HomeMy Public PortalAboutP&RAC Minutes 1992 08/18PARKS AND RECREATION ADVISORY COMMITTE
MINUTES
AUGUST 18, 1992
I. ROLL CALL AND CALL TO ORDER.
Chair Killen called the meeting to order at 7:30pm. Committee members
Grote, and Coyle answered the roll call. Chair declared a quorum present. Also
attending were Recreation Director Baker, Dorrell Larson - Garnett Beach
Homeowners Association, and Carol Chapman - Brian Chapman memorial.
Committee member Scott arrived at 8:10pm.
II. CAROL CHAPMAN - BRIAN CHAPMAN MEMORIAL FUND.
Mrs. Chapman asked for cost detail for a handicap accessible drinking
fountain and handicap accessible picnic table. It is Mrs. Chapman's wish to
purchase a handicap accessible addition for Legacy park due to her son Brian
being confined to a wheelchair prior to his death. At current there is $265.00
dollars in the Brian Chapman memorial fund, further, Mrs. Chapman is willing to
pay the difference in the cost to purchase and install one or the other above
mentioned handicap assories for Legacy Park. Committee asked staff to get
final cost estimates for the drinking fountain and picnic table to Mrs.
Chapman.
III. GARNETT BEACH HOMEOWNERS ASSOCIATION - DORRELL LARSON.
Mr. Larson first introduced Ericko Yoko a English teacher from Japan
visiting the states acting as a chaperone for 26 Kindergarten students.
Mr. Larson informed the committee that the Homeowners association had
recently had a meeting and discovered that one member had been using the
dock in question since 1955 and is also an alleged part owner in the dock in
question. Mr. Larson went on to inform the committee that a grandfather clause
for the use of the dock may be an effective way to solve this problem. Finally,
Mr. Larson pointed out to the committee that Mr. Swanson can act very nice with
city officials, but when in a one on one situation with community members he
acts very irrational, intimidating the neighbors to the point they are not sure he
wouldn't go back to his cabin and return with a gun to chase people off the dock.
IV. MINUTES - JULY 20, 1992.
After review and discussion Grote moved to adopt the July 20, 1992
minutes. Coyle seconded and the motion carried.
Minutes of August 6th, 1992 budgetary workshop motioned by phone
before distributing to City Council.
V. FINANCIAL REPORTS.
Committee discussed year end bottom Tines and questioned the exact
funds left in the bond.
VI. STAFF REPORTS.
RECREATION DIRECTOR
a. Committee asked staff to provide a copy of pertinent action taken by
Council, due to recommendations.
b. Recreation Director informed the committee of the following programs.
1. Youth Soccer is in its final week.
2. Outdoor Basketball will be starting August 31.
3. An Outdoor Volleyball tournament has been set for August 29 &
30 in Legacy Park's new volleyball court.
4. The Arts Craft and Food Fair held at Fairway Park was a large
success. Lieutenant Paterson was quite pleased with the
way parking was handled and the Recreation Director was
impressed with the clean-up on Sunday. The proprietors of
fair estimated from parking attendants and craftsmen the
following use numbers;
a. 10,000 people attended the fair.
b. $75,000 dollars exchanged hands.
c. 90 total artists took part.
5. New reservation system being designed by the Recreation staff
with carbons to police, public works, council, and treasurer
including a evaluation section at the end of the event.
VII. NEW BUSINESS
1.Review of budget meeting with the council.
Chair informed committe Mr. Chalfant did not attend the meeting due to
Councilperson Lebrett telling him it was on another night.
Committee discussed the format of the meeting and agreed they would
like to see a more organized presentation of materials, with chair making the
presentation, rather than a open discussion and with needs prioritized within the
areas of safety, maintenance and future needs. Next committee discussed how
productive the meeting was and agreed it was more productive for the committee
than for the council, but in addition all agreed it felt good to be asking for project
monies prior to budgeting rather than after the budget had been set. Further,
Committee agreed it was very productive in getting the Old Golf Course
Clubhouse issue moved along. Finally committee agreed that there should be
public input prior to the presentation of budget requests and would like to
request this public input at one of their meeting through a newspaper
advertisement. In addition, committee would like invite council member to attend
their prebudget meetings in the future.
