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HomeMy Public PortalAbout11 12 2021 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION, OF THE TOWN OF GULF STREAM, ON NOVEMBER 12, 2021, AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance Mayor Morgan led the Pledge of Allegiance. III. Roll Call Present and Participating: Scott W. Morgan Mayor Thomas W. Stanley Vice Mayor Paul A. Lyons Commissioner Joan K. Orthwein Commissioner Also Present & Participating: Gregory Dunham Edward Nazzaro Edward Allen Rita Taylor Town Manager Asst. Town Attorney Chief of Police Town Clerk Absent w/Notice: Donna White Commissioner IV. Minutes A. Regular Meeting of October 8, 2021 Vice Mayor Stanley made a motion to approve the minutes of the regular meeting on October 8, 2021. Commissioner Orthwein seconded the motion with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. There were none. VI. Announcements A. Regular Meetings and Public Hearings 1. December 10, 2021, at 9:00 A.M. 2. January 14, 2022, at 9:00 A.M. 3. February 11, 2022, at 9:00 A.M. 4. March 11, 2022, at 9:00 A.M. 5. April 8, 2022, at 9:00 A.M. Mayor Morgan called attention to future meeting dates. VII. Communication from the Public (3 min. maximum) There was none. VIII. Public Hearing A. Declaration of Ex-Parte Communication There was none. Minutes of Town Commission Regular Meeting November 12, 2021 @ 9:00 A.M. B. Administer Oaths Town Clerk Taylor swore in Jess Sowards and Ross Curtis C. Applications for Development Approval 1. An application submitted by Jess Sowards-CSA Architects as Agent for The Little Club, Inc., the owners of property located at 100 Little Club Road, Gulf Stream, Florida, which is legally described as a parcel of land in Section 3, Township 46 South, Range 43 East and Section 34, Township 45 South, 43 East. a. Demolition Permit to remove the existing Cart Barn. b. Level 3 Architectural/Site Plan Review to permit the construction of a new Florida Contemporary single story, 4,625 square foot activity center. Mr. Jess Sowards gave a detailed PowerPoint presentation and referred to this construction as going to be matching the Clubhouse renovations that had recently been done and stated that it would be the same windows, same shutters, roof tile and colors. He added that Mouw and Associates had done the construction for the Clubhouse and would also be doing this construction. Mr. Sowards referred to a question that was brought up at the ARPB meeting regarding parking and stated there would be nine surplus parking spaces even with the three they would be removing. Commissioner Lyons asked where the existing golf carts were going to be placed to which Mr. Sowards explained they would be relocated to the green barn adjacent to the second green on the golf course. Ms. Carol Perez, Landscape Architect, could not be present, so Mr. Sowards pointed out that the landscape plan matched what had been renovated at the Clubhouse so it would feel seamless and blend in with what had already been done. Mr. Sowards again referenced what the ARPB had asked regarding the air conditioning equipment and stated the landscaping would be screening this equipment. Commissioner Lyons asked if there had been any comments from neighbors to which Town Clerk Taylor stated there had been three that came in and looked at the plans but were all in favor. Mayor Morgan suggested there be a stipulation put into the motion regarding noise from the condensing units in case there were any complaints. Vice Mayor Stanley made a motion to approve a demolition permit to remove the existing cart barn (2,280 sq ft.) . Commissioner Orthwein seconded the motion with all voting AYE at roll call. Vice Mayor Stanley made a motion to approve a Level III Architectural/Site Plan based on a finding that the construction of a new, single -story Activity Center (4,625 sq. ft.) meets the minimum intent of the Design Manual and applicable review standards. Commissioner Orthwein seconded the motion with all voting AYE at roll call. Vice Mayor Stanley made a motion to approve a new landscape plan around the building with the following condition: 2 Minutes of Town Commission Regular Meeting November 12, 2021 @ 9:00 A.M. 1. Any minor modifications in the approved landscaping shall be submitted to the Town Manager for review and approval and any major modification shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. 2. The applicant agrees that if the condensing units on the east side of the building create undue noise or generate complaints then they will pursue other sound dampening measures to reduce the noise. Commissioner Orthwein seconded the motion with all voting AYE at roll call. IX. Reports. A. Town Manager 1. Utility Undergrounding Town Manager Dunham stated that Comcast would be doing a scheduled maintenance on November 16 and 18, 2021, which may cause temporary outages. He added once this was complete, they would finish the wrecking of the old equipment and then FPL would be scheduled to take the poles down. Discussion was had regarding whether to take the poles down before or after the Christmas holidays. The consensus was to get them down as soon as possible. 2. Update on Check Valves Mr. Anthony Beltran, Water Supervisor, stated all the check valves had been installed except for one, which should be finished within a week. 3. Update on Gas Powered Leaf Blowers Town Manager Dunham stated he was still trying to get a meeting scheduled with Mr. Shubin, Civic Association President, Curtiss Roach and Place au Soleil HOA President, Chet Snavely. 4. Delray Beach Text Amendment -Motorcycle Sales Assistant Town Attorney Nazzaro gave an update and stated that he had lobbied against this text amendment change and that it was eventually taken off the agenda for the Planning and Zoning Meeting in Delray Beach. Mayor Morgan thanked Mr. Nazzaro for his effort in this matter. 