HomeMy Public PortalAboutPond Parcel Committee packet 11.16Town of Brewster
2198 Main St., Brewster, MA 02631
townadmin@brewster-ma.gov
(508) 896-3701
Pond Parcel Planning Committee Meeting Agenda
2198 Main St. Brewster MA 02631
November 16, 2022 at 4:00 PM
Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance
with applicable law. This means that members of the public body may access this meeting in person, or via virtual means.
In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public
body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation
in any public hearing conducted during this meeting shall be by remote means only. Members of the public who wish to
access the meeting may do so in the following manner:
Please click the link below to join the webinar:
https://us02web.zoom.us/j/89802325739?pwd=Y3dETmUvWHdoTlB0dklOaVlEekdxQT09
Passcode: 467353
US: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 898 0232 5739 Passcode: 467353
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the
meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live,
in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-
ma.gov), or Video recording (tv.brewster-ma.gov).
Members:
Cindy Bingham,
Select Board
Kari Hoffmann,
Select Board
Elizabeth Taylor,
Open Space
Paul Ruchinskas,
Housing Trust
Cynthia Baran, Vice
Chair- Water
Commissioners
Chris Williams, Nat.
Resources Comm.
Brandon Rice,
Recreation
Commission
Chair Doug
Wilcock, At Large
Jan Crocker, At
Large
Steve Ferris, Clerk
At Large
Katie Gregoire, At
Large
Town Staff:
Assistant Town
Administrator
Donna Kalinick
1.Call to Order
2.Declaration of a Quorum
3.Meeting Participation Statement
4.Recording Statement
5.Public Announcements and Comment: Members of the public may address the Pond Parcel Committee
on matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open
Meeting Law, the Pond Parcel Committee is unable to reply but may add items presented to a future agenda.
6.Recreation Commission representative
7. Video
a. Second Cut
b. Distribution of Video
8. Short Term Uses of Property
a. Wayside signs- Possible vote on Layout and Wording
b. Spring canoe and kayak trips to property
c. Recreation Department Spring programs
d. Proposed Runs and/or Race
e. Bus Turnaround
9. Consultant Update
10. Town Meeting Funding Update
11. FYIs
12.Approval of Minutes from October 16,2022
13. Matters Not Reasonably Anticipated by the Chair
14.Next Meeting: December 7 at 4:00PM
15.Adjournment
Date Posted:Date Revised:Received by Town Clerk:
11/14/2022
LONG POND PARCEL
Brewster Sea Camps Lands
photo Present Parcel map
Future
photo
Area map
Past
DRAFT
Third DRAFT Exhibit Information
PAST: The Long Pond Lands
Similar to much of Cape Cod, the Long Pond lands were shaped by the
retreat of the ice sheet 15,000 years ago, resulting in the 'kame and kettle'
landscape of hills and ponds we see today. Native Americans populated the area,
living off the rich flora and fauna found in ponds, lands, and nearby coastal areas.
European colonists settled in the region in the mid 17th century and the
surrounding lands were parceled out for farms, woodlots, peat harvest, cranberry
bogs, and other uses.
The Delahanty family bought the Long Pond parcel in 1922 and used its
pond shore for swim lessons, boating, and water skiing as part of the Cape Cod
Sea Camps. The Camps were visited by over 17,000 campers over nearly 100
years, until the Camps closed in 2020.
In 2021, Brewster Town Meeting voted for the purchase of the Sea Camps,
including the Long Pond parcel, to protect the watershed, preserve sensitive pond
shore and open space, and provide for possible town uses such as housing and
passive and active recreation.
PRESENT: The Long Pond Parcel
The parcel comprises 66 acres of wooded uplands, bog, wetland thickets, and
pond shore, and stretches from Route 137 southwest to the shore of Long Pond.
Along the former swimming and boating area stand several small camp buildings
around grassy clearings. A gravel driveway enters the parcel from Route 137 and
W.H. Besse Cartway comes in from Crowells Bog Road.
About half of the parcel lies within Brewster's watershed area protecting
town drinking water wells.
The approximate 1200 feet of sandy shoreline, preserved as part of this
parcel, not only protects pond water quality but also preserves a critical coastal
plain pond community which is habitat for many plants and animals, some rare or
endangered.
The upland area, a typical Cape Cod pitch pine/oak forest, provides habitat
for a diversity of wildlife. The forested land also plays a role in mitigating climate
change by capturing and storing carbon dioxide.
This parcel, along with the abutting 47 acre Long Pond Woodlands
Conservation Area also owned by the Town of Brewster, offers the recreational
potential for hiking trails throughout the area.
