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HomeMy Public PortalAboutP&RAC Minutes 1992 10/19PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OCTOBER 19, 1992 I. ROLL CALL AND CALL TO ORDER. Chair Killen called the meeting to order at 7:30pm. Committee members Martens, Grote, Coyle and Scott answered the roll call. Chair declared a quorum present. Also attending were Administrator Schmidt, Recreation Director Baker, Scott Findlay - Owner of the McCall Mall restaurant, Dave Dean & Dorrell Larson - Garnett Beach Homeowners Association, Kathy Rake & Lori Braun - Mill Park playground equipment project. II. SPORTSMAN'S DUMPSTER, TREE, AND VOLLEYBALL COURT IN LEGACY PARK - SCOTT FINDLAY. Mr. Findlay informed the committee that when the park was first planned, the plans showed parking where the volleyball court now sits. Mr. Findlay feels that downtown parking is critical and the new park removed parking and did not provide enough new parking. The park turned out very nice but blocked Mr. Findlay's handicapped parking area. In addition, when the volleyball court was placed in a slightly different spot adjacent to Findlay's building, the restaurant tenant began having complaints about the noise and several foul mouthed youths which regularly used the court. Finally, when the access road to the south end of the park was built it was built too steep to access the restaurant's dumpster. At one point Mr. Findlay had hired a contractor to design another location for the dumpster but when the volleyball court and access road went in, he canceled the contractor's job. Mr. Findlay feels there was no communicating with the adjoining property owners on the installation of the volleyball court. After a lengthy discussion considering many options such as moving the volleyball court, building sound barriers, more police coverage, court rules, installing shrubbery, taking the net up and down at certain times, and building a fence the committee agreed that Mr. Findlay was justified in his concern over not being consulted on the volleyball court location and that in the interests of a congenial future relationship, steps should be taken to ease or eliminate the problem. The committee also noted that even we had only talked informally about the location of the court and had never formally approved the location. Committee asked staff to check out the many options and work with Mr. Findlay in recommending a solution. Staff will also inform Mr. Findlay if he is to be on the next upcoming agenda. III. GANNETT BEACH HOMEOWNERS ASSOCIATION - DORRELL LANSON AND DAVE DEAN. Dave Dean is a new member of the Homeowners Association and was welcomed to the meeting by the committee. After discussion of the City's Legal opinion, whether or not the City has the right to lease out a street, what kind of price the City could ask for, safety, maintenance, length of term, liability insurance, length of dock, and signage the committee came up with 7 terms they would like to see in an agreement with the Homeowners Association. 1. Five(5) year renewable lease as long as the association meets all terms. 2. Public would be allowed to use the dock during the day but not at night. 3. Dock would be inspected by the city annually to clarify the need for renailing of planks, bumpers, carpeting, paint, or other safety and maintenance concerns. 4. Homeowners Association would provide liability insurance. 5. The dock would conform to the state code of sixty(60) feet in length. 6. It is the committee's intent to charge lease fees to bring the total annual expense to the association in line with commercial moorage rates. Therefore, the cost to the association would be based on a % of the cost of moorage at local marina's. 7. Homeowners Association would provide signage explaining it is a daytime public dock. After discussion concerning clarification on if the city can require compensation for the use of a right of way Coyle moved to recommend council direct the city attorney to draft a lease agreement for the Garnett Beach Homeowners Association per the above discussion and have it available for the committee's November 16, 1992 meeting. Seconded by Martens, and the motion carded unopposed. IV. PLAYGROUND EQUIPMENT MILL PARK - KATHY RAKE & LORI BRAUN Rake and Braun showed the committee their specific plans and specifications for the playground equipment in Mill park and asked for approval of their plan so they could begin with fund raising efforts. Committee discussed the fact that the plans placed the playground equipment in a different location than the committee had recommend during its park tour. Committee also informed Rake and Braun that all adjacent property owners need to be contacted and given a chance to comment on the plan. Chair will notify the adjacent property owners and invite them to the next meeting. In addition Coyle will work with Rake, Braun, and Dr. Chuck Hammersly(University of Idaho Playground Expert) to make sure the plan and playground equipment meet the National Safety Standards. V. MINUTES - SEPTEMBER 14, 1992 After review and discussion Martens moved to adopt the September 14, 1992 meeting minutes. Seconded by Scott, and the motion carried. Committee acknowledged the council's action on the motion to review the McCall Park's open container law(attached). VI. FINANCIAL REPORTS - ADMINISTRATOR PRESENTATION. a. Bond Budget Administrator explained that there is $89,000 left in the bond fund but not all projects needed to comply with the conversion have been completed. Projects still in need of completion