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Home My Public Portal Aboutr 18-199Psolutt of the � fl orough of Ca rt eret, Y_ J_ No. 18 —. 199 APPROVING FINAL PAY ESTIMATE & CLOSE OUT CHANGE ORDER / WEST CARTERET LANDSCAPE, BERM & YARD DRAINAGE IMPROVEMENTS PROJECT Date of Adoption Dvtober 4, 2018 WHEREAS, the Governing Body of the Borough of Carteret has previously awarded a contract to Messercola Excavating in the amount of $68,171.00 for the West Carteret Landscape, Berm & Yard Drainage Improvements Project: and WHEREAS, the Borough's Consulting Engineer for the project, CME Associates, has advised the Governing Body that a modification of the contract is reasonable and necessary and has recommended that the aforesaid contract be modified in accordance with Final Payment Estimate & Close Out Change Order (see attached); and WHEREAS, Final Payment Estimate & Close Out Change Order include a change in the description of work and /or to increase or decrease quantities to reflect as -built conditions, and to provide for certain supplementary items; and WHEREAS, Final Payment Estimate & Close Out Change Order provides for a net decrease in the contract price in the amount of $7,985.00, resulting in a revised contract price of $60,186.00 including all previously approved change orders; and WHEREAS, the Borough's Consulting Engineer, CME Associates has advised that the above described changes and /or modifications to the project were unforeseen at the time of the award of the original contract. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: 1. That the Final Payment Estimate & Close Out Change Order attached hereto and made a part hereof, resulting in a net decrease of $7,985.00 and resulting in a revised contract price of $60,186.00 is hereby approved. 2. That the appropriate Borough Officials are hereby authorized to execute Final Payment Estimate & Close Out Change Order, and issue payment thereon, based upon the recommendation of the Borough Engineer and subject to attorney review of the maintenance bond. 3. A copy of this resolution and a fully executed copy of Final Payment Estimate & Close Out Change Order be forwarded to the Borough Purchasing Department and CME Associates for distribution to Messercola Excavating. Adopted this 4 ° i day of October, 2018 and certified as a true cop) of the original on October 5, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES I NO i NV A.B. COUNCILMAN YES I NO NV A.B. BaLT D X jam X _ a DIAZ X KIM DI14k= X NPRES X I X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council -y Octo ber 4, 2018 t l=Rl: SEp W'A ASSOCIATES September 21, 2018 Mayor Daniel J. Reiman and Borough Council Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Kathleen Barney, Municipal Clerk JOHN H. ALLGAIR, PE, PP, LS (1983-2001) DAVID J. SAMUEL. PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PR CME MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESI, PE, PR CME TIMOTHY W. GILLEN, PE, PR CME BRUCE M. KOCH, PE, PP, CM E LOUIS J, PLOSKONKA, PE, CME TREVOR J. TAYLOR, PE PP, CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CME Re: West Carteret Landscape, Berm & Yard Drainage Improvements Final Pay Estimate and Closeout Change Order Messercola Excavating CME File: HCA00103.01 Dear Mayor and Borough Council: Transmitted herewith please find the Final Payment and Closeout Change Order for the above - referenced project in the amount of $66,186.00 as approved by this office for your review, approval and further handling. The project is complete at this time, including all punch list items. The change order reflects increases and decreases in original contract quantities required to complete the project. The increases in quantities could not, in our opinion, have reasonably been effectuated