Resolution regarding its position on the State Ballot measures. See page 2 of this newsletter to view the Resolution in its entirety. For additional information regarding Propositions 101 and Amendments 60 and 61, please visit the Colorado Municipal League website at www.cml.org. Town of Fraser - IceBox News www. frasercolorado.com 2  TOWN OF FRASER RESOLUTION NO. 2010-09-07 A RESOLUTION DECLARING OPPOSITION TO AMENDMENT 60, AMENDMENT 61, AND PROPOSITION 101 AND ENCOURAGING VOTERS TO VOTE AGAINST ALL THREE BALLOT MEASURES. WHEREAS, Fraser residents, along with all state voters, will have the opportunity at the November 2, 2010, (election) to vote on Proposition 101, Amendment 60, and Amendment 61; and WHEREAS, conservative estimates indicate that the initiatives will cost Colorado more than 73,000 jobs beyond those already lost due to economic conditions, a majority of those being private sector jobs in transportation, health care and construction; and WHEREAS, Amendment 60 would invalidate and reverse the decisions of local communities on how to raise and allocate local resources, and consequently, eliminate local control of local budgets; and WHEREAS, the ability to finance long-term capital improvements like water and wastewater treatment plants, recreational projects, fire stations, and other public facilities are dramatically impaired by the restrictions on debt financing as proposed by Amendment 61; and WHEREAS, Proposition 101 reduces the vehicle registration fee (annual license plate fee) to a level ty to maintain safe roads and bridges; and WHEREAS, services and programs provided to residents and property owners in the Town of Fraser will be reduced and/or eliminated due to the numerous restrictions and revenue reductions proposed by these measures. NOW, THEREFORE, BE IT RESOLVED that due to the impact of these measures on the services provided to citizens of the Town of Fraser and the restrictions these initiatives will place on local decisions, the Town of Fraser Board of Trustees opposes Amendment 60, Amendment 61 and Proposition 101 and urges our citizens to vote against all three ballot measures. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS TH 15 DAY of SEPTEMBER, 2010. Time to Winterize! Daylight Saving Time ends at 2 a.m. on the first Sunday in November (11/7/2010). Set clocks back one hour. Change batteries in smoke alarms. Protect water meter and pipes against freezing. Avoid costly fines strictly enforced during snow months. Snow management requires streets and rights of way clear of parked vehicles. Fines range from $1,000 to 90 days in jail. For more detailed information, go to frasercolorado.com and follow this path: Government, Departments, Public Works to view the Snow Management Operation Plan. Property management pick up trash from yard. Snow tires Snow blower maintenance is it ready for winter?  3 Town of Fraser - IceBox News www. frasercolorado.com Town of Fraser COMMUNITY REVITALIZATION PARTNERSHIP (CRP) EMPLOYEE PROGRAM CONTACT INFORMATION 970-726-5491 Fax 970-726-5518 CRP program in August! The Colorado Department of Local Affairs and Downtown Colorado, Inc. teamed up to www.frasercolorado.com coordinate the program which is designed to provide revitalization and Town Manager Jeff Durbin x202 economic development assistance to jdurbin@town.fraser.co.us Colorado communities. Town Clerk A team of nine multi-disciplinary Lu Berger x201 professionals explored Fraser and lberger@town.fraser.co.us (general questions, liquor facilitated community focus groups that included more than licenses) 60 residents, business owners, service providers, town staff, elected and appointed officials and other community Finance Manager entities. The two-day visit concluded with a presentation to Nat Havens x206 the public. Their PowerPoint assessment is available on nhavens@town.fraser.co.us the Town website. Town Planner: Catherine Trotter x209 The final report from the CRP team is due to the Town in ctrotter@town.fraser.co.us October. The Planning Commission and Town Board held (zoning, planning, building) a workshop at the end of September to review and discuss Public Works Director the observations and recommendations from the CRP Allen Nordin x205 team and to focus on strategic planning to determine the anordin@town.fraser.co.us next step in the process. (streets, water, wastewater) One outcome of the program is that the CRP team learned Public Works Administrator & Project Manager people love Fraser because it feels like home, because it is Susan Stone x203 rich in history and for its scenic beauty. As journalist Reid sstone@town.fraser.co.us Armstrong said in her Sky High News article which recapped the event Water and Wastewater Superintendent x203 Todd Conger cell 531-1241 To stay involved in this process, please contact Catherine tconger@town.fraser.co.us Trotter, Town Planner. Utilities Administrator  Nancy Anderson x207 nanderson@town.fraser.co.us (water and wastewater ANOTHER NOTE OF THANKS! utility bills) Fraser-Winter Park Police A Chief Glen Trainor Animal Control 722-7779 big thank you for your cooperation with our on-going meter project! When I started on it more than a year ago, we had of your help we are now reading almost 100% by hand- Todd Conger, Water and Wastewater Superintendent.  4 Town of Fraser - IceBox News www. frasercolorado.com WATER SYSTEM UPDATES Rates: diligently working on a new water rate structure for 2011. The Committee has been reviewing budget and operational information to assist them in establishing a fair and equitable rate structure. The rate structure must meet the existing needs and expenses of the water system. Please remember, your Fraser water system is funded by user fees, with no property tax assessed. The Committee will make a rate structure recommendation to the Town Board this fall. Customers should expect a new rate structure for 2011 that includes a base rate and billing for consumption. Currently, the Fraser water systems produce approximately 67 million gallons of water annually for 617 consumer accounts through 25 miles of water line. Although many of our customers are second homeowne produces water year- around to meet fire protection and consumer demands. Windfall: The Fraser Water System was fortunate to receive American Recovery and Reinvestment Act (ARRA) monies to fund a variety of projects this year allowing Fraser to continue to provide our consumers with quality water. These projects included rehabilitation of four water meter vaults, replacement of 1600 linear feet of raw water transmission line, installation of two fixed backup generators, one portable generator, and installation of radio telemetry systems with data loggers and solar panels at three well locations. Payment: The Town understands that in these tough economic times it can be a hardship for our customers to receive a quarterly billing; however, the quarterly billing process allows us to keep rates lower. If it is helpful, feel free to make payments on account at any time to aid in reducing the quarterly impact. Payments can be made in person at Town Hall, in the payment box located to the left of the Town Hall entrance, or by mail. View the newsletter in color on the Town website, www.frasercolorado.com To save paper, request to receive your copy of the newsletter by email. Email your request to sstone@town.fraser.co.us Clerks Briefing May 18, 2011 We’re working out the details for the audio in the Board room. If you have any requests or concerns please let Jeff or I know before we proceed with ordering the equipment. Nothing new in liquor licensing, the previous inquiry has not returned their application. I’ve spoken to the owners of the proposed bowling alley/theater about a liquor license. I’m sure that will come in later this year or early next, depending on their construction schedule. As always, feel free tocontact me with any questions. Lu COMBINED CASH ACCOUNTS 01 -10200 GENERAL CHECKING #878 000884 01 -10220 GENERAL CO -01- 0160 -8001 TOTAL COMBINED CASH 01 -10100 CASH ALLOCATED TO OTHER FUNDS CASH ALLOCATION RECONCILIATION 10 ALLOCATION TO GENERAL FUND 20 ALLOCATION TO CONSERVATION TRUST FUND 30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND 32 ALLOCATION TO CAPITAL ASSET FUND 40 ALLOCATION TO DEBT SERVICE FUND 50 ALLOCATION TO WATER FUND 55 ALLOCATION TO WASTEWATER FUND 70 ALLOCATION TO PETERSEN TRUST TOTAL ALLOCATIONS TO OTHER FUNDS ALLOCATION FROM COMBINED CASH FUND 01 -10100 FOR ADMINISTRATION USE ONLY TOWN OF FRASER COMBINED CASH INVESTMENT APRIL 30, 2011 100,179.31 6,854,028.53 6,954,207.84 6,954,207.84) TOTAL UNALLOCATED CASH .00 3,109,520.56 49,764.54 306,634.23 150,660.77 709,985.25 460,108.19 2,149, 773.08 17, 761.22 6,954,207.84 6,954,207.84) ZERO PROOF IF ALLOCATIONS BALANCE .00 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 1 ASSETS TOWN OF FRASER BALANCE SHEET APRIL 30, 2011 GENERAL FUND 10 -10100 CASH COMBINED FUND 3,109,520.56 10 -11100 PROPERTY TAXES RECEIVABLE 268,139.00 10 -11550 ACCTS REC BILLINGS 74,380.15 10 -12000 ALLOWANCE FOR DOUBTFUL ACCTS. 24,765.80) 10 -13055 DUE FROM WASTEWATER FUND 114.98) TOTAL ASSETS 3,427,158.93 LIABILITIES AND EQUITY LIABILITIES 10 -20790 DUE TO FRASER SANITATION DIST 114.98) 10 -21000 ACCRUED WAGES 24,556.91 10 -21710 FWT /FICA PAYABLE 8,557.98 10 -21730 STATE WITHHOLDING PAYABLE 3,567.00 10 -21740 UNEMPLOYMENT TAXES PAYABLE 245.87 10 -21750 RETIREMENT PLAN PAYABLE 2,955.70 10 -21755 457 DEFERRED COMP PAYABLE 1,619.10 10 -21760 HEALTH INSURANCE PAYABLE 956.05) 10 -21773 DEPENDENT CARE PAYABLE 1,473.95) 10 -21775 FLEX HEALTH PLAN PAYABLE 11,045.59 10 -22210 DEFERRED TAXES 268,139.35 10 -22920 SUBDIVISION IMP SECURITY DEP 39,441.06 10 -22930 DRIVEWAY PERMIT SURETY 3,000.00 10 -22940 PRE ANNEXATION DEPOSIT BPR 10,000.00 TOTAL LIABILITIES 370,583.58 FUND EQUITY 10 -27000 RESFUND BAL SAVINGS 750,000.00 10 -27100 RESTRICTED FUND BALANCE 223,805.00 UNAPPROPRIATED FUND BALANCE: 10 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY 2,228,062.26 145,291.91) 2,082,770.35 3,056,575.35 3,427,158.93 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 2 TAXES 10 -31 -100 GENERAL FUND PROPERTY TAX 7,833.50 101,234.36 250,000.00 148,765.64 40.5 10 -31 -200 SPECIFIC OWNERSHIP TAX 689.46 2,263.96 8,000.00 5,736.04 28.3 10 -31 -300 MOTOR VEHICLE TAX 307.50 929.50 4,000.00 3,070.50 23.2 10 -31 -400 TOWN SALES TAX 132,192.96 271,926.13 1,550,000.00 1,278,073.87 17.5 10 -31 -410 USE TAX BUILDING MATERIALS 2,204.12 3,036.12 15,000.00 11,963.88 20.2 10 -31 -420 USE TAX MOTOR VEHICLE SALES .00 8,065.68 20,000.00 11,934.32 40.3 10 -31 -430 STATE CIGARETTE TAX 405.44 820.96 6,500.00 5,679.04 12.6 10 -31 -800 FRANCHISE FEES 9,178.06 12,738.31 40,000.00 27,261.69 31.9 TOTAL TAXES LICENSES PERMITS 10 -32 -100 BUSINESS LICENSE FEES 10 -32 -110 LIQUOR LICENSE FEES TOTAL LICENSES PERMITS CHARGES FOR SERVICES TOTAL CHARGES FOR SERVICES MISCELLANEOUS REVENUE 10 -36 -100 INTEREST EARNINGS 10 -36 -300 RENTAL INCOME 10 -36 -610 REIMBURSABLE PROF SERVICES 10 -36 -900 MISCELLANEOUS REVENUE OTHER SOURCES TRANSFERS 10 -39 -900 TRANSFERS IN FROM OTHER FUNDS 10 -39 -999 CARRYOVER BALANCE TOTAL OTHER SOURCES TRANSFERS TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT GENERAL FUND 152,811.04 401,015.02 1,893,500.00 1,492,484.98 21.2 2,600.00) .00 2,600.00) 346.18 1,025.00 1,948.33 1,845.50 TOTAL MISCELLANEOUS REVENUE 5,165.01 2,440.00) 698.75 155,376.05 452,280.58 13,000.00 1,500.00 1,741.25) 14,500.00 10 -34 -100 ANNEXATION FEES .00 .00 1,000.00 1,000.00 .0 10 -34 -110 ZONING FEES .00 16,921.45 1,500.00 15,421.45) 1128.1 10 -34 -120 SUBDIVISION FEES .00 900.00 1,500.00 600.00 60.0 10 -34 -130 MISCELLANEOUS PLANNING FEES .00 370.00 1,000.00 630.00 37.0 .00 18,191.45 5,000.00 13,191.45) 363.8 1,523.67 4,790.00 4,636.68 23,865.01 8,000.00 9,000.00 75,000.00 35,000.00 34,815.36 127,000.00 15,440.00 18.8) 801.25 46.6 16,241.25 12.0) 6,476.33 19.1 4,210.00 53.2 70,363.32 6.2 11,134.99 68.2 92,184.64 27.4 .00 .00 50,000.00 50,000.00 .0 .00 .00 2,167,405.00 2,167,405.00 .0 .00 .00 2,217,405.00 2,217,405.00 .0 4,257,405.00 3,805,124.42 10.6 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 3 TOWN BOARD TOTAL TOWN BOARD FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -41 -110 SALARIES .00 6,690.00 26,000.00 19,310.00 25.7 10 -41 -220 FICA TAX .00 511.80 1,989.00 1,477.20 25.7 10 -41 -280 TRAINING PROGRAMS 136.67 136.67 2,000.00 1,863.33 6.8 10 -41 -290 TRAVEL, MEALS AND LODGING 120.00 373.18 3,000.00 2,626.82 12.4 10 -41 -295 MEALS AND ENTERTAINMENT 361.65 793.10 6,000.00 5,206.90 13.2 10 -41 -690 MISCELLANEOUS EXPENSE .00 80.00 2,500.00 2,420.00 3.2 10 -41 -860 GRANTS AND AID TO AGENCIES .00 .00 2,500.00 2,500.00 .0 10 -41 -861 INTERGOVERNMENTAL AGREEMENTS 4,500.00 9,000.00 15,000.00 6,000.00 60.0 10 -41 -862 FRASER/WINTER PARK POLICE DEPT 31,528.00 126,112.00 375,000.00 248,888.00 33.6 10 -41 -863 STREET LIGHTING AND SIGNALS 1,026.54 3,296.67 18,000.00 14,703.33 18.3 10 -41 -864 SPECIAL EVENTS .00 .00 10,000.00 10,000.00 .0 10 -41 -866 WOOD STOVE REBATES .00 .00 1,000.00 1,000.00 .0 10 -41 -867 CHAMBER OF COMMERCE IGA .00 .00 51,615.00 51,615.00 .0 10 -41 -868 WINTER SHUTTLE IGA 9,607.67 28,416.68 48,000.00 19,583.32 59.2 10 -41 -870 BUSINESS DIST STREETSCAPE .00 415.00 .00 415.00) .0 10 -41 -871 BUSINESS ENHANCEMENT PROGRAMS .00 1,904.00 15,000.00 13,096.00 12.7 47,280.53 177,729.10 577,604.00 399,874.90 30.8 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 4 ADMINISTRATION TOTAL ADMINISTRATION FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -45 -110 SALARIES 21,868.48 65,605.44 215,250.00 149,644.56 30.5 10 -45 -210 HEALTH INSURANCE 5,115.62 12,789.05 40,482.00 27,692.95 31.6 10 -45 -220 FICA TAX 1,546.26 