HomeMy Public PortalAboutResolution 2011-04-03 Authorizing Execution of the Memorandum of Understanding Between the Town of Fraser and the Winter Park/Fraser Valley Chamber of CommerceA RESOLUTION AUTHORIZING EXECUTION OF THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE TOWN OF FRASER AND THE WINTER PARK FRASER
VALLEY CHAMBER OF COMMERCE
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
That the Mayor is hereby authorized to execute the attached Memorandum of
Understanding with the Chamber of Commerce.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 18 DAY OF MAY, 2011.
Votes in Favor:
Votes Opposed:
Absent:
Abstained:
(SEAL)
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TOWN OF FRASER
RESOLUTION NO. 2011 -04 -03
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
By:
Mayor
ATTEST:
MEMORANDUM OF UNDERSTANDING
This MEMORANDUM OF UNDERSTANDING "MOU is made and entered into this I eday
of 2011 in order to memorialize the understanding of the relationship between
the WINTER'PARK FRASER VALLEY CHAMBER OF COMMERCE (hereinafter "Chamber")
and TOWN OF FRASER, by and through its Board of Trustees (hereinafter "TOWN
RECITALS:
WHEREAS, the TOWN has been a funding contributor to the CHAMBER; and
WHEREAS, the TOWN and CHAMBER seek to confirm the mutual understanding of the
working relationship between the parties; and
WHEREAS, The Town and the Chamber acknowledge and agree that significant
precipitating factor behind the parties' mutual desire to enter into this Memorandum was and is
the need to publicly acknowledge and support the notion that the Chamber is involved in many
different types of marketing efforts and opportunities ranging from the placement of ads, the
publication and distribution of collateral and the development of a strong public relations
presence in order to lure guests to the valley, to the furnishing of critical information about the
businesses represented by the Chamber and the staging of meaningful, enjoyable activities for
guests once they are physically present in the valley; and
WHEREAS, The Town acknowledges the importance of all of these different types of
marketing (including the administrative and operational costs of providing these marketing
services) to the success of the Winter Park/Fraser Valley business community; and
WHEREAS, the TOWN and CHAMBER seek to improve the local business climate
through a collaborative partnership.
NOW THEREFORE BE IT AGREED AS FOLLOWS:
UNDERSTANDING OF THE PARTIES:
The TOWN will, subject to annual appropriations, provide annual funding contributions to
the CHAMBER as follows:
a. The Vendor Fees (3.33% of municipal sales tax collections) shall be remitted
quarterly to the CHAMBER. Such funds shall be dedicated to Marketing and
Sales Programs.
b. In 2011, the TOWN allocated $15,000 of the funding identified in (a) above
toward Business Enhancement Programs for specific programs yet to be
determined.
c. $15,000 from the TOWN's General Fund shall be remitted June 1 to the
CHAMBER to fund Special Events in the Fraser Valley (4 of July, Run for
Independence, Fraser River Days).
d. $10,000 from the TOWN's General Fund shall be remitted June 1 to the
CHAMBER to fund the Fraser Picnic in the Park Series (which includes six
events during the months of July and August).
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e. The CHAMBER and /or TOWN may propose additional programs that may
require additional funding. The TOWN may, at its discretion, elect to fund such
additional programs.
2. The TOWN commits to the following:
a. The TOWN will designate a representative to the Marketing /Sales Council and
the Special Events Committee.
b. The TOWN will actively work to develop cooperative relationships with the Fraser
Business Community and will include the CHAMBER in these efforts.
3. The CHAMBER commits to the following:
a. The CHAMBER will actively seek to include representation from the Fraser
Business Community on the CHAMBER Board and Committees.
b. The CHAMBER is dedicated to seeking ways to retain, expand, and recruit local
business within the Fraser Business Community.
c. The CHAMBER will implement and manage marketing and sales programs and
special events with the goal of enhancing the local economy throughout the
Fraser Valley in the Town of Fraser.
d. The CHAMBER will provide monthly updates to the Town Board.
e. The CHAMBER will annually submit a detailed budget proposal to the TOWN no
later than September 1 and will review the proposed budget and programs with
the Budget Committee of the TOWN. Additionally, the CHAMBER will submit a
year end report and summary of the results of the program to the Town Board no
later than March 1 st
4. The parties agree that it is not their intent to create a static relationship by entering into
this agreement; rather this agreement documents the working relationship. The parties
will periodically review this agreement and consider new programs, opportunities, and
other ways to collaborate toward mutual goals for the community.
5. This agreement does not provide any waiver of governmental immunity as provided by
Colorado Statutes. This agreement provides no conveyance of property rights and is not
assignable.
6. This Memorandum of Understanding shall automatically renew for additional one -year
periods beginning January 1, 2012, without limitation unless (1) either party notifies the
other, in writing at least 60 days prior to the annual expiration date, of its decision not to
renew for the ensuing year, or (2) the TOWN fails to budget and appropriate funds for its
share of expenses as provided above.
7. Any notice or communications regarding this agreement shall be in writing and shall be
either personally delivered, sent by certified United States mail, return receipt requested,
to the addresses set forth below, or by facsimile to the numbers set forth below:
To the CHAMBER:
Winter Park Fraser Valley Chamber
P.O. Box 3236
Winter Park, CO 80484
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To the TOWN:
The Town of Fraser
P.O. Box 370
Fraser, CO 80442
The terms outlined within this agreement have been accepted and agreed to by the following
parties on this 18 day of May, 2011:
TOWN OF FRASER
Fran Cook
Mayor
ATTEST:
Lu Berger, Tow
[SEAL]/
WINTER PARK FRASER VALLEY CHAMBER OF COMMERCE
President
STATE OF COLORADO
ss.
COUNTY OF
Acknowledged before me on 2011, by as
(date of signing) (name of signer)
for the
Title (owner /president) (company)
Witness my hand and official seal.
My commission expires:
[S E A L] Notary Public
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