Click on this QR code for a link to the video overview of the Long Pond Parcel: [ ]
DRAFT
FUTURE: Pond Parcel Planning
Soon after the purchase, the Town created the Pond Parcel Planning Committee
with the appointment of nine residents to initiate the planning process with
guidance from town staff. The committee also includes liaisons from two partners
in the effort, the Brewster Conservation Trust and Mass Audubon.
Short-term programming possibilities were one of the first items for the
committee to begin planning, to assist residents in learning about the property
and the planning process.
At the same time, committee members, the Select Board, and town staff
worked to engage outside consultants to assist the committee and the town in
formally planning for the appropriate uses of the parcel. Including the feedback of
the citizens of Brewster is a critical component of the planning process. There will
be opportunities for public involvement through surveys, informational forums,
and other outreach, presentations, and meetings.
The effort will include town departments and partners and will address town
strategic plans throughout.
For more information on the acquisition, the properties, town strategic
plans, and this planning effort, see the town website's Cape Cod Sea Camps
pages or scan the QR Code [ ]
MAPS to be created:
Area Map
parcel location in Town
boundaries
Watershed zone area
roads
nearby open space parcels
Parcel map
boundaries
driveway/road
trails (existing)
buildings
beach
bogs
meadows
DRAFT
1
Donna Kalinick
From:Michael Gradone
Sent:Wednesday, November 2, 2022 12:07 PM
To:Peter Lombardi; Donna Kalinick
Cc:Andrew Havens
Subject:CCSC events
Peter & Donna,
As we discussed today, here are some events that we had in mind for both properties in the coming
months. Feel free to discuss these with both committees.
Bay property:
Polar Plunge at First Light Beach – possible dates could be New Years Day, Presidents Day weekend, or St.
Patrick’s Day weekend.
Family kite flying on the flats @ First Light – (Outer Cape Kiting) in April
Brewster Bikefest – May 20th (still need to coordinate with Bikeways committee)
Senior Striders at First Light beach – coordinate with COA, 4 Saturdays in May
Pond property:
Kayaking with Mass Audubon – date?
*April vacation week Audubon program with Brewster Rec – week of April 17th (a day at both properties)
Let us know if you have any questions.
Mike Gradone
Town of Brewster, Recreation Director
www.brewsterrecreation.com
508-896-9430
Beginning March 21, Brewster Town Offices will be open to the public Monday through Thursday from 8:30 to 4:00pm,
and by appointment on Fridays. For the latest updates on Town services, please visit www.brewster-ma.gov.
TOWN OF BREWSTER
2298 MAIN STREET
BREWSTER, MA 02631
PHONE: (508) 896-9430
www.brewsterrecreation.com
OFFICE OF
RECREATION COMMISSION
Policy and Procedures for Public Use of Facilities – Brewster Recreation
Department and Brewster Recreation Commission
1. Use of Recreation Department owned buildings, grounds, property or equipment thereon
(hereafter referred to as facilities) shall be enga ged through the office of the Recreation
Director, using the application for attached hereto referred to as Attachment A. The
Recreation Director shall make the decision on the application if a Recreation
Commission meeting does not occur before the requested date of use, otherwise the
application will be referred to the Recreation Commission for a decision. Approval to
use a portion of the facility does not imply permission to use any other portion of the
facility or any equipment of the premises unless sp ecifically stated. The applicants’
organization is responsible for containing all of its members and related persons to the
area assigned, leaving the facilities in the condition in which they were found, reporting
any damage incurred, and any locked areas will be locked upon departure, and for
payment of any related fees or charges above and beyond what the Recreation
Department deems as normal maintenance including but not limited to trash collection
fees or damage to property.
2. The Town of Brewster and the Recreation Commission assumes no liability for injuries
to persons who are on Town premises or for damage to any equipment or property. The
holder of a permit to use Town facilities agrees to accept all equipment or property as is,
waives any and all claims against the Town of Brewster and the Recreation Commission,
its officials, employees and/or agents for any injury, accident, illness, expense or claim of
damage of any kind, whether to persons or to property which occur as a result of the use
of Town facilities by said holder or by others under its express, implied, or apparent
authority.
3. The holder of a permit further agrees to assume all liability and to indemnify and hold
harmless the Town of Brewster, Recreation Commission, its officials, employees and/or
agents for any and all claims. The holder of the permit, at all times during the exercise of
its rights hereunder, shall have in effect an insurance policy or binder, insuring the holder
and the Town of Brewster/Recreation Commission, in the amount of $200,000 per claim,
or contributed to by the condition of the facility. The Recreation Commission or the
Recreation Director may waive the requirement for insurance.