Committee member Coyle inquired about committee member Scott's
comment at the budget meeting; "We all know who you work for." and asked if
Scott felt there was a conflict of interest with him working for the State Park
System. Scott said he did not believe there was a conflict of interest, but when
he made the comment he was thinking of the governments way of planning
projects to death, where he believes in starting projects. Committee discussed
the situation and all agreed it was the wrong place to make that kind of
comment. Scott apologized, and committee went on to discuss their frustrations
with the time it has taken to complete Legacy Park.
2. Volunteer Park Projects.
Chair killen volunteer with consent of the committee to go through the last
several months meeting minutes and park tour minutes and create two initial
lists, one list with projects only needing man power and one list of projects
needing money.
3. Park Revenue Recommendations-Reasearch Presentations to
Committee.
1. November - New building permit fees - killen
2. December - New Recreation Programs - Baker, & Coyle
3. December - Special Tax Levies - Coyle
4. January - Donations needs catalog - Grote
5. February - Park Concessions - Grote
6. February - Golf cart storage fees - Scott
7. March - Club McCall Card - Baker & Martens
8. April - Fundraising subcommittee - Martens & Grote
The committee had a brief discussion concerning how sometimes the
more you make in revenues the less you may receive in tax funding.
4. Dividing bike path in pieces for cost estimates to help prioritize.
Committee decided to defer this project to its next meeting, and would like
to have the Parks Director attend the meeting. Chair to provide maps of
proposed sections.
5. Triathon usage of Rotary Park
Committee discussed the congestion created by the Triathlon and the
exclusive use of the park and informed staff that next years Triathlon is to make
a presentation to the committee if they desire to use Rotary Park.
6. BIRD HOUSE - FRAZEE
Chair informed the committee that Mrs. Frazee had approached her and
offered the city a fairly large bird house if they would like to put in the new park.
Committee discussed locations it could be placed and decided they would have
to see the bird house prior to finding a location, but all agreed it could make a
nice addition to the park.
Grote moved to recommend council accept the offer of a free bird
house from Mrs. Frazee. Seconded by Scott and the motion carried.
VIII. OLD BUSINESS
1. Dock building on parkway - status of Muir, Gould leases.
Committee discussed the rumor that Mr. Gould was planning on having
several logging truck loads dumped during the winter due to his having $86,000
worth of dock building orders for 1993. Committee went on to discuss their
concerns with the current operations including the following problems;
a. Truck traffic on the bike path.
b. Gould's expanding business
c. The question as to whether or not this is appropriate use.
d. The extreme mess.
e. The inappropriate use of the public lake front.
f. Safety concerns.
g. No monetary charge or written agreement.
Committee all agreed it is imperative to have a legal opinion immediately
on this inappropriate use of the public lake front. Grote moved to recommend
council direct city legal staff to immediately develop a legal opinion
concerning the city's policy and written agreements which may exist with
Muir, and Gould anyone else along the parkway. Seconded by Scott and
the motion carried unopposed.
2. Sportsman's Dumpster
It has come to the attention of the committee that the Sportsman's owners
may be trying to have the large tree on the South West corner of Legacy park
cut down. Grote volunteered with consent of the committee to have a talk with
the owners to discover their position on the tree as well as the dumpster.
Chair informed the committee she has talked with the Health Department
concerning the dumpster and they are investigating.
*****
IX. MASTER PLAN.
Committee asked staff to create a file in the computer with items to be
considered in the new master plan starting with the following.
1. June budget meeting.
2. Yearly evaluation on management personnel.
3. Job description of management personnel.
4. Identification of all properties to be addressed by master plan.
Committee went on to assign sets of objectives to be addressed during
the next five regular meetings.
MONTH OBJECTIVES.
September 1 & 2
October 3 & 4
November 5 & 6
December' 7 & 8
January 9 & 10
X. NEXT PARK TOUR SET FOR - SEPTEMBER 19, 1992 - NOON - MEET AT
CITY HALL.
Parks to be toured - Fish Hatchery, Lakeforest, Evergreen, Sampson
Trail, Riverfront, and Basketball court.
Xl. NEXT REGULAR PARKS AND RECREATION MEETING.
September 14, 1992 - 7:30pm
Respectfully Submitted
Kathy Killen,
Chair