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Home My Public Portal About02-09-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, FEBRUARY 9, 2023 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL 'Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Bill Henry, Code Enforcement; Interim Fire Chief Tim Brown; Ian Vanness, Director of Infrastructure and Development; Greg Stiens, .Director of Public Works and Engineering; Tracy Bose11, Street Commissioner; Derek Hill, .Director of Code Enforcement; Terri Quinter, Manager of Roseview Transit; and Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of.February 2, 2023, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT - None PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment for February 10, 2023 in the amount of Seven Hundred Seventy Two Thousand Nine Hundred Eight Five Dollars and ninety five cents ($772,985.95), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION - None REQUESTS - None BID OPENINGS - None BID AWARDS • DEMOLITION OF 918 SOUTH 7111 STREET Cox Excavating Plus :LLC Board of Works Minutes February 9,2023 Not to exceed $7,850.00 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CONTRACTS • REVISED CONTRACT NO. 212-2022 — CENTRALSQUARE TECHNOLOGIES LLC The City retains Contractor to provide consulting and professional technical-support services in connection with the hosted software for the exchange of public safety data on the hosted databases for use with the community paramedicine field operations. Services shall include, but shall not be limited to, the above-described services and the subscription licensing and use access and training. The original contract was not executed because some language changed was needed. Section-IV Term of Agreement—changed from at least 5 days written notice to at least 30 days written notice Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 1.4-2023 — REDDOG ENTERPRISES INC. The City retains Contractor to provide services in connection with the emergency securing, cleanup of premises, removal of campers, and removal of makeshift/collapsed sheds located at 951 Butler Street for the Department of Code Enforcement. Not to exceed $5,400.00 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva.voce, the motion carried. CONTRACT NO. 20-2023— RICK THOMAS MASONARY The City retains Contractor to perform services in connection with the post-demolition wall. repairs at 91.4 E Main Street, for the City. Not to exceed $65,700.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 21.-2023 —WALLACE. HEATING AND AIR INC.. The City retains Contractor to perform services in connection with, the reconnection of existing air-conditioning units and associated services for construction of a platform, linesets cleaning, refrigerant charging, and gas line and wire strapping services at 914 E Main Street, for the City. Board of Works Minutes February 9, 2023 Not to exceed $4,800.00 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • CONTRACT NO. 22-2023— IN DOT This is a Grant Agreement for Local Road and Bridge Matching Grant. Emily Palmer as Controller, was designated by the Board to electronically sign these agreements for the Board. This agreement was electronically signed by her on January 19, 2023 due to the 48 hour deadline .lbr signing that was placed on this offer by the State. The Board needs to acknowledge the receipt of the Grant Agreement. The amount awarded from the State was $196,935.00. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 24-2023 —NATIONAL SIGNAL CORPORATION The City retains Contractor to provide inspection, testing, and repair of railroad crossing protection equipment for the City .for the 2023 calendar year. Not to exceed $520.00 per month. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion. carried. • CONTRACT NO. 25-2023 — ROONEY & CO, LLC The City retains Contractor to provide professional cost report preparation services in connection with the prior year (2022) Indiana Medicaid Freestanding Governmental. Ambulance Provider Cost Report. Contractor shall also provide answers to the Fire Department administration in the event technical issues and/or other questions arise prior to and/or during the filing of the Cost Report. Not to exceed $4,000.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 26-2023 — PEDRO F.ELICIANO D/B/A. PREVENTATIVE MAINTENANCE SERVICES The City retains Contractor to provide on-call and on-site general maintenance and repair of all Fire Department EMS ambulance vehicles. The rate is $72.00 per hour with the same rate after hours. Board of Works Minutes February 9, 2023 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion. carried. CHANGE ORDERS - None ADDENDUMS • ADDENDUM NO. I TO REVISED CONTRACT NO. 60-2021 —ESO SOLUTIONS, INC The City wishes to retain the Contractor to continue to provide subscriptions, licensing and. professional support services for the Fire Department with the same terms as the original contract. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion. carried. • ADDENDUM NO. 1 TO CONTRACT NO. REVISED 4-2022 — CINTAS The City entered into an agreement with Contractor to provide cleaning services for shop towels, rugs and uniforms for 2022 and 2023 calendar years :for the Street Department. Both parties wish to amend agreement to increase the total annual payment amount to $3,31.5.00 that is an increase of$1,003.08 from the original agreement. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • ADDENDUM NO. I TO CONTRACT NO. 35-2022 —PRO AIR MIDWEST The City wishes to retain the Contractor to continue to provide services on connection with air compressor maintenance and air quality samples on Mako, Bauer and Eagle Equipment for the Fire Department under the same terms as the original contract. Not to exceed $4,240.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • ADDENDUM NO. 1 TO CONTRACT NO. 70-2022 — REDDOG ENTERPRISES, INC The City wishes to retain Contractor to continue to provide services in connection with mowing City-owned right-of-way properties for Code Enforcement within the same scope of the original contract. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. Board of Works Minutes February 9, 2023 • ADDENDUM NO. 2 TO CONTRACT NO. 151-2020- LEXIPOL, LLC The City wishes to retain services to ongoing licensing and support in connection with the software package previously implemented by the Fire Department, which professional services include, but shall not be limited to, ongoing licensing implementation and. customization of the software, supplemental publication services, and administrative support to be used by the Fire Department. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. RESOLUTIONS • RESOLUTION NO. 2-2023 — APPROVING AND UPDATING THE ROSE VIEW TRANSIT PREVENTATIVE MAINTENANCE PLAN In accordance with the federal Americans with Disabilities Act (ADA) as well as IN DOT requirements, the city utilizes certain policies and procedures in connection with, the. Roseview Transit Preventive Maintenance Plan in order to continue to remain in compliance with ADA and in order to continue to receive federal funding. These policies are to be updated from time to time. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. PETITIONS MISCELLANEOUS ADJOURNMENT After a motion was duly made, the meeting was adjourned. 6ov 41---/ Vicki Robinson, President ATTEST: Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.