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HomeMy Public PortalAbout202-2022 - Engineeringig - INDOT - Removal and Reconstruction of Bridge - S. 9th Street DocuSigii Envelope ID: E9D35172-1198-4F1E-90C7-47305388B0B3 00000000000000000000705 7 5 JOINT USE AND MAINTENANCE AGREEMENT Between THE INDIANA DEPARTMENT OF' 'IRA And THE CITY OF RICI1MOND Concerning BRIDGE ENHANCEMENTS ON US 27 This Joint I and Maintenance Agreement ("Agreement"), made by and between the State of Indiana, acting by and through the Indiana Department of Transportation (hereinafter referred to as "iNixsyr"), and the City of Richmond, Indiana (hereinafter referred to as the "CITY"),jointly referred to as the "PARTIES," is executed pursuant to the terms and conditions set forth herein and shall be effective as of the date of approval by the Office of the Indiana Attorney General. In consideration of those mutual undertakings and covenants, the PARTIES agree as follows: RECITALS WHEREAS, i[N DOT has a planned project to remove and reconstruct the bridge(Structure 02136, NB! # 007200) (the "Bridge") on US 27, which is located 0,3 miles north of US 40 westbound, in Wayne County, under Contract 1341510, Des. No. 1702941 (the "Project"); and WHEREAS, the CITY has requested that INDOT install decorative lighting and pedestrian fencing (which includes a community identifier and aesthetics on the fencing) on the Bridge as part of its Project (hereinafter referred to as the "Bridge Enhancements"), as depicted in Exhibit A, attached hereto and incorporated herein; and WHEREAS, INDOT has agreed to allow the installation of the Bridge Enhancements as part of its Project; and WHEREAS, the PARTIES desire to delineate responsibilities for the construction, installation, and maintenance of the Bridge Enhancements and all associated costs therewith; and WHEREAS, INDOT shall be responsible for the installation of the pedestrian fencing and aesthetics, and all associated costs therewith; and WHEREAS, the CITY shall be responsible for the installation of the decorative lighting, and all associated costs; and WHEREAS, the CITY shall be solely responsible for the maintenance, future improvements, removal, and all associated costs therewith, of the Bridge Enhancements; and WHEREAS, the construction, installation, and maintenance of the Bridge Enhancements will occur within the state-owned or controlled right-of-way, under the jurisdiction of IND(:)T, as shown in Exhibit A; and I 'f ( ) /' lirl- - 1 Al i DocuSigl Envelope ID:E9D351.72-1198-4F1E-90C7-47305388B0B3 WHER.E.AS, it is of mutual interest for the PARTIES to cooperate in providing highway beautification improvements for the aesthetic appeal to the public; NOW THEREFORE, in consideration of the promises and the mutually dependent covenants herein contained, the PARTIES hereto agree as follows: ARTICLE I. PURPOSE AND TERM ILL Recitals. The Recitals recorded above arc incorporated by reference into this Agreement. All captions, section headings, paragraph titles and similar items are provided for the purpose of reference and convenience and are not intended to be inclusive, definitive or to affect the interpretation of this Agreement. 1.2. Purpose. The purpose of this Agreement is to delineate costs and responsibilities for the construction, installation and maintenance of the Bridge Enhancements in the state-owned or controlled right of way ("ROW"). 1.3. Term. This A4greement shall commence on the date approved as to form and legality by the Attorney General of Indiana,or an authorized representative,and shall be subject to termination on the date all the Bridge Enhancements are removed from the ROW, ARTICLE II.CITY'S RESPONSIBILITIES 2.1. Financial Responsibilities, The CITY shall have sole responsibility for all associated. costs with the operation and maintenance of the Bridge Enhancements, including re-installation, improvements, and/or removal of the Bridge Enhancements. "['he CITIY shall have sole responsibility for all costs associated with the decorative lighting. To the extent permitted by law, in addition to the terms agreed upon pursuant to Section 4.22 of this Agreement, the CITY shall indemnify and hold INDOT harmless for any claims arising out of the Bridge Enhancements within the ROW. 2.2. Project Responsibilities. The CITY shall 'have sole responsibility for the installation of the decorative lighting. The CITY understands and agrees that INDOT shall he the sole and .final. decision maker on anything that is related to and/or may impact the quality and function of the Bridge and/or US 27. 2.3 Maintenance Responsibilities. The CITY shall perform, or cause to be performed, all necessary routine maintenance for the Bridge Enhancements in accordance with all applicable state and federal laws, as well as INDOT standards, policies, and procedures relative to this Agreement. The CITY understands and agrees that if the Bridge Enhancements are damaged or need to be replaced, it is the CITY's responsibility to repair or replace the Bridge Enhancements within. thirty (30) days. Maintenance activities peiformed on any portion of the Bridge Enhancements shall not create any adverse impact or interfere with the safety and travel of the motoring public. 2.3.1 A. The ('II Y shall be responsible for maintaining the decorative light poles and fixtures on the bridge deck and all under bridge lighting. 