HomeMy Public PortalAbout2014.220 (12-16-14)RESOLUTION NO. 2014.220
A RESOLUTION OF THE 'CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT
BETWEEN THE CITY OF LYNWOOD AND GRM INFORMATION MANAGEMENT
SERVICES OF CALIFORNIA, LLC FOR A TERM NOT TO EXCEED FIVE (5) YEARS
TO PROVIDE TRANSPORT, STORAGE, DESTRUCTION, ARCHIVE AND
RETRIEVAL SERVICES FOR HARD COPY RECORDS
WHEREAS, on February 7, 2006, the City Council adopted a policy to provide for
efficient, effective 'and economical controls over the creation, utilization, maintenance,
retention, preservation, and disposal of all records of the City of Lynwood (City) per
Resolution 2006.018; and
WHEREAS, an off -site storage facility provides an alternate solution to storage
problems because of limited storage space in- house; and
WHEREAS, on November. 7, 2006, GRM Information Management Services of
California (GRM) was approved by City Council to provide City off -site storage services
in the amount not to exceed $17,000 per year, not to exceed two years per Resolution
2006.198; and
WHEREAS, on December 16, 2008, GRM's agreement extension was approved
by City Council in the amount not.to exceed $16,000 per year, not to exceed two years
per Resolution 2008.195; and
WHEREAS, on December 7, 2010, GRM's agreement extension was approved
by City Council in the amount not to exceed $16,000 per year, not to exceed two years
per Resolution 2010.253; and
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WHEREAS, on December 4, 2012, GRM's agreement extension was approved
by City Council in the amount not to exceed $17,000 per year, not to exceed two years
per Resolution 2012.225; and-
WHEREAS, the contract expired on December 4, 2014; and
WHEREAS, GRM has demonstrated quick and quality service, fair pricing, and
experience in transport, storage, destruction, archive and retrieval services for hard
copy records; and
WHEREAS, it would benefit the City to continue with GRM to maintain fair rates,
quality service, and avoid permanent removal fees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The City Council authorizes the Mayor to execute an amendment to
the Agreement between GRM Information Management Services of California, LLC and
the City of Lynwood to provide transport, storage, destruction, archive and retrieval
services for hard copy records.
Section 2. The extension of the Agreement shall be in a form approved by the
City Attorney per a term not to exceed five (5) years for an amount not to exceed
$19,000 per year.
Section 3. Except as otherwise provided in this amendment, all the current
provisions of the agreement shall remain in full force and effect during the term of this
amendment.
Section 4. That the City Council finds, as evidenced by a 4 /5ths vote or better,
that the extension of the Agreement in this case may be more economical and efficient
if effected through the use an alternate procedure, such that the City Council hereby
approves the exercise of the purchasing exemption authorized under Lynwood
Municipal Code Section 6- 3.13(a)(3).
Section 5. This Resolution shall become effective immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 16th day of December, 2014.
Joo Luis Solache, Mayor
ATTEST:
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Maria Quinonez, City Clerk
APPROVED AS TO FORM:
) t�/ ,,,
David A. Garcia, City Attorney
APPROVED AS TO CONTENT:
J. Arnoldo Beltran, City Manager
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and. adopted by the City Council of the City of
Lynwood at a regular meeting held on the 16th day of December, 2014.
AYES: COUNCIL MEMBERS ALATORRE,
SANTILLAWBEAS AND SOLACHE
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
r
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Maria Quinonez, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
CASTRO, HERNANDEZ,
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council
of said City, do hereby certify that the above foregoing is a full, true and correct copy of
Resolution No. 2014.220 on file in my office and that said Resolution was adopted on
the date and by the vote therein stated. Dated this 16th day of December, 2014.
WMaria QClerk