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Home My Public Portal About04-06-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICIIMOND, INDIANA, APRIL 6, 2023 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 511 Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, 'Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Lieutenant Donnie Benedict; Greg Stiens, Director of Public Works and Engineering; Kara .Noe, Purchasing; Fire Chief Tim Brown; Assistant Fire Chief Joe Buckler; Sherrie Richey, Code Enforcement; Jamey Miller, Firefighter; and Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of March 23, 2023, supported by M.r. Evans. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for March 31, 2022 in the amount of One Million Eight Hundred Seventy Three Thousand Three Hundred Thirty Six Dollars and seventy. one cents ($1,873,336,71), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve the Claims for Payment for April 7, 2023 in the amount of ''.Iwo Hundred Eighty Six Thousand Six Hundred Thirty Four Dollars and eighty five cents ($286,634.85), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment for April 7, 2023 in the amount of Eight Hundred Eleven Thousand Seven Ilundreci Ninety Three Dollars and sixty one cents (811,793.61), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve a Special Payroll Claims for Payment for April 6, 2023 in the amount of Two Thousand Seven Hundred Thirteen 11')ollars and eight nine cents ($2,713.89), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Board of Works Minutes April 6,2023 PAYROLL CLAIMS FOR PAYMENT FOR PENSION Mr. Evans moved to approve the Payroll Claims for Payment for Pension for March 31., 2023 in the amount of Eight Hundred Fifty Thousand Three Hundred Thirty Six Dollars and fifteen cents (S850,336.15), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. REQUESTS • HANDICAP PARKING SIGN RENEWALS 819 South 8th Street 318 Pearl Street 104 North 16th Street 53 NW "H" Street Ms. Palmer moved to approve, supported by Mr. Evans. Upon i vote viva voce, the motion carried. • STREET CLOSURES Mack's Place Summer Kick Off to Keep Shawn's Legacy Alive The request is for the closure of South "17 Street from the alley to South 8th Street on Saturday, May 1.3, 2023 from 10:00 a.m. to 11.:30 p.m. Mr. Evans moved to approve the street closure and a Noise Variance, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Girls Inc. of Wayne County Annual 5K Run/Walk Race On May 13, 2023 the request is for the partial closing of Sylvan Nook Drive for the start of the race.at the Middlefork Reservoir. They are also asking that the Police Department provide assistance with traffic control during this event. It will start at 8:00 a.m. with participants beginning to arrive at approximately 6:45 a.m.. It will conclude approximately 10:30 a.m. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. BID OPENINGS • RICHMOND MUNCIPAL AIRPORT TARMAC MILLING AND PAVING PRO.ICECT Board of Works Minutes April 6,2023 There was one bid submitted by Milestone in the amount of$47,921.00. This bid was taken under advisement. BID AWARDS • SIDEWALK REPLACEMENT PROJECT Neyra Paving Not to exceed $192,603.75 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. CONTRACTS • CONTRACT NO. 18-2023 — PARDO'S SERVICE, INC. The City retains Contractor to provide a vehicle impound and storage area for the City of Richmond, Indiana, from the day and year first written above, after all parties have signed. until midnight March 31, 2024, with the option to renew until 2025. Not to exceed S12,000.00 each for the term of the agreement. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • CONTRACT NO. 61-2023 —JAMEY A MILLER This is a Memorandum of Understanding and Agreement for the Fire and Police Department. Jamey Miller of the Fire Department will be appointed to the position of° Deputy Chief of Public Safety Information 7lechnology. He will also remain a bargaining member of the 'RFD and perform IT duties at the Fire Department as well as the Police Department. This position will pay a salary of$60,000.00. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 65-2023 — EASTERN ENGINEERING The City retains Contractor to furnish and provide plotter rental services for the Engineering Division and the City, specifically to supply an RP DesignJet 11700 44" plotter/printer for a thirty-six. (36) month rental term. Services include installation, configuration,and consulting and training. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. Board of Works Minutes April 6,2023 • CONTRACT NO. 66-2023 —IMPACT!' RESCUE LLC The City retains Contractor to furnish and provide as a sole source provider various custom .1-lolmatro extrication equipment for the tire engines for the Fire Department. Not to exceed $1.59,741.50 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 68-2023 — S&M HOME SOLUTIONS, LAX The City retains Contractor to perform services in connection with the cleanup of the premises at 20 Richmond Avenue .previously deemed by the Richmond Unsafe Building Commission to be noncompliant and ordered to be sealed and cleaned up. Services shall include the cleanup and removal of trash, rubbish, and debris strewn about the premises, and other materials. Not to exceed 5650.00 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CONTRACT NO. 69-2023 — B&B CONSTRUCTION OF RICHMOND lNDIANA The City retains Contractor to perform services in connection with the demolition of a certain structure located at 225 North 19'1' Street previously deemed by the Richmond Unsafe Building Commission to be an unsafe property. Services shall include demolition, removal of debris, and restoration of the site. Not to exceed $13,000.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 70.2023 —TRUGREEN COMMERCIAL The City retains Contractor to provide services in connection with certain lawn. maintenance services, including, but not limited to, weed control, fertilization, and as- needed grub control for the lawn and grounds located at the Richmond Municipal Building. Not to exceed $1,425.00 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva.voce, the motion carried. • CONTRACT NO. 71-2022 — MIDWEST FLOOR RESTORE The City retains Contractor to provide services to furnish and install polyaspartic coating, full-flake epoxy, and a clear protective top coat to the bedroom and vestibule floor areas, Board of Works Minutes April 6,2023 second floor hallway, and the main stairway and back stairway landing areas at Eire Station No. 1 for the Fire Department. Not to exceed $19,426.50. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CHANGE ORDERS -None ADDENDUMS - None RESOLIJTIONS • RESOLUTION NO. 4-2023 — AUTHORIZING THE GRANT OF AN EASEMENT TO CENTERPOINT ENERGY CenterPoint Energy has requested the City to grant a Permanent Easement for the relocation of an existing 12 inch gas line. The relocation is necessary due to the reconstruction of the US 27 bridge over the Depot. The City will be compensated S780.00. Mr. Evans moved to approve and allow Vicki Robinson as Board President to sign, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PETITIONS - None MISCELLANEOUS Contract No. 33-2023 with Stryker Medical had the wrong amount in the original contract. The Law Department replaced the compensation part of the contract with the correct amount and is asking for the approval for the Board and the Mayor to initial the contract with the correct amount. The incorrect amount in the contract was $H3,956.92. The correct amount should be 133,956.92 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. ADJOURNMENT After a motion was duly made, the meeting was adjourned. Vicki Robinson, President ATTEST: 777 Monica Burns,Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.