are the purchase of the Hoyle property and the Kahlman property, the fencing of wetlands near Sheepbridge and grading the river front access in the same area. After discussion concerning the Kahlman property which is in the courts at this time and the Hoyle property being the only feasible attainable property at this time, Coyle moved to recommend council move ahead with the acquisition of the Hoyle property to help finish the conversion and close out the bond. Seconded by Martens, and the motion carried unopposed. b. Park's Budget After discussion concerning the old clubhouse appraisal, buoys for Legacy Park, picnic tables, and other park accessories asked for by the committee Chair consented to meet with the Mayor to discuss what is in the Park's budget and report back to the committee at its next meeting. At this time Chair with consent of committee tabled the rest of the agenda except for VIII. C, D, E & G until the November 16 meeting. VIII. NEW BUSINESS C. Council action on memo from Mr. Tom Grote(attached). Martens asked Chair to in the future do a phone vote on any urgent motions to council rather than putting a note on the motion saying "If I don't hear from you by Monday then you are a yes vote". Chair with consent of committee agreed and will do a personal survey in the future. D. City's insurance company's request for swim buoys at Legacy Park(attached). After review and discussion, Grote moved to recommend Council purchase buoys either out of the contingence fund or other means. Coyle * seconded and the motion carried unopposed. E. Term of office for committee members(attached). Marten's term was completed 5-1992 but continues to serve, he would like to think about being reappointed for another full term. G. River Front Park, No Shooting signage. Recreation Director informed committee that Bill Keating with the Public Works department has already order the signs. X. MASTER PLAN Committee will go ahead with original plan to address two(2) objectives a month until completion. Nothing has been received from Jerome Mapp as promised. IX. NEXT MEETING November 16, 1992 - 7:30pm Respectfully Submitted Kathy killen, Chair 811 E. BURNSIDE SUITE 116.- PORTLAND, OR 97214 wildwood playgrounds FACSIMILE MESSAGE FAX T©: l-;:~te .......... Page .......... of COMPANY. (includir~g cover) FAX :/I, FROM' wildwood playgrounds ~NC. SENDER'S NAME: FAX # 503-232-1753 ' ' 503-232-3__11 AS SOON AS POSSIBLE FOR RE-TRANSMISSION. 811 E. BURNSIDE ST. SUITE 116 PORT1.AND, OREGON 97214 (503) 232-3211 September 28, 1992 TO: Craig Baker FROM: Bud RE: P&R minutes On September 24, the Council took up the minutes of the Committee dated Sept. 14. Under Item V, the recommendation to reconsider alcoholic beverage use in parks was disapproved. The committee is thereby instructed to remove this item from their agenda. 1000 F~rst Street Box 985, McCall, Idaho 83638 · (208) 634-2123 ~ ~ ~ ~.~ ~"~ .~ ~-~:~'-~ Oct. 8, 1992 To: Hon. Larry Smith, Mayor of McCall From: Tom Grote Re: Art Roberts Park Project Dear Mr. Mayor: I wish to request that the attached item of business be added to the city council's agenda for tonight. I regret I was not able to have these materials to you in time for the regular packets, but we had still not received consensus on the project from park board members. That consensus has been received, according to park board Chair Kathy Killen. I am asking that the item be considered tonight because of the urgency to proceed before the ground freezes, pending resolutions of negotiations outlined in the attached. Please announce the addition of the item to the agenda at the start of tonight's meeting in order to comply with provisions of the Idaho Open Meeting Law. I wish to request two actions from the council: 1) To approve the joint-venture project by The Star-News, GTE and Idaho Power to bury power lines, remove and relocate utility poles and install new electrical service at Art Roberts Park at no cost to the city other than supervision by a public works employee. 2) To approve the hanging of Christmas lights and other decorations on the Art Roberts Park tree by The Star-News between Thanksgiving and the end of the 1993 McCall Winter Carnival. Thank you for your consideration. I believe this project will do much to enhance the beauty of the park and make decoration of the tree a lot easier. Publisher The Whistlep. unk Publications Advertising J. Graphic Design P.O. Box 1 811 McCall, Idaho 83638 · 634-8542 · FAX 634-4950 To: Park Board Members Subject: Date: Power Lines in Art Roberts Park September 30, 1992 The Star-News has long been interested in a joint venture with GTE and Idaho Power to bury the power lines in Art Roberts Park. GTE and The Star-News finance the community Christmas tree and the power lines which go through it are a real nuisance. In the near future, they will represent a safety hazard to the men on the GTE boom truck who put the decorations on. This month, people from GTE, Idaho Power and The Star-News met at Art Roberts Park and drafted a plan to bury the lines. An illustration of the proposal is attached. GTE has agreed to donate the digging and The Star-News is negotiating with Idaho Power for a joint donation of the costs of supplies and labor. If The Star-News and Idaho Power reach an agreement, the lines can be buried this year. If the price is too high, we will seek donations from additional sources, which means the project won't happen until spring. Tom and I would like approvals by the park board and the city council so that if we strike a deal with Idaho