4,638.78 16,467.00 11,828.22 28.2 10 -45 -230 RETIREMENT 858.57 2,575.71 8,610.00 6,034.29 29.9 10 -45 -250 UNEMPLOYMENT TAX 65.58 196.74 646.00 449.26 30.5 10 -45 -280 TRAINING PROGRAMS 20.00 255.00 4,000.00 3,745.00 6.4 10 -45 -290 TRAVEL, MEALS AND LODGING .00 .00 4,000.00 4,000.00 .0 10 -45 -295 MEALS AND ENTERTAINMENT 291.65 919.58 3,000.00 2,080.42 30.7 10 -45 -310 LEGAL FEES 2,715.88 14,377.10 50,000.00 35,622.90 28.8 10 -45 -320 AUDIT FEES 12,500.00 12,500.00 18,000.00 5,500.00 69.4 10 -45 -330 ENGINEERING FEES 192.00 768.00 5,000.00 4,232.00 15.4 10 -45 -360 COMPUTERS NETWORKS AND SUPPORT 2,494.59 8,887.98 30,000.00 21,112.02 29.6 10 -45 -370 OTHER PROFESSIONAL SERVICES .00 2,225.00 40,000.00 37,775.00 5.6 10 -45 -375 REIMBURSABLE PROF SERVICES 982.87 3,678.30 75,000.00 71,321.70 4.9 10 -45 -380 JANITORIAL SERVICES 620.00 2,062.72 13,125.00 11,062.28 15.7 10 -45 -385 TREASURERS FEES 156.67 2,026.02 7,500.00 5,473.98 27.0 10 -45 -395 RECORDING FEES .00 .00 1,000.00 1,000.00 .0 10 -45 -410 BANK CHARGES 36.60 269.50 600.00 330.50 44.9 10 -45 -420 ELECTIONS .00 .00 2,500.00 2,500.00 .0 10 -45 -430 INSURANCE -ALL DEPARTMENTS 19,467.25 41,115.88 48,000.00 6,884.12 85.7 10 -45 -440 ADVERTISING .00 .00 1,500.00 1,500.00 .0 10 -45 -490 PROFESSIONAL MEMBERSHIPS .00 5,297.49 7,500.00 2,202.51 70.6 10 -45 -500 OPERATING SUPPLIES 528.08 2,597.84 16,000.00 13,402.16 16.2 10 -45 -510 EQUIPMENT PURCHASE AND REPAIR 40.00 560.15 20,000.00 19,439.85 2.8 10 -45 -550 POSTAGE 24.55 527.43 3,000.00 2,472.57 17.6 10 -45 -560 UTILITIES TELEPHONE 572.03 1,747.66 8,500.00 6,752.34 20.6 10 -45 -561 UTILITIES NATURAL GAS 711.79 1,767.67 6,200.00 4,432.33 28.5 10 -45 -562 UTILITIES ELECTRICITY 521.85 1,614.94 7,000.00 5,385.06 23.1 10 -45 -569 UTILITIES TRASH REMOVAL 95.00 330.00 2,000.00 1,670.00 16.5 10 -45 -670 PROP MGMT- 117 EISENHOWER DR 1,556.19 4,854.73 25,000.00 20,145.27 19.4 10 -45 -671 PROP MGMT- 105 FRASER AVE .00 .00 1,000.00 1,000.00 .0 10 -45 -673 PROP MGMT- 153 FRASER AVE 3,259.70 3,297.90 12,000.00 8,702.10 27.5 10 -45 -674 PROP MGMT- 200 EISENHOWER DR 186.48 996.19 2,000.00 1,003.81 49.8 10 -45 -676 PROP MGMT- 400 DOC SUSIE AVE .00 .00 1,000.00 1,000.00 .0 10 -45 -690 MISCELLANEOUS EXPENSE .00 .00 5,000.00 5,000.00 .0 10 -45 -810 LEASE /PURCHASE PRINCIPAL .00 24,893.86 50,455.00 25,561.14 49.3 10 -45 -820 LEASE /PURCHASE INTEREST .00 11,909.41 23,150.00 11,240.59 51.4 76,427.69 235,286.07 774,485.00 539,198.93 30.4 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 5 PUBLIC WORKS TOTAL PUBLIC WORKS WALK THROUGH HISTORY PARK 10 -65 -560 UTILITIES TELEPHONE 10 -65 -670 PROP MGMT 120 ZEREX TOTAL WALK THROUGH HISTORY PARK FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -60 -110 SALARIES 30,800.21 92,215.99 346,500.00 254,284.01 26.6 10 -60 -210 HEALTH INSURANCE 8,181.81 20,475.63 60,000.00 39,524.37 34.1 10 -60 -220 FICA TAX 2,201.55 6,591.08 26,507.00 19,915.92 24.9 10 -60 -230 RETIREMENT 1,232.02 3,688.65 13,860.00 10,171.35 26.6 10 -60 -250 UNEMPLOYMENT TAX 92.38 276.60 1,040.00 763.40 26.6 10 -60 -280 TRAINING PROGRAMS 2.70 6.42 2,000.00 1,993.58 .3 10 -60 -290 TRAVEL, MEALS AND LODGING 19.41 115.09 2,000.00 1,884.91 5.8 10 -60 -295 MEALS AND ENTERTAINMENT 61.63 81.91 500.00 418.09 16.4 10 -60 -330 ENGINEERING FEES 3,730.25 4,042.25 20,000.00 15,957.75 20.2 10 -60 -370 OTHER PROFESSIONAL SERVICES .00 247.00 2,500.00 2,253.00 9.9 10 -60 -475 CONTRACT SNOW REMOVAL 600.00 2,840.00 .00 2,840.00) .0 10 -60 -480 EQUIPMENT RENTAL .00 .00 5,000.00 5,000.00 .0 10 -60 -490 PROFESSIONAL MEMBERSHIPS 110.00 240.00 500.00 260.00 48.0 10 -60 -500 OPERATING SUPPLIES 6,030.57 23,992.24 65,000.00 41,007.76 36.9 10 -60 -506 PLANTS /PLANTER SUPPLIES 235.15 385.15 10,000.00 9,614.85 3.9 10 -60 -510 EQUIPMENT PURCHASE AND REPAIR 1,419.02 11,106.57 40,000.00 28,893.43 27.8 10 -60 -560 UTILITIES TELEPHONE 235.95 558.81 3,000.00 2,441.19 18.6 10 -60 -561 UTILITIES NATURAL GAS 979.18 2,547.41 7,500.00 4,952.59 34.0 10 -60 -562 UTILITIES ELECTRICITY 163.57 552.09 3,500.00 2,947.91 15.8 10 -60 -569 UTILITIES TRASH REMOVAL 56.93 172.44 2,500.00 2,327.56 6.9 10 -60 -670 PROP MGMT 125 FRASER AVE 61.03 281.03 5,000.00 4,718.97 5.6 10 -60 -673 PROP MGMT- FRASER RIVER TRAIL .00 .00 35,000.00 35,000.00 .0 10 -60 -674 PROP MGMT HWY 40 PEDESTRIAN .00 .00 5,000.00 5,000.00 .0 10 -60 -676 PROP MGMT OLD SCHLHOUSE PK .00 .00 500.00 500.00 .0 10 -60 -678 PROP MGMT WALK THRU HIST PRK .00 .00 5,000.00 5,000.00 .0 10 -60 -679 PROP MGMT SCHOOL BUS GARAGE 535.66 3,713.43 8,000.00 4,286.57 46.4 10 -60 -680 PROP MGMT GARDNER SHED 40.00 40.00 .00 40.00) .0 10 -60 -681 PROP MGMT COZENS RANCH PARK .00 .00 10,000.00 10,000.00 .0 10 -60 -682 PROP MGMT AMTRAK STATION .00 .00 1,500.00 1,500.00 .0 10 -60 -683 PROP MGMT- PTARMIGAN OS .00 .00 1,500.00 1,500.00 .0 10 -60 -684 PROP MGMT FRODO .00 .00 2,500.00 2,500.00 .0 10 -60 -690 MISCELLANEOUS EXPENSE .00 .00 5,000.00 5,000.00 .0 10 -60 -725 STREET IMPROVEMENTS 703.72 703.72 10,000.00 9,296.28 7.0 57,492.74 174,873.51 700,907.00 526,033.49 25.0 40.27 160.91 1,000.00 839.09 16.1 .00 .00 2,000.00 2 000.00 .0 40.27 160.91 3,000.00 2,839.09 5.4 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 6 TRANSFERS 10 -90 -920 TRANSFER TO CERF POLICE DEPT .00 .00 35,000.00 35,000.00 .0 10 -90 -930 TRANSFER TO CERF PUBLICWORKS .00 .00 50,000.00 50,000.00 .0 10 -90 -935 TRANSFER TO CAF .00 .00 100,000.00 100,000.00 .0 10 -90 -940 TRANSFER TO DEBT SERVICE FUND .00 .00 247,250.00 247,250.00 .0 10 -90 -950 TRANSFER TO WATER FUND .00 .00 23,000.00 23,000.00 .0 10 -90 -960 TRANSFER TO FREP .00 .00 50,000.00 50,000.00 .0 TOTAL TRANSFERS FISCAL AGENT 10 -95 -110 SALARIES 10 -95 -210 HEALTH INSURANCE 10 -95 -220 FICA TAX 10 -95 -230 RETIREMENT 10 -95 -250 UNEMPLOYMENT TAX TOTAL FISCAL AGENT TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT GENERAL FUND .00 .00 505,250.00 505,250.00 .0 6,449.54 6,449.54 .00 6,449.54) .0 2,319.69 2,319.69 .00 2,319.69) .0 476.34 476.34 .00 476.34) .0 257.98 257.98 .00 257.98) .0 19.35 19.35 .00 19.35) .0 9,522.90 9,522.90 .00 9,522.90) .0 190,764.13 597,572.49 2,561,246.00 1,963,673.51 23.3 35,388.08) 145,291.91) 1,696,159.00 1,841,450.91 8.6) 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 7 ASSETS 20 -10100 CASH COMBINED FUND 49,764.54 TOTAL ASSETS 49,764.54 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 20 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET APRIL 30, 2011 CONSERVATION TRUST FUND 48,477.36 1,287.18 49,764.54 49,764.54 49,764.54 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 8 REVENUE TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 CONSERVATION TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 20 -30 -100 CONS TRUST (LOTTERY) PROCEEDS .00 1,263.97 5,900.00 4,636.03 21.4 20 -30 -800 INTEREST EARNINGS 5.16 23.21 60.00 36.79 38.7 20 -30 -999 CARRYOVER BALANCE .00 .00 49,388.00 49,388.00 .0 TOTAL REVENUE 5.16 1,287.18 55,348.00 54,060.82 2.3 TOTAL FUND REVENUE 5.16 1,287.18 55,348.00 54,060.82 2.3 FOR ADMINISTRATION USE ONLY 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 9 EXPENDITURES 20 -40 -910 TRANSFER TO GENERAL FUND TOTAL EXPENDITURES TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 CONSERVATION TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 50,000.00 50,000.00 .0 .00 .00 50,000.00 50,000.00 .0 .00 .00 50,000.00 50,000.00 .0 5.16 1,287.18 5,348.00 4,060.82 24.1 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 10 ASSETS 30 -10100 CASH COMBINED FUND 306,634.23 TOTAL ASSETS 306,634.23 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 30 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET APRIL 30, 2011 CAPITAL EQUIP REPLACEMENT FUND 295,849.48 10,784.75 306,634.23 306,634.23 306,634.23 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 11 REVENUE TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 30 -30 -100 HWY USE TAX PROCEEDS 3,537.03 10,637.17 42,420.00 31,782.83 25.1 30 -30 -800 INTEREST EARNINGS 33.18 147.58 550.00 402.42 26.8 30 -30 -900 TRANSFER FROM G/F POLICEDEPT .00 .00 35,000.00 35,000.00 .0 30 -30 -910 TRANSFER FROM G/F PUBLICWORK .00 .00 50,000.00 50,000.00 .0 30 -30 -920 TRANSFER FROM UTILITY FUNDS .00 .00 20,000.00 20,000.00 .0 30 -30 -999 CARRYOVER BALANCE .00 .00 292,518.00 292,518.00 .0 TOTAL REVENUE 3,570.21 10,784.75 440,488.00 429,703.25 2.5 3,570.21 10,784.75 440,488.00 429,703.25 2.5 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 12 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 30 -40 -745 PUBLIC SAFETY FLEET PURCHASE .00 .00 35,000.00 35,000.00 .0 30 -40 -750 REGULAR FLEET PURCHASE .00 .00 15,000.00 15,000.00 .0 30 -40 -755 HEAVY EQUIPMENT PURCHASE .00 .00 15,000.00 15,000.00 .0 TOTAL EXPENDITURES .00 .00 65,000.00 65,000.00 .0 TOTAL FUND EXPENDITURES .00 .00 65,000.00 65,000.00 .0 NET REVENUE OVER EXPENDITURES 3,570.21 10,784.75 375,488.00 364,703.25 2.9 FOR ADMINISTRATION USE ONLY 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 13 ASSETS 32 -10100 CASH COMBINED FUND 150,660.77 TOTAL ASSETS 150,660.77 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 32 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET APRIL 30, 2011 CAPITAL ASSET FUND 150,586.08 74.69 150,660.77 150,660.77 150,660.77 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 14 CAPITAL ASSET REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 CAPITAL ASSET FUND 32 -30 -800 INTEREST EARNINGS 16.22 74.69 375.00 300.31 19.9 32 -30 -910 TRANSFER IN FROM GENERAL FUND .00 .00 100,000.00 100,000.00 .0 32 -30 -999 CARRYOVER FUND BALANCE .00 .00 150,575.00 150,575.00 .0 TOTAL CAPITAL ASSET REVENUE 16.22 TOTAL FUND REVENUE 16.22 PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 74.69 250,950.00 250,875.31 .0 74.69 250,950.00 250,875.31 .0 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 15 CAPITAL ASSET EXPENDITURES 32 -40 -810 CAPITAL PROJ- STREETS EXISTING TOTAL CAPITAL ASSET EXPENDITURES TOTAL FUND EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 CAPITAL ASSET FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 NET REVENUE OVER EXPENDITURES 16.22 .00 250,000.00 250,000.00 .0 .00 250,000.00 250,000.00 .0 .00 .00 250,000.00 250,000.00 .0 74.69 950.00 875.31 7.9 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 16 INTERGOVERNMENTAL REVENUE 35 -30 -100 GRANTS AND AWARDS 35 -30 -910 TRANSFER IN FROM GENERAL FUND TOTAL INTERGOVERNMENTAL REVENUE TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 FREP FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT .00 .00 610,000.00 610,000.00 .0 .00 .00 50,000.00 50,000.00 .0 .00 .00 660,000.00 660,000.00 .0 .00 .00 660,000.00 660,000.00 .0 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 17 TOWN OF FRASER EXPENSES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 FREP FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 35 -50 -440 F/WP TRAIL LINK CONSTRUCTION .00 .00 260,000.00 260,000.00 .0 35 -50 -450 LIONS FISH PONDS IMPROVEMENTS .00 .00 400,000.00 400,000.00 .0 TOTAL TOWN OF FRASER EXPENSES .00 .00 660,000.00 660,000.00 .0 TOTAL FUND EXPENDITURES .00 .00 660,000.00 660,000.00 .0 NET REVENUE OVER EXPENDITURES .00 .00 .00 .00 .0 FOR ADMINISTRATION USE ONLY 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 18 ASSETS TOWN OF FRASER BALANCE SHEET APRIL 30, 2011 DEBT SERVICE FUND 40 -10100 CASH COMBINED FUND 709,985.25 40 -11100 PROPERTY TAXES RECEIVABLE 80,000.00 TOTAL ASSETS 789,985.25 LIABILITIES AND EQUITY LIABILITIES 40 -22210 DEFERRED PROPERTY TAXES TOTAL LIABILITIES FUND EQUITY 80,000.00 40 -27000 RESFUND BAL -1 YEARS PAYMENT 300,000.00 40 -27100 RESTRICTED FUND BALANCE 379,358.00 UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD 30,627.25 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY 30,627.25 80,000.00 709,985.25 789,985.25 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 19 REVENUE TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 40 -30 -100 PROPERTY TAX 2,337.33 30,205.02 80,000.00 49,794.98 37.8 40 -30 -200 SPECIFIC OWNERSHIP TAX 205.72 685.21 4,000.00 3,314.79 17.1 40 -30 -800 INTEREST EARNINGS 76.68 341.54 3,500.00 3,158.46 9.8 40 -30 -910 TRANSFER IN FROM GENERAL FUND .00 .00 247,250.00 247,250.00 .0 TOTAL REVENUE 2,619.73 31,231.77 334,750.00 303,518.23 9.3 TOTAL FUND REVENUE 2,619.73 31,231.77 334,750.00 303,518.23 9.3 FOR ADMINISTRATION USE ONLY 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 20 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 40 -40 -385 TREASURERS FEES GO BOND 46.75 604.52 2,000.00 1,395.48 30.2 40 -40 -810 BOND PRINCIPAL 02 S &U ISSUE .00 .00 25,000.00 25,000.00 .0 40 -40 -811 BOND PRINCIPAL 98 GO ISSUE .00 .00 35,000.00 35,000.00 .0 40 -40 -812 BOND PRINCIPAL 98 S &U ISSUE .00 .00 140,000.00 140,000.00 .0 40 -40 -820 BOND INTEREST 02 S &U ISSUE .00 .00 15,856.00 15,856.00 .0 40 -40 -821 BOND INTEREST 98 GO ISSUE .00 .00 13,976.00 13,976.00 .0 40 -40 -822 BOND INTEREST 98 S &U ISSUE .00 .00 70,565.00 70,565.00 .0 40 -40 -850 BOND AGENT FEES .00 .00 2,500.00 2,500.00 .0 40 -40 -910 TRANSFER TO DSF RESERVES .00 .00 29,853.00 29,853.00 .0 TOTAL EXPENDITURES 46.75 604.52 334,750.00 334,145.48 .2 TOTAL FUND EXPENDITURES 46.75 604.52 334,750.00 334,145.48 .2 NET REVENUE OVER EXPENDITURES 2,572.98 30,627.25 .00 30,627.25) .0 FOR ADMINISTRATION USE ONLY 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 21 ASSETS LIABILITIES AND EQUITY LIABILITIES FUND EQUITY UNAPPROPRIATED FUND BALANCE: 50 -29800 RETAINED EARNINGS REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET APRIL 30, 2011 WATER FUND 50 -10100 CASH COMBINED FUND 460,108.19 50 -11500 A/R CUSTOMER SERVICE CHARGES 26,579.27 50 -11600 NR FOX RUN -GRAND CO HOUSING 31,800.00 50 -16100 LAND 100,000.00 50 -16200 BUILDINGS 2,915,858.49 50 -16203 WELLS SYSTEM 768,371.74 50 -16212 WATER