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Home My Public Portal AboutResolutiion No. 24-069- Resolution authorizing contract amendment with Diamanti Construction to include additional renovations to the police station command staff officesSponsored By: City Manager RESOLUTION NO. 24-069 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RATIFYING THE CITY MANAGER'S DECISION TO CHANGE THE SCOPE OF SERVICES FOR THE POLICE DEPARTMENT DEMOLITION AND REBUILD/RELOCATION PROJECT AND FURTHER AUTHORIZES THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH DIAMANTI CONSTRUCTION & DEVELOPMENT, INC TO INCLUDE ADDITIONAL WORK TO RELOCATE THE NEW POLICE DEPARTMENT COMMAND STAFF OFFICES, IN AN AMOUNT NOT TO EXCEED SEVENTY-SEVEN THOUSAND SIX HUNDRED FIFTY DOLLARS ($77,650.00), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, in 2021, the City of Opa-Locka ("City") received a grant from the Florida Department of Law Enforcement for the Demolition and Rehabilitation of the Old Police Station (2495 Ali Baba Avenue) and Relocation of the new Police Station in the amount of One Million, One Hundred Twenty -Five Thousand Dollars ($1,125,000.00) and WHEREAS, due to dilapidated conditions of the previous Police Station, the City was unable to provide a safe workspace for the City's Police Force; and WHEREAS, the grant that was provided to the City for the Project was not sufficient enough to repair or replace the Police Station, with a cost projection at the time of Ten Million Dollars ($10,000,000); and WHEREAS, utilizing the City's Municipal Building, the original cost of construction was One Million, Three Hundred Twenty -Three Thousand, Eight Hundred Fifty Dollars ($1,323,850.00). The City Manager later determined that there should be a relocation of the Police Station from the third floor to the first floor of the City's Municipal Building; and WHEREAS, to ensure all Police Force Departments were in one centralized space for cohesive access and service as well as to avoid disruption in operations, the Command Resolution No. 24-069 Staff (Chief, Captains, and Administration) offices were relocated; and WHEREAS, a proposal in the amount of One Hundred Ninety -Nine Thousand Five Hundred Dollars ($199,500.00) was received for this project; and WHEREAS, however, during the construction phase of the project it was determined that the existing HVAC System presented a major failure, with one compressor inoperable and the second compressor performing at only Twenty -Five percent (25%) of its capacity; and WHEREAS, electrical upgrades were completed to adjust to a brand-new system and layout that would comply with fire safety and ensure compliance with building codes; in addition, architectural and engineering plans had to be developed. Acoustic ceiling tiles were also modified due to the demolition of the old HVAC system and installation of the new system. Further modifications to the framing were completed to adjust and stabilize the bulletproof glazing, which was installed for safety and security purposes; and WHEREAS, the HVAC System installed on the Municipal Building's roof represented an additional cost of Fifty -Seven Thousand, Five Hundred Dollars ($57,500.00). The additional necessary structural modifications performed due to this change amounted to Twenty Thousand, One Hundred Fifty Dollars ($20,150.00), for a total additional amount of Seventy -Seven Thousand Six Hundred Fifty Dollars ($77,650.00), as reflected in the invoices attached hereto as Exhibit "A"; and WHEREAS, the City Manager is requesting an additional amount of Seventy - Seven Thousand Six Hundred Fifty Dollars ($77,650.00) to relocate the Police Station Command Staff Offices as a change to the scope for work to be performed. An amendment to the project agreement is also necessary; and WHEREAS, since this project was related and subject to a grant completion and reporting schedule as well as constrained timelines and constrained reporting for funding and to avoid delays and the risk of losing the grant, we are bringing this to the attention of the City Commission at the time the project has been finalized; and WHEREAS, the City Commission finds it is the best interest of the City to ratify the City Manager's decision to change the Scope of Services for the Police Department Demolition and Rebuild/Relocation Project and further authorize the City Manager to 2 Resolution No. 24-069 execute an amendment to the agreement with Diamanti Construction & Development, Inc to include additional work to relocate the New Police Department Command Staff Offices, as described herein and in Exhibit "A" attached hereto, in an amount not to exceed Seventy -Seven Thousand Six Hundred Fifty Dollars ($77,650.00), in a form acceptable to the City Attorney. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, THAT: Section 1. Adoption of Representations. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and the same are hereby made a specific part of this Resolution. Section 2. Approval of Agreement Amendment. The City Commission of the City of Opa-Locka hereby ratifies the City Manager's decision to change the Scope of Services for the Police Department Demolition and Rebuild/Relocation Project and further authorizes the City Manager to execute an amendment to the agreement with Diamanti Construction & Development, Inc to include additional work to relocate the New Police Department Command Staff Offices, as described herein and in Exhibit "A" attached hereto, in an amount not to exceed Seventy -Seven Thousand Six Hundred Fifty Dollars ($77,650.00), in a form acceptable to the City Attorney. Section 3. Scrivener's Errors. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors, which do not affect the intent of this Resolution may be authorized by the Interim City Manager, following review by the City Attorney, without need of public hearing, by filing a corrected copy of same with the City Clerk. Section 4. Effective Date. This Resolution shall be effective immediately upon adoption hereof and approval by the Governor of the State of Florida or Governor's designee. PASSED and ADOPTED this 24th day of April, 2024. 3 Resolution No. 24-069 ATTEST: APPROVED AS TO FORM AND LEGAL SUFFICIENCY: a Flores, City Clerk Bii/404-6/ 1 6,-, urnadette Norris-Welks,T'.A. Moved by: Commissioner Bass Seconded by: Vice Mayor Ervin VOTE: 4-0 Commissioner Bass Yes Commissioner Kelley Yes Commissioner Williams Absent Vice Mayor Ervin Yes Mayor Taylor Yes 4 DocuSign Envelope ID: Al A4D6A5-59A7-4C4C-81C0-8B3A691A2847 City of Opa-Iocka Agenda Cover Memo Department Manager: Adelina Gross Department Manager Signature: Docu5I7nad by. [t � ErazacaPQ 44Slgned by: City Manager: Darvin Williams CM Signature: pp,, 0U� -- `—C46C07C1E8DE492... Commission Meeting Date: April 24, 2024 Item Type: (EnterX in the box) Resolution Ordinance Other X Fiscal Impact: (EnterX in the box) Yes No Ordinance Reading: (EnterX in the box) 1st Reading 2nd Reading X Public Hearing: (Enter X in the box) Yes No Yes No X X Funding Source: Account#: 44- 538638 (Enter Fund & Dept.) CIP-Safe Neighborhood Advertising Requirement: (Enter X in the box) Yes No X Contract/P.O. Required: (Enter Xin the box) Yes No RFP/RFQ/Bid#: N/A X Strategic Plan Related (Enter X in the box) Yes No Strategic Plan Priority Enhance Organization Bus. & Economic Public Safety Quality of Education Qual. of Life & City Lommunicauon Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Area: • X • Development Ni • Image n I I Sponsor Name: City Manager Department: Capital Improvements Program Department Submission Date:04/8/2024 Short Title: A resolution of the City Commission of the City of Opa-locka authorizing the ratification of the additional expenditures for the Police Department Command Staff located in Suite 110. Staff Summary: In 2021 the City received a grant from the Florida Department of Law Enforcement for the Demolition of the Old Police Station (2495 Ali Baba Avenue) Rehabilitation of the building and Relocation of the Police Station in the amount of $1,125,000.00. Due to the conditions of mold, mildew, and the dilapidated condition of the previous Police Station, it was unable to provide a safe work space for our Police Force. The amount of the grant was insufficient to repair or replace the Police Station which costs average approximately $10 million. Accordingly, the grantor approved a request to utilize the grant funds to develop a new Police Station inside City Hall at 780 Fisherman