5. CIP/Engineering RFQ Town Manager Dunham stated there had been four proposals submitted. He added they had not decided if any oral interviews needed to take place and the committee would have a recommendation for the Commission at the December meeting. 6. Artificial Grass Town Manager Dunham referred to the memo included in the agenda packet regarding this issue and had an Ordinance from the Town of Ocean Ridge as an example. He stated residents and contractors were questioning whether they could put in artificial grass and added that the Town Code currently prohibited this, although there were a few residents who did not know about the prohibition and had the grass in 3 Minutes of Town Commission Regular Meeting November 12, 2021 @ 9:00 A.M. their back yards and one in a right of way. Commissioner Orthwein noted that it was allowed between pavers. The consensus of the Commission was to keep the Code as is and put it in the next newsletter reminding residents that artificial grass is prohibited in the Town. 7. Discussion Re: Gatehouses Assistant Town Attorney Nazzaro gave an update since the last meeting. After much discussion the consensus of the Commission was to have Mr. Nazzaro look into amending the Code to have something between a special exception and variance so the Town could regulate the gatehouses. 8. New Concrete Pole on AlA with Small Cell Equipment Assistant Town Attorney Nazzaro stated an application was received for a concrete pole with small cell equipment. The location would be across from Hidden Harbour Drive on the east side of A1A. He added that staff had met with the applicant to find that the range would be approximately 600 yards and cannot be shared with other carriers. Mr. Nazzaro stated the Town's Ordinance prohibits the placement of these types of structures on AlA due to the historic designation of Gulf Stream on AlA. Mr. Nazzaro stated the Town was waiting for the application to be complete and then the Town Manager would deny the application citing the Ordinance from the Town Code. He added that if the Town wanted to allow these 35 ft. cell equipment poles in the future, they would be every 600 yards and each company would have to have their own pole since they cannot be shared with other carriers, as well as changing the Ordinance language. Town Manager Dunham stated that the DOT requires a setback as well that this application did not meet. 9. Lighting Monument Street Signs on AlA Town Manager Dunham stated the staff had received a request from the Civic Association to look into lighting the monument street signs. He added there were 19 signs and that this had been discussed during Phase One of the CIP. After some discussion, the Commission concluded that it be tabled because of the cost involved. Mr. Dunham stated that the Town had plans showing where conduit would be connected if they moved forward with this project. Civic Association President, Curtiss Roach, stated that they only wanted to illuminate the signs that were difficult to see and would be happy to contribute or pay for these if it was cost-effective. Specifically, Banyan and Lakeview, he added. It was decided that solar would not be conducive to these signs. Town Manager Dunham stated the staff would get cost estimates on lighting those two intersections. While they were discussing the signs, Mr. Dunham stated they found someone to clean the signs to get rid of the moss and debris that grows on the coquina stone, so they would be proceeding with that project. B. Architectural Review & Planning Board 1. Meeting Dates 4 Minutes of Town Commission Regular Meeting November 12, 2021 @ 9:00 A.M. a. b. c. d. e. f. g. h. November 18, 2021, at 8:30 A.M. December 16, 2021, at 8:30 A.M. January 27, 2022, at 8:30 A.M. February 24, 2022, at 8:30 A.M. March 24, 2022, at 8:30 A.M. April 28, 2022, at 8:30 A.M. May 26, 2022, at 8:30 A.M. June 23, 2022, at 8:30 A.M. Mayor Morgan called attention to the ARPB dates. C. Finance Director 1. Financial Report for October 2021. Mayor Morgan accepted the report as submitted. D. Police Chief 1. Activity for October 2021. Chief Allen brought attention to a grand theft that had happened regarding a housekeeper stealing $1.5 million of items over a five -month period. He added the items were not able to be recovered due to them being sold online or at pawn shops, but they were able to make an arrest. Chief Allen pointed out a stolen vehicle from June of 2020 was recovered and had been found in Kansas City, MO. Chief Allen noted that the police department was now fully staffed at the hiring of the latest officer, Michael Balak. Mayor Morgan accepted the report as submitted. X. Items for Commission Action. A. Resolutions 1. Orthwein made No.21-12; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET REVENUES AND EXPENDITURES IN THE GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021; PROVIDING AN EFFECTIVE DATE. Town Clerk Taylor read the resolution. Commissioner a motion to adopt Resolution 21-12 with an effective date of November 12, 2021. Vice Mayor Stanley seconded the motion with all voting AYE at 2. roll call. NO.21-13; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET REVENUES AND EXPENDITURES IN THE ENTERPRISE WATER FUND FOR THE FISCAL YEAR ENDING SETEMBER 30,2021; PROVIDING AN EFFECTIVE DATE. Town Clerk Taylor read the resolution. Commissioner Orthwein made a motion to adopt Resolution 21-13 with an effective date of November 12, 2021. Vice Mayor Stanley seconded the motion with all voting AYE at roll call. 5 Minutes of Town Commission Regular Meeting November 12, 2021 @ 9:00 A.M. B. Items by Mayor & Commissioners There were none. XI. Adjournment Mayor Morgan adjourned the meeting at 10:20 A.M. Renee :_-sel Deputy Clerk