2 DocuSio Envelope ID: E9D35172-1198-4F1E-90C7-47305388BOB3 B. Decorative Lizhting. The CITY understands and agrees that it will store replacement decorative lighting poles should a pole become damaged or need to be replaced. If a decorative pole is damaged or needs to be replaced, it is the CITY's responsibility to replace the pole within thirty (30) days. If the CITY has not replaced the pole within thirty (30) days and INDOT deems it neu:ssary the pole he replaced, INDOT will replace the damaged pole with one of its standard poles. Should the CITY wish to replace INDOT's standard pole, the CITY shall apply for a Right-of-Way permit as indicated in Section 2.4, C. Community identifiers. The CITY shall maintain ownership and maintenance responsibilities of the lettering on the pedestrian fencing, including the red color of the lettering. D. Star Formliners. A special star formliner will be added to the light pole bumpouts on the bridge and bridge approaches. The CITY shall be responsible for maintaining the stain color on all the star 'formliners. 2.3.2. Future maintenance shall include but riot he limited to: A. Utility Services. Payment of all fees and costs for any utility services serving tic Bridge Enhancements. ..NI:DUE shall not he responsible for the costs of any fees or costs for utility services serving the Bridge Enhancements, now or in the future. B. Maintenance Plans. Prior to the commencement of any maintenance activities performed within the ROW, the CITY shall submit to the Greenfield District Permit Manager("Permit Manager") a maintenance plan for approval prior to 'commencement of any maintenance activities within the ROW. The maintenance plan shall identify the types of maintenance activities to be completed and an estimated schedule of when these activities will occur. The Ilan shall include a Maintenance of Traffic ("MOT") plan. The Permit Manager shall promptly notify the CITY of any concerns or deficiencies in the plan. 2.3.3. 'Modifications to Enhancements. The CITY shall not erect any signs, sculptures, or structures within the ROW without the prior approval of INDOT. If the CITY wishes to install additional improvements within.the ROW,prior to installation, the CITY shall apply for a permit, submit a design plan to the Permit Manager for review and approval, and enter into an amendment to this Agreement. 2.3.4. Removal of Enhancements. A. LlOon termination of the Agreement pursuant to Section .1.3, the CITY may he required to remove the Bridge Enhancements upon INDOT's request.. Failure 3 ,DocuSigm Envelope ID: E9D35172-1198-4FIE-90C7-47305388B0B3 to remove the Bridge Enhancements may result in INDOT removing the Bridge Enhancements and billing the CITY for costs of removal. B. In the event that INDOT determines, in its sole reasonable discretion, that the CITY is not adequately maintaining the Bridge Enhancements, or for any other imtifi.ed reason (i.e., safety concerns for the motoring public, change in policy, requirement for compliance with federal law or other federal mandate, etc.), INDOT may order the CITY to remove or modify the Bridge Enhancements at the CITY's expense. Except in cases of emergency (i.e., eminent threat of harm to the traveling public), INDOT will provide one hundred twenty (120) days written notice to the CITY that the Bridge Enhancements must be removed or' modified. lfthe Bridge.Enhan.cements are not removed or modified to INDOT's satisfaction within one hundred twenty (1.20) days of issuance of notice under this section, INDOT may remove the Bridge Enhancements and bill the CITY for the costs of removal. C. The CITY understands and agrees that it shall not be entitled to any damages or arty other compensation in the event that INDOT requires complete or partial removal of the Bridge Enhancements for any reason. 2.4. Use of State Right-of-Way. 2.4.I.. Subject to the terms and conditions of this Agreement, INDOT grants permission. to the CITY, its employees, and its contractors to enter upon ROW for the sole and. exclusive purposes of installing, inspecting, maintaining, operating, and repairing the Bridge Enhancements, The CITY shall notify INIX071 of its intent of entering on to the ROW whenever doing so could affect flow of traffic or the safety of the traveling public on US 27 at least ten (10) business clays before commencing any such work. This includes even routine maintenance and repair activities if traffic on US 27 may be affected. Pursuant to applicable state and federal law,for highway and limited access facilities, INDOT must grant written permission for each entry into the ROW, which must be based on specific traffic control and or worker safety plans..The CITY must apply for a ROW permit for all activities within the ROW, including maintenance. Accordingly, as a condition precedent to giving effective notice,the CITY shall provide to INDOT all such traffic control arid worker safety plaits and other information as INDOT shall request or require in connection with grantitg, such permission. The CITY shall not enter upon the ROW until the CITY has received written approval via a permit from INDOT, which shall not be unreasonably withheld, to enter upon the ROW. INDOT shall only be required to approve the (TTY's request to enter upon ROW If the CITY's request is consistent with all applicable federal and state laws and this Agreement. 2.4.2. Any ise of the ROW permitted by this Agreement remains secondary to the interest of INDOT to use the State ROW for highway or other transportation purposes. The CITY agrees that it shall surrender the R.(1,)W/ upon which the Bridge Enh.an.cements are located, whether in part or in its entirety, if, in INDOT's discretion, the ROW 4 ,DocuSigi Envelope ID: E9D351.72-1198-4F1E-90C7-47305388B0B3 or any portion thereof, is required for future expansion, modification, or maintenance of the Bridge or US 27. The'PARTIES understand that this Agreement. does not: (1) grant any interest or other rights in the land, either temporarily or permanently; or(2)establish a shared-use facility which would require replacement if.1NDOT has a need to use the affected property for highway purposes in the future. ARTICLE III. INDOT'S RESPONSIBILITIES. 