4. The Recreation Director and Recreation Commission may authorize the use of the
Recreation Department building and facilities by any organization provided, in the
WWW.TOWN.BREWSTER.MA.US
opinion of the Recreation Director or Recreation Commission, the proposed activity on
Town property would not be considered a detriment to the Town of Brewster and the
Recreation Department.
5. A fee for facility use will be charged to all groups not directly related to the Town to defray
the cost of equipment, cleaning, maintenance, utilities, supplies and heating as applicable.
The present fee schedule for all groups has been approved by the Recreation Commission
and is as follows;
Brewster Recreation Department Facility Use Fee Schedule
Non-Profit Fees: $25 for 4 hours; $50 up to 8 hours (4+ hours)
Profit Fees: $75 for 4 hours; $100 up to 8 hours (4+ hours)
These figures are based on a profit or non-profit event, not organization.
Requests over 8 hours a day per day will be reviewed by the Recreation
Commission.
This fee schedule may be revised from time to time. Fees will be waived for
organizations directly related to the Town of Brewster and the Recreation
Department.
Regulations and fees are subject to change by action of the Brewster Recreation
Commission. The above fee schedule may be adjusted to accommodate extenuating
circumstances via the authority of the Brewster Recreation Director or the Brewster
Recreation Commission.
6. All payments shall be made to the Brewster Recreation Department in advance of the
scheduled event unless approved by the Recreation Director. Cash, a credit card payment, or
check made payable to the “Town of Brewster” must accompany the application.
7. Prior to scheduling, the Police Chief of the Town of Brewster may be contacted by the
individual in charge of the sponsoring organization to determine the need for traffic control
and/or security supervision. All required security or supervision will be paid for by the
organization using the facilities. The Recreation Commission and/or the Recreation Director
reserve the right to require police supervision at the cost of the sponsoring agency.
8. Parking: If the proposed event will require parking in excess of the number of spaces
located on the property, the applicant must consult with the Police Chief of the Town of
Brewster and provide supplemental information to the Recreation Commission as to where
off-premises parking will be provided and how pedestrian safety and vehicular circulation
will be addressed.
9. Music/Noise: The Town of Brewster has a noise bylaw (chapter 125 of the Code of the
Town of Brewster) which states that excessive noise that is audible at a distance of one
hundred fifty (150) feet from its source shall be punishable by a fine of up to fifty dollars
($50.00). Users of Recreation Department facilities are subject to this bylaw and the
sponsoring agency or group shall be held responsible for ensuring compliance.
10. Lighting: Any temporary outdoor lighting must not be excessively bright or shine onto
areas that are not part of the facility being used.
11. Smoking: Smoking is not permitted on Town/Recreation property.
12. Fires: Open fires are not permitted on Town/Recreation property. Contained fires for
cookouts require approval from both the Board of Health and the Fire Chief.
13. Food: No food or beverages may be served or consumed in Town Facilities other than in
a designated kitchen and/or cafeteria equipped for food preparation and eating.
If a sponsoring organization would like to serve or sell food at their event, they must fill
out an appropriate application from the Town of Brewster Board of Health and obtain a
food permit. A copy of the approved food permit must be included with Attachment
A. If no food permit is submitted with Attachment A and the group is found to be serving
or selling food, the Recreation Director and/or Recreation Commission reserves the right
to revoke the approved facility use request. Any fees collected for future reserved dates
will be returned to the sponsoring organization.
Alcohol beverages are not permitted at Brewster Recreation Department facilities. If an
individual, group, or organization has been granted a permit and is found in violation:
a. The permit may be revoked.
b. Violators may be subject to arrest and prosecution.
14. When there is a scheduling conflict, Brewster Recreation Department related programs
have priority.
15. In the event of multiple applications for the same site/same date usages, the first
completed application with payment will have priority.
Brewster Recreation Department Facility Use Form
Office of the Recreation Commission
Town of Brewster
Name of Organization or Group: ____________________________________
Person Responsible on Sight: _______________________________________
Day Time Phone # ________________________________________________
Evening Phone # _________________________________________________
Profit or Non-Profit Organization (circle one) IRS# __________________
Date or Dates Requested: __________________________________________
Time In: _______________________ Time Out: ____________________
Rain Date (in the event of postponement): _____________________________
Facility/Facilities Requested (check applicable site/s)
Freeman's Way Fields: Town Hall Fields:
*Babe Ruth *Softball #1
*LL #1 *Softball #2
*LL #2 *Softball #3
*Soccer Field *Gages Field (behind BFD)
Purpose of Facility Use: ___________________________________________
Will admission be charged? Yes/No
If Yes, Amount: _______________ Total # of Persons Expected: _______
I have read the "Policy and Procedures for Public Use of Brewster Recreation
Department Facilities and understand them with the acknowledgment that any
additional expenses incurred will be paid by my organization and that any
violation may jeopardize continued use of the Brewster Recreation Facilities.