Power, we can dig before the ground freezes (October). It should be noted that Public Works has inspected the plan and has no problem with it, at least that I have heard of. In order for the council to consider the proposal at its October 8th meeting, we need the park board's approval in advance of our next scheduled meeting. Rather than call a special meeting to consider something I'm sure none of you will have any problem with, I thought we could just take care of this by phone. If after having reviewed the proposal, you have any objections or comments, please forward them to Kathy prior to Monday, October 5th at 5 p.m. If the chair hears no objection, she will inform the council that the park board is in favor of this idea. Cheers! T om~~ KRAHN'S Art Roberts Park New power outlet MAY HARDWARE Black dots are current locations of power poles, black lines show proposed location of buried power lines. Proposal to bury power lines in Art Roberts Park Submitted by: The Star-News, GTE and Idaho Power Proposed actions: 1. Next to the sidewalk in front of the park, dig a trench to a 16" depth between the power pole nearest to May Hardware and the one nearest to Krahn's and bury the power lines in it. 2. Move the power pole in front of Krahn's, (most of which sits out in the street) to the southwest corner of the park. This gets the pole out of the street and eliminates having to tear up the sidewalk to bury the lines underneath. 3. Remove the power pole beside the Community Christmas Tree and replace it with a multi-outlet, 100 amp power box. The only purpose of the unsightly pole is to support lighting for the city ice sculpture. The electrical wiring isn't sufficient to take the loads placed on it by other winter carnival activities, such as vending by non-profit groups. Removing the pole provides the opportunity to improve the power supply to the park for winter carnival and eliminate an eyesore the rest of the year. If both spotlights are moved to the pole at the west edge of the park, the sculpture will be equally well lit as it was before. 4. Install a meter on the pole next to May Hardware (Idaho Power's request) TTT HARTFORD September 28, 1992 Mr. Bud Schmidt, city Administrator city of McCall P. O. Box 1065 McCall, ID 82638 RE: Denver Regional Office 4643 So. Ulster Street P.O. Box 378080 Denver, CO 80237 Teiephone (303) 779-4500 24 Hartford Policy Numbers 34 UEN n-,n~ 3~ CES QK57 34 UUN QN0482 Dear Mr. Schmidt: This letter will confirm my visit to the city of McCall on September 16, 1992. I appreciate your making arrangements for me to meet with the city Treasurer, Jim Henderson. Jim was able to provide information as to the overall status of the various city operations as well as update the status of the new city park, Legacy Park. We were also able to review the current claim information for the city and detailed claim information was left. Attached is a summary of the recent claim history. There have been no Property claims. The only Auto claim involved a Police vehicle sliding on an icy road and striking another vehicle. From a General Liability standpoint, there have been four claims. However, three of them were related to the same incident. Three vehicles were damaged from road oil and the total cost for the three claims was $82. The only other claim against the city occurred in May of this year when someone tripped and fell on a sprinkler head in one of the parks. This claim has been settled for $315. My visit to the new beach front Legacy Park found the facility to be well laid out and organized and overall maintenance very good. As this is a waterfront park, it is anticipated that the public will be using the park for swimming. It is important that the swimming area be marked off in some way, such as buoys or other floatation equipment. This will not only help keep swimmers within a designated area but will also prevent boats 3ur reports are based upon observations or information available at the time of surveys which may not discover all hazards. We cannot warrant safety, health or compliance with any rule or regulation. We can only assist you in fulfilling your responsibility in controlling accidents. Loss Control Department Form SRE-870-1 ITT Hanforo Insurance Grouo ~ar~tcrd Fire insurance O©rnoan~' 3,',q :5 :,?~ /&?[ Page 2 September 28, 1992 city of McCall from entering the swimming area. This aspect was discussed with Jim and he indicated that the City has already anticipated a need for a marking off of the swimming area and will do so in all likelihood in the spring. As a follow-up, a formal recommendation is being submitted. 92-1 The swimming area at the new beach front Legacy Park should be marked off by buoys or some other type of floatation device. This will help protect swimmers by restricting them to a set swimming area as well as help prevent motorboats and other watercraft from entering the swimming area. As it is very unlikely that the beach will be used for s%~lmm!ng during the fall months, this recommendation should be addressed next spring before the public begins using the beach for swimming. It would be appreciated if the City could respond in writing as to the intentions to barricade off the swimming area within the next sixty days. Again, I appreciate your time and consideration. If you have any questions or if I can be of additional assistance in the city's loss prevention efforts, please let me know. I can be contacted at (801) 254-3115. Sincerely, Vince Warner Senior Loss Control Representative cc: cc: William Kirk Agency PENCo State Manager VW/rb