3.1. Financial .Rewonsibilities. INDoT shall be responsible for the costs of the installation of the pedestrian fence or aesthetics. Under no circumstances shall 'INDOT be responsible for any costs associated with the installation, maintenance, improvements, or removal of the decorative lighting. INDOT shall not he financially responsible for any costs associated with the maintenance, improvements or removal of the pedestrian fence or aesthetics. 3.2. Project Responsibilities. INDOT shall be responsible for the installation of the Bridge Enhancements, except for the decorative lighting, which will be provided and installed by the CITY. IN DOT shall be the sole and final decision maker on anything that is related to and/or may impact the quality and:function of the Bridge or US 27. IN DOT shall have approval authority for the CITY's maintenance and improvements of the Bridge Enhancements and for the installation. of the decorative lighting within the ROW. Such review and approval shall be completed in a reasonable period of time. Under no circumstances shall INDOT be responsible for any work associated with the .rrntintenance, improvements, or removal of the Bridge Enhancements. 3.3. Future Maintenance. INDar shall maintain any INDOT structures located within the ROW. INDOT shall have no maintenance responsibilities regarding the Bridge Enhancements. In the event the CITY .fails to timely complete any necessary repairs or maintenance to the Bridge Enhancements, in the interest of the safety of the motoring public, INDOT may complete any necessary repairs or irrlaintenance and invoice the CITY for the total cost of the repair. The CITY shall pay each invoice within thirty (30) days of issuance of the invoice. If INDOT or its contractors damage the Bridge 1:inhancements during :maintenance activities that fall under this section, INDOT has no responsibility to repair or to compensate the CITY for the cost of repairs. ARTICLE IV. GENERAL PROVISIONS 4.1. Access to Records. The CITY shall maintain all books,documents,papers, correspondence, accounting records and other evidence pertaining to the cost incurred tinder this Agreement, and. shall make such materials available at their respective offices at all reasonable times during the period of this Agree tent and for ten (10) .years from the date of final payment under the terms of this Agreement, for inspection or audit by INDOT, or its authorized representative, and copies thereof shall be furnished free of charge, if requested by INDOT. lhe CITY agrees that,.upon:request by any party or state or federal agency, INDOT may release or make available to the agency any working papers from an audit performed by INDOT of the CITY.' in connection with this Agreement, including any books,documents,papers,accounting records and other documentation which support or form the basis for the audit conclusions and judgments. 4.2. Assianinent; Successors. [OMIT-FED NOT .APPLICABLE.] 5 DocuSigR Envelope ID:E9D35172-1198-4F1E-90C7-47305388B0B3 4.3. Assignment of Antitrust Claims. As part of the consideration for tins Agreement, the CITY assigns to the State all right, title and interest in and to any claims the CITY now has, or may acquire, under state or federal antitrust laws relating to the products or services which arc the subject of this Agreement. 4.4. Audits. The CITY acknowledges that it may be required to submit to an audit of funds paid, if any, through this Agreement. Any such audit shall be conducted in accordance with IC §5- 1.1.-I, et,s'eq., and audit guidelines specified by the State. 4.5. Authority to Bind the CITY. 71he signatory for the CITY represents that he/she has been duly authorized to execute this Agreement on behalf of the CITY and has obtained all necessary or applicable approvals to make this Agreement fully binding upon the (Try when his/her signature is affixed and accepted by the State. 4.6. Changes in Work.The CITY shall not commence any additional work or change the scope of the work until authorized in writing by the State. "'ibis .Agreement may only be amended, supplemented or modified by a written document executed in the same manner as this Agreement. 4.7. Certification for Federal-Aid Contracts Lobbying Activities. The CITY certifies, by signing and submitting this Agreement, to the best of its knowledge and belief that the CITY has complied with Section 1352, Title 31, U.S. Code, and specifically, that: A. No :federal appropriated funds have been paid or will be paid, by or on behalf of the CITY, to any person for influencing or attempting to influence an officer or employee of any federal. agency, a Member of Congress, an officer or employee of Congress, or an employ et of a Member of Congress in connection with the awarding of any federal agreements, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension,continuation,renewal,amendment, or modification of any federal agreement, grant, loan, or cooperative agreement. B. if any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency,a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with such federal agreement, grant, loan, or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. C. The CITY also agrees by signing this Agreement that it shall require that the language of this cl'rtificati.on be included in all contractor agreements including lower tier subcontracts, which exceed $100,000, and that all such sub recipients shall certify and disclose accordingly. Any person who fails to sign or file this required certification shall. be subject to a civil penalty of not less than $1.0,000 and not more than S I 00,000 for each. 4.8. Compliance with Laws. 6 ,DocuSigrc Envelope ID: E9D35172-1198-4F1E-90C7-47305380B0B3 A. 1 lie CITY shall comply with all applicable .federal, state, and local laws, rules,. regulations, and ordinances, and all provisions required thereby to he included herein. are hereby incorporated by reference. The enactment or modification of any applicable state or federal statute or the promulgation of rules or regulations thereunder after execution,of this Agreement shall he reviewed by the State and the CITY to determine whether the provisions of this Agreement require formal modification. 