HomeMy Public PortalAbout067-2023 - Clark Dietz - design of public plaza - REVISED PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into this 764 day of / , 2023, and.referred
to as [REVISED] Contract No. 67-2023, by and between Iie Cif)/ of Richmond, Indiana, a
municipal corporation acting by and through its Board of Public Works and Safety (hereinafter
referred to as the "City") and Clark Dietz, 8900 Keystone Crossing, Suite 475, Indianapolis,
Indiana, 46240 (hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor to provide professional services for the design (drawings and
specifications,) of a North 9th Street park plaza adjacent to Elm Place and North E Street
(hereinafter "Project"). Said Project shall include, but shall not be limited to the development of
pre-construction drawings, conceptual site plan/layout,preliminary plans for site,lighting,electric,
specifications, cost estimates, final construction plans, fielding construction questions, and
facilitating two (2) shareholder meetings. Said plaza design is procured in part to develop open-
air public gathering spaces outdoors due to the impact of COVID-19 restrictions upon the
community.
The proposal of Contractor, received November 9, 2022, is attached hereto as Exhibit "A", which
Exhibit consists of eleven (11.) pages, and is hereby incorporated by reference and made a part of
this Agreement. Contractor shall perform all work and provide all services described on Exhibit
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
Contractor shall perform all work herein in a timely manner, conforming to all applicable
professional standards.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified.
No performance of services shall commence until the following has been met:
1. The ( y is in receipt of any required certificates of insurance;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-54.7-1.1(a)(2); and
3. A purchase order has been issued by the Purchasing Department.
[REVISED] Contract No. 67-2023
Page 1 of 7
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is riot an employee or agent of
the City of Richmond. The Contractor shall provide, at its own expense, competent supervision
of the work.
SECTION III. COMPENSATION
City shall pay Contractor a total amount not to exceed Forty Thousand Dollars and Zero
Cents ($40,000.00) for complete and satisfactory performance of this Agreement.
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective when signed by the parties and shall continue in effect
until satisfactory completion of the Project.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at any time by giving at least five (5) working days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the
following:
a. failure, for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice, whether oral or written, by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work
performed prior to the date this Agreement is terminated, but shall be relieved of any other
responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties
by setting forth the reasons •for such termination, the effective date, and in the case of partial
termination, the portion to be terminated.
Page 2 of?
This Agreement may also be terminated by the City if a force-majeure event occurs and the
results or aftereffects of said event causes the performance of this Agreement to become
impossible or highly impracticable. Said event or results or aftereffects of said event would
include events or effects which the parties to this Agreement could not have anticipated or
controlled. Examples of a force-majeure event, or its results, would include, but would not be
limited to, events such as an Act of God, an Act of Nature, an Act of Law, or an Emergency Act
of Executive Enforcement of the Federal government, the State of Indiana, or local government
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to
person or property or any other claims which may arise from the Contractor's negligent
performance of this Agreement; provided, however, that nothing contained in this Agreement
shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or
employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter
maintain such insurance as will protect it from the claims set forth below which may arise out of
or result from the Contractor's operations under this Agreement, whether such operations by the
Contractor or by any sub-contractors or by anyone directly or indirectly employed by any of
them, or by anyone for whose acts the Contractor may be held responsible.
Coverage Limits
A. Worker's Compensation & Statutory
Disability Requirements
B. Employer's Liability $100,000
C. Comprehensive General Liability
Section 1. Bodily Injury $1,000,000 each occurrence
$2,000,000 aggregate
Section 2. Property Damage $1,000,000 each occurrence
D. Comprehensive Auto Liability
Section 1. Bodily Injury $1,000,000 each person
$1,000,000 each occurrence
Section 2. Property Damage $1,000,000 each occurrence
Page.3 of 7
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$2,000,000 each aggregate
F. Malpractice/Errors & Omissions Insurance $1,000,000 each occurrence
$1,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and
shall, before cornmencing work under this Agreement, provide the City a certificate of insurance,
or a certificate from the industrial board showing that the Contractor has complied with Indiana
Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and
therefore subject to another state's worker's compensation law, Contractor may choose to
comply with all provisions of its home state's worker's compensation law and provide the City
proof of such compliance in lieu of complying with the provisions of the Indiana Worker's
Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall provide
to the City its signed Affidavit affirming that Contractor does not knowingly employ an
unauthorized alien in accordance with IC 22-5-1.7-H (a) (2). In the event Contractor violates IC
22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days
after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation
within the thirty (30) day period provided above, the City shall consider the Contractor to be in
breach of this Agreement and this Agreement will be terminated. If the City determines that
terminating this Agreement would be detrimental to the public interest or public property, the
City may allow this Agreement to remain in effect until the City procures a new contractor. If
this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the
Contractor will remain liable to the City for actual damages.
