HomeMy Public PortalAbout111-2023 - Cummins Electric - installing 120 volt receptacle for baby box AGREEMENT
,
THIS AGREEMENT made and entered into this 01- day of , 2023, and
referred to as Contract No. 111-2023, by and between the City of Richmond, Indiana, a
municipal corporation acting by and through its Board of Public Works and Safety (hereinafter
referred to as the "City") and Cummins Electric Inc., 3712 National Road West, P.O. Box 638,
Richmond, Indiana, 47375 (hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
The Parties understand, acknowledge, and agree that the City is in the process of making a
special procurement for the rental or lease of a baby box safety device, from a vendor named
Safe Haven Baby Boxes, Inc., for Fire Station No. 1 for the Richmond Fire Department. The
Parties also understand, acknowledge, and agree that said vendor is, or will be, contractually
obligated to provide consultation, oversight, and inspection and maintenance of the same with
the expectation that the safety device will be installed by a third-party contractor as further
described herein.
City hereby retains Contractor to perform the above-described third-party installation services of
the 120v receptacle for the baby box safety device at Fire Station No. 1 for the Richmond Fire
Department of the City as further described in Contractor's quote (hereinafter "Project") under
the general supervision and oversight of the above-described vendor due to vendor's expertise in
the special safety, educational, and maintenance aspects of the safety device which will be
formally named the "Safe Haven Baby Box" upon and after installment of the same.
Requests for Quotes were made on April 24, 2023. Responses to said request are on file in the
office of the Richmond Fire Department and are hereby incorporated by reference and made a
part of this Agreement. Contractor agrees to abide by the same.
Contractor's quote, dated May 1, 2023, consisting of one (1) page is attached hereto and marked
as Exhibit A. Contractor agrees to abide by the same.
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified.
Contract No. 111-2023
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No performance of services shall commence until the following has been met:
1. The.City is in receipt of any required certificates of insurance;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2); and
3. A purchase order has been issued by the Purchasing Department.
SECTION H. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of
the City of Richmond. The Contractor shall provide, at its own expense, competent supervision
of the work. Because the safety device to be installed is being furnished to the City on a rental or
lease basis only, Contractor agrees that it shall abide by the policies and procedures providal by
the vendor furnishing the safety device and shall defer to the special expertise and oversight
provided by said vendor during installation of the 120v receptacle for the device.
SECTION III. COMPENSATION
City shall pay Contractor a total amount not to exceed One Thousand Six Hundred Seventy-five
.Dollars and Zero Cents ($1,675.00) for complete and satisfactory performance of this
Agreement. This Agreement shall not be construed to apply any third-party beneficiary status to
any third party.
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective when signed by all parties and shall continue in effect
until satisfactory completion of the Project.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at ally time by giving at least five (5) working days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the
following:
a. failure, for any reason of the Contractor to fulfill in a timely rnarmer
its obligations under this Agreement;
b. submission of a report, other work.product, or advice, whether oral or written, by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
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d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work
performed prior to the date this Agreement is terminated, but shall be relieved of any other
responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties
by setting forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated.
This Agreement may also be terminated by the City if a force-majeure event occurs and the
results or aftereffects of said event causes the performance of this Agreement to become
impossible or highly impracticable. Said event or results or aftereffects of said event would
include events or effects which the parties to this Agreement could not have anticipated or
controlled. Examples of a force-majeure event, or its results, would include, but would not be
limited to, events such as an Act of God, an Act of Nature, an Act of Law, or an Emergency Act
of Executive Enforcement of the Federal government, the State of Indiana, or local government.
SECTION V. INDEMNIFICATION AND INSUR.ANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to
person or property or any other claims which may arise from the Contractor's conduct or
performance of this Agreement, either intentionally or negligently; provided, however, that
nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts
of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this
Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set
forth below which may arise out of or result from the Contractor's operations under this
Agreement, whether such operations by the Contractor or by any sub-contractors or by anyone
directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may
be held responsible.
Coverage Limits
A. Worker's Compensation& Statutory
Disability Requirements
B. Employer's Liability. $100,000
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C. Comprehensive General Liability
Section 1. Bodily Injury $1,000,000 each occurrence
$2,000,000 aggregate
Section 2. Property Damage $1,000,000 each occurrence
D. Comprehensive Auto Liability
Section 1. Bodily Injury $1,000,000 each person
$1,000,000 each occurrence
Section 2. Property Damage $1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$2,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and
shall, before commencing work under this Agreement, provide the City a certificate of insurance,
or a certificate from the industrial board showing that the Contractor has complied with Indiana
Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and
.therefore subject to another state's worker's compensation law, Contractor may choose to
comply with all provisions of its home state's worker's compensation law and provide the City
proof of such compliance in lieu of complying with the provisions of the Indiana Worker's
Compensation Law.