13. The (if Y and its agents shall abide by all ethical requirements that apply to persons who have a business relationship with the State as set forth in IC §4-2-6, et seq., IC §4- 2-7, et seq. and the regulations promulgated thereunder. If the CITY has knowledge, or would have acquired knowledge with reasonable inquiry, that a state officer, employee,or special state appointee, as those terms are defined in IC 4-2-6-1, has a financial interest in the Agreement, the (.171Y. shall ensure compliance with the disclosure requirements in IC 4-2-640.5 prior to the execution of this Agreement. If the CTITY is not familiar with these ethical requirements, the CITY should refer any questions to the Indiana State .Ethics Commission or visit the Inspector General's website at http://www.in.goylig/_. If the CITY or its agents violate any applicable ethical standards, the State may, in its sole discretion, terminate this Agreement immediately upon notice to the CITY. In addition, the CITY may be subject to penalties under.IC §§4-2-6, 4-2-7, 35-44. -4, and under any other applicable laws. C. [OMITTED—NOT.APP.................... D. [OMITTED— NOT' .APPLICABLE.] E. [OMITTED —NOT .APPLICABLE.] F. The CITY warrants that the CITY and its contractors shall obtain and maintain all required permits, licenses, registrations, and approvals, and shall comply with all health, safety, and environmental statutes, rules, or regulations in the performance of work activities under this Agreement. Failure to do so may be deemed a material breach of this Agreement and grounds for immediate termination and denial of further work with the State. G. [OMITTED—NOT APPLICABLE.] 11. As required by IC §5-22-3-7: 1. The CITY and any principals of the CITY certify that: (A)the CITY, except for de minimis and nonsystematic violations, has not violated. the terms of; (i) IC §24-4.7 [Telephone Solicitation of Consumers]: §24-5-1 2 [Telephone Solicitations ; or 7 DocuSigro Envelope ID:E9D35172-1138-4F1E90C7-47305388B0B3 §24-5-14 [Regulation of Automatic Dialing Machines]; in the previous three hundred sixty-five (365) days, even if IC §24-4.7 is preempted by federal law; and. (B)the CITY will not violate the terms of IC §24-4.7 for the duration of the Agreement, even iflIC §24-4.7 is preempted by federal law. 2. The CITY and any principals of the CITY certify that an affiliate or principal of the CITY and any agent acting on behalf of the CITY or on behalf of an affiliate or principal of the (TIN, except for(le minimis and nonsystematic violations, (A)has riot violated the terms of IC §24-4.7 in the previous three hundred sixty-five (365) days, even if IC §24-4.7 is preempted by federal law; and (B)will not violate the terms of IC §24-4.7 for the duration of the Agreement, even if IC §24-4.7 is preempted by federal law. 4.9. Condition of Payment. [OMITTED— NOT APPLICABLE.] 4.10. Confidentiality of State Information. fOMEETED —NOT APPLICABLE.' 4.1.11.. Continuity of Services. [OMITIED— NOT APPLICABLE.] 4.12. Debarment and Suspension. A. Ile CITY certifies by entering into this Agreement that neither it nor its principals nor any of its contractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal artcy or by any department, agency, or political subdivision of the State of Indiana. The term "principal" for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the CITY. B. The CITY certifies that it has verified the state and federal suspension and debarment status for all contractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from :use of a. suspended or debarred contractor. The CITY shall immediately notify IN DOT if any contractor becomes debarred or suspended,and shall,at INDOT"s request,take all steps required by[NWT to terminate its contractual relationship with the contractor for work to be polormed under this Agreement. 4.13. Default by State. 'OMITTED —NOT APPLICABLE.] 4.14. Disputes. [OMITTED— NOT APPLICABLE.] 8 DocuSio Envelope ID:E9D35172-1198-4F1E-90C7-47305388B0B3 4.15. Drut.t-Free 'Workplace Certification. As required by .11...'„xecutive Order No. 90-5 dated. April 12, 1990, issued by the Governor of Indiana, the CITY hereby covenants and agrees to make a good faith effort to provide and maintain a drug-free workplace. The GrEY will give written notice to the State within ten (10) days after receiving actual notice that the C.TIN, or an employee of the CITY, in the State of Indiana, has been convicted of a criminal drug violation occurring in the workplace.False certification or violation of this certification may result in sanctions including,„ but not limited to, suspension of contract payments, termination of this Agreement and/or debarment of contracting opportunities with the State for up to three (3) years. In addition to the provisions of the above paragraph, if the total amount set.forth in this.Agreement is in excess of$25,000.00, the CITY certifies and agrees that it will provide a drug-free workplace by: A. Publishing and providing to all of its employees a statement notifying them that the unlawful klanufacture, distribution, dispensing, possession or use of a controlled. substance is prohibited in the ( ITY's workplace, and specifying the actions that will be taken against employees for violations of such