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Home My Public Portal About084-2023 - Reid Hospital - 2023 Employee Wellness Blood Draw PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into this 'r dayof 2023, and referred to as Contract No. 84-2023, by and between the City of Richmond, Indiana, a municipal corporation acting by and through its Board of Public Works and Safety (hereinafter referred to as the "City") and Reid Hospital and Health Care Services, Inc., 1100 Reid Parkway, Richmond, Indiana, 47374(hereinafter referred to as the "Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor to provide testing services in connection with the City's 2023 Health Fair to be held May 10, 2023, May 11, 2023, and May 12, 2023, including, but not limited to the blood-draw testing services and biometrics necessary for the wellness screening operations conducted at said Fair (the Project). Contractor shall perform all services described on Contractor's Proposal attached and marked as "Exhibit A" consisting of eleven (11) pages, which proposal was received March 21, 2023, is attached hereto, made a part hereof, and incorporated herein by reference. The Contractor shall abide by the same. Should any provisions, terms, or conditions contained in any of the documents attached hereto as Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the provisions, terms, or conditions of this Agreement, this Agreement shall be controlling. Contractor shall perform all work herein in a timely manner, conforming to all applicable professional standards. The Contractor shall furnish all labor, material, equipment, and services necessary for the proper completion of all work specified. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11(a)(2); and 3. A purchase order has been issued by the Purchasing Department. SECTION II. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the work. Contract No. 84-2023 Page 1 of 7 SECTION III. COMPENSATION' City shall pay Contractor in accordance with the rates as set forth on "Exhibit A" for the complete and satisfactory performance of all work described on "Exhibit A" and satisfactory completion of the Project. The costs per employee shall be at the Fifty-four Dollar rate ($54.00) for females and at the Sixty-three Dollar rate ($63.00) for males, with the understanding that the number of employees expected to attend, as set forth in Contractor's proposal, is an estimate that is subject to change and the total amount paid to Contractor shall be contingent upon and subject to the actual number of employees who receive the services at the 2023 Health Fair. SECTION IV. TERM OF AGREEMENT This Agreement shall be effective when signed by all parties and shall continue in effect until completion of the Project. Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for cause, at any time by giving at least five (5) working days written notice specifying the effective date and the reasons for termination which shall include but not be limited to the following: a. failure, for any reason of the Contractor to fulfill in a timely manner its obligations under this Agreement; b. submission of a report, other work product, or advice, whether oral or written, by the Contractor to the City that is incorrect, incomplete, or does not meet reasonable professional standards in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant .funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. In the event of such termination, the City shall be required to make payment for all work performed prior to the date this Agreement is terminated, but shall be relieved of any other responsibility herein. This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. Page 2 of 7 This Agreement may also be terminated by the City if a force-majeure event occurs and the results or aftereffects of said event causes the performance of this Agreement to become impossible or highly impracticable. Said event or results or aftereffects of said event would include events or effects which the parties to this Agreement could not have anticipated or controlled. Examples of a force-majeure event, or its results, would include, but would not be limited to, events such as an Act of God, an Act of Nature, an Act of Law, or an Emergency Act of Executive Enforcement of the Federal government, the State of Indiana, or local government. SECTION V. INDEMNIFICATION AND INSURANCE City shall provide Contractor with a certificate of insurance evidencing its general and professional liability insurance covering acts and omissions of its respective employees, representatives, or agents. Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or property or any other claims which may arise from. the Contractor's conduct or performance of this Agreement, either intentionally or negligently; provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this .Agreement, whether such operations by the Contractor or by any sub-contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Coverage Limits A. Worker's Compensation& Statutory Disability Requirements B. Employer's Liability $100,000 C. Malpractice/Errors & Omissions Insurance Sl.„000,000 each occurrence $3,000,000 each aggregate SECTION VI_ COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall, before commencing work under this Agreement, provide the City a certificate of insurance, or a certificate from the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-5-1. and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City Page 3 of 7 proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest or public property, the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages. SECTION VIII. IR..AN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event City determines during the course of this Agreement that this certification is :no longer valid, City shall notify Con:tractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5- 22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety (90) day period set forth above. SECTION PROHIBITION AGAINST DISCRIMINATION A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person acting on behalf of Contractor or any sub-contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. Page 4 of'7 B. Pursuant to In ;aria Code 5-16-6-1, the Contractor agrees: 1. That in the hiring of employees for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub-contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub-contractor, or any person action on behalf of Contractor or any sub-contractor shall in no manner discriminate against or intimidate any. em.ployee hired for the performance of work under this Agreement on account of race, .rdigion., color, sex, national origin or ancestry; 3. That there may be deducted from the amount payable to Contractor by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Agreement; and. 4. That this Agreement may be canceled or terminated by the City and all money. due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Agreement. C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. SECTION X. RELEASE OF LIABILITY Contractor hereby afgees to release and hold harmless the City and all officers, employees, or agents of the same from all liability for negligence which may arise as a result of Contractor's actions or omissions in the course of Contractor's performance of its obligations pursuant to this Agreement. City hereby agrees to release and hold harmless the Contractor and all officers, employees, or agents of the same from all liability for negligence which may arise as a result of City's actions or omissions in the course of City's performance of its obligations pursuant to this Agreement. SECTION XI. MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. Any such delegation or assignment, .without the prior written consent of the other party, shall be null and void. This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding upon the parties, their successors and assigns. This document constitutes the entire Agreement between the parties, although it may be altered or amended in whole or in part at any Page 5 of 7 time by filing with the Agreement a written instrument setting forth such changes signed by both parties. By executing this Agreement the parties agree that this document supersedes any previous discussion, negotiation, or conversation relating to the subject matter contained herein. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in said Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other action in any alternative forum, venue, or in front of any other tribunal, court, or administrative body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right Contractor may have to bring such suit in front of other tribunals or in other venues. Any person executing this Contract in a representative capacity hereby warrants that he/she has been duly authorized by his or her principal to execute this Contract. In the event of any breach of this Agreement by the party found to be in breach, and in addition to any other damages or remedies, the breaching party shall be liable for all costs incurred by the non-breaching party in its efforts to enforce this Agreement, including but not limited to, reasonable attorney's fees. [Signature