Signature: ______________________________________________________
FOR OFFICE USE ONLY
Fee Charged: $ Amount Received: $
Policy Packet Received: Insurance Certificate Attached:
Approved by: ____________________________________________________
ATTACHME1VT A Revised: September 29, 2020
EVENT NOTIFICATION FORM
Date: ________________
Dear Sir / Madam,
Please be advised that the ______________________________ has notified the Select
Board, Local Police/Fire Department and if applicable the State Police of its intention to conduct
road __________________________ in or through the City/Town of Brewster.
The Select Board understands that it must give the Police and Fire Departments at least
48 hours notice before the commencement of the proposed work or event.
The Grantee must supply a Traffic Management Plan when the roadway is occupied and
for all detours associated with said events to this Department and to all officials listed below.
The Grantee(s) must notify the local and/or State Police to set up a detour of this area with
appropriate signs and barricades. The local Fire Department must be notified of the detour to
ensure that measures will be taken to minimize disruption to the Fire Department’s emergency
service during the event. The Grantee(s) must also notify local media (newspapers, radio) of this
proposed event.
LOCAL POLICE DEPARTMENT FIRE DEPARTMENT
Signed: Signed:
Title: Title:
City/Town: City/Town:
SELECT BOARD / CITY COUNCIL STATE POLICE DEPARTMENT
Signed: Signed:
Title: Title:
City/Town: City/Town:
Town of Brewster. A denial of use by the Town Administrator or the Assistant Town Administrator may
be appealed to the Board of Selectmen.
5.A fee for facility use will be charged to all groups not directly related to the Town, to defray the
cost of cleaning maintenance, utilities, supplies and heating as applicable. The Town Administrator may
waive facility use fees for non-profit or charitable groups, with a 501C designation, that benefit Brewster
residents indirectly. The present fee schedule, which has been approved by the Board of Selectmen, is
attached hereto and may be revised by the Board from time to time. A denial by the Town Administrator
or the Assistant Town Administrator may be appealed to the Board of Selectmen.
Regulations and fees are subject to change by action of the Brewster Board of Selectmen.
Attached fee schedule may be adjusted to accommodate extenuating circumstances via the authority of
the Board of Selectmen. Requests for special consideration should be submitted to the Town
Administrator, who will take the request to the Board of Selectmen.
6.A bank or certified check made payable to the Town of Brewster must accompany the
application. Rental requests for Town properties may be made up to twelve (12) months in advance of
the date requested for rental. Rental requests exceeding a value of $75 shall be accompanied by a ten
percent (10%) retainer fee to reserve the date. All requests shall be processed in the order in which
they are received (first-come-first-served). The balance of all fees due to the Town shall be made to the
Town of Brewster within 45 business days prior to the rental date. Failure to pay the fee balance shall
void the requested rental. Payments may be made in cash, by certified bank check or money order.
Applications with no special conditions or waiver requests, adhering to all rules and conditions outlined
in these Town policies, may be approved by Administrative staff upon payment in full of use fees.
7.Safety & Security: An applicant or sponsor of the proposed event must contact the Police and Fire
/Emergency Departments in advance of submitting an application for use to determine whether there is
a need for traffic control and/or security supervision at the proposed event. All required security or
supervision will be paid for by the organization using the facilities. Application forms require signature
from Brewster Police and Brewster Fire/Rescue Department personnel verifying whether a public safety
detail is required in order to be considered complete. Fees for Police, Fire or Emergency supervision
details are set by the Police or Fire/Emergency Departments and are due to the same. The Board of
Selectmen reserves the right to require public safety supervision.
8.Parking: If the proposed event will require parking in excess of the number of spaces located on
the property, the applicant must consult with the Police Chief of the Town of Brewster and provide
supplemental information to the Town Administrator or Board of Selectmen as to where off-premise
parking will be provided and how pedestrian safety and vehicular circulation will be addressed. If
parking is proposed for unpaved areas which are not specifically designated for parking, the applicant
must indicate where parking is proposed.
9.Music/Noise: The Town of Brewster has a noise bylaw (Chapter 125 of the Code of the Town of
Brewster) which states that excessive noise that is audible at a distance of one hundred fifty (150) feet
from its source shall be punishable by a fine of up to fifty dollars ($50). Users of Town facilities are
subject to this bylaw and the sponsoring agency or group shall be held responsible for ensuring
compliance. In accordance with the provisions of MGL Chapter 136, if live or amplified music or
Page 2 of 7
8/13/13
BASE FEES FOR Weekday Weekend Day Weekend Evening Week Day Evening
three (3) hours (add custodial fee) (add custodial fee) (add
custodial fee
Town Office Building
Meeting Room A, B or C $50.00 $75.00 $150.00 $50.00
Rooms A & B (combined) $150.00 $225.00 $450.00 $100.00
Ball Field (Non-Sport Events)$100.00 $100.00 N/A N/A
Council On Aging Building
Front Lawn $50.00 $250.00 N/A N/A
Meeting Room $35.00 $100.00 $200.00 $50.00
Kitchen $35.00 $50.00 $75.00 $50.00
Captains Golf Course Pavilion
Meeting Room $75.00 $350.00 $350.00 $100.00
Water Facility
Meeting Room $35.00 N/A N/A $35.00
Drummer Boy Property
Fields $300.00 $400.00 N/A N/A
Playground $35.00 $50.00 N/A N/A
Electrical Service $50.00 $50.00 $50.00 $50.00
(+any utility charges above and beyond)
Gazebo/Bandstand
Sept. – March $100.00 $100.00 N/A N/A
April – August $200.00 $200.00 N/A N/A
Public Beach $25.00 $50.00 N/A N/A
(groups over 20, daylight hours after Labor Day Weekend and before Memorial Day Weekend, ONLY.
For Construction Access at beaches, see Selectmen’s Construction Access Permit Process)
Use of the Freeman’s Way Ball Fields and the Tennis Courts on Underpass Road may be scheduled via
application to the Recreation Commission. Please call 508-896-9430 or visit the Town’s web site at
www.town.brewster.ma.us for fees and forms.
Use of the Crosby Mansion may be scheduled via the Crosby Property Manager. Please call 508-896-
1744 or visit the website at http://www.crosbymansion.com/. Rental of the Crosby Cottages is also
handled by the Crosby Property Manager. Please call 508-896-1744.
Custodial fees --- Shall apply to any events scheduled during hours which would not normally be staffed
by Town Personnel. Custodial fees will be figured based on the pay rate of the least-paid individual
available assigned to open, attend, supervise or lock-up a facility. Hourly rates will be 1.5 times the
individual’s regular hourly rate for the hours required, or a minimum of 3 hours, whichever is greater.
Custodial fees will not be charged for events taking place in public facilities which are already scheduled
to be open and occupied during the times of the proposed event(s).
Page 4 of 7
8/13/13
PARKINGAREA NO CARSBEYOND THISPOINTOPEN FIELD GAZEBO
REED HILDERBRAND8
PRICE PROPOSAL
Town of Brewster Comprehensive Planning for the Former Cape Cod Sea Camps Properties
03 November 2022
REED HILDERBRAND1 2TOWN OF BREWSTER COMPREHENSIVE PLANNING
Scope of Services
1. DISCOVERY / SITE ANALYSIS (2.5 MONTHS)
Tasks:
Mobilization
—Review of existing information, reports, plans, surveys
—Data gathering (GIS/ surveys, utility information, maps, previous research)
—Confirm project schedule and preliminary project goals
—Establish preliminary contact w/ planning committees and town staff,
identifying key liaisons
—Review town zoning and other regulatory codes
—Determine decision-making framework
Existing Conditions Assessment
—Perform a Natural Resources Inventory to asses ecological systems and
markers, critical habitat areas, and keystone species
—Analyze and document existing vegetation, soils, hydrology (flooding,
stormwater management, coastal resilience, and wetland regulations)
—Inventory site circulation, access, and parking, including roadway
characteristics, lane widths, lane use, traffic control, and roadway geometry
—Conduct preliminary high-level building conditions review (not a
full structural assessment) to understand preliminary feasibility for
rehabilitation or demolition
—Identify existing critical infrastructure and utility systems
Meetings:
—Site Visit #1 – Kick-off meeting w/ Town staff and design team meeting, site
reconnaissance
—Monthly Advisory Committee Meetings (virtual)
Deliverables:
—Compilation of existing conditions diagrams for each parcel
—Executive summary of our findings
—Natural resources inventory
The natural topography of the bay parcel
invites visitors to descend towards the water
through a sequence of diverse landscape
experiences. At the water’s edge, there is
opportunity to take advantage of the parcel’s
adjacency to waterfront connections.