prohibition; B. Establishig.g a drug-free awareness program to inform its employees of(I) the dangers of drug abuse in the workplace; (2) the CITY's policy of maintaining a drug-free workplace; (3) any available drug counseling, rehabilitation and employee assistance programs; and (4) the penalties that may be imposed upon an employee for drug abuse violations occurring in the workplace; C. Notifying all employees in the statement required by subparagraph (A) above that as a condition of continued employment, the employee will (I) abide by the terrns of the statement; and (2) notify the CITY of any criminal drug statute conviction for a violation occurring in time workplace no later than five (5) days after such conviction; D. Notifying the State in writing within ten (10) days after receiving notice from an employee under subdivision C. (2) above, or otherwise receiving actual notice of such conviction; E. Within thirty (30) days after receiving notice under subdivision C.(2) above of a. conviction, imposing the 'following sanctions or remedial measures on any employee who is convicted of drug abuse violations occurring in the workplace: (I) taking appropriate personnel action against the employee, up to and'inducting termination; or (2) requiring such employee to satisfactorily participate in a drug abuse assistance or r..ehabilitaition program approved for such purposes by a federal, state or local health, law enforcement, or other appropriate agency; and F. Making a good faith effort to maintain a drug-free workplace through the implementation of subparagraphs A. throught,. above. 9 ,DocuSigit Envelope ID:E9D35172-1198-4F1E-90C'7-47305388B0B3 4.16. Employment Eligibility Verification. As required by §22-5-1.7, the CITY swears or affirms under the penalties of perjury that the CITY does not knowingly employ an unauthorized alien. The CITY further agrees that: A. The CITY shall enroll in and verify the work eligibility status of all his/her/its newly hired employees through the E...,-Verify program as defined in IC §22-5-1.7-3. The CITY is not required to participate should the ..1,:-Verify program cease to exist. Additionally, the CITY is not required to participate if the CITY is self-employed and does not employ any employees. 13. 'The CITY shall not knowingly employ or contract with an unauthorized alien. The CITY shall not retain an employee or contract with a person that the CITY subsequently learns is a unauthorized alien. C. The CITY shall require his/her/its subcontractors, who perform work under this Agreement, to certify to the CITY that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has enrolled and is participating in the E-Verify program. The CITY agrees to maintain this certification throughout the duration of the term of a contract with a subcontractor. 'he State may terminate for default if the CITY fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 4.17. Employment Option. [(MUTED—NOT APPLICABLE.] 4.18. Force Majeure. In the event.that any party is unable to perform any of its obligations under this Agreement or to enjoy any of' its benefits because of natural disaster or decrees of governmental bodies not the fault of the affected party(hereinafter referred to as a"Force Majeure Event"), the party who has been so affected shall immediately or as soon as is reasonably possible under the circumstances give notice to the other party and shall do everything possible to resume performance. Upon receipt of such notice, all obligations under this Agreement shall be immediately suspended. If the period of nonperformance exceeds thirty (30) days from the receipt of notice of the Force Majeure Event, the party whose ability to perform has not been so affected may, by giving written notice, terminate this Agreement. 4.19. Funding Cancellation Clause. As required by Financial Management Circular 3.3 and IC' 5-22-.1.7-5, when the Director of the State Budget Agency makes a written determination that funds are not appropriated or otherwise available to support continuation of the performance of this Agreement, this Agreement shall be canceled. A determination by the Director of State Budget Agency that funds are not appropriated or otherwise available to support continuation of performance shall be final and conclusive. 4.20. Governing Laws. This Agreement shall be governed, construed, and enforced in accordance with tl:re laws of the State of Indiana, without regard to its conflict of laws rules. Suit, if any, must be brought in the State of Indiana. DocuSigro Envelope ID:E9D35172-1198-4F1 E-90C7-47305388B0B3 4.21. H1PAA Compliance. [OMITTED —NOT .APPLICABLE.] 4.22. Indemnificati tn. The CITY agrees to indemnify, defend, exculpate and hold harmless the State of Indiana, IlNDOT, and their officials and employees from any liability due to loss,damage, injuries, or other causalities of whatever kind, to the person or property of anyone arising out of, or resulting from the performance of this Agreement or the work connected therewith, or from the installation,existence,use, maintenance, condition,repairs,alteration or removal of any equipment or material, to the extent such liability is caused by the negligence of the CITY, including any claims arising out of any law, ordinance,order or decree. INDOT shall not provide indemnification to the CITY. The CITY agrees to pay all reasonable expenses and attorney's fees incurred by or imposed on the State and INDOT in connection herewith in the event that the CITY shall default under the provisions of this Section. 