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Home My Public Portal About06-01-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JUNE I, 2023 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in tie Municipal Building, 50 North 5'1' Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson and Matt Evans. Emily Palmer was absent. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Kara Noe, Purchasing; Assistant Fire Chief Joe Buckler; Police Chief Mike Britt; Fire Chief Tim Brown; and Media. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of May 25, 2023, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for May 25, 2023 in the amount of One Hundred Thirty Nine Thousand Four Hundred Thirty Seven Dollars and thirty nine cents ($139,437.39), supported by Ms. Robinson. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve the Claims for Payment for June 2, 2023 in the amount of Fifty Eight Thousand Eight Hundi-ed Forty Four Dollars and sixty nine cents ($58,844.69), supported by Ms. Robinson. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment for June 2, 2023 in the amount of Seven Hundred Ninety Six Thousand Nine Hundred Seventeen Dollars and twenty cents ($796,917.20), supported by Ms. Robinson. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve a special Payroll Claims for Payment for June 2, 2023 in the amount of Two Hundred Sixty Seven Dollars and no cents ($267.00), supported by Ms. Robinson. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION Board of Works Minutes June 1, 2023 Mr. Evans moved to approve the Payroll Claims for Payment for Pension for May 3 1, 2023 in the amount of Two Hundred Sixty Eight Thousand Eight Hundred Eighty Nine Dollars and ninety seven cents ($268,889.97), supported by Ms. Robinson, Upon a vote viva voce, the motion carried. REQUESTS -None BID OPENINGS —None • UNSAFE BUILDINGS DEMOLITION OF THREE PROPERTIES A. Confirmation of Publication by Law Department for Bid Letting in connection with 109 Lincoln Street, 221 Lincoln Street and 119 North 17th Street Mr. Evans moved to accept the Proof of Publication, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. B. Bid Opening Those bids are as follows: Mikesell Excavating 221. Lincoln Street—Garage Only - $3,100.00 109 Lincoln Street —Garage Only - $3,1.00.00 119 North 17th Street—House - $13,200.00 Total - $19,400.00 B&B Construction 221 Lincoln Street Garage Only - $3,000.00 109 Lincoln Street— Garage Only - $3,490.00 119 North 17th Street—House - $10,000.00 Total - $16,490.00 Rental Service Tech 109 Lincoln Street —Garage Only - $3,204.00 221 Lincoln Street —Garage Only - $4,020.00 119 North 17, Street.—House - $17,960.00 Total - $25,184.00 These bids were taken under advisement C. Public Hearing on cost to he incurred and bids received. Ms. Robinson opened the floor for public hearing. 4 Board of Works Minutes June 1, 2023 Ms. Robinson closed the Public Hearing since there was no one speaking in favor or against. BID AWARDS - None CONTRACTS • CONTRACT NO. 99-2023 —SAFE HAVEN BABY BOXES, INC. The City hereby retains Contractor to provide special consulting and oversight services, along with ongoing inspection and maintenance services, for a sole-source manufactured "baby box safety device" being installed at the Fire Department and being rented or leased by the City from Contractor for installation at Fire Station No. 1. The installation portion of the Project will be performed by a bidder chosen via the City's standard quote-method of procurement as is standard pursuant to state and/or local law. Contractor's oversight, educational, toll-free hotline operation, and inspection maintenance services. The safety device will be formally named the "Safe Haven Baby Box" upon and after installment. Not to exceed S11,000.00 Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 100-2023 — SMARRELLI GENERAL CONTRACTORS, INC. The Parties understand, acknowledge, and agree that the City is in the process of making a special procurement for the rental or lease of a baby box safety device, from a vendor named Safe Haven Baby Boxes, Inc., for Fire Station No. 1. The Parties also understand, acknowledge, and agree that said vendor is, or will be, contractually obligated to provide consultation, oversight, and inspection and maintenance of the same with the expectation that the safety device will be installed by a third-party contractor as further described herein. The City retains Contractor to perform the above-described third-party installation services of the baby box safety device at Fire Station No. 1 under the general supervision and oversight of the above-described vendor due to vendor's expertise in the special safety, educational, and maintenance aspects of the safety device which will be formally named the "Safe Haven Baby Box" upon and after installment of the same. Not to exceed S 4,193.00 Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 112-2023 —CEN-SOR SECURITY SYSTEMS Board of Works Minutes June 1, 2023 The City retains Contractor to provide consulting and professional services in connection with alarm monitoring at the Fraternal Order of Police (FOP) Lodge and Fire Range for the Police Department. Not to exceed $300.1.2 Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 113-2023 — CAPTAIN CHAD FLEMING D/B/A TEAM NEVER QUIT The City retains Contractor to provide special and professional consultation and keynote speaking engagement services for the officers of the Police Department. Services shall be performed at Lingle Hall at the Reid Health campus, and which engagement is being co- sponsored by Reid Health. Not to exceed $6,000.00 that includes travel and stipend cost. Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. CHANGE ORDERS -None ADDENDUMS - None RESOLUTIONS - None PETITIONS • CURB CUT 1175 Industrial Parkway Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. MISCELLANEOUS Ms. Robinson announce that there will be no Board of Works and Public Safety meeting on June 22, 2023. ADJOURNMENT After a motion was duly made, the meeting was adjourned. • .., Board of Works Minutes June 1, 2023 ,,,, Vicki Robinson, President ATTEST: Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.