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Home My Public Portal About04-20-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 20, 2023 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson and Matt Evans. Emily Palmer was absent. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Lieutenant Donnie Benedict; Lieutenant Kevin Smith; Greg Stiens, Director of Public Works and Engineering; Kara Noe, Purchasing; and Media. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of April 13, 2023, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT - None PAYROLL CLAIMS FOR PAYMENT - None PAYROLL CLAIMS FOR PAYMENT FOR PENSION -None REQUESTS • NEW HANDICAP SIGN 1232 Ridge Street Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • HANDICAP SIGN RENEWALS 526 North 2Z1d Street 612 South 141h Street p. Board of Works Minutes April 20, 2023 Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried.. • STREET CLOSURE Model T Ford Club of America Home Coming On June 2nd 2023 & June 3, 2023 they are requesting the closure of several streets for the event that includes a Swap Meet, Car Show, and activities at both the Model T Museum buildings locoed at 309 and 310 North 8th Street. The starting time will be at 1. 1:00 p.m. on June 2, 2022 and will end on June 3, 2023 at 4:00 p.m. The street cloAtres that they are asking for are as follows: 1. North 8th Street from North "C" Street to North "B" Street 2. North "C" Street from North 8th Street to North 7th Street Streets will be used for Swap Meet vendor spaces and parking Model Ts and other pre- 1945 Fords. North "D Street will remain open for east-west access. Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. Richmond Evening Optimist Club Opening Day.Parade Saturday, May 6, 2023 they are requesting road closure to begin at 8:30 a.m. from Mary Scott Park, NW 8th Street, NW "A" Street to Peacock 'Road for the teams to gather. The parade will start at 9:00 a.m. down Peacock Road to NW 13th Street at 9:00 a.m. to the entrance of the Richmond Evening Optimist field. Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. BID OPENINGS • AGGREGATES & BITUMINOUS MATERIALS —2023 Those bids are as follows; IMI Materhils, Inc. Gravel -- F.O.B. Plant. #11 Gravel $21.00 per ton #53 Gravel $18.00 per ton Board of Works Minutes April 20, 2023 #8 Washed Gravel $20.50 per ton. #9 Washed Gravel $20.50 per ton #53 Washed Gravel $18.00 per ton Pea Fill Gravel :412 $1.6.75 per ton All Deliveries to Street Department $5.35 per ton All Deliveries .k) Landfill $6.70 per ton Milestone Contractors Fixed Pricing —F.O.B. Plant Coated Aggregate BCA or Cold Mix $1.50.00 per ton. Fixed Pricing F.O.B. Plant— Richmond #5 (25m.m) .Base Hot Asphalt $60.85 per ton 411 (9.5mm) Surface Asphalt $72.70 per ton. Barrett Paving Materials Stone —F.O.B.. Plant #2 Stone $1.4.00 per ton #8 Stone $19.00 per ton #9 Stone $19.00 per ton 411 Stone $20.00 per ton #12 Stone $20.00 per ton #53 Stone $14.00 per ton #73 Stone $1.6.00 per ton Limestone Screening $1.3.00 per ton Revetment Rip Rap $37.00 per ton. Al deliveries to the Street Department $5.50 per ton All deliveries to the Landfill $4.50 per ton. Us Aggregates Gravel —F.0..3. Plant 41. 1. Gravel $1.3.25 per ton #73 Gravel $1. 1..1.0 per ton #8 Washed Gravel $13.20 per ton #73 Washed Gravel $1. 1.10 per ton Pea Fill Gravel #12 $8.65 per ton All deliveries to Street Department $4.50 per ton All deliveries to Landfill $2.25 per ton Board of Works Minutes April 20, 2023 Sand F.O.B. Plant #23 $9.25 per ton #24 $9.25 per ton B Borrow $8.65 per ton Masonry sand $29.25 per ton All deliveries to the Street Department $4.50 per ton All deliveries to the Landfill $2.25 per ton Ernst Concrete Concrete Delivered Class A. $160.00 per cubic yard Class B $150.00 per cubic yard Concrete delivered of less than 4 cubic yard load add $150.00 delivery charge Concrete WiFiber Reinforcement Delivered Class A $1.67.00 per cubic yard. Class B $157.00 per cubic yard Concrete delivered of less than 4 cubic yard add S1.50.00 delivery charge Flowable Fill Delivered Type I. S125.00 per cubic yard Flowable fill delivered of less than 4 cubic yard load add $150.00 delivery charge All these bids were taken under advisement. BID AWARDS -None CONTRACTS - None CHANGE ORDERS • CH.A.NGE ORDER NO. 1 TO CONTRACT NO. 50-2023 Milestone will mill 3 inches of asphalt on South 21st Street from Main Street to South "B" Street. Not to exceed $33,696.00 Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva .voce, the motion carried. A.DDENDUMS - None Board of Works Minutes April 20, 2023 RESOLUTIONS - None PETITIONS • CURB CUT —2900 HONEYSUCKLE LANE Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • CURB CUT —4265 W. INDUSTRIES ROAD Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried, MISCELLANEOUS- None ADJOURNMENT After a motion was duly made, the meeting was adjourned. Id(IZE 6/(2‘24 Vicki Robinson, President ATTEST: :;22-21,-ye,,: Monica Barns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.