The URL can be used to link to this page

Home My Public Portal About02-10-2022 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMONI), INDIANA, FEBRUARY 10, 2022 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., February 10,2022, in Council Chambers in the Municipal Building, 50 North 5'1' Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Kara Noe, Purchasing; Greg Stiens, Director of Public Works and Engineering; Bill Henry, Code Enforcement; Derek Hill, Director of Code Enforcement; Police Chief Mike Britt; Fire Chief Jerry Purcell; and Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of January 27, 2022, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve Claims for Payment for February 4, 2022 in the amount of Sixty Two Thousand Six Hundred Seven Dollars and thirty seven cents ($62,607.37), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve the Claims for Payment for February 11, 2022 in the amount of Seventy Five Thousand Six Hundred Two Dollars and ninety seven cents ($75,602.97), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve Payroll Claims for Payment for February 11, 2022 in the amount of Seven Hundred Fifty Six Thousand Four Hundred Thirty Nine Dollars and twenty three cents ($756,439.23), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION - None REQUESTS - None Board of Works Minutes February 10, 2022 BID OPENINGS • EMERGENCY MEDICAL AMBULANCE Those bids are as follows: Crossroad Sales & Service - $209,897.00 Pencare - $217,555.00 These bids were taken under advisement. BID AWARDS • ELEVATOR MAINTENANCE Murphy Elevator Cost is as follows: 2 —City Building $295.58/month 2 —Parking Garage $272.06/month 1 —RSD IPB Building $134.19/month 1 — RSD Lab Building $134.19/month TOTAL PER MONTH $836.02/month Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. • COMMUNITY CROSSINGS ROAD REIIABILTATION PROJECT Milestone Contractors L.P. Not to exceed $1,526,506.25 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. CONTRACTS • CONTRACT NO. 8-2022 —MIKESELL EXCAVATING, INC. The City retains Contractor to perform services in connection with the demolition of five structures previously deemed by the Unsafe Building Commission to be unsafe properties. Services shall include demolition, removal of debris, and restoration of the site. Not to exceed $60,700.00 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. , Board of Works Minutes February 10, 2022 • CONTRACT NO. 17-2022—AMENDED—HENRY COUNTY HUMANE SOCIETY, INC. The City entered into Contract No. 17-2022, to which this amendment is attached; however, prior to the Humane Society executing the same, its representative struck the final paragraph of page two and initialed the same. The fact that the City did not contemplate nor authorize this modification at the time the Board of Works and Public Safety and the Mayor signed the same, it is now necessary to execute this Amended Agreement in order to appropriately evidence the agreement of both parties. Both parties now desire to formalize their intent regarding the provision of animal sheltering services by entering into this Amended Agreement and approving the terms and conditions stated herein. Below is the paragraph that was changed: Mr. Evans moved to approve contingent upon revision of the paragraph after section 3 of the contract, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 22-2022 — S&M HOME SOLUTIONS, LLC City retains Contractor to provide services in connection with the emergency cleanup of a property located at 712 South 13th Street for the City Code Enforcement Department. Not to exceed S400.00 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. CHANGE ORDERS None ADDENDUMS • ADDENDUM NO. 1 TO CONTRACT NO. 151-2020 — LEXIPOL, LLC City wishes to retain Contractor to continue to provide ongoing licensing and software support services for the administrative training software for the Fire Department, as set forth within the scope of the original contract. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • ADDENDUM NO. 1 TO CONTRACT NO. 172-2020—CUMMINS ELECTRIC, INC. City wishes to retain contractor to continue to provide on-call as needed electrical repairs as needed for general maintenance for the Fire Department stations 1- 5 and the Training Facility as set forth in the scope of the original contract. For the first hour and any additional hour is a minimum of$75.00 per hour. Overtime daily rate and Saturdays is $105.00 per hour and Sunday's and Holidays is an hourly rate of$152.00 an hour. There is also a 20% mark up on parts. Board of Works Minutes February 10, 2022 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • ADDENDUM NO. 1 TO CONTRACT NO. 173-2020 — OVERHEAD DOOR COMPANY City wishes to retain contractor to continue to provide on-call and as needed general maintenance to the overhead doors and openers for the Fire Department stations 1 — 5 and the Training Facility as set forth in the original contract. The first hour and any additional hour is $60.00 minimum per hour and overtime daily and Saturday rate is $90.00 per hour. Sunday and Holiday rate is $120.00 per hour. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • ADDENDUM NO. 2 TO CONTRACT NO. 122-2020 — BEN SIMMONS The City wishes to retain Contractor to continue to provide specialized instruction services and assistance in connection with as needed training and classroom instructions to civilians for EMP, CPR. PALS, and ACLS training for the Fire Department, as set forth within the scope of original contract. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • ADDENDUM NO. 2 TO CONTRACT NO. 181-2(121 - TESTING FOR PUBLIC SAFETY, LLC DBA THE INSTITUTE FOR PUBLIC SAFETY PERSONNEL City wishes to continue to retain Contractor to continue to provide consulting and testing services in connection with the firefighter application and hiring process for the Fire Department, as set forth within the scope of Contract No. 181-2019. The cost is approximately $1,500.00 to $3,000.00 annually depending on the amount of applicants. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • ADDENDUM NO. 2 TO CONTRACT NO. 30-2020 - TESTING FOR PUBLIC SAFETY, LLC DBA THE INSTITUTE FOR PUBLIC SAFETY PERSONNEL City wishes to continue to retain Contractor to continue to provide consulting and testing services in connection with the firefighter testing and promotion process for the Fire Department, as set forth within the scope of Contract No. 30-2020. Anticipated not to exceed $6,500.00 contingent on the amount of candidates participating in the testing. ° • Board of Works Minutes February 10, 2022 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • ADDENDUM NO. 2 TO (REVISED) CONTRACT NO. 180-2019 — REYNOLDS PLUMBING, INC. City wishes to continue to retain Contractor to continue to provide services in connection with the general maintenance and plumbing repairs the City of Fire Department as set forth within the scope of Contract No. 180-2019. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • ADDENDUM NO. 2 TO CONTRACT NO. 204 2019 - PHOENIX SAFETY OUTFITTERS City wishes to continue to retain Contractor to continue to provide services in connection with cleaning, repair, and maintenance of turnout gear for the Fire Department as set forth within the scope of Contract No. 204-2019. Not to exceed S34,998.25 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. RESOLUTIONS - None PETITIONS - None MISCELLANEOUS -None ADJOURNMENT After a motion was duly made, the meeting was adjourned. C_- /va - iqi ANL I ATTEST: Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.