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HomeMy Public PortalAbout02-14-2013 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, FEBRUARY 14, 2013 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, February 14, 2013, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Karen Chasteen, City Clerk; Walt Chidester, City Attorney; Tammy Glenn, Controller; Jared Rudy, Assistant Fire Chief; Greg Steins, Director of P:ublic Safety; Tracy Bossell, Street Department Superintendent; and, Tom Cannon, Department of Permits and Inspections. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal counsel are present. APPROVAL OF MINUTES Mr. Foster moved to approve the minutes for the February 7, 2013 meeting with a second by Ms. Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Ms. Lawson moved to approve the claims for payment for February 15, 2013 in the amount of Three Hundred Twenty Nine Thousand Eight Hundred Twenty Six Dollars and ninety six cents ($329,826.96) with a second by Mr. Foster. The motion was unanimously passed. This amount included the following: $77,092.07 - Richmond Power and Light $30,000.00 - Wayne County Interlocal Agreement Communications Department -GIS $88,782.24 - Trademark Construction—Neighborhood Stabilization Project CHANGE ORDERS • CHANGE ORDER NO. 2 - INDOT CONTRACT T-34678 -TRAFFIC SIGNS This change is for additional time for installation. There was no monetary increase in the contract. Adjusted completion date is February 28, 2013. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. Board of Works Minutes February 14,2013 Page 2 of 3 ADDENDUM • ADDENDUM NO. 4 - CONTRACT NO. 73-2010 - GAI CONSULTANTS, INC - SALISBURY ROAD PROJECT PHASE II: Additional work was necessary for property acquisition. This work resulted in a net increase of Three Thousand Eight Hundred Dollars and zero cents ($3,800.00) for a total contract amount of Ninety Five Thousand Three Hundred Dollars and zero cents ($95,300.00). Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. CONTRACTS • CONTRACT NO. 12-2013 - RICHMOND PROFESSIONAL FIREFIGHTERS, INC INTERNATIONAL ASSOCIATION OF FIREFIGHTERS ALF-CIO LOCAL 1408: The term of this contract is January 1, 2013 through December 31, 2014. Two letters of understanding were presented as follows: Letter No. 1: Article 11 states that the full force of the Richmond Fire Department is 72 Firefighters holding the ranks of Lieutenant, Engineer and Firefighter. The Union recognizes that City Council has only funded 71 positions at the present time and if fiscally possible the 72nc position will be funded. Letter No. 2: Article 28 Section A (4) This letter of understanding is to clam the language `funds moved out of the Health Insurance Fund, must come to the Committee for a majority vote". This language means when the City desires to move monies from the Health Insurance Fund to use for other than health are expenses, it must come to the Health Care Committee for a vote. Mr. Chidester was asked if these letters were binding. He stated this would have to be determined if the need arises. Ms. Lawson moved to approve Contract No. 12-2013, supported by Mr. Foster. Upon a vote viva voce, the motion passed • CONTRACT NO. 16-2013 - D & D JANITORIAL FOR CLEANING SERVICES FOR THE STREET DEPARTMENT: This Agreement is for Janitorial services at the Street Department offices. The term is January 1, 2013 through December 31, 2013. The City shall retain two options to renew for the 2015 and 2016 calendar years. The City shall pay Three Thousand One Hundred Twenty Dollars and zero cents ($3,120.00) annually. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. Board of Works Minutes February 14, 2013 Page 3 of 3 • CONTRACT NO. 21-2013 - GAI CONSULTANTS TO TRANSFER AND/OR USE OF COMPUTER FILES: This Contract is an acknowledgement for GAI Consultants to transfer computer files relative to the Salisbury Road Project for the Water Company. There is no monetary value. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. • CONTRACT NO. 29-2013 THAT IS AN INTERLOCAL AGREEMENT WITH WAYNE COUNTY FOR CENTRALIZED EMERGENCY COMMUNICATIONS (911): The City and County currently operate a combined dispatch and 911 Public Safety Answering Point wherein all emergency communications within Wayne County, Indiana are centralized. The term of this Contract is one year from January 1, 2013 in lieu of multiple years. Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion passed. RESOLUTIONS • RESOLUTION NO. 2-2013: This Resolution would authorize the annual compensation and benefits for the Richmond Fire Department Officers. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Karen Chasteen Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk.