HomeMy Public PortalAbout02-02-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICIIMOND, INDIANA,
FEBRUARY 2, 2023
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the
Council Chambers in the Municipal Building, 50 North 5th Street, Richmond, 'Indiana.
CALL TO ORDER
President Robinson called the meeting to order and the following business was conducted:
ROLL CALL
Board members present were: Vicki Robinson, Emily Palmer and Matt Evans.
Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk;
Kara Noe, Purchasing; Greg Stiens, Director of Board of Works and Engineering; A.J. Sickmann,
Corporate Council; Imani Murphy, Human Resource Director; Ian Vanness, Director of
Infrastructure and Development; Joe Buckler, Interim Assistant Fire Chief; Derek Hill, Director
of Code Enforcement; and Media.
APPROVAL OF MINUTES
Ms. Palmer moved to approve the minutes of January 26, 2023, supported by Mr. Evans. Upon a.
vote viva voce, the motion carried.
CLAIMS FOR PAYMENT
Mr. Evans moved to approve the Claims for Payment for February 3, 2023 in the amount of One
Hundred Eighty Eight Thousand Fifty Six Dollars and ninety one cents ($188,056.91.), supported
by Ms. Palmer. Upon a vote viva voce, the motion carried.
PAYROLL CLAIMS FOR PAYMENT - None
PAYROLL CLAIMS FOR PAYMENT FOR PENSION
Mr. Evans moved to approve the Payroll Claims for Payment for Pension for January 31.„ 2023 in the
amount of Two Hundred Sixty Nine Thousand Four Hundred Seventy One Dollars and twenty nine cents
($269,471.29), supported by Ms. Palmer. Upon a vote viva voce, the motion carried.
REQUEST'S
• HANDICAP SIGN RENEWALS
210 North 51h Street
Board of Works Minutes
February 2, 2023
820 South 12th Street
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion
carried.
BID OPENINGS
1.. Proof of Publication — 918 South 7'1' Street
Mr. Evans moved to accept Proof of Publication, supported by Ms. Palmer. Upon a vote
viva voce, the motion carried.
2. Bid Opening—Demolition
'Those bids were as follows:
Mikesell Excavating - SI 5,200.00
Cox Excavating Plus - $7,850.00
Shroyer Trucking - $24,995.00
B&B Construction of Richmond - $16,000.00
These bids were taken under advisement.
3. Public Hearing on costs to be incurred and bids received.
Ms. Robinson opened the floor for Public Hearing. There being no one for or against, the
hearing was closed.
BID AWARDS - None
CONTRACTS
• CONTRACT NO. 2-2023 —TRANE, U.S., INC
The Contractor is the sole source provider of annual services and maintenance for the
chiller unit installed in the Municipal Building. The City retains Contractor to install and
provide such annual maintenance of the City Building chiller for the next three years.
Annual Payment for 2023 - $4,31.7.00
Annual Payment for 2024 - $4,489.00
Annual Payment for 2025 - $4,669.00
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion
carried.
Board of Works Minutes
February 2, 2023
• CONTRACT NO. :12-2023—RICHMOND CITY EMPLOYEES FEDERAL CREDIT
UNION
The most recent lease agreement has expired and the Administration was approached by
the National Credit Union Association about executing new month-to-month lease. Mayor
Snow is agreeable to a month-to-month lease with all terms and conditions of the prior
lease remaining the same.
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion
carried.
CHANGE ORDERS - None
ADDENDUMS
• ADDENDUM NO. 1 TO CONTRACT NO. 45-2022 —CYNTHIA HOLM
The City wishes to continue to retain Contractor to continue to provide services as the Lead
Negotiation Specialist for the City administration and Mayor's office as set forth within
the original contract for the 2023 calendar year.
Ms. Holm will be compensated at $70 hourly rate, with the total sum paid not to exceed
the $10,000.00 agreed to in the original contract,
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion
carried.
RESOLUTIONS - None
PETITIONS - None
MISCELLANEOUS
• APPROVAL OF •DEDICATON OF RIGHT-OF —WAY FOR 'MIDWEST
INDUSTRIAL PARK: PHASE 3, LOT 1
To dedicate portions of right-of-way along Gaar Jackson and North Round Barn Roads as
part of the creation of Midwest Industrial Park. The property is located within the Midwest
Industrial Park and is owned by the City. The property had a Minor Subdivision application.
approved by the Richmond Advisory Plan Commission's Plat Committee. That plat shows
the dedication of 60 .feet wide right-of-way along approximately 1,584 feet of Gaar Jackson
Round and 1,100 feet of North Round Barn Road.
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion.
carried.
Board of Works Minutes
February 2, 2023
• RESIGNATION OF A FIREFIGHTER
Firefighter Tiffany Lay wishes to resign from a full time position effective February 3, 2023. The
request is also to move to a part time medic position.
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion
carried.
ADJOURNMENT
After a motion was duly made, the meeting was adjourned.
Vicki Robinson, President
ATTEST:
9/.7
Monica Burns, Deputy City Clerk
A recording of this meeting is on tile in the Office of the City Clerk.