SECTION VIII. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement
that this certification is no longer valid, City shall notify Contractor in writing of said
determination and shall give contractor ninety (90) days within which to respond to the written
notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased
investment activities in Iran within ninety (90) days after the written notice is given to the
Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In
Page 4 o f 7
the event the City determines during the course of this Agreement that this certification is no
longer valid and said determination is riot refuted by Contractor in the mariner set forth in IC 5-
22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement
and terminate the agreement upon the expiration of the ninety (90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person acting
on behalf of Contractor or any sub-contractor shall not discriminate against any employee
or applicant for employment to be employed in the performance of this Agreement, with
respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, because of race, religion, color, sex,
disability, national origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
1.. That in the hiring of employees for the performance of work under this
Agreement of any subcontract hereunder, Contractor, any subcontractor, or any
person acting on behalf of Contractor or any sub-contractor, shall not discriminate
by reason of race, religion, color, sex, national origin or ancestry against any
citizen of the State of Indiana who is qualified and available to perform the work
to which the employment relates;
2. That Contractor, any sub-contractor, or any person action on behalf of Contractor
or any sub-contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race, religion, color, sex, national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each
calendar day during which such person was discriminated against or intimidated
in violation of the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money
due or to become clue hereunder may be forfeited, for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
Page 5 of 7
SECTION X. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability which may arise in the course of Contractor's performance
of its obligations pursuant to this Agreement.
SECTION XL MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of
its rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and
void. This Agreement shall be controlled by and interpreted according to Indiana law and shall
be binding upon the parties, their successors and assigns. This document constitutes the entire
Agreement between the parties, although it may be altered or amended in whole or in part at any
time by filing with the Agreement a written instrument setting forth, such changes signed by both
parties. By executing this Agreement the parties agree that this document supersedes any
previous discussion, negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit
arising out of this Contract must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other
action in any alternative forum, venue, or in front of any other tribunal, court, or administrative
body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right
Contractor may have to bring such suit in front of other tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has
been duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
[Signature Page to Follow.]
Page 6 of 7
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption
or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any
of the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be affixed on different dates.
"CONTRACTOR"
"CITY" CLARK DIETZ
THE CITY OF RICHMOND, 8900 Keystone Crossing, Suite 475
INDIANA by and through its Indianapolis, IN 46240
Board of Public Works and Safety
(-
By: 7) cJily t 0,06k.
Vicki Robinson, President
ACk"
Printed: --CA/ \
By:
mily Pa mer, Member
Title:
By:
Matt Evans, Member
Date:
Date: ---2(/'
APPROVED:
. ow yor
Date: 7A -7.;-3
Page 7 of 7
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w Clark>Jietz
October 7, 2022 Engineering Quality of Lifer
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{- October 2022 COMPANY_ INFORMATION_ _.
Clark Dietz,Inc.
/ 8900 Keystone Crossing,Suite 475
^_ Indianapolis,mx4m24*0
` Ms. Kara Noe, Purchasing Manager -
- City ofRichmond CONTACT INFORMATION
50N�5�S�ee'
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` Richmond, ` '
{' Project Manager `
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- RE: Proposal North S�eetP�zaPn�ect
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� Dear Ms. Noe: 317.430.9784
J� Your project needs anenginoerin�team with fundamental training,solid design and construction experience, and
� a commitment toproject excellence.