Page to Follow.] Page 6 of 7 In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. "CITY" "CONTRACTOR" THE CITY OF RICHMOND, REID HOSPITAL AND HEM:III INDIANA by and through its CARE SERVICES, INC. Board of Public Works and Safety 11 00 Reid Parkway Richmond, IN 47374 21' By: 0 6;,e,e_ By: Vicki Robinsos, President Kerry Maloney, Director f Business Development By: 2-3 Date: YfL almer, Member By: IIIII Matt Evans, Member Date: --- :<1 ('-'4111i APPROVED: 40. . . or Date: '70 Co 1 3 Page 7 o17 - EMPLOYEE 0UK8ETR|CSCREENINGS MAY 1O, 11, 13, 2O23 6am-10:30am City Building We appreciate your interest in providing a quote for the City of Richmond's Employee Health Fair. Please provide the below information 1ube considered for the bid process: LAB WORK FEE SCHEDULE BLOOD TEST FEE LIPID PANEL �37�OO* ' [8C ' $ 8.00* AI[ $ 2O.00* _ TSH $ ]5.OU* Ck4P $1600* PSA $20.00* Or Ten Percent(1O%)Below your lowest bid,whichever islower PROVIDER NAME: Reid Health ADDRESS: IlOO Reid Parkway Richmond, IN 47374 PRIMARY CONTACT NAME: Kerry Maloney CONTACT NUMBER: Office: 765-983-3226; Cell: 5I3'594-2944 CONTACT EMAIL ADDRESS: .org _ Please submit your quote bymoonun Friday, March 1O'2O23to: SharryHemingmay City ofRichmond 50Nmrt �h5 Street Richmond, |N47]74 Phone: (7G5) 9S3'7ZIG shemingmav(@hchmondiD6iana.ggv 8EXHIBIT PAGE \ 0F |) � Annual Health Fair Offerings 1, Screening Package Rate > Lab Testing • Lipid Panel • Comprehensive metabolic panel • Hemoglobin A1C • Complete blood count • TSH • PSA > Blood Pressure Price quoted or 10% below lowest > BMI bid, whichever is lower 4\9118°411 .rg:"Allif"i'01:1111"TPC.5)007411.01kft 67,11111 Heart Scan $29,00 Lung Scan $29.00 Vascular Screening $29,00 Complimentary Health Fair Services Chair Massages Grip Strength Testing Ergonomics/Body Mechanics Education Lifestyle Assessments (Behavioral, Physical, and Emotional) Service Line Representation _ - - CORPORATE - e) Reid Health ILE7.-X.HIBIT., Pr_ PAGE 1 ' ,, p.' 77 ,,, Employee Wellness Program Reid Health Corporate Wellness team assist employers with improving the lifestyles of their employees. We design employee wellness programs to support and encourage healthy habits and employee wellbeing. Our programs are developed specifically for your workforce based on your specific needs and goals. Top benefits of an Employee Wellness program: • Increased Job Satisfaction • More productive employees • Reduction in time off for illness • Shows you value your employees • Recruitment top notch employees • Reduction in work related injuries • Encourages team building and boosts morale • Reduction in health care costs for individuals and your company WC 0 R P O_R A I_E 6 Reid Health fpLI-11BIT_A.—lcCAOE i-Tr-orit 1 MEMORANDUM OF UNDERSTANDING (MOU) Between Reid Health and City This is a Memorandui I of Understanding ("MOU") between Reid Hospital and Health Care Services, Inc. ("Reid") and "Richmond, Indiana ("City"). I. PURPOSE & SCOPE The purpose of this MOU is to clearly identify the roles and responsibilities of each party relating to the delivery of certain services as defined in the Statement of Work ("SOW"), which is attached hereto and incorporated by reference herein as Exhibit "A". In particular, this MOU is intended to: • Enhance the delivery of services in a timely manner ensuring proper billing and reporting; • Reduce scheduling, registration and billing errors thereby promoting excellent customer service and employer/employee satisfaction; • Establish standardized workflows between both parties to ensure expectations and outcomes are met. II. REID'S RESPONSIBILITIES UNDER THIS MOU Reid shall undertake the following activities: • Share insight on current wellness trends and statistics; • Collaborate with City to define Scope of Work (SOW); • Arrive on time or earlier as needed for the Health Fair, provide at least 3 licensed, qualified technicians responsible for providing services as defined in the SOW; • Provide a Corporate Health Fair Requisition to each employee to complete for any service to be performed by Reid that is related to this wellness event; • Safeguard employee PHI information consistent with HIPAA requirements; • Safeguard all laboratory specimens as required by CLIA and CAP; • Ensure employees and designated City personnel receive results no later than thirty (30) calendar days after the last screening is performed; • Provide accurate and complete billing of services as defined in the SOW. In the event that there is an issue related to any part of the delivery of the wellness services or related billing, City is to contact Reid. TExHicirr, A- PAGE OF IL j IV. CITY'S RESPONSIBILITIES