HomeMy Public PortalAboutTBM 2011-06-01DATE: Wednesday, June 1, 2011
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board:
Staff:
FRASER BOARD OF TRUSTEES
MINUTES
Mayor Fran Cook; Mayor Pro -Tem Steve Sumrall; Trustees: Peggy Smith,
Vesta Shapiro, Scotty Brent, Joyce Burford absent and Eric Hoyhtya
Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Allen Nordin; Town Planner, Catherine
Trotter; Police Chief, Glen Trainor, TA McGowan, PS Fuqua
Others: See attached list
Mayor Cook called the meeting to order at 6:03 p.m.
1. Regular Meeting: Roll Call
2. Executive Session: For a conference with the Town's Attorney for the purpose of
receiving legal advice on specific legal questions under C.R.S. Section 24- 6- 402(4)(b)
and for the purpose of determining positions relative to matters that may be subject to
negotiations, developing strategy for negotiations, and /or instructing negotiators, under
C.R.S. Section 24- 6- 402(4)(e) regarding an annexation agreement.
Trustee Shapiro moved, and Trustee Sumrall seconded the motion to open the
Executive Session for a conference with the Town's Attorney for the purpose of receiving
legal advice on specific legal questions under C.R.S. Section 24- 6- 402(4)(b) and for the
purpose of determining positions relative to matters that may be subject to negotiations,
developing strategy for negotiations, and /or instructing negotiators, under C.R.S. Section
24- 6- 402(4)(e) regarding an annexation agreement and to include TA McGowan, TP
Trotter, PW Nordin, SC Ferguson and TM Durbin. Motion carried: 6 -0.
Trustee moved, and Trustee seconded the motion to close the Executive Session
regarding a conference with the Town's Attorney for the purpose of receiving legal
advice on specific legal questions under C.R.S. Section 24- 6- 402(4)(b) and for the
purpose of determining positions relative to matters that may be subject to negotiations,
developing strategy for negotiations, and /or instructing negotiators, under C.R.S. Section
24- 6- 402(4)(e) regarding an annexation agreement. Motion carried: 6 -0.
Attorney's Opinion Required by C.R.S. 24- 6- 402(2)(d.5)(II)(B).
As the attorney representing the Town of Fraser, I am of the opinion that the entire
Executive Ses 'n, which was not recorded, constituted a privileged attorney client
communicati
Rod McGowan, Legal Counsel
TA McGowan left the meeting.
3. Approval of Agenda:
Trustee Hoyhtya moved, and Trustee Brent seconded the motion to approve the
Agenda. Motion carried: 6 -0.
4. Consent Agenda:
a) Minutes May 18, 2011
Trustee Sumrall moved, and Trustee Brent seconded the motion to approve the consent
agenda. Motion carried: 6 -0.
5. Open Forum:
Bob Bielenberg member of the Grand County Council on Aging introduced himself to the
Board. Bob thanked the Town for making available a place for the local seniors to meet
for lunch.
6. Updates:
7. Public Hearings:
8. Discussion and Possible Action Regarding:
a) Audit Presentation
Paul Backes, Town auditor briefed the Board on the 2010 audit results.
b) East Grand Education Foundation Contribution
The Board directed staff to write a letter of support expressing the Board's desire to stay
engaged with the East Grand School District and the Grand Foundation. No monetary
contribution will be given at this time.
c) Resolution 2011 -06 -01 Authorizing Street Projects Contracts
PW Nordin had supplied a supplemental briefing regarding the street projects in the
packet.
Sumrall Aye
Brent Aye
Hoyhtya Aye
Smith Aye
Shapiro Aye
Cook Aye
Page2of3
Trustee Brent moved, and Trustee Hoyhtya seconded the motion to approve Resolution
2011 -06 -01 Authorizing Street Projects Contracts. Motion carried: 6 -0.
d) Cozens Pointe proposed amendment to the Subdivision Improvement Agreement
and related release of surety
TP Trotter briefed the Board on Cozens Pointe's request for release of surety and the
amendment to the Subdivision Improvement Agreement. Board directed staff to move
ahead with the reduction of surety.
e) Ordinance 381 Amending Article 7 -5 -40 of the Town Code (Open Burning)
TM Durbin briefed the Board on the need to clarify burning restrictions within the Town of
Fraser.
Trustee Brent moved, and Trustee Hoyhtya seconded the motion to approve Ordinance
381 Amending Article 7 -5 -40 of the Town Code (Open Burning) including Exhibit A and
amendments to Exhibit A. Motion carried: 6 -0.
f) Adopt an Open Space Program
TM Durbin outlined the proposed open space adoption program for the Board. Now that
there are consumption charges on the water bills, this would allow the people in the
community that water Town's open spaces a credit on their water bills.
Trustee Hoyhtya moved, and Trustee Brent seconded the motion to approve the Adopt
an Open Space Program. Motion carried: 6 -0.
g) Business Enhancement Grant Program
TM Durbin summarized the program for the Board. Each grant request would be
reviewed by the Town Board.
Trustee Brent moved, and Trustee Shapiro seconded the motion to implement the
Business Enhancement Grant Program. Motion carried: 6 -0.
h) Zoning Board of Adjustments Appointments
TM Durbin explained to the Board that the members of the ZBA need to be reappointed
to the Board due to term limit requirements. All current ZBA members have expressed
interest in being reappointed. The Board directed staff solicit other interested parties.
Trustee Brent left the meeting.
9. Community Reports:
10. Other Business:
Trustee Shapiro moved, and Trustee Hoyhtya seconded the motion to adjourn. Motion
carried: 5 -0. Meeting adjourned at 9:20 p.m.
Page 3 of 3
Lu Berger, Town Clert
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