by a separately bid contract without unduly disrupting work and imposing adverse consequences on the Borough and will provide an improved level of service to residents. Additionally, we are pleased to report that the Closeout Change Order results in a decrease in the project cost from the original contract amount of $68,171.00 to a final total of $60,186.00 for a reduction of $7,985.00. Also enclosed is the two (2) year Maintenance Bond in the amount of $9,028.00, fifteen percent (15 %) of the final Contract Amount. By copy of the bond to the Borough Attorney, we request that same is reviewed and approved. We trust this is the information you require to process payment; however, if there are any questions or comments, please do not hesitate to contact this office. urs, CME or, PE, PP, CME Enclosures cc: John DuPont, PE, CME Patrick DeBlasio, CFO Robert Bergen, Borough Attorney Messercola Excavating S:1Carteret\HCA00612.01 - 2016 Road Improvement Program\Correspondence118 -05 -02 Final Pay Estimate Ltr.doc CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 . (732) 462 -7400 . FAX: (732) 409 -0756 Page 1 of 1 PROJECT NO .: HCA00107.01 FINAL PAYMENT AND CLOSEOUT CHANGE ORDER PROJECT WEST CARTERET LANDSCAPE, BERM, AND YARD DRAINAGE IMPROVEMENTS OWNER BOROUGH OF CARTERET DATE: AUGUST 27, 2018 CONTRACTOR: MESSERCOLA EXCAVATING PURCHASE ORDER NO. -Bid Obantiues Work Com'Pleted telsl -, ibis EeOmaG . Total m Date Previous Ectlma 1 .. _ ... , ' - - . Pavfous Item Daecdphon r :�puanH '> UlM ' � UnILPrids Total Extension Quantltg.' • Total Pike ,OuanOly Tent a.r o "-;u - -: - -' - - -'- - �� a rvuw 77AU $ 12,100.00 2 UN $ 600.00 s 1,20000 - $ - 2.00 $ 1,20000 2.00 S 1,200.00 (rated Plpe, including Fxavation and Backfill. Type 57 760 LF I s 27.00 1 5 17,250.00 - $ _ 704,00 1 $ 16,192 00 704.00 S 16.192 00 fitter fabric, and all associated work Mat The undersigned CONTRACTOR certifies that (1) all previous progress payments received frorn Owner on account of Work done CURRENT TO DATE TOTAL $ 60,186 00 under the contract referred to above have been applied to discharge in full all obligations of CONTRACTOR incurred in connection LESS 2% RETAINAGE $ with Work covered by Prior Payment Estimates; and (2) title to all materials and equipment Incorporated in said Work or otherwise LESS PREVIOUS PAYMENTS $ listed in or covered by the Payment Estimate will pass to OWNER at time of payment free and clear of all liens, claims, security BALANCE DUE $ 60,186.00 interest and encumbrances (except such as covered by Bond acceptable to OWNER). PREPARED BY APPROVED Y: Masse Excav Trevor J. Ta 1 P A .E., C.M.E. CME ASSOCI S. 1CerleretlHCA0D103. 01 - West General - Milik Sueat Plea Draineg84Cartespondmce \78 -07 -25 - Pay Estimate l .xlsx IContract Total: $ 68,171.001 Total: $ - I Total: $ 60,186.001 Total: $ 60,1s6.00 I V 418925 Borough of Carteret ti OFFICE OF KATHLEEN M. BARNEY, RIVIC /CHIC MUNICIPAL CLERK 09 :41:44 a.m. 10 - 01 - 2018 1/2 of &rfmf MIDDLESEX COUNTY �Krfu arrs �r TEL (732) 541 -3800 FAX (732) 541 -8925 61 COOICE AVENUE CARTERET, NEW JERSEY 07008 Date: October 1. 2018 To: Patrick DeBlasio Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS Far: APPROVING FINAL PAY ESTIMATE & CLOSE OUT C H A NGE ORDER / WEST CARTERET LANDSCAPE, BERM & YARD DRAINAGE IMPROVEMENTS PROJECT. Name of Account: RESOLUTION #18- AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED DECREASE OF $7,985. 00 BILLABLE WITH CME ASSOCIATES EXISTING CONTRACT WITH THE BOROUGH KATHLEEN M. BARNEY MC Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Cartere b and; > > 1U (S-4 q4 . The funds available for this contract are in the Budget, in the account of: In the amount of- By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. Patrick DeBlasio 2 ", Treasurer Date; — 5 lI f!