4.23. Independent Entity; Workers' Compensation Insurance. The CITY is performing as an independent entity under this Agreement. No part of this Agreement shall be construed to represent the creation of an employment, agency, partnership, or joint venture agreement between. the PARTIES. Neither party will assume liability for any injury (including death) to any persons, or damage to any property, arising out of the acts or omissions of the agents, employees, or subcontractors of the other party. The CITY shall provide all necessary unemployment and workers' compensation insurance for the CITY's employees and shall provide the State with a Certificate of Insurance evidencing such coverage prior to starting work under this Agreement. 4.24. Indiana.'Veteran Owned Small Business Enterprise Compliance. [OMITTED —NOT APPLICABLE] 4.25 Information Technology Enterprise Architecture Requirements. !OMITTED—NOT APPLICABLE.] 4.26. Insurance. The CITY shall cause and require the contractors installing or maintaining the Bridge Enhancements to secure and keep in force during the term of this Agreement the insurance coverages specified in the 2022 ll.NDOT Standard Specifications. 4.27. Key Person(s). [OMITTED— NOT APPI. 4.28. Licensing Standards. LOMITTED —NOT APPLICABLE.] 4.29. Merger & Modification. This Agreement constitutes the entire agreement between the PARTIES. No understandings, agreements,or representations, oral or written,not specified within this Agreement will be valid provisions of this Agreement. This Agreement may not be modified, supplemented, or amended, except by written agreement signed by the necessary parties. 4.30. Minority and Wom.en's Business Enterprises Compliance. [OMITTED - NOT APPLICABLE.] 4.31. Non-Discrimination. ,DocuSigno Envelope ID:E9D35172-1198-4F1E-90C7-47305388B0B3 A. Pursuant to the Indiana Civil Rights .Law, specifically including IC 22-9-1-10, and in keeping with the purposes of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, and the Americans with Disabilities Act, the CITY covenants that it shall not discriminate against any employee or applicant for employment relating to this Agreement with respect to the hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of the employee's or applicant's race, color, national origin, religion, sex, age, disability, ancestry, status as a veteran, or any other characteristic protected by federal, state or local law("Protected Characteristics"). The CITY certifies compliance with applicable federal laws, regulations and executive orders prohibiting discrimination based on the Protected Characteristics in the provision of services. Breach of this paragraph may be regarded as a material breach of this Agreement, but nothing in this paragraph shall be construed to imply or establish an employment relationship between the State and any applicant or employee of the CITY or any subcontractor. B. INDar is a recipient of federal ulands, and therefore, where applicable, the CITY and any subcontractors shall comply with requisite affirmative action requirements, including reporting, pursuant to 41 CFR Chapter 60, as amended, and Section 202 of Executive'Order 1. 1246 as amended by Executive Order 1.3672. The CITY agrees that if the CITY employs fifty (50) or more employees and does at least $50,000.00 worth of business with the State and is not exempt, the CITY will. comply with the affirmative action reporting requirements of 41 C.T.R 60-1.7. '1 he CITY complies with Section 202 of executive order .1 .1.246, as amended, 41 CITR 60-250, and 41 CFR 60-741, as amended, which are incorporated herein by specific reference. Breach of this covenant may be regarded as a material breach of Agreement. It is the policy of INDOT to assure full compliance with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act and Section 504 of the Vocational Rehabilitation Act and related statutes and regulations in all programs and activities. Title VI and related statutes require that no person in the Linited States shall on the grounds of race, color or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. (INDOT's nondiscrimination enforcement is broader than the language of Title VI and encompasses other State and Federal protections. INDOT's nondiscrimination enforcement shall include the following additional grounds: sex, sexual orientation, gender identity, ancestry, age, income status, religion, disability, income status, limited English proficiency, or status as a. veteran.) C. During the performance of this Agreement, the CEIY, for itself, its assignees, and successors in interest(hereinafter referred to as the "the CITY") agrees to the following assurances under Title VI of the Civil Rights Act of 1964: 1. Compliance with Regulations: The CITY shall comply with the regulations relative to .nondiscrimination in Federally assisted programs of the Department of 1.2 ,DocuSign.Envelope ID:E9D35172-1198-4F1 E-90C7-47305388B0B3 ".1 ransportation, Title 49 (TR Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination: The CITY, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, sex, sexual. orientation, gender identity, national origin, religion, disability, ancestry, or status as a veteran in the selection and retention of subcontractors, including procurements of materials and leases of equipment. -t he CITY shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulation,. including employment practices when the Agreement covers a program set forth in Appendix 13 of the Regulations. 3. Solicitations for Subcontracts Including_ Procurements of Materials and :Eqpipment: In all solicitations either by competitive bidding or negotiation made by the CITY for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the CITY of the CITY's obligations under this Agreement, and the Regulations relative to nondiscrimination on the grounds of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, ancestry, income status, limited English proficiency, or status as a veteran. 