REED HILDERBRAND3 4TOWN OF BREWSTER COMPREHENSIVE PLANNING
(Right and Above)
Nickerson State Park (above) and the Beach
at Spruce Hill Conservation Area (right)
Brewster, Massachusetts
Courtesy of Madeleine Aronson
TASK 2: VISIONING ( 4 MONTHS)
Tasks:
Program Verification
—Review and verify desired building and site program for each parcel
including potential Community Center, Town Common, Municipal Offices
(Recreation Department, Council on Aging and others), Housing, Studio
Arts Center, Boating Center, affordable community or seasonal workforce
housing and Public Amenities such as waterfront access, recreation,
parking, biking and walking trails
—Collect precedents and inspirational imagery to further a consensus around
site potential and program
Project Principles
—Formulate set of principles, and prioritize set of program opportunities to
structure remainder of planning process
Visioning
—Test-fit selected building and site program for each parcel, including
preliminary siting and access provisions, to develop an understanding
of the overall site density, distribution of landscape in relation to built
structures, and site circulation (this will be a collaborative process with the
town committees and consultants)
—Identify potential adaptive reuse strategies for seacamps buildings, new
buildings, and programs that may need to be built on site
—Assess potential traffic generation and parking demand associated
with the proposed uses
—Develop conceptual utility, stormwater infrastructure, and wastewater
strategies for development scenarios
—Evaluate environmental impacts of each scenario
—Develop up to three diagrammatic scenarios for each parcel
—Prepare introductory presentation and engagement materials for
community meetings
Meetings:
—Community Forum #1 - Share site analysis, identify community interests,
overall program verification (Bay and Pond Parcels, in person)
—Community Forum #2 - Share up to 3 preliminary concepts for each parcel
(Bay and Pond parcels) combined with Site Visit #2 (Assess program,
circulation and buildings for program and re-use)
—Monthly Advisory Committee Meetings (virtual); meetings will include
review of Project Principles
TASK 3: CONCEPT DESIGN + CONCEPTUAL PLANS (7 MONTHS)
Tasks:
Scenarios
—Present preliminary concept plans to Community for feedback
—Refine preferred site programming & landscape concept
—Refine siting of new & existing buildings (Bay Parcel)
—Diagram siting options for housing programs and nature-based education
partner facilities (Long Pond)
—Refine access, circulation, parking, and proposed traffic patterns
—Conceptual planning for utilities, stormwater infrastructure, and
wastewater strategies
—Development of sketches and diagrams to support client decision-making
and community review
—Identification of critical path items for action and implementation,
including code, environmental and utility constraints
Prioritization: Preferred scenario
—Pricing exercise
—High level phasing approach
Comprehensive Plans
—Finalize deliverables, including concept plan
—Phasing strategy with interim access projects
—Future recommended scopes of services (housing study for Long Pond,
community center for Bay parcel)
—Prepare digital presentations and engagement materials for community
meetings
Meetings:
—Community Forum #3 - Share 1 refined preliminary concept (Pond Parcel)
—Community Forum #4 - Share 1 refined preliminary concept (Bay parcel)
—Community Forum # 5 – Share final conceptual plan (Pond parcel)
—Community Forum # 6 – Share final conceptual plan (Bay parcel)
—Monthly Advisory Committee Meetings (virtual)
Deliverables:
(Separate deliverables for each parcel)
—Final, preferred scheme for each parcel
—Concept level pricing for preferred scheme
—Final documents (in pdf form)
— Planning principles
— 1 Comprehensive Plan to bring to Town Meeting for presentation
— Potential phasing and implementation schedule
— Recommended additional scope for further planning and design
studies
REED HILDERBRAND5 6TOWN OF BREWSTER COMPREHENSIVE PLANNING
(Right and Above)
Nickerson State Park (above)
Brewster, Massachusetts
Courtesy of Madeleine Aronson
TASK SUMMARIES
TASK I: SITE ANALYSIS
During the Site Analysis phase we will review and analyze existing conditions.
The final deliverable will be a compilation of analysis diagrams and an
executive summary of our findings.
TASK II: VISIONING
We will kick off the Visioning phase with the first community forum, where
we will share site analysis, identify community interests, and verify potential
program. We will identify key planning principles in collaboration with
the community, town, and committees. Based on what we hear from the
community we will develop program concepts and preliminary scenarios to
present to the community at the second forum.
TASK III: CONCEPT DESIGN
We will refine a concept plan for one preferred scheme per parcel. The refined
plans will be shared with the community at forums 3 and 4. Community
feedback will be incorporated into a final scheme to be submitted for
conceptual pricing. Following the pricing exercise, final plans will be presented
to the community at forums 5 and 6. The final deliverable for both parcels
is a compilation of all presentation materials submitted to town officials
and committee members and a comprehensive plan for presentation and
consideration at Town Meeting.
FORUMS AND MEETINGS
COMMUNITY FORUMS
The first two community forums will cover both parcels. This allows us to be
efficient with our travel time and the mobilization time needed for each forum.
The remaining four community forums will include two focused on the Bay
Parcel, and two focused on the Pond Parcel.
