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Home My Public Portal About06-29-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DUNE 29, 2023 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5111 Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Lieutenant Kevin Smith; Tracy Bosell, Street Commissioner; Assistant Fire Chief Joe Buckler; Sherrie Richey, Code Enforcement; Greg Stiens, Director of Public Works and Engineering; Tracey Phillips, Director of Information Technology; Derek Hill, Director of Code Enforcement; Bill Henry, Code Enforcement; Kara Noe, Purchasing; and Media. APPROVAL OF MINUTES Ms. Palmer moved to pprove the minutes of June 15, 2023, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for June 23, 2023 in the amount of Eighty Six Thousand Three Hundred Fifty .Dollars and fifteen cents ($86,350.15), supported by Ms. Palmer. Upon a vote Viva voce, the motion passed. Mr. Evans moved to approve the Claims for Payment for June 30, 2023 in the amount of One Hundred Eighty Thotrian.d Four Hundred Fifty Eight Dollars and fourteen cents ($180,458.14), supported by Ms. Palmer. Upon a vote viva voce, the motion passed. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve a special Payroll Claims for Payment for June 16, 2023 in the amount of Eight Hundred Fifty Two Dollars and no cents ($852.00), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve a special Payroll Claims for Payment for June 1.6, 2023 in the amount of Four Hundred Fifty Five Dollars and no cents ($455.00), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Board of Works Minutes June 29, 2023 Mr. Evans moved to approve the Payroll Claims for Payment for June 30, 2023 in the amount of Eight Hundred Thirty Thousand Sixty Seven Dollars and four cents ($830,067.04), supported by Ms. Palmer. Upon a vote viva voce., the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION Mr. Evans moved to approve the Payroll Claims for Payment for Pension for June 26, 2023 in the amount of Two Hundred Sixty Two Thousand Two Hundred Twenty Three Dollars and fifty seven cents ($262,223.57), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. REQUESTS • NEW HANDICAP SIGN 1207 Boyer Street Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva.voce, the motion carried. • HANDICAP SIGN RENEWAL 605 South 10th Street Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • STREET CLOSURES AND NOISE VARIANCES 1st Back to School Car Show On August 6, 2023, 10:00 a.m. to 2:00 p.m., Paul Pardo is asking for a Noise Variance. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. Customer Appreciation Day The Moose Lodge is requesting the closure of the alley between South 8th and South 9th Streets by the old gas station to the end of their property. They would like the closure for Saturday, July.8, 2023 at 10:00 a.m. to 11:00 a.m. on July 9, 2023. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Dogs Night Out Board of Works Minutes June 29,2023 The Depot District Association and Blue Buffalo are hosting this event on Saturday, August 26, 2023. They are requesting the closure of North 8th Street between North "D" Street and Fort Wayne Avenue from 3:00 p.m. to 8:00 p.m. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. BID OPENINGS • DEMOLITION OF PROPERTIES—538 NORTH 19111 STREET AND 1.1.14 GREEN STREET - HOUSES A. Confirmation of.Publication by Law Department for bid letting in connection with 538 North 9111 Street and 111.4 Green Street Mr. Evans moved to accept the Publication, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. B. Bid Opening There was bid submitted from B&B Construction in the amount of$11,500.00 for 538 North 19th Street and $6,000.00 for 1114 Green Street. This bid was taken under advisement. C. Public Hearing on cost to be incurred and bids received. Ms. Robinson opened the Public Hearing. There being no one to talk in favor or against the hearing was closed. BID AWARDS • HOOSIER EQUIPMENT LLC The bid award is for (2) Titan Leaf Pro Vacuums Not to exceed $152,706.00 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CONTRACTS • CONTRACT NO. 122-2023 —PRO AIR MIDWEST LLC Board of Works Minutes June 29,2023 The City retains Contractor to provide services to furnish and install a new MAKO air compressor, monitor, fill station, and cylinders. Services includes freight and labor for the Fire Department, to be installed at Fire Station No. I. Purchase includes a five-year MAKO warranty. Not to exceed S52,900.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 126-2023 —REDDOG ENTERPRISES, INC The City retains Contractor to provide services in connection with the emergency securing, sealing and boarding of structures located at 58 South 16'1' Street and 60 South 16111 Street (duplex) for the Code Enforcement Department. Not to exceed $1,100.00 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CHANGE ORDERS • CHANGE ORDER NO. 1 TO CONTRACT NO. 34-2023 — PERSEPONKO PAINTING Perseponko Painting will wash exterior windows on north and south side of City Building. Not to exceed $450.00. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 114-2023 —PARALLAX SYSTEMS The City hereby retains Contractor to provide services in connection with hosting and. furnishing the VoIP Telephone Service and T-53 Yeatink Telephone devices along with the maintenance and support of the same. Services shall also generally be overseen in cooperation with the City's Department of Information Technology as the primary point of contact. Contractor shall perform all services and provide all devices. The total reoccurring charges should come to $4,097.50 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. ADDENDUMS RESOLUTIONS • Board of Works Minutes June 29, 2023 PETITIONS MISCELLANEOUS • COVER SHEET FOR THE "COMPLETE STREETS LOOP PROJECTS PLANS" — DES # 1702769 Needs to be approved and signed by the Board. Mr. Evans moved to approve, supported by Ms. Palme. Upon a vote viva voce, the motion carried. ADJOURNMENT After a motion was duly made, the meeting was adjourned. / Vicki Robinson, President ATTEST: 272O22e, Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.