4. Information and Re:ports: The CITY shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books,records, accounts, other sources of in:forrnation,and its 'facilities as may be determined by the Indiana Department of Transportation and Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of the CITY is in the exclusive possession of another who fails or refuses furnish this information, the CITY shall so certify to the Indiana Department of'Fransportatioin or the Federal Highway Administration as appropriate and shall set forth what efforts it has made to obtain the information. 5. Sanctimis for'Noncompliance: in the event of the C......... noncompliance with the nondiscrimination provisions of this Agreement, the Indiana Department of 'Transportation shall impose such contract sanctions as it or the Federal Highway Administration may determine to he appropriate, including, but not limited to: (a) withholding payments to the CITY under the Agreement until the CITY complies, and/or(b) cancellation, termination or suspension of the Agreement, in whole or in part. 6. lIncomoration of Provisions: The CITY shall include the provisions of paragraphs I, through .5. in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. 13 DocuSigro Envelope ID:E9D35172-1198-4F1E-90C7-47305388B0B3 4.32. Notice to Parties. Whenever any notice, statement or other communication is required under this Agreement, it shall be sent to the following addresses, unless otherwise specifically advised: A. For INDOT: Nathan Riggs Project Manager - Cireenfield District 32 S. Broadway Street Cireentield, IN 46140 Phone: 317-467-3986 Email: nri ndot.in.gov With Copy To: Chief Legal Counsel and Deputy Commissioner Indiana Department of Transportation 100 North Senate Avenue, Room N758 Indianapolis, IN 46204 B. For the CITY: Greg Steins Director of Public Works Sz, Engineering 50 N. 518 St. Richmond, IN 47374 Phone: 765-983-7394 Email: gstiens('a)sichniondindiana.?ov 4.33. Order of Precedence; Incorporation by Reference. IOMFITED — NOT APPLICABLE.] 4.34. Ownership of Documents and Materials. 10MITIED — NOT APPLICABLE.] 4.35. Payments. [OMITTED— NOT APPLICABLE.] 4.36. Penalties, Interest and Attorney's Fees. 1NDOT will in good faith perform its required obligations hereunder, and does not agree to pay any penalties, liquidated damages, interest, or attorney's fees, except as required by Indiana law in part, IC §5-17-5, k", §34-54-8, and IC §34-I 3- 1. Notwithstanding the provisions contained in IC' §5-I 7-5, any liability resulting from the State's failure to make prompt payment shall be based solely on the amount of funding originating from the State and shall not be based on funding from federal or other sources. 4.37. Progress Reports. [OMITTED— NO1' APPLICABLE.] 4.38. Prohibited Telecommunications and Video Surveillance Equipment and Services, in accordance with federal regulations (including 2 ('FR 200.216 and 2 ('FR 200.471), the CITY is prohibited from purchasing, procuring, obtaining, using, or installing any telecommunication or video surveillance equipment, services, or systems produced by: (A) Ituawei Technologies 1 4 DocuSigro Envelope ID; E9D35172-1198-4F1E-90C7-47305388B0B3 Company or TEE Corporation (or any subsidiary or affiliate of such entities), OR (13) Ilytera Communications (i'orporation, Flangzhou Hikvision Digital Technology (,'"orlipany, or Dahlia Technology Company (or any subsidiary or affiliate of such entities), for any purpose to fulfill its, obligations under this Agreement. The 11 shall be responsible to ensure that:.any contractors or subcontractors are hound by and comply with the terms of this provision. Breach of this provision shall be considered a material breach of this Agreement. 4.39. Public Record. The CITY acknowledges that the State will not. treat this Agreement as containing confidential information and will post this Agreement on its website as required by Executive Order 05-07. I...Ise by the public of the information contained in this Agreement shall not be considered an act of the State. 4.40. Renewal Option. This Agreement may be renewed under the same terms and conditions, subject to the approval of the Commissioner of the Department of Administration and the State 'Budget Director in compliance with IC §5-22-I 7-4, The term of the renewed Agreement may not be longer than the term of the original Agreement. 4.41. Severability. The invalidity of any section, subsection, clause, or provision of this Agreement shall not affect the validity of the remaining sections, subsections,clauses, or provisions of this Agreement. 4.42. Status of Claims. The ('ITY shall be responsible for keeping 'INDOT currently advised as to the status of any claims made for damages against the CITY resulting :from services performed under this Agreement. 4.43. Substantial Performance. This Agreement shall be deemed to he substantially performed only when fully performed according to its terms and conditions and any written amendments or supplements. 4.44. 'Taxes. 'The State is exempt from most state and local taxes and many federal taxes. The State will not be responsible for any taxes levied on the CITY or its contractors as a result of this Agreement. 4.45. Termination for Convenience. This Agreement may be terminated, in whole or in part, by INDOT whenever, for any reason, INDOT determines that such termination is in its best interest. Tennination is affected by delivery to the CITY of a Termination Notice at least thirty (30) days prior to the termination effective date, specifying the extent to which performance of services under such termination becomes effective, 4.46. Termination for Default. "OMITTED —NOT APPLICABLE.] 4.47. Travel. 