DISTRIBUTION /STORAGE 9,845,211.82 50 -16213 WELLS 1,063,119.43 50 -16400 EQUIPMENT 239,923.02 50 -16500 WATER RIGHTS 19,775.86 50 -17900 ACCUMULATED DEPRECIATION 2,725,428.67) TOTAL ASSETS 12,745,319.15 50 -21100 ACCRUED PTO AND BENEFITS 8,138.49 50 -22910 ROAD CUT SURITY FEES 22,439.50 TOTAL LIABILITIES 30,577.99 50 -27000 RESFUND BAL 0 M 100,000.00 12,596,650.23 18,090.93 12,614,741.16 12,714,741.16 12,745,319.15 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 22 LICENSES PERMITS CHARGES FOR SERVICES MISCELLANEOUS REVENUE 50 -36 -100 INTEREST EARNINGS 50 -36 -900 MISCELLANEOUS REVENUE OTHER SOURCES TRANSFERS TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 50 -32 -100 EXCAVATION PERMIT FEES .00 .00 200.00 200.00 .0 TOTAL LICENSES PERMITS .00 .00 200.00 200.00 .0 50 -34 -100 CUSTOMER SERVICE CHARGES 311.50 152,252.25 604,359.00 452,106.75 25.2 50 -34 -150 PENALTIES INTEREST 870.20 2,639.67 1,000.00 1,639.67) 264.0 50 -34 -200 PLANT INVESTMENT FEES .00 .00 8,000.00 8,000.00 .0 50 -34 -300 WATER METER SALES .00 .00 1,000.00 1,000.00 .0 TOTAL CHARGES FOR SERVICES 1,181.70 154,891.92 614,359.00 459,467.08 25.2 39.82 255.00 TOTAL MISCELLANEOUS REVENUE 294.82 185.46 3,535.60 50 -39 -999 CARRYOVER BALANCE .00 .00 299,665.00 299,665.00 .0 TOTAL OTHER SOURCES TRANSFERS .00 .00 299,665.00 299,665.00 .0 1,476.52 158,612.98 1,000.00 5,000.00 3,721.06 6,000.00 814.54 18.6 1,464.40 70.7 2,278.94 62.0 920,224.00 761,611.02 17.2 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 23 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 50 -40 -110 SALARIES 21,809.13 66,072.99 199,500.00 133,427.01 33.1 50 -40 -210 HEALTH INSURANCE 5,710.70 14,259.53 44,800.00 30,540.47 31.8 50 -40 -220 FICA TAX 1,525.11 4,624.16 15,262.00 10,637.84 30.3 50 -40 -230 RETIREMENT 867.53 2,605.90 7,980.00 5,374.10 32.7 50 -40 -250 UNEMPLOYMENT TAX 65.51 197.22 599.00 401.78 32.9 50 -40 -280 TRAINING PROGRAMS .00 400.00 3,000.00 2,600.00 13.3 50 -40 -290 TRAVEL, MEALS AND LODGING 125.97 865.98 3,000.00 2,134.02 28.9 50 -40 -295 MEALS AND ENTERTAINMENT .00 61.48 2,000.00 1,938.52 3.1 50 -40 -310 LEGAL FEES 11,594.42 26,408.26 35,000.00 8,591.74 75.5 50 -40 -330 ENGINEERING FEES .00 .00 40,000.00 40,000.00 .0 50 -40 -360 COMPUTERS NETWORKS AND SUPPORT 562.33 1,124.66 15,000.00 13,875.34 7.5 50 -40 -370 OTHER PROFESSIONAL SERVICES 53.92 55.53 15,000.00 14,944.47 .4 50 -40 -430 INSURANCE .00 .00 20,000.00 20,000.00 .0 50 -40 -440 ADVERTISING .00 .00 500.00 500.00 .0 50 -40 -460 SYSTEM REPAIR AND MAINT PROD 168.01 168.01 30,000.00 29,831.99 .6 50 -40 -465 SYSTEM REPAIR AND MAINT DIST 215.07 865.07 30,000.00 29,134.93 2.9 50 -40 -490 PROFESSIONAL MEMBERSHIPS .00 1,550.00 8,000.00 6,450.00 19.4 50 -40 -500 OPERATING SUPPLIES PRODUCTION 1,300.04 2,734.19 30,000.00 27,265.81 9.1 50 -40 -505 OPERATING SUPPLIES DISTRIB 1,091.70 3,197.20 25,000.00 21,802.80 12.8 50 -40 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,000.00 5,000.00 .0 50 -40 -520 TESTING 180.00 180.00 3,000.00 2,820.00 6.0 50 -40 -550 POSTAGE BILLING SUPPLIES 200.00 482.33 3,500.00 3,017.67 13.8 50 -40 -560 UTILITIES TELEPHONE 243.48 884.93 5,500.00 4,615.07 16.1 50 -40 -562 UTILITIES ELECTRICITY 3,111.52 9,828.08 45,000.00 35,171.92 21.8 50 -40 -670 PROP MGMT FRASER WTP .00 .00 6,000.00 6,000.00 .0 50 -40 -680 PROP MGMT MARYVALE WTP .00 .00 6,000.00 6,000.00 .0 50 -40 -690 MISCELLANEOUS EXPENSE .00 55.78 1,000.00 944.22 5.6 50 -40 -715 WATER RIGHTS DIVERSION DEV 2,589.00 3,900.75 35,000.00 31,099.25 11.2 50 -40 -730 CAPITAL PROJECTS .00 .00 100,000.00 100,000.00 .0 50 -40 -930 TRANSFER TO CERF .00 .00 10,000.00 10,000.00 .0 50 -40 -970 TRANSFER TO O &M RESERVES .00 .00 100,000.00 100,000.00 .0 TOTAL EXPENDITURES 51,413.44 140,522.05 844,641.00 704,118.95 16.6 TOTAL FUND EXPENDITURES 51,413.44 140,522.05 844,641.00 704,118.95 16.6 NET REVENUE OVER EXPENDITURES 49,936.92) 18,090.93 75,583.00 57,492.07 23.9 FOR ADMINISTRATION USE ONLY 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 24 ASSETS LIABILITIES AND EQUITY LIABILITIES FUND EQUITY BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET APRIL 30, 2011 WASTEWATER FUND 55 -10100 CASH COMBINED FUND 2,149,773.08 55 -11500 NR CUSTOMER SERVICE CHARGES 24,639.30 55 -11900 MISCELLANEOUS RECEIVABLES .17) 55 -15950 CAP REPL RES HELD W /JFOC 728,241.00 55 -15955 O &M RESERVE HELD W /JFOC 51,185.92 55 -16100 LAND 144,320.40 55 -16200 SEWER TREATMENT PLANT 3,207,369.16 55 -16210 METER BUILDING IMPROVEMENTS 8,056.39 55 -16220 SEWER COLLECTION SYSTEM 10,620,070.80 55 -16250 CONSOLIDATED COLLECTION SYSTEM 279,069.00 55 -16400 EQUIPMENT 71,492.50 55 -17900 ACCUMULATED DEPRECIATION 556,734.72) 55 -17905 ACCUM DEPR PLANT /JFOC 34,882.44) 55 -17910 ACCUM DEPR SEWER COLLECT -FSD 2,239,500.35) 55 -17915 ACCUM DEPR- EQUIPMENT 71,492.81) TOTAL ASSETS 14,381,607.06 55 -20210 ACCRUED A/P AUDIT 12,600.00 55 -20810 DUE TO GENERAL FUND 115.00) 55 -21100 ACCRUED PTO AND BENEFITS 6,754.71 TOTAL LIABILITIES 19,239.71 UNAPPROPRIATED FUND BALANCE: 55 -29800 RETAINED EARNINGS 13,700,798.29 55 -29810 RETAINED EARNINGS UNRESTRICT 53,572.01) 55 -29820 RETAINED EARNINGS RESTRICTED 654,109.00 REVENUE OVER EXPENDITURES -YTD 61,032.07 14,362,367.35 14,362,367.35 14,381,607.06 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 25 CHARGES FOR SERVICES TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 WASTEWATER FUND 55 -34 -100 CUSTOMER SERVICE CHARGES 129.00 151,723.32 606,532.00 454,808.68 25.0 55 -34 -150 PENALTIES INTEREST 870.86 1,379.88 1,000.00 379.88) 138.0 55 -34 -200 PLANT INVESTMENT FEES .00 .00 15,000.00 15,000.00 .0 TOTAL CHARGES FOR SERVICES 999.86 153,103.20 622,532.00 469,428.80 24.6 MISCELLANEOUS REVENUE PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 55 -36 -100 INTEREST EARNINGS 222.67 1,027.03 4,000.00 2,972.97 25.7 55 -36 -500 JFOC MANAGEMENT FEE .00 7,105.50 28,420.00 21,314.50 25.0 55 -36 -900 MISCELLANEOUS REVENUE .00 .00 1,500.00 1,500.00 .0 TOTAL MISCELLANEOUS REVENUE 222.67 8,132.53 33,920.00 25,787.47 24.0 OTHER SOURCES TRANSFERS 55 -39 -999 CARRYOVER BALANCE .00 .00 2,059,409.00 2,059,409.00 .0 TOTAL OTHER SOURCES TRANSFERS .00 .00 2,059,409.00 2,059,409.00 .0 TOTAL FUND REVENUE 1,222.53 FOR ADMINISTRATION USE ONLY 161,235.73 2,715,861.00 2,554,625.27 5.9 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 26 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 WASTEWATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 55 -40 -110 SALARIES 17,751.61 53,809.88 178,500.00 124,690.12 30.2 55 -40 -210 HEALTH INSURANCE 4,136.05 10,336.24 30,240.00 19,903.76 34.2 55 -40 -220 FICA TAX 1,266.70 3,842.55 13,655.00 9,812.45 28.1 55 -40 -230 RETIREMENT 698.75 2,095.99 7,140.00 5,044.01 29.4 55 -40 -250 UNEMPLOYMENT TAX 53.19 160.01 536.00 375.99 29.9 55 -40 -280 TRAINING PROGRAMS .00 .00 2,000.00 2,000.00 .0 55 -40 -290 TRAVEL, MEALS AND LODGING .00 12.79 2,000.00 