SECTION VII. PROHIBITION AGAINST DISC.RIMINATION
A. Pursuant to Indiana Code 22-9-1-1.0, Contractor, any sub-contractor, or any person acting
on behalf of Contractor or any sub-contractor shall not discriminate against any employee
or applicant for employment to be employed in the performance of this Agreement, with
respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, because of race, religion, color, sex,
disability, national origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
1. That in the hiring of employees for the performance of work under this
Agreement of any subcontract hereunder, Contractor, any subcontractor, or any
person acting on behalf of Contractor or any sub-contractor, shall not discriminate
by reason of race, religion, color, sex, national origin or ancestry against any
citizen of the State of Indiana who is qualified and available to perform the work.
to which the employment relates;
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2. That 'Contractor, any sub-contractor, or any person action on behalf of Contractor
or any sub-contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race, religion, color, sex, national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars (S5.00) for each person for each
calendar day during which such person was discriminated against or intimidated
in violation of the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money
due or to become due hereunder may be forfeited, for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION VIII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall provide
to the City its signed Affidavit affirming that Contractor does not knowingly employ an
unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC
22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days
after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation
within the thirty (30) day period provided above, the City shall consider the Contractor to be in
breach of this Agreement and this Agreement will be terminated. If the City determines that
terminating this Agreement would be detrimental to the public interest or public property, the
City may allow this Agreement to remain in effect until the City procures a new contractor. If
this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the
Contractor will remain liable to the City for actual damages.
SECTION IX. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement
that this certification is no longer valid, City shall notify Contractor in writing of said
determination and shall give contractor ninety (90) days within which to respond to the written
notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased
investment activitic. in Iran within ninety (90) days after the written notice is given to the
Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In
the event the City determines during the course of this Agreement that this certification is no
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longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-
22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement
and terminate the agreement upon the expiration of the ninety (90) day period set forth above.
SECTION X. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability for negligence which may arise in the course of Contractor's
performance of its obligations pursuant to this Agreement.
SECTION XI. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of
its rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and
void. This Agreement shall be controlled by and interpreted according to Indiana law and shall
be binding upon the parties, their successors and assigns. This document constitutes the entire
Agreement between the parties, although it may be altered or amended in whole or in part at any
time by filing with the Agreement a written instrument setting forth such changes signed by both
parties. By executing this Agreement the parties agree that this document supersedes any
previous discussion, negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Indiana, and any suit arising out of this
Contract must be filed in said courts. The parties specifically agree that no arbitration or
mediation shall be required prior to the commencement of legal proceedings in said Courts. By
executing this Agreement, Contractor is estopped from bringing suit or any other action in any
alternative forum, venue, or in front of any other tribunal, court, or administrative body other
than the Circuit or Superior Courts of Indiana, regardless of any right Contractor may have to
bring such suit in fr.4 t of other tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has
been duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
[Signature Page to Follow.]
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•
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption
or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any
of the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be affixed on different dates.
"CITY" "CONTRACTOR"
THE CITY OF RICHMOND, CUMMINS ELECTRIC INC.
INDIANA by and through its 3712 National Road West, P.O. Box 638
Board of Public Works and Safety Richmond, IN 47375
•
By •
By: Ai- /4( 64V)66(.001c—,
Vicki Robinson, President
Printed: V4 im reL,c,,
By:
Emily Pal er, Member
0 -
Title: r t7,
By --
Matt Evans, Member
Date:
Date:
- "
APPROVED:
Sno 7Mayor ,"'
Date: 6 (a
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INCORPORATED
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[}8tB: May 1u' 7073
Submitted To: Richmond Fire Department
101 South 5\h Street
Richmond, IN47374
Attn: Joe Buckler
F<O: Baby BoX — Fire Station 1
We propose to provide labw , tools, material, and supervision as required to install a 12Ov receptacle for the baby
box for One Thousand Six Hundred Seventy-Five OoUa[a ($1'675.00)
Scope ofWork:
1. Install EMT Conduit from a 4 Square Box from the Electrical Room to the new receptacle.
2. Pull THHNin the conduit 1V provide power for the 12O-vo|treceptacle.
3. New receptacle will be surfaoe mounted on the east wall tinder the window.
4. Coordinpinvvith Station 1 personnel to get itscheduled.
Notes:
1. Proposal is based upon Your request and our research for the conduit run.
2. Work to be completed during our normal workday, Monday through Friday 7:00ann to 3:30pon.
Au1horiz8dBy:5�^~' _________ __Oate:_ ay1�ZO23
GonoPiemni. Administrative&Project Manager
All work completed in a workmanlike manner per standard practices. Changes from original
specifications that incur additional cost will become mn extra charge m the original proposal. Our
workers are fully covered by Workmen's Compensation Insurance. Owner's to carry fire, tornado
and other necessary insurance. Proposal may be withdrawn if not accepted within 30 days.
Payment terms net 8O days after receipt ofinvoice.
3712 National Road West w P.O. Box 638 * Richmond, IN47375
Phone: /765\ 962-6332 o Fox: (765) 965-6514