'OMITTED— NOT AVM...ACM.11...El 4.48. Waiver of Rights. No right conferred on either party under this Agreement shall he deemed waived, and no breach of this Agreement. excused, unless such waiver is in writing and signed by the party claimed to have waived such right. Neither the State's review, approval or ,DocuSigni Envelope ID: E9D351'72-1198-4PIE-90C7-47305388B0B3 acceptance of, nor payment for, the work performed under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and the CITY shall be and remain liable to the State in accordance with applicable law for all damages to the State caused by the ("TTY's negligent performance of any of the services furnished under this Agreement. 4.49. Work Standards. [OMITTED — NOT APPLICABLE.] 4.50. State Boilerplate Affirmation Clause. I swear or affirm under the penalties of perjury that I have not altered, modified, changed or deleted the State's standard contract clauses (as contained the 2022 SCH Template) in any way except as follows: None. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 1 6 pocuSigniEnvelope ID:E9D35172-1198-4F1E-90C7-47305388BOB3 Non-Collusion and Acceptance The undersigned .Itt.c..-sts, subject to the penalties for perjury, that the undersigned is the Party, or that the undersigned is the properly authorized representative, agent, member, or officer of the Party, Further, to the undersigned's knowledge, neither the undersigned nor any other member, employee, representative, agent or officer of the Party, directly or indirectly, has entered into or been offered any sum of money or other consideration for the execution of this Agreement other than that which appears upon the :face hereof. Furthermore, if the undersigned has knowledge that a state officer, employee, or special state appointee, as those terms are defined in IC 4- 2-64, has a financial interest in the Agreement, the Party attests to compliance with the disclosure .requirements in IC 4-2-640.5. Agreement to Use Electronic Signatures I agree, and it is my intent, to sign this Agreement by accessing State of Indiana Supplier Portal using the secure password assigned to me and by electronically submitting this Agreement to the State of Indiana. I understand that my signing and submitting this Agreement in this fashion is the legal equivalent of having placed my handwritten signature on the submitted Agreement and this affirmation. I understand and agree that by electronically signing and submitting this Agreement in this fashion I am affirming to the truth of the information contained therein. I understand that this Agreement will not become binding on the State until it has been approved by the Office of the Attorney General, which approvals will be posted on the Active Contracts Database: .https.://fs„gpns.in_gpvfpsp/guest/SUPPLIER/ERP/c/SOI CUSTOM APPS 501 PUBI IC ( NTR CTS.GBL In Witness Whereof, the PARTIES have, through their duly authorized representatives, entered into this Agreement. The PARTIES, having read and understood the foregoing terms of this Agreement, do by their respective signatures dated below agree to the terms thereof: [REMAINDER OF PAGE INTENTIONALLY I.:EFT:BLANK] 1.7 DocuSicol Envelope ID:E9D35172-1198-4F1E-90C7-4/305388B0B3 CITY OF RICHMOND BOARD OF PUBLIC WORKS / / .2 6i4t Vicki Robinson, President Date: - • -X); "7,7 y Pa er, ember Date: Matt Evans,Evans,Member Date: /**" 20 7:3 Sno Date: 04 01 2- 1 8 DocuSigroEnvelope ID: E9D35172-1198-4F1E-90C7-47305388B0B3 STATE OF INDIANA Indiana Department of Transportation Recommended for approval by: PA Clark W. Packer Greenfield District Deputy Commissioner 1/17/2024 Date: Executed By: (FOR) Michael Smith Commissioner Date: 1/23/2023 19 DocuSignkEnvelope ID:E9D35172-1198-4F1E-90C7-47305388BOB3 APPROVALS STATE OF INDIANA Budget Agency By: (FOR) Zachary Q. Jackson,Director Date: STATE OF INDIANA Department of Administration By: (FOR) Rebecca Holwerda, Commissioner Date: Approved as to Form and Legality: Office of the Attorney General. By: (FOR) Theodore E.R.okita Attorney General. Date: This instrument was prepared for the Indiana Department of Transportation, 1.00 N. Senate Avenue, Indianapolis, IN 46204,by the undersigned attorney. Marjorie A.Millman,Attorney No. 21748-36 20 71: E Cull 06 Li — r0 Ln a) UJ 22C (j) a) (I) Li: Et al it) c c 0 Ln a Ce • • a E. o o w a `I) u u • IN - m •r 4.1 13) MD LA VI U a_ CD (f) 2 g . v) aj I 73 E Cn LL (T3 c lc c (1) 0 fi .[T3 trij U (1) fa 0 L- (..r) rc),.•••1 crt a. a) a.) _c) ro cu I_ in 4-j 0 C (1) ° .- CL) /ci // T--I CO ci co re) ci r- r- 0 aa cr) c.•!J r— co 0 w a 0 LL1 0) (J) C) 0 .._ 11J E— L 1,- tb b, br„ 1.§-1. < ,,,,i P. ,.,. II. VIt _ . ........ , ttLA Z CtO kt') Ct) tt t 1. ' Rat a ir i-- I 1 . 0 u 0 z t. mi ,i 1--- z 0 ......... i.,,,,,.... 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Document Approval Status SetID STIND Contract ID 00000000000000000CI0070575 Supplier CITY OF RICHMOND INDIANA Review/Edit Approvers Agency Fiscal Approval STIN0/00000000000000000000).0575:Approved Agency Fiscal Approval Approved Michael Hopper-00800 Agency 15.cal Approval for SCM 03/08/23 3 26 PM IDOA Approval SiIND/000000000000000(1000070515:Approved c.)Voew/FIlide Comments 11)0A Legal Approval Approved 1 Tamrnera,J,Gluckman-00061 for Redthng:SaneraJ061-Procg [non I ryal Approval foo SCM 03/31/23 138 PM Comments SBA Approval STIND/o0o00000000000occ000n.575:Approved SBA Approval Approved Sharp,Cara-00057 vOr '-HA Analy,t ArrfrrrAn1 for Sf II Attorney General Approval STIND/000noouonoocw00000roc7o575:Approved Attorney General Approval Approved Approved Leisher,Jean-046 Heidi Adair oop,,ty Ally Geneml Appr SC M v I n5erted Approver 741023 9 38 AM GA/13/2,3-3:if)PM ; Return to Document Management haps://fs.grnisin.gov/pspifsprd_7/EMPLOYEEIERP/c/CONTRACT_MGMICS___DOC MAINT.GBL?Action=U&page=CS_DOC_MAINT&CS_DOC_ID=1.,.. 1/1