Four community forums will be in person and two will be virtual. We are
assuming the first two forums will be in person, allowing us to build a
relationship with the community. (We are open to switching which forums are
online and which are in-person.) Instead of hybrid events, we’d like to suggest
in-person forums are available for online viewing and there is an e-mail address
or other virtual platform where viewers can send feedback and questions. We
will look to the town for guidance and resources for further outreach, such as
surveys or e-mail addresses to gather feedback.
ADVISORY COMMITTEE MEETINGS
We will attend one virtual advisory committee meeting per month for
each committee for a total of 24 advisory committee meetings. Instead of
formal presentations, these meetings will operate like workshops where
Reed Hilderbrand will share design progress and receive feedback from the
committees.
CONCEPTUAL PLANNING FOR THE FORMER CAPE COD SEA CAMP PROPERTIES - BASIC SERVICES
TASK 1: DISCOVERY AND SITE ANALYSIS
Reed Hilderbrand Landscape Architecture $39,140
WXY $10,000
VHB $15,500
LEC Environmental Consultants $9,000
AM Fogarty N/A
$73,640
TASK 2: VISIONING
Reed Hilderbrand Landscape Architecture $70,590
WXY $25,000
VHB $9,300
LEC Environmental Consultants $500
AM Fogarty N/A
$105,390
TASK 3: CONCEPT DESIGN & CONCEPTUAL PLANS
Reed Hilderbrand Landscape Architecture $135,870
WXY $43,000
VHB $9,300
LEC Environmental Consultants $500
AM Fogarty $4,500
$193,170
TOTAL FEE: $372,200
Price Proposal
We are pleased to provide the following price proposal for conceptual planning for the former Cape Cod Sea Campproperties.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
www.brewster-ma.gov
PPPC 10.19.22 www.brewster-ma.gov Page 1 of 3
Office of:
Select Board
Town Administrator
MINUTES OF THE POND PROPERTY PLANNING COMMITTEE
DATE: October 19, 2022
TIME: 4:00pm
PLACE: Remote Participation
PARTICIPANTS: Chair Doug Wilcock, Cindy Bingham, Kari Hoffmann, Elizabeth Taylor, Paul Ruchinskas, Jan
Crocker, Steve Ferris, Cynthia Baran, Chris Williams, Donna Kalinick, Katie Gregoire, Amy Henderson, Seamus
Woods (4:05pm), Mike Gradone (4:26pm)
Call to Order, Declaration of a Quorum, Meeting Participation Statement, and Recording Statement
Chair Wilcock called the meeting to order at 4:00pm, a quorum was declared, and each member present was
announced. Chair Wilcock read the meeting and recording statements.
Public Announcements and Comment: None
Video: Fine(r) Cut & Distribution of Video
Chair Wilcock announced that the next iteration of the video will be presented at the committee meeting in
November, dependent on the work that the working group can get completed by that date.
Chair Wilcock referenced a list of distribution options in the packet for the committee to review and discuss
for the video. Members took turns providing feedback on possible distribution tactics. Member Jan Crocker
commented that this is an opportunity to start a dialogue with community members, since the video is short
it could be combined with a question-and-answer period if presented at meetings. There was also a
suggestion to post an email address for a way to get in touch with the committee to build community
engagement and then categorize the comments.
Ms. Kalinick noted that we will want to time our distribution in coordination with the consultant who will be
gathering community data, the time of year that we distribute the video and work with the Bay Parcel
Planning committee as well.
Short Term Uses of Property: Wayside Signs
Chris Williams referenced the draft of the wayside sign exhibit that was included in the packet and requested
feedback from the committee. The committee discussed possible sizes for the wayside signs.
Ms. Hoffmann complimented Mr. Williams on his content and layout of the exhibits. The committee agreed
to keep on message and use some of the same language that will be used in the video for the exhibits.
Members also expressed working with Cape Cod Tech High School graphic arts and Brewster Conservation
Trust to develop the signs. The sizes, materials to be used and longevity of the signs was discussed. Member
Williams welcomed comments from the committee via email.
Ms. Hoffmann and Ms. Kalinick mentioned that permitting for these signs will need to go through the
Building Department and possibly the Historic District Committee. Ms. Kalinick shared that the Bay Parcel
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
www.brewster-ma.gov
PPPC 10.19.22 www.brewster-ma.gov Page 2 of 3
Office of:
Select Board
Town Administrator
Planning committee is working on a handful of events on the property before next Spring, but the property
will not be open to the public in general. She mentioned articles on the warrant related to potentially
opening the pool next summer, noting that we don’t have all the details at this time and need to wait to see
if they will pass at Town Meeting.