' Located T5 miles from Richmond, Clark Dietz has worked with the City on several projects.VYmemthedesignerand
� will perform construction observation hartheComp|etoStnaetsLuopPhoom || pnojoot.Addidona||y,woonaonthodeaign
� team for|NDDT'oUS2T Bridge nep|aoementproject.
`( Richmond has and will remain eoo client of strategic importance tn our firm.
` You want a firm that understands projects and Cities similar toRichmond.
l- Clark Dietz works with small towns of a few thousand residents up to major metropolitan cities with hundreds of
x thousands in population.Our work in Indiana and across the Midwest represents diverse populations with unique
` concerns.��i|eweam�mownforourtechn�oo!�hiUendquoih3.a �e�arC|orhDi�zd�enand�oriaourappmeoh
� |u� thatstakeholdersdeeide��om
` tn our uUentexperience that focuses on customizing pn�ontoo ona ouren
{ comfortable implementing in their communities.
| The City can continue to trust|n our comprehensive engineering solutions.
^ Aa previously stated, C|ohkDietz|mcommittedtoRiohmond.Weoferatoamw|ththa|eaderahip. axpmhenoe.flexibi|ity,
[- and toohno|ogino| prowess needed 0o provide you with high value services.Additional special benefits of the Clark
( Dietz Team demmonet,at=^ by the project examples|m this proposal include:
` , Proven leadership backed by extensive staff resources
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, Effective project management
� , Relevant Richmond experience
, Precise documentation/ rapid project close-out
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`- " Timely,effective communication
( ^ Ability 10 provide virtual option for meetings msnecessary
` ^x Committadto partnering with City and stakeholders
� We pledge that the key staff identified inthis statement of interest will be committed throughout thepnojec
! construction.Clark Dietz asks for the opportunity to work with the City of Richmond to make this project a reality.
�
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- Clark Dietz, Inc.
Jim Loew, PE
/ ~ Project Manager
�- oVo0 Keystone Crossing,suite 4Ts |nmanapvox`/m*sz*n / 3178*4,8900 / c|amu/°uxvm
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ABOUT U�
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�- OerkDk�zInc. �amuhid��p|inednnnnu�ngen�noehnQ "" ` '''"' ~^
` firm operating from offices |n Illinois, Indiana, Kentucky and Our roots go back to the 1Q4O's to three �l
�- Wisconsin. Our primary areas of service include civil and University of Illinois Engineering professors; {�)
environmental infrastructure,transportation, structural, i James Clark, Eugene Daily, and Jess Dietz. �J
� mechanical,and ' These thmoformalized their assooia�onby
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^ As experienced consultants,we serve oa trusted advisor's toour The original owners sold the firm and itwas
{ clients.Ae partners.�eboonmefuUyvo��d|noohio»in�their uItimate|y owned UyCRSSinine. one ofthe
� goals.We believe in serving our clients to our utmost capacity, nation's largest engineering and architectural '
� period.We operate with integrity,foster collaboration,and expect �. firms,Through an employee buy-out ofthe
| excellence in all ws do. For more than 6O years*m have built Champaign office and the name, Clark Di�z
anapu��onfbrthei�egrhyofour*mr� our�odons. andour again became a privately held corporation
f results.With on unwavering commitment to our clients,westand ` in1g8T Employee ownership has been
{ behind everything wedo. . a key factor|n the success uf the firm,
f with approximately 3O percent ofcurrent
- O| � LOCATIONS employees now owning�ookin the company
{ v � ` �«u'`' ' " '`" and all employees participating through om
ESOP.Today Clark Dietz employs more than
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Jim maintains above average budget performance scores byseeking
i to reduce project costs when practical.Onn recent US3G_�_'on
EXPERIENCE the west side of Indianapolis,scope items were added to the project to �Q
84years improve drainage in adjacent neighborhoods.Jim helped to mitigate this by
avoiding an overhead sign structure and olO^water main,and bymaking
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EDUCATION maintenance of traffic adjustments to reduce phases. |NDOT'oProject
BS.Civil Engineering,Purdue IManager said, "the designer instituted Practical Design and considered
^ University ! innovative oav|nys|deaa."