UNDER THIS MOU CITY shall undertake the following activities: • Communicate the event to the employees including start and end dates; and provide Reid's Corporate Health Fair Requisition; • Provide appropriate, safe space on City's site and include tables, chairs, lighting electrical access, and trash cans; • Collaborate with Reid with regard to any employee questions, concerns or limitations prior to the event whenever possible; • Communicate any questions or concerns about billing options to Reid prior to completing the SOW; • Provide Reid with a list of employees that are eligible and may be presenting to Reid after the HeaIti Fair which would include their full name; • Communicate to those employees that missed the blood work during the Health Fair that they must go to Reid or other appropriate designated entity to have the blood work completed; • Ensure employees going to the Reid or other appropriate designated entity bring a Corporate Health Fair Requisition and informed Consent for Blood Draw Form; Failure to provide, undertake or perform any of the above activities may result in billing issues; specifically, the inability to identify the patient correctly as a Wellness patient resulting in the employee being billed full charges. V. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES THAT: Reid understands that circumstances may necessitate the need to reschedule or adjust the date and/or time of the event. For the mutual benefit of both parties, both parties agree to: • Provide a minimum four(4) week notice in the event of any scheduling changes of the Health Fair; • City agrees to notify Reid if an employee cannot honor their pre-scheduled time; • Once the MOU is fully executed, modifications to the billing choice can be accommodated up to two (2) weeks before the event. • Limit the open time period for walk-ins, for those who missed the on-site Health Fair, to one (1) week at Reid. • City agrees to remit payment within forty-five (45) days of receipt of bill. • This MOU terminates after one year from the date of execution. ErHIBIT (V___PAGE OF I I I VI. EFFECTIVE DATE AND SIGNATURE Reid and CITY indicate agreement with this MOU by their signatures. Reid: / QAIL,-1'41a19 Date: 4/10/2023 CITY: Date: Lt- EXHIBIT VTAGE-YOFT(Ii CORPORATE 6E)Reid Health City of Richmond Health Fair Statement of Work (SOW) Reid Health Point of Contact: Kerry Maloney Company Name: City of Richmond Company Address: 50 North 5th Street Today's Date: 4 / 10 / 2023 Contact Name: Sharry Hemingway Phone #: (765) 983-7216 E-mail: shemingwayrichmondindiana.goy # Of Participants: 300 Date(s) of Health Fair: Wednesday, May 10th, 2023 Thursday, May 11th, 2023 Friday, May 12th, 2023 Start Time of Health Fair 6 : 00 am End Time of Health Fair: 10 : 30 am Health Fair Address: fIchmond City Building - 50 North 5th Street Any additional details about the Health Fair location that you think would be helpful: Located on the second floor 1 New 1/18/2023 ' C [lR �TE — r Reid Health Employees Electronic Registration for Lab Work completed by: Tuesday, April 251, 2023 Number VfyNyChert activation assistants: 2 Walk-in deadline for Lab work: Fridoy, May, 19m. 2023 (no more than a week following the health fair) Health Fair ^ Select Screenings & Services to be provided Per Participant x G|ycosy|mted Hemoglobin /HgbAlC & Mean glucose) � Lipid Panel (Cholesterol, Thg|yoehdes, HDL, LDL, LOL Ca|c. Cal � Risk) CK4P (Albumin, A|h Phos, 8GOT, 8GPT, BiUruhin, BUN, Calcium, Electrolytes, Creatinine, Total Protein) CBC without Differential T3H $ 54.00 x G|yoosy|ated Hemoglobin (HBb All C & K1oan glucose) Lipid Panel (Cholesterol, Trig/yoohdes. HDL, LDL, L[)L Ca|c, Cal Fliak) CMP (Albumin, AJk PhoS, 3GOT, SGPT' Bi|irubin, BUN' Calcium, Electrolytes, Cnaotinine Total Protein) . . ' � CBC without Differential � TSH � P3A ��.D� _ _ Lab Staff Number mfPhlebotomists Needed Jeach dav�. Additional Screen(mvgs & Services U _ _Vitamin O (25�Hvdnoxy\ _� 59.06 Heart, Lung. and Vascular scans/screening (for those who qualify) � U Number of Schedulers Needed i � 29D0 each/self-pay Chair Massages )( -Number of Therapists Needed 2each dayi___ Scheduling Mammograms O / i s/ � X Grip GtrenQthTesting � )( _ _ _Er5KononniosiBodvMeohanicsEducation )( Service Line Information_ ...._ ..... � � ){ ____ L�es je Ao nPhysical, Enx»Uon CORPORATE Reid Health Reid Health and City of Richmond indicate agreement with this SOW by their signatures. /c77',Zezieti7 Director Business Development 4 /10 /2023 Reid Health Represertative Signature Title Date I 3 / CG'li:;)Representative Signature Title Date 3 New 1/18/2023 PAGE --1-(k OF (Li