1,987.21 .6 55 -40 -295 MEALS AND ENTERTAINMENT .00 10.10 500.00 489.90 2.0 55 -40 -310 LEGAL FEES .00 40.00 10,000.00 9,960.00 .4 55 -40 -330 ENGINEERING FEES .00 984.00 20,000.00 19,016.00 4.9 55 -40 -360 COMPUTERS NETWORKS AND SUPPORT 562.33 1,124.66 5,000.00 3,875.34 22.5 55 -40 -370 OTHER PROFESSIONAL SERVICES 1.61 1.61 10,000.00 9,998.39 .0 55 -40 -410 BANK CHARGES .00 .00 100.00 100.00 .0 55 -40 -430 INSURANCE .00 .00 5,500.00 5,500.00 .0 55 -40 -440 ADVERTISING .00 .00 1,000.00 1,000.00 .0 55 -40 -460 SYSTEM REPAIR AND MAINT COLLEC .00 .00 20,000.00 20,000.00 .0 55 -40 -490 PROFESSIONAL MEMBERSHIPS .00 90.00 6,100.00 6,010.00 1.5 55 -40 -500 OPERATING SUPPLIES COLLECTIONS .00 .00 5,000.00 5,000.00 .0 55 -40 -510 EQUIPMENT PURCHASE AND REPAIR 54.95 54.95 5,500.00 5,445.05 1.0 55 -40 -520 TESTING 25.00 75.00 1,000.00 925.00 7.5 55 -40 -550 POSTAGE BILLING SUPPLIES 200.00 482.33 2,500.00 2,017.67 19.3 55 -40 -560 UTILITIES TELEPHONE 44.29 88.61 1,500.00 1,411.39 5.9 55 -40 -650 WW TREATMENT CHARGES /JFOC 12,023.51 26,994.94 296,372.00 269,377.06 9.1 55 -40 -660 JFOC CAPREPL RESERVE .00 .00 122,652.00 122,652.00 .0 55 -40 -690 MISCELLANEOUS EXPENSE .00 .00 3,000.00 3,000.00 .0 55 -40 -730 CAPITAL PROJECTS .00 .00 330,000.00 330,000.00 .0 55 -40 -930 TRANSFER TO CERF .00 .00 10,000.00 10,000.00 .0 TOTAL EXPENDITURES 36,817.99 100,203.66 1,089,795.00 989,591.34 9.2 TOTAL FUND EXPENDITURES 36,817.99 100,203.66 1,089,795.00 989,591.34 9.2 NET REVENUE OVER EXPENDITURES 35,595.46) 61,032.07 1,626,066.00 1,565,033.93 3.8 FOR ADMINISTRATION USE ONLY 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 27 ASSETS 70 -10100 CASH COMBINED FUND 17,761.22 TOTAL ASSETS 17,761.22 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 70 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET APRIL 30, 2011 PETERSEN TRUST 17,752.06 9.16 17, 761.22 17, 761.22 17, 761.22 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 28 REVENUE 70 -30 -800 INTEREST EARNINGS 70 -30 -999 CARRYOVER BALANCE TOTAL REVENUE TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 PETERSEN TRUST PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 2.22 9.16 .00 9.16) .0 .00 .00 17,785.00 17,785.00 .0 2.22 9.16 17,785.00 17,775.84 .1 2.22 9.16 17,785.00 17,775.84 .1 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 29 EXPENDITURES 70 -40 -670 PETERSEN TRUST EXP TRAIL TOTAL EXPENDITURES TOTAL FUND EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 PETERSEN TRUST PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 NET REVENUE OVER EXPENDITURES 2.22 .00 17,785.00 17,785.00 .0 .00 17,785.00 17,785.00 .0 .00 .00 17,785.00 17,785.00 .0 9.16 .00 9.16) .0 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 30 ASSETS LIABILITIES AND EQUITY FUND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET APRIL 30, 2011 GENERAL FIXED ASSETS 91 -16100 LAND 730,630.35 91 -16200 ADMINISTRATION BUILDING 208,379.39 91 -16203 MAINTENANCE BUILDING 57,722.51 91 -16208 HOUSE 400 DOC SUSIE AVE 54,839.27 91 -16209 VISITOR CENTER 183,895.00 91 -16211 BUSBARN 105 FRASER AVE HOUSE 100,000.00 91 -16250 CHURCH 267,000.00 91 -16306 PARKS 367,800.08 91 -16311 STREET IMPROVEMENTS 3,439,840.00 91 -16312 HIGHWAY 40 PATH 8,872.00 91 -16490 EQUIPMENT OTHER 872,015.00 91 -16500 OFFICE EQUIPMENT 57,261.75 91 -17900 ACCUMULATED DEPRECIATION 2,260,048.61) TOTAL ASSETS 4,088,206.74 UNAPPROPRIATED FUND BALANCE: 91 -29800 INVESTMENT IN FIXED ASSETS 4,088,206.74 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 4,088,206.74 4,088,206.74 4,088,206.74 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 31 ASSETS LIABILITIES AND EQUITY LIABILITIES 95 -25050 2002 SERIAL BONDS 95 -25060 1998 REVENUE REFUNDING BONDS 95 -25070 1998 GENERAL OBLIGATION BONDS 95 -25200 ACCRUED COMPENSATED ABSENCES 95 -25500 CAPITAL LEASES KOMATSU LOADER FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET APRIL 30, 2011 GENERAL LONG -TERM DEBT 95 -18100 AMOUNT TO BE PROVIDED 3,131,161.31 TOTAL ASSETS 3,131,161.31 360,000.00 2,035,000.00 475,000.00 15,677.17 245,484.14 TOTAL LIABILITIES 3,131,161.31 TOTAL LIABILITIES AND EQUITY 3,131,161.31 33 OF THE FISCAL YEAR HAS ELAPSED 05/04/2011 09:35PM PAGE: 32 Finance Update:05/18/2011 Prepared:05/10/2011 Transmitted with your packet this week are your April Financial Reports and the March Sales Tax Report. As far as sales tax goes and even with moving a pre-payment for Aprilout of March’s numberwe still beat last year’s receipts for the month of March –HOORAY! Barely, but we are still up for the month and that’s a good thing –and a trend I hope will continue the rest of the year!We are just shy of eleven grand down yearto date compared to last year for the same time period. And as a percentage,we are down two percent. The 2011/2012 Business License billing has gone out (05/11/11).We billed just over 380 different businesses(fixed, non-fixed and home occupations), and hopefully a large percentage of them are still operating within our community. As a reminder all business license holders received a five month respite from fees this year -as a result of moving our annual licensing period from stst through May 31of each year. June 1 At this week’smeeting Paul Backes of McMahan and Associates will be joiningus for dinner and his presentation of the Town’s 2010 Audit. As always I wouldencourage you to ask lots of th questions of Paul, and feel free to contact him inadvance of the meeting on the 18. You can reach Paul at 970-845-8800, or via e-mail at:paul.backes@mcmahancpa.com As always pleasecontact me with any questions or concerns you might have: 726-5491 X206 or nhavens@town.fraser.co.us. at Nat Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com ASSETS 40 -10210 JFOC CHECKING 0318047507 40 -10215 MONEY MARKET O &M RESERVE 40 -10220 COLOTRUST 8006 -CAP REPLACEMENT 40 -10410 MONEY MARKET CAP REPLACEMENT 40 -10420 CDARS 1010072448 CAP REPL 40 -10430 CDARS 1011238323 CAP REPL 40 -11550 A/R WPR 40 -11560 A/R GC #1 40 -11570 A/R TOF 40 -11580 A/R WP (NUTRIENTS STUDY) 40 -11590 A/R GRANBY (NUTRIENTS STUDY) LIABILITIES AND EQUITY LIABILITIES 40 -20910 JFOC CAP REPLACEMENT RESERVE 40 -20920 JFOC O &M RESERVE FUND EQUITY FOR ADMINISTRATION USE ONLY TOTAL ASSETS 2,492,842.80 TOTAL LIABILITIES 2,493,375.20 UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY TOF JOINT FACILITIES FUND BALANCE SHEET APRIL 30, 2011 JOINT FACILITIES FUND 532.40 112, 206.79 52,563.48 377, 801.04 51, 015.48 925,246.07 932,481.85 11, 970.62 18, 968.84 10, 266.63 161.00 161.00 2,279,224.99 214,150.21 532.40 532.40 2,492,842.80 33 OF THE FISCAL YEAR HAS ELAPSED 05/10/2011 07:14AM PAGE: 1 REVENUE TOF JOINT FACILITIES FUND REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 JOINT FACILITIES FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 40 -30 -100 INTEREST O &M ACCOUNTS 107.41 307.55 500.00 192.45 61.5 40 -30 -200 O &M REIMBURSEMENT WPR 11,950.99 43,615.14 213,632.00 170,016.86 20.4 40 -30 -205 CAPITAL REIMBURSEMENT WPR 19.63 19.63 73,381.00 73,361.37 .0 40 -30 -210 O &M REIMBURSEMENT GC #1 18,943.68 69,357.64 335,396.00 266,038.36 20.7 40 -30 -215 CAPITAL REIMBURSEMENT GC #1 25.16 25.16 94,082.00 94,056.84 .0 40 -30 -220 O &M REIMBURSEMENT TOF 10,243.48 37,353.40 183,899.00 146,545.60 20.3 40 -30 -225 CAPITAL REIMBURSEMENT TOF 23.15 23.15 86,538.00 86,514.85 .0 40 -30 -230 STUDY REIMBURSEMENT WP 161.00 161.00 .00 161.00) .0 40 -30 -235 STUDY REIMBURSEMENT GRANBY 161.00 161.00 .00 161.00) .0 40 -30 -800 INTEREST CAP RES ACCOUNTS 1,782.28 7,278.63 20,000.00 12,721.37 36.4 40 -30 -999 CARRYOVER BALANCE .00 .00 260,827.00 260,827.00 .0 TOTAL REVENUE TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY 43,417.78 158, 302.30 1, 268, 255.00 1,109, 952.70 12.5 43,417.78 158,302.30 1,268,255.00 1,109, 952.70 12.5 33 OF THE FISCAL YEAR HAS ELAPSED 05/10/2011 07:14AM PAGE: 2 PLANT EXPENDITURES TOF JOINT FACILITIES FUND EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2011 JOINT FACILITIES FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 40 -85 -110 SALARIES 12,759.08 50,236.28 168,000.00 117,763.72 29.9 40 -85 -210 HEALTH INSURANCE 2,319.69 9,453.75 43,221.00 33,767.25 21.9 40 -85 -220 FICA TAX 941.97 3,706.68 12,582.00 8,875.32 29.5 40 -85 -230 RETIREMENT 510.36 2,009.44 6,720.00 4,710.56 29.9 40 -85 -250 UNEMPLOYMENT TAX 38.28 150.72 504.00 353.28 29.9 40 -85 -280 TRAINING PROGRAMS 729.25 1,129.25 2,000.00 870.75 56.5 40 -85 -290 TRAVEL MEALS AND LODGING .00 305.94 2,000.00 1,694.06 15.3 40 -85 -295 MEALS LOCAL BUSINESS .00 .00 200.00 200.00 .0 40 -85 -310 LEGAL FEES .00 1,802.16 6,000.00 4,197.84 30.0 40 -85 -320 AUDIT FEE .00 .00 7,500.00 7,500.00 .0 40 -85 -330 ENGINEERING FEES .00 2,033.57 30,000.00 27,966.43 6.8 40 -85 -350 SLUDGE REMOVAL 5,754.50 16,901.70 65,000.00 48,098.30 26.0 40 -85 -370 PROFESSIONAL SERVICES 715.00 1,411.00 36,500.00 35,089.00 3.9 40 -85 -375 REIMBURSABLE PROF SERVICES 322.00 322.00 .00 322.00) .0 40 -85 -410 BANK CHARGES .00 .00 100.00 100.00 .0 40 -85 -430 INSURANCE PLANT .00 .00 25,000.00 25,000.00 .0 40 -85 -460 PLANT MAINTENANCE AND REPAIR 552.48 4,474.73 40,000.00 35,525.27 11.2 40 -85 -475 GROUNDS MAINTENANCE .00 .00 2,000.00 2,000.00 .0 40 -85 -480 EQUIPMENT RENTAL .00 .00 500.00 500.00 .0 40 -85 -490 PROFESSIONAL MEMBERSHIPS .00 .00 500.00 500.00 .0 40 -85 -500 OPERATING SUPPLIES 120.92 1,332.40 20,000.00 18,667.60 6.7 40 -85 -506 OPERATING SUPPLIES CHEMICALS 3,549.97 16,161.66 65,000.00 48,838.34 24.9 40 -85 -510 EQUIPMENT PURCHASE AND REPAIR 1,478.14 2,367.54 20,000.00 17,632.46 11.8 40 -85 -520 TESTING 2,580.28 9,167.86 37,000.00 27,832.14 24.8 40 -85 -525 PERMITS 147.10 147.10 25,000.00 24,852.90 .6 40 -85 -560 UTILITIES TELEPHONE 254.79 797.78 5,500.00 4,702.22 14.5 40 -85 -562 UTILITIES ELECTRICITY 7,683.15 22,507.55 90,000.00 67,492.45 25.0 40 -85 -565 UTILITIES NATURAL GAS 407.46 2,332.88 9,000.00 6,667.12 25.9 40 -85 -567 UTILITIES PLANT GENERATOR .00 240.41 2,500.00 2,259.59 9.6 40 -85 -569 UTILITIES TRASH REMOVAL 146.42 571.55 3,500.00 2,928.45 16.3 40 -85 -650 VEHICLE EXPENSES 449.31 1,084.22 6,000.00 4,915.78 18.1 40 -85 -690 MISCELLANEOUS EXPENSE .00 .00 1,000.00 1,000.00 .0 40 -85 -730 CAPITAL PROJECTS 67.94 67.94 330,000.00 329,932.06 .0 40 -85 -930 CAPITAL RESERVE PROJECTS 4,746.59 8,118.59 20,000.00 11,881.41 40.6 TOTAL PLANT EXPENDITURES 46,274.68 158,834.70 1,082,827.00 923,992.30 14.7 FOR ADMINISTRATION USE ONLY TOTAL FUND EXPENDITURES 46,274.68 158,834.70 1,082,827.00 923,992.30 14.7 NET REVENUE OVER EXPENDITURES 2,856.90) 532.40) 185,428.00 185,960.40 .3 33 OF THE FISCAL YEAR HAS ELAPSED 05/10/2011 07:14AM PAGE: 3 Town of Fraser Sales Tax Report - Actual Collections 20082009 $ Amt +/- % +/-20092010 $ Amt +/- % +/-20102011 $ Amt +/- % +/- Jan$186,263$154,114-32,149-20.86$154,114$134,819-19,295-14.31$134,819$139,7334,9143.52 Feb$162,236$150,523-11,714-7.78$150,523$149,114-1,409-0.94$149,114$132,193-16,921-12.80 March$188,669$165,135-23,534-14.25$165,135$158,524-6,611-4.17$158,524$159,7401,2160.76 April$120,135$115,587-4,549-3.94$115,587$98,990-16,596-16.77$98,990$0-98,990#DIV/0! May$98,722$88,365-10,356-11.72$88,365$83,459-4,906-5.88$83,459$0-83,459#DIV/0! June$136,269$115,639-20,630-17.84$115,639$110,052-5,587-5.08$110,052$0-110,052#DIV/0! July$154,461$142,486-11,975-8.40$142,486$140,260-2,226-1.59$140,260$0-140,260#DIV/0! Aug$219,285$139,446-79,839-57.25$139,446$123,224-16,222-13.16$123,224$0-123,224#DIV/0! Sept$120,035$127,1867,1515.62$127,186$104,069-23,117-22.21$104,069$0-104,069#DIV/0! Oct$101,520$114,35712,83611.22$114,357$91,135-23,222-25.48$91,135$0-91,135#DIV/0! Nov$109,072$133,18124,10918.10$133,181$149,24716,06610.76$149,247$0-149,247#DIV/0! Dec$211,311$199,016-12,295-6.18$199,016$183,171-15,845-8.65$183,171$0-183,171#DIV/0! Total$1,807,979$1,645,035-162,944-9.01$1,645,035$1,526,065-118,970-7.23$1,526,065$431,666-1,094,398-71.71 Budget$1,600,000$1,600,00000.00$1,600,000$1,600,00000.00$1,600,000$1,550,000-50,000-3.23 Amt +/-$207,979$45,035$45,035-$73,935-$73,935-$1,118,334 % +/-13.002.812.81-4.62-4.62-72.15 Town of Fraser Sales Tax Report - Adjusted Collections 20082009 $ Amt +/- % +/-20092010 $ Amt +/- % +/-20102011 $ Amt +/- % +/- Prev Yr$3,534$7,3533,81951.94$7,353$10,4473,09429.62$10,447$17,6507,20340.81 Jan$187,135$153,970-33,165-21.54$153,970$139,519-14,451-10.36$139,519$123,789-15,730-12.71 Feb$161,852$153,869-7,983-5.19$153,869$141,138-12,731-9.02$141,138$132,226-8,912-6.74 March$186,160$170,063-16,097-9.47$170,063$157,146-12,917-8.22$157,146$158,0018550.54 April$120,788$105,165-15,623-14.86$105,165$100,453-4,712-4.69$100,453$0-100,453#DIV/0! May$99,539$88,594-10,945-12.35$88,594$83,629-4,965-5.94$83,629$0-83,629#DIV/0! June$136,905$116,422-20,483-17.59$116,422$112,008-4,414-3.94$112,008$0-112,008#DIV/0! July$157,385$145,896-11,489-7.87$145,896$141,137-4,759-3.37$141,137$0-141,137#DIV/0! Aug$160,929$155,951-4,978-3.19$155,951$120,760-35,191-29.14$120,760$0-120,760#DIV/0! Sept$130,773$116,561-14,212-12.19$116,561$111,732-4,829-4.32$111,732$0-111,732#DIV/0! Oct$143,252$108,450-34,802-32.09$108,450$95,341-13,109-13.75$95,341$0-95,341#DIV/0! Nov$109,303$89,263-20,040-22.45$89,263$134,60845,34533.69$134,608$0-134,608#DIV/0! Dec$210,424$233,47823,0549.87$233,478$178,147-55,331-31.06$178,147$0-178,147#DIV/0! Total$1,807,979$1,645,035-162,944-9.01$1,645,035$1,526,065-118,970-7.23$1,526,065$431,666-1,094,399-71.71 Budget$1,600,000$1,600,00000.00$1,600,000$1,600,00000.00$1,600,000$1,550,000-50,000-3.23 Amt +/-$207,979$45,035$45,035-$73,935-$73,935-$1,118,334 % +/-13.002.812.81-4.62-4.62-72.15  PUBLIC WORKS BRIEFING (As of 5/12 for 5/18/2011 meeting) WATER~ Fraser will be hosting a water operator training course presented by Colorado Rural Water Association this Monday, May16 from 8-12. Training units