REGISTRATIONS
! 'Putting People First
Professional Engineer- |N / Jim strives to provide timely communication and be responsive 0z|NDO7s
� Professional Engineer- KY needs.Hemudne�^mmoedooxpec�tnna''for�sponskeneeson|NDOT
! performance eva|uodona.and has received naoent comments frnm
PROFESSIONAL AFFILIATIONS |NDOTpkJ's including 1impmvidedbi'weok|ypmQessepn�s'`end ^J|m
Institute of Transportation Engineers | answered questions ae quickly aopoanib|e^ His 2-yoarresponsiveness
i score of �oxooadsindua� aveny�sondhis^qua|i�ysnnmofO.B2�
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^ | well above industry average ofO.5O.
` Innovative Solutions
� OnUS27in Richmond,Jim worked closely with |NDOTta get potholing
{' information and design around Frontier Communications,who owned
` a12 duct bank and was undergoing bankruptcy.Jim also led bundling
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` nf the project with on intersecting U34D project that featured precast
( concrete pavement panels.The innovation nf that project won an
Honor Award inACEC Indiana's 2O2OEngineering Excellence Awards
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Complete Streets Loop Phase 2 rn
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Richmond, IN :I>
Z
Project limits are along Main Street from 7th Street to 10th Street, ----i
r Ft„Wayne Avenue from North D Street to North 8th Street, and North 710
E Street from North 8th Street to North 10th Street Main Street will
be fully reconstructed,with the addition of a cycle track on the south a
side,and sidewalks on both sides of the road. Ft Wayne Avenue will be reconfigured to to add a cycle track on the east side of the road, adjacent to 171
the sidewalk. North E Street will be updated to add a cycle track on the C)
4:,%"''.2,' - :,k'' '' ''''''' ' VA,r south side adjacent to the sidewalk.Additional drainage structures will be --4
`'..'
also installed along North E Street to improve drainage. I)
i
- During the design of this project,5 stakeholder meetings were held and
REFERENCE eee," , _ ...- - - - ' included representatives from local businesses,the Historic District,
Greg Stens - „ , ,. Section 106 Consulting Parties, and an open Public Information Meeting,
t CO EfIglneer , '' ' ' ' ' Virtual options were provided for meeting held after March of 2020.
City of Richmond
765,983..7394
gatiensrichrnondindiana.goV
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South E Street Roadway Improvements
Richmond, IN
.*1 -
. 1 , This project involved the improvement of South E Street from South
5th Street to South 16th Street, approximately 0.82 miles in a highly
ie $i 77 -ii f,
urbanized area of the city.Project improvements included total pavement
i'-e- . i-l' ,... -,-. replacement, new curb&gutter, new storm drainage,and new sidewalks.
" ' - e!,,,,:7 . Where historic brick sidewalks were located,the brick was salvaged,
ITI t cleaned,and re-laid.At several locations within the sidewalk areas there
was existing brass lettering for the street names inlaid into the sidewalk,
These brass letters were cleaned and reset into the new sidewalk as
part of the project.Sidewalk curb ramps at all street approaches were
,t1 i.,47..- TT .,,'', ' "4-,
replaced with ADA compliant curb ramps.The turning radius at the
eei.. southeast corner of South E Street and South 5th Street was improved to
.‘„. - allow improved northbound to eastbound traffic movements, especially
--- school buses that utilize this as a designated bus route.
There were four signalized intersections within the project corridor.
. All four were modernized with new signal controllers,signal poles,
signal indications,wiring,detection, pedestrian signal indications,and
,,. pedestrian push buttons.All private and commercial drive approaches
were reconstructed as a part of this project, as were all street
, -
approaches.In addition,as part of this project,Clark Dietz worked with
REFERENCE -. Indiana American Water Company(INAWC)to replace aging water facilities
GregStiens - ' , ' within the project limits that needed to be relocated to accommodate
City Engineer , t. the new storm sewers.Clark Dietz was contracted by INAWC to provide
City of Richmond ' ' "' the design of the water main relocation,which included approximately
765..98
3:7394,.' ,.' 1 4,350 feet of new 12-inch ductile iron water main and associated valves,
, gstiona@richmondindiana.gov hydrants and related improvements.
