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Home My Public Portal About07-20-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JULY 20, 2023 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5'1' Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Young, Ordinance Violations Specialist; Fire Chief Tim Brown; Greg Stiens, Director of Public Works and Engineering; Sherrie Richey, Code Enforcement and Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of July 13, 2023, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for July 21, 2023 in the amount of One Hundred Forty Thousand Nine Hundred Ninety Dollars and eight cents ($140,990.08), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT - none PAYROLL CLAIMS FOR PAYMENT FOR PENSION - none REQUESTS • HANDICAP SIGN RENEWALS 318 North 13th Street 1440 South 4th Street 226 Kinsey Street Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. Board of Works Minutes July 20,2023 BID OPENINGS -none BID AWARDS - none CONTRACTS • (REVISED) CONTRACT NO. 37-2023 — CINTAS CORPORATION Regarding the provision of towel and mat services for 2023 to December 31, 2025 for Richmond Fire Department. Wording was added ("negligent" and "negligently") to Section 5 of the agreement. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • (REVISED ) CONTRACT NO. 67-2023 — CLARK DIETZ Regarding design and specifications for a North 901 Street Park Plaza. Section 5 (indemnification paragraph) changed from "from the Contractor's conduct or performance of the Agreement, either intentionally or negligently" to "which may arise from the Contractor's negligent performance of this Agreement." Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • CONTRACT NO. 129- 2023 — FIREFIGHTER CANCER CONSULTANTS LLC. Providing services in connection with consulting, reviewing, evaluating, training, etc. for cancer prevention mindset for Richmond Fire Department Not to exceed $3,976.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 130-2023 —RICHMOND COMMUNITY SCHOOLS For the 2023-2024 school year, agreement between RCS and the City of Richmond (through its Board of Public Works and Safety), for providing eligible RACC students Fire and Rescue I & II and EMS program class instruction. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • CONTRACT NO. 135-2023 — B & B CONSTRUCTION OF RICHMOND, INC. Board of Works Minutes July 20, 2023 City retains Contractor for the demolition of the home on property located at 119 North 17'11 Street. Not to exceed $10,000.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 137-2023 — S & M HOME SOLUTIONS, LLC City retains Contractor for the emergency securing and cleanup of property located 213 South 12th Street. Not to exceed $1,096.40 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • CONTRACT NO. 138-2023 — CLARK DIETZ City retains Contractor for Construction Engineering Services for the Complete Streets Loop Project(Phase 2). Clark Dietz will provide all services including: inspection, testing, reporting, pay estimates, and documentation. Not exceed $363,709.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. CHANGE ORDERS - none ADDENDUMS • ADDENDUM NO. 1 to CONTRACT NO. 81-2020 — REID HOSPITAL AND HEALTH CARE SERVICES Regarding the lease of property located at I 501 NW 5'1' Street. Parties have agreed to extend the termination date set forth in within the terms of Contract No. 81-2020 to June 15, 2026 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • ADDENDUM NO. 1 to CONTRACT NO. 33-2022 — CMJ COMMERCIAL PROPERTIES , LLC Board of Works Minutes July 20,2023 Regarding the lease of property located at 1204.5 South 9th Street. Parties have agreed to extend the termination date set forth in within the terms of Contract No. 33-2022 to May 31, 2024. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • ADDENDUM .NO. 2 to CONTRACT NO. 119-201.8 —CLAR.K DIETZ Clark Dietz will update drawings and specifications for the "Complete Streets Loop Project" and submit all required documents to the Indiana Department of Transportation for the November 2023 Letting (bid date). Additional services not to exceed $13,900.00 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. RESOLUTIONS - none PETITIONS • CURB CUTS 4650 Industries Road. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. MISCELLANEOUS- none ADJOURNMENT After a motion was duly made, the meeting was adjourned. Vicki Robinson, President ATTEST: titriA/ Monica Young, OrdInat e Viola . s Specialist A recording of this meeting is on file in the Office of the City Clerk.