Street. DocuSign Envelope ID: A1A4D6A5-59A7-4C4C-81 C0-8B3A691A2847 To ensure all Police Force Departments were in one centralized space for cohesive access and service and to avoid disruption in operations, the Command Staff (Chief, Captains, and Administration) offices which were slated to remain on the 3rd Floor of the Municipal Building, it was later recommended that Command Staff also be relocated to the First Floor adjacent to the new Main Station. Since this space, which was previously rented by Workforce, was vacated by the tenant and was available it became the best option. A proposal in the amount of $199,500.00 was received for this project and during the construction of the project it was determined that the existing HVAC System presented a major failure with one compressor not working and the second compressor only working at 25% of its capacity. Electrical Upgrades were needed to be completed to adjust to a brand-new system and layout that would comply with fire safety and ensure compliance with building codes in addition Architectural and Engineering Plans had to be developed. Acoustic Ceiling tiles had to be modified due to the demolition of the old HVAC system and installation of the new system, in addition, modifications to the framing were needed to adjust and stabilize the bulletproof glazing which was installed for safety and security purposes. The HVAC System installed on the Roof represented an additional cost of $57,500 and the additional structural modifications needed to be performed due to this change amounted to $20,150, for a total additional amount of $77,650.00. Since this project was related and subject to a grant completion and reporting schedule as well as constrained timelines and constrained reporting for funding and to avoid delays and the risk of losing the grant, we are bringing this to the attention of the City Commission at the time the project has been finalized. Staff recommends the approval of the additional $77,650.00 to the project to pay the Contractor who completed the project in good faith and without any issues. Financial Impact: The additional funding for the project will be addressed under Budget Amendment No.3 after the City Commission's Approval. Proposed Action: Staff recommends the City Commission authorize the Interim City to add the additional funding of 77,600.00 to the project of relocating the Command Staff of the Police Department to Suite 110 of the Municipal Building. Attachment(s): 1. Agenda 2. OLPD Suite 110 Change Order List OLPD - Ste. 110 Renovations Change Orders List CO # Name Cost Reason For Change 1 Storefront Wall Framing $ 4,500.00 Storefront Wall Framing. 2 Architectural and Engineering D $ 8,500.00 Development of Architectural and Engineering Plans. - Architectural - Mechanical - Electrical - Fire Safety 3 New HVAC System $ 57,500.00 New HVAC system installation. Tests were performed to the existing HVAC system and they failed. Final decision was made to replace the AC system. 4 Electrical $ 5,575.00 Original bid included just repairing and using the existing electrical system, but during demolition, it was noticed that the conditions and layout of existing electrical system were not in compliance. Electrical engineer developed the plans to install a dedicated panel and a new electrical run from suite 5 Acoustic Ceiling $ 1,575.00 The Initial bid of $5,000 was only for repairs and using the existing grid and panels. Because the demolition of the old HVAC system and the installation of a new one, the entire ceiling grid and panels had to be installed new. Total $ 77,650.00 CONSTRUCTION CHANGE ORDER PROJECT NAME OLPD - Ste. 110 Renovations - LOCATION OF WORK 780 Fisherman St. Ste. 105, Opa-Iocka CHANGE ORDER #. OLPD Cmd CO - 1 (Storefront Wall Framing) CONTRACT #. 2023-01-015 DATE OF REQUEST 10/27/2023 REQUESTING PARTY Diamanti Construction RFI #. OWNER City of Opa-locka CONTRACTOR Diamanti Construction ARCHITECT BEA Architects ENGINEER CHANGE REQUEST OVERVIEW REASON FOR CHANGE Storefront Wall Framing. SUPPORT & JUSTIFICATION DOCUMENTS See attached. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES NET CHANGES OF PREVIOUS CHANGE ORDERS $ NET CHANGES OF PREVIOUS CHANGE ORDERS IN DAYS No impact NET INCREASE / DECREASE $ 4,500.00 NET INCREASE / DECREASE No impact TOTAL APPROVED CHANGE ORDERS 4'500'00 TOTAL CONTRACT TIME WITH APPROVED CHANGES No impact APPROVAL SUBMITTED BY CONTRACTOR DATE APPROVED BY OWNER DATE r, REVIEWED BY ARCHITECT DATE Mohammed S. Islam Diamanti Const. President Nader Goubran, Architect Darvin William Interim City Manager CONSTRUCTION CHANGE ORDER PROJECT NAME OLPD - Ste. 110 Renovations - COMMAND STAFF STATION LOCATION OF WORK 780 Fisherman St. Ste. 105, Opa-locka CHANGE ORDER #. OLPD Cmd CO - 2 (A/E Drawings) CONTRACT #. 2023-01-015 DATE OF REQUEST 10/27/2023 REQUESTING PARTY Diamanti Construction RFI #. OWNER City of Opa-locka CONTRACTOR Diamanti Construction ARCHITECT BEA Architects ENGINEER Nader Goubran, Architect CHANGE REQUEST OVERVIEW REASON FOR CHANGE Development of Architectural and Engineering Plans. - Architectural - Mechanical - Electrical - Fire Safety SUPPORT & JUSTIFICATION DOCUMENTS See attached. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES NET CHANGES OF PREVIOUS CHANGE ORDERS 4,500.00 NET CHANGES OF PREVIOUS CHANGE ORDERS IN DAYS No Impact NET INCREASE / DECREASE $ 8,500.00 NET INCREASE / DECREASE No impact TOTAL APPROVED CHANGE ORDERS TOTAL CONTRACT TIME WITH 13,000.00 APPROVED CHANGES No Impact APPROVAL SUBMITTED BY CONTRACTOR DATE APPROVED BY OWNER DATE t,_ _._ REVIEWED BY ARCHITECT DATE Mohammed S. Islam Diamanui Const. President Nader Goubran, Architect Darvin William Interim City Manager OLPD — 780 Fisherman St. Ste 110 Construction Change Order Details CO 3 — New HVAC System CONSTRUCTION CHANGE ORDER PROJECT NAME OLPD - Ste. 110 Renovations - COMMAND STAFF STATION LOCATION OF WORK 780 Fisherman St. Ste. 105, Opa-locka CHANGE ORDER #. OLPD Cmd CO - 4 (Electrical) CONTRACT #. 2023-01-015 DATE OF REQUEST 10/27/2023 REQUESTING PARTY Diamanti Construction RFI #. OWNER City of Opa-locka CONTRACTOR Diamanti Construction ARCHITECT BEA Architects ENGINEER CHANGE REQUEST OVERVIEW REASON FOR CHANGE Original bid included just repairing and using the existing electrical system, but during demolition, it was noticed that the conditions and layout of existing electrical system were not in compliance. Electrical engineer developed the plans to install a dedicated panel and a new electrical run from suite 115 (old kitchen). SUPPORT & JUSTIFICATION DOCUMENTS See attached. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES NET CHANGES OF PREVIOUS CHANGE ORDERS $ 1 3,000.00 NET CHANGES OF PREVIOUS CHANGE ORDERS IN DAYS No impact NET INCREASE / DECREASE $ 5,575.00 NET INCREASE / DECREASE No impact TOTAL APPROVED CHANGE ORDERS $ 18,575.00 TOTAL CONTRACT TIME WITH APPROVED CHANGES No impact APPROVAL SUBMITTED BY CONTRACTOR DATE APPROVED BY OWNER DATE ", )` __— REVIEWED BY ARCHITECT DATE Mohammed S. Islam Diamanti Const. President Nader Goubran. Architect Darvin William Interim City Manager OLPD — 780 Fisherman St. Ste 110 Construction Change Order Details CO 4 — Electrical CONSTRUCTION CHANGE ORDER PROJECT NAME OLPD - Ste. 110 Renovations - COMMAND STAFF STATION LOCATION OF WORK 780 Fisherman St. Ste. 105, Opa-locka CHANGE ORDER #. OLPD Cmd CO - 5 (Acoustic Ceiling) CONTRACT #. 2023-01-015 DATE OF REQUEST 10/27/2023 REQUESTING PARTY Diamanti Construction RFI #. OWNER City of Opa-locka CONTRACTOR Diamanti Construction ARCHITECT BEA Architects ENGINEER CHANGE REQUEST OVERVIEW REASON FOR CHANGE The Initial bid of $5,000 was only for repairs and using the existing grid and panels. Because the demolition of the old HVAC system and the installation of a new one, the entire ceiling grid and panels had to be installed new. SUPPORT & JUSTIFICATION DOCUMENTS See attached. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES NET CHANGES OF PREVIOUS CHANGE ORDERS 13,000.00 NET CHANGES OF PREVIOUS CHANGE ORDERS IN DAYS No impact p NET INCREASE / DECREASE $ 1,575.00 NET INCREASE / DECREASE No impact TOTAL APPROVED CHANGE ORDERS 1 4,575.00 TOTAL CONTRACT TIME WITH APPROVED CHANGES No impact p APPROVAL SUBMITTED BY CONTRACTOR DATE APPROVED BY OWNER DATE �__1 REVIEWED BY ARCHITECT DATE Mohammed S. Islam Diamanti Const. President Nader Goubrau, Architect Darvin William Interim City Manager OLPD — 780 Fisherman St. Ste 110 Construction Change Order Details CO 5 — Acoustic Ceiling