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City of Richmond /North 9th Street Plaza Project/ 3 )i I *
Ctar <5, etz
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i 'EXHIBIT —
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US 27 Pavement Replacement rn
Richmond, IN
Clark Dietz designed this project to replace over two miles of the
deteriorating pavement on southbound US 27,A substandard horizontal
curve along Southbound US 27 and North"C"Street was corrected.The ;0
project included extensive urban sewer system design and addressed
inadequate curb heights,as well as sidewalk replacement with nearly
CO ADA curb ramps.Additional secondary needs included modernizing/ rn
oval
modifying six existing traffic signals and updating the existing signing
and pavement markings. Complex, phased MOT design was required on
this high volume NHS route through Richmond that encompasses the
intersection with US 40.We were also responsible for utility coordination
on this project and the intersecting US 40 project with tight right of way
and several utilities sharing an urban corridor,that involved detailed,
proactive outreach to the utilities.
REFERENCE
JoAnn W9oldridie' This project was bundled with a US 40 reconstruction project at INDOT's
INCiat ProjecilMnager request,Clark Dietz was responsible for utility coordination for both
317.4673978-x14866 - projects and for"bundling"the two projects into one contract for letting.
jWooldridge@indotin.gov The contract was let for$24 million with construction completed in 2019..
Bridge No, 734 Removal
Richmond, IN
Project involved demolishing the bridge and eliminating the crossing,The
fill up to the abutments was removed and the curve from 9th Street to
South Q Street was lowered to eliminate the need for the retaining walls
and reduce the hazard of the curve.To protect this curve,guardrail and
I i
-ill*: appropriate signage was added.On the south side of the bridge, 9th
,i" Street terminates into a dead end.The City requested the removal of
the earth fill and construction of a T-shaped cul-de-sac to provide a safe
turnaround for motorists.
REFERENCE
Greg Stens
City Engineer
City of Richmond
765,983.1394
getiens@richrnoneindlana.gov
°
City of Richmond North 9th Street Plaza Project 4 Clarkaietz
j"EXHIBIT
,.. „
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- nil
Belmont North - Multiple Phases <
„--
Indianapolis, IN
Clark Dietz was involved in multiple design elements for this project which —i
included a new 38 MOD lift station pumping into a 5 mile long 42-inch -10
i --- - ' force main.The outlet end of the force main is a standpipe needed to 7)
.., :- maintain consistent back pressure on the force main to reduce surge 0
pressures and to prevent draining every pump cycle. Both the lift station
-
...-- - .. .
, and the standpipe are located on City park property and near residential rrl
Z) areas.The gravity sewer involved extensive coordination with the o
,......,..,..) '5
Indianapolis Parks Department regarding Coffin Golf Course and with the Cf)
Indianapolis Water Department regarding a large 42-inch feeder main in a
portion of Cold Spring Road.
,e
,s. 4""" : -: A ‘ Special City Park Aesthetic Features included:
.
, 4,, Nss . New Playground and Equipment
----‘,...k,
,,!'''.=, :...< -:-.
—4.:---m---, ! ,,, ; . Community Room Incorporated into Lift Station Building
, ., ' * Picnic Shelter
.. _...1 IL ' 1 ..i1 [.0 !..1',%;',‘..;' I, . Soccer Field Spectator Seating Mound
74;: LltrIPTYr Z;,;', ' —'....r-
'' E 1.71. .4` ''.'45WL"3.,4' ''"'''''''','". -.^-*": Sustainable "Green" Design Features included:
e. , met, ::,,,-,--,re-ri..7-''.:3.--e-,11 ----
-------e-- ....er ere
• Pervious Concrete and Porous Unit Pavers
- . Rain Gardens
REFERENCE ' ', - , ' , ' . Green Roof on Lift Station Building
Mike.Miller,PE
Manager-Technical Services q,, , '
/- Construction
i
Citizens EnergY'GrouP
317.429.3565
mmiller2@citizensenergygroup.corn
Public Involvement for Meridian Street Rehabilitation
i.
Indianapolis, IN
Gaining the insights of local users was a key component of Clark
...