will be available to those attending. We have invited operators from surrounding districts to attend. Making progress with the development of our backflow prevention program. Continue flushing a very small amount of meter issues. Continue working with property owners to get their meters reinstalled from being removed during the winter months freezing temps. SANITARY SEWER~ Cure-In-Place-Pipe (CIPP) Slip lining project: WSU arrived in Fraser last week and began with some prep work on our sewer lining project. They will be working in the business district this week and again next week. th CDOT approved and issued our ROW permit at the 11 hour last Friday which allowed our sewer lining contractor to finalize their schedule in order to complete the lining of the sewer main that runs in US40 from the Fraser Valley Ace down to and in front of the Conoco-Quick Stop property. WSU anticipates completion of this work by mid next week (5/18). STREETS~ Bid opening for the 2011 street CIP projects will be this Monday (5/16) at 10 a.m. in the board room. The bids include the Chipseal project and the Drainage Swale Improvement project. In preparation of high water in the rivers, we have staged empty sand bags and sand in the sand castle over at the shop. powered OEM is placing an ad in the local paper informing residents of locations, hours and phone numbers for those that may have a need for such items in the coming weeks. PW has been busy over the past week managing high water flows in various areas throughout town. Staff will continue to monitor streams, rivers and drainages for signs of high water that may need to be addressed. STREETSCAPES~ Hiring of seasonal summer gardener staff is in the works. DEVELOPMENT~ Continue with construction and utility standards updates and consolidation of documents and drawings. Questions or Concerns? Email me: anordin@town.fraser.co.us or 970-531-1844. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Starting Point ($315,121) ($627,369) g ar strategic improvement plan: nd Alignment $150,000 $150,000 $50,000 $50,000 ff $50,000 $50,000 sr hievement $25,000 $25,000 Sub Total Improv. Plan $275,000 $275,000 id Supplies reases $25,000 $25,000 Sub -Total Other $25,000 $25,000 Total Educational Funds Needed ($615,121) ($927,369) Use of County Funds $170,000 Possible Reserve Expenditure ($445,121) ($927,369) 2011 -2012 Staffing Changes per Draft #1 Reductions: Funding: 0.5 Administration DOSA General Fund 6.25% Reduction in Administration 1.0 Certified H.S. English Teacher 1.0 Certified H.S. Social Studies Teacher 0.5 Certified H.S. .5 PE Teacher 1.0 Certified M.S. Social Studies Teacher 3.54% Reduction in Certified Staff 0.75 Classified Director of Maintenance General Fund 0.25 Classified Custodian General Fund 1.0 Classified Media Center Position General Fund 1.0 Classified M.S. Secretary General Fund 1.00 Classified Director of Transportation General Fund 5.13% Reduction in Classified Staff What is NOT included in the 2011 -2012 ($315,121) or 2012 -2013 ($627,369) projected budgets: Support of district 3 -5 y •Curriculum Adoption a •Staff Development •Specialist /Support Sta •.5 Night School Teach 'Director of Student Ac Other: •Technology Equipment a •MS Counselor -School Nurse •Field Trip Funds •Compensation Package: Step Increase Cost of Living Increase -PERA for the listed in Insurance Increase Bus Replacement General Fund General Fund General Fund General Fund GENERAL FUND REVENUE AND EXPENSES ACTUAL BUDGET ACCOUNT NUME DESCRIPTION 09.10 10-11 REVENUE EXPENSES TOTAL LOCAL REVENUES 10,537,275 10,358,940 TOTAL STATE REVENUES 978,607 10,500 TOTAL INTERMIFED REVENUES 323,994 741,582 Revenue Changes to Revised Budget 10-11 PPR Funding Level Increase (Decrease) PPR Count Averaging Increase (Decrease) PPR Declining Enrollment 70 FTE Other Revenue Net Changes see line item detail Student Fee Net Changes enrollment vs fee increase Net Revenue Changes Incr (Decr) TOTAL REVENUES TOTAL SALARY Education Steps Increase Actual 8.0 FTE decrease 1.5 grant funded positions .5 ELL11.0 reading) .5 at risk match added back, reinstate superintendent salary TOTAL BENEFITS PERA 0.9% Increase (net of 8.0 FTE salary at 13.85 PERA 0.9% Increase plus 1.5 FTE cost at 15.65% Health /DentallLifelDisability -from 5.5% increase to 1.3% savings; for 12113 1.5 FTE benefits 11, 839, 876 11,111,022 6,971,237 6,546,250 1,997,545 2,056,815 TOTAL PROFESSIONALITECHNICAL SERVICES 146,265 183,404 Net increase of 1.7% audit feelcurriculum increase TOTAL UTILITIESIMAINTENANCE /REPAIRS 744,686 726,165 Utilities /Maintenance Agreements Increase Net increase of 2.2 7% elec, 2% waterlsewerlmnt. Agree; heat 0% for 11/12 and 5% 12/13 OTHER PURCHASED SERVICES 200,932 195,132 Net increase of 19.9% net of outside tuition incr 1 Internet access decr; for 12113 5% incr TOTAL SUPPLIES 508,985 473,719 Net decrease of 11.1% savings on textbooks and library books 24,616 40,260 TOTAL EQUIPMENT OTHER EXPENSES (69,003) (83,275) TOTAL TRANSFERS for 12113 leave capital replace unen 772,491 867,233 Net Expense Changes Incr (Decr) TOTAL EXPENSES 11,297,755 11,005,703 BUDGET BALANCE Possible use of county funds: RESERVE CHANGE IN RESERVE INCR (DECR) 542,121 105,319 Oct. 2010 (638,761) 267,962 (440,489) (10,000) (821,288) 60,000 59,378 67,137 15,000 201,515 (1,022,803) Apr. 2011 (457,726) 267,962 (438,548) (20,083) (3,000) (651,395) (216,007) 26,593 (45,564) 3,147 16,784 38,843 (52,888) 0 (625) (1,237) (230,954) (420441) D A( -)C BUDGET 11 -12 8,864.124 1,193,321 402,183 10,459,628 6,330,243 2,037,844 186,551 742,949 233,975 420,831 40,260 (83,900) 865,996 10,774,748 (315,121) 170.000 (145,121) How did we get from the early projection of a $1.022M deficit to 0.315M deficit change of $0.707M January 2011 Revised 2010 -2011 budget surplus carried forward January, 2011 105,319 Additional state funding due to a reduction in the negative factor April 11, 2011 182,976 Additional community support April, 2011 Additional county forest reserve funding March, 2011 Additional expense savings (charge given by the community): salary savings (from an additional 8.0 FTE) 216,007 health/dental savings from an Incr of 5.5% to a 1.3% savings 112,701 pera savings due to net of 0.9% incr and loss of $216k in salary 32,785 net increase in certain expenses (58,774) net decrease in certain expenses 54,750 Net additional savings in expenses 357,469 Net change in budget factors 645,764 Unaccounted for net change on revised11 -12 budget 61,918 0.6% "E" Changes for 2012 -2013 Incr (Decr) 129,944 (214,206) (84.262) 102,200 72,966 12,141 3,171 23,795 11.699 2,013 227.986 (312.2 F D +1.) BUDGET 12.13 8,864,124 1,193,321 402,183 129,944 (214,206) 10,375,366 6,330,243 102,200 2,037,844 72,968 12,141 156,551 3,171 742,94$6 23,795 233,975 11,699 420,831 42,273 (83,900) 865,996 11,002,734 (627,369) 1897 ?641 WP Town Council 500/2011