Recreation Commission Representative
Mike Gradone noted that 4pm is hard time for members of the Recreation Commission to join the
committee meetings. Allen Ryone will be the new Recreation Committee member and will do his best to
attend the meetings moving forward, 5pm would be ideal but he will try to make it by 4:30pm. Mr. Gradone,
as the liaison, will also do his best to make the 4pm meetings to cover, between the two of them they can
make it work. If there is something important that needs to be voted on Mr. Ryone will make it work.
Ms. Kalinick reviewed the process to appoint Allen Ryone to the committee.
Short Term Uses of Property: Spring Canoe and Kayak Trips, Budget Amount for Fall Town Meeting and
Tours of the Property
Member Chris Williams noted that there are no changes since the last meeting regarding the canoe/kayak
trips, but Mass Audubon needs to know dates by December. He would like to get together with Melissa
Lowe and Mike Gradone to start to make plans, Ms. Kalinick would like to join this meeting.
Chair Wilcock referenced the budget amount under the Select Board for short-term programs for the two
parcels in the amount of $50K. Ms. Kalinick noted this is a topic that should be on the agenda at the
quarterly meeting with the Chair and Administrators meeting if the money is approved. There are separate
articles to fund what will be needed to get the pool operational and parking. And there is an article to start a
revolving account. The $50K is to continue to run community events and to assist the committees. Ms.
Hoffmann noted the additional warrant article of $175K for professional services for the comprehensive
planning for both properties.
Consultant Update
Ms. Kalinick reviewed the process of putting out a request for quote/qualifications to select firms. The Town
has received one proposal back from Reed Hilderbrand, the price proposal was more than anticipated.
Through discussions with Reed Hilderbrand, they submitted a revised proposal and administration is still in
the process of working through the proposal.
The Town has applied for two grants, one is a state grant to assist with the planning process and the other is
through a private organization. These grants would reduce the amount needed from Town Meeting.
Ms. Kalinick shared that administration reached back out to the firms that we originally sent the request to
and received feedback. Some of the reasons that additional firms did not participate has to do with
bandwidth as there are a lot of community projects happening on Cape Cod. This is a specialized project that
will need an interdisciplinary team to accomplish the tasks. The Town hopes to have a consultant under
contract by the next meeting. If that is the case, the discovery period will likely take place November
through January, with a presentation to the planning committees, and from there the community
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
www.brewster-ma.gov
PPPC 10.19.22 www.brewster-ma.gov Page 3 of 3
Office of:
Select Board
Town Administrator
engagement process will begin at some point in early Spring. Ms. Kalinick noted how important it is that the
Town have the right team in place and the community engagement is thorough.
FYIs
Chair Wilcock noted the commitment letters from Mass Audubon and Brewster Conservation Trust. Ms.
Kalinick stated that the Local Comprehensive Plan was approved jointly by the Planning Board and Select
Board recently, a lot of work, community outreach, time by the Vision Planning Committee and town staff
was put into the development of this plan. The plan is a guide and planning document for the Town to help
guide us for the next 10 years. Ms. Kalinick said there will be a vote at the November Town meeting and for
everyone to take the time to review the plan.
Mike Gradone and Seamus Woods mentioned the possibility of hosting a trail run on the property and other
creative ways to get people on the property. Chair Wilcock will place this topic on the next agenda and asked
Mr. Woods to provide a brief outline of his proposal for the packet. Ms. Kalinick noted that a policy
guideline for use of the property would need to be created including insurance requirements.
Approval of Minutes from September 21, 2022
Member Ferris moved to approve the minutes for September 21, 2022. Member Bingham second. A roll call
vote was taken. Member Bingham-yes, Member Hoffmann-yes, Member Taylor-yes, Member Baran-yes,
Member Williams- yes, Member Crocker- yes, Member Ferris-yes, Member Gregoire -yes, Chair Wilcock-yes.
The vote was 9-Yes, 0-No.
Matters Not Reasonably Anticipated by the Chair: None
Next Meetings: November 16, 2022, Chair Wilcock reviewed agenda items for the next meeting.
Adjournment
Member Bingham moved to adjourned at 5:09pm. Member Taylor second. A roll call vote was taken.
Member Bingham-yes, Member Hoffmann-yes, Member Taylor-yes, Member Baran-yes, Member Williams-
yes, Member Crocker- yes, Member Ferris-yes, Member Gregoire -yes, Chair Wilcock-yes. The vote was 9-
Yes, 0-No.
Respectfully submitted by
Erika Mawn, Executive Assistant to Town Administration
Approved on:
Accompanying Documents in the Public Packet: Agenda, Brewster Open Space and Recreation Plan, Brewster Town Plan Excerpts PPPC
Charge, Draft Minutes, Millstone Road Parcel Development Documents