.40,. Dietz's approach to delivering Meridian Street improvements.A series
-..-e
,---,,. .,-.. .-- -' , of meetings was held to gather information from key stakeholders,and
- ,,,./- . e'...1:- ,,,-- - A '' "
--,,,,.. - ?',Z1 ''. communicate project status updates.Steps included:
,.,,„,,,,„4-. , .., .„,
11411.-- ,1'.--'-.'-' 1 i . Public Information Meeting in May 2022-The goal of this
I Fistlati it,: - , i, -- meeting was to listen.Over 50 people attended,providing
valuable local knowledge about safety concerns,drainage,and
other topics.
...._ e ,,,,,r,,li,...0 Illos. ..,,,
,..„. ,... .0-1h 'itikire' i- r,.r7"; :. . Stakeholder Meetings in June and July 2022-Representativ
:. es
7 .4,-"'*'',7 "...• Witilosqr. , -
_ f.it " from neighborhoods, churches,schools, and businesses were
invited to share their perspective.Over the course of two
REFERENCE , '
Jordan WilliaMS .:' meetings,over 20 residents representing larger groups shared
Project Manager - their thoughts with the Indianapolis/Clark Dietz team.
City of Indianapolis DPW ' . Public Information Meeting in September 2022-Having received
jordartwilliams@indy.gov ' the feedback from months of public outreach,the"final"plans
will be presented, allowing one more chance for valuable Iocl
user feedback.
,,.. City of Richmond /North 9th Street Plaza Project/ 5 Clark>Dietz
,........
_ 'EXHIBIT ! PAGE 2-7 OF I 1 ci
{�
-�
� 0
f- Our understanding of the scope of services iuosfollows: Frl
�- Conceptual Site Layout ^ ,
-�
� C|mr�Di�zwi||utiUzob000i�br�ehonpnmidodbytheCh�ofRiohmonda|ongw�htheaupp|emento|fie|dou�ey
^ [�
data(gathered by Clark Dietz),to prepare a conceptual site layout for the park.A site visit will be made by the
�r project design team subsequently to confirm existing conditions.
v'
` Stakeholder Meeting 1 / / |
�
' A stakeholder meeting will-then be scheduled and held in Richmond.The goal of this meeting will be to listen and
{ �¢hervaluable local input on the vision of this ap000 Richmond's Historic L�
.
` -
highly encouraged to attend and provide their significant input.Clark Dietz staff worked closely with the Depot
'i District representatives during the Section 106 process for the Complete Streets Loop Phase 2 project
` Preliminary Plans
The preliminary site layout plan will then be developed and will include any proposed drainage improvements
�- along with a preliminary electrical layout design.The preliminary plans will be prepared in a format approved by [�}
` the City ofRichmond. Plan set will include the following:
site plan
f " preliminary lighting/electrical layout
| " preliminary specifications and special provisions
\ " preliminary cost estimate
( All the above will be submitted to the City for their review, input and final approval.
�
Stakeholder Meeting No.2
� A second stakeholder meeting will be scheduled and held in Richmond,The goals of this meeting will be to further
� identify and refine ideas and concepts from local stakeholders, including Depot District representatives,and
` incorporate those into the final design and specifications.
�
`
Final Plans
�
` The project team will tMen prepare the final certified plans,specifications and cost estimate.The plans and
� specifications/special provisions will be utilized for the advertisement for bids from contractors for constructiom
� Bidding and Construction Questions
� Clark Dietz will answer questions, prepare any addendums related to the North 9th Street Park Plans,and attend
( the pre-bid meeting as required as part of the bidding phase.Clark Dietz will also review submitted bids and
- pm��da�bidpeoommonde�on.
During construction Ckark Dietz will attend up to two progress meetings, make up to two site visits, and review any
\ relevant shop drawings.
Deliverables
All{ A|| plana.apncifinodona.costeatimateoandonyotherroquesteddooummmmwi||bepmvideUine|entmniohormet
/ Additional Services AaRequested
`- Additional services can be provided if requested,indudingbutnot|imhadtopm|iminaryne|ectionaof
` site furnishings and amenities,decorative pavements, lighting fixtures, benches,s|Anage.planters,walls,
/- miscellaneous site furnishings, landscaping and other site features.
(
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~ �EXn|41/
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1 Below is a breakdown of a proposed cost for the project. Please keep in mind the below total is a "not to exceed"
amount.
z
0
Task Description Fee
CD
C-r)
--4
Basic Site Design $ 7,900
CD
yeiting/Eigarical Design - ,
Cost Estimate&Contract Documents MOOT Format) $ 7,200
Project Management $4,600 -
TOTAL $ 40,000
Clark Dietz is located 75 miles from Richmond,so we can continue to provide quality services and
responsiveness to the City.
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Greerwood
City of Richmond /North 9th Street Plaza Project / 7 lark>Dietz
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PROPOSED SCHEDULEC)
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Conceptual Final Plans/Site Layout/ (7.7
Notice to Proceed Site Layout Site Layout/Plan Bid Documents Permits Construction
(Dec 2022) (Feb-Mar 2023) (Jun-Jul 2023) (Oct-Nov 2023) (2024) r-
11/
Survey Stakeholder Meeting 1 Stakeholder Meeting 2 Advertisement/
(Jan 2023: (Apr-May 2023) (Aug-Sep 2023) Award
(Dec 2023)
Clark Dietz will provide bi-weekly(or weekly if so desired) project progress reports to the City,and will schedule
recurring progress meetings to ensure the City stays up to date with the latest information,and the project stays
on schedule and budget Each report and meeting will include updates on the status of both.
In addition,with our involvement with the Complete Streets Loop Project Phase 2,we have already met with many
of the stakeholders,and are familiar with many of their ideas and concerns.
City of Richmond /North 9th Street Plaza Project/ 8 ClarkOietz
EXHIBIT PAGE 10 Or 11
7:J
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-n
Client relationships are important to Clark Dietz.We believe strong relationships are built by listening to and
understanding our clients.We see our clients as integral members of our project teams,and we genuinely value
our rapport with them. We encourage you to contact our clients listed below to discuss their experiences working
with us.
rn
John Pyke Todd Naselroad Jeremy Kashman (I)
City Engineer Mayor City Engineer
City of Kokomo City of Alexandria City of Carmel
100 S Union Street 125 N Wayne Street One Civil Square
Kokomo, IN 46901 Alexandria, IN 46001 Carmel, IN 46032
765.456.7400 765.724.4633 317571.2441
jpyke@cityofkokomo.org alexmayor@comcast.net jkashman@carmel.in.gov
HT Pham Nathan Riggs Sara Heck
Project Manager Project Manager Project Manager
INDOT-Greenfield District INDOT-Greenfield District INDOT-Crawfordsville District
32 S Broadway 32 S Broadway 41 W 300N
Greenfield, IN 46160 Greenfield, IN 46160 Crawfordsville, IN 47933
317.467.3984 31.7.467.3986 765.361.5231
pham@indot.in.gov nriggs@indot.in.gov sheck@indot.in.gov
Wlat our Clients have to say
'Clark Dietz has been easy to work with and a good collaborative partner, helping evolve our project from a
resurfacing and drainage project to include safety enhancements for both motorized and non-motorized users
alike, including with sidewalk, new traffic signals, and forward-thinking pavement marking treatments and
geometrics to support speed management through design. The Clark Dietz team has been proactive through
public involvement, and our adjacent stakeholders have appreciated their care and consideration."
-Jordan C.Williams, PE,PTDE
Senior Project Manager,City of Indianapolis DPW
'From many years working in the field and managing LPA contracts, Clark Dietz demonstrates a strong skill
set and knowledge base for solving problems, both in the office and on the job site. With this project, each
intersection brought unique challenges in maintaining ADA compliance and they worked diligently with the
contractors,local agency and INDOT to devise creative solutions for each problem encountered. The end result
was a very nice project delivered with high quality on time and on budget."
-Chad Nierman
INDOT Construction Engineer
J._
City of Richmond /North 9th Street Plaza Project/ 9 C arl<Dietz
/EXHIB1T7 PAGE it Ur. IL