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HomeMy Public PortalAboutTBP 2011-06-01 BOARD OF TRUSTEES REGULAR MEETING AGENDA WEDNESDAY,JUNE 1,2011 FRASER TOWN HALL Members of the Board may have dinner together @ 5:30 p.m. -Fraser Town Hall 1.Executive Session: 6:00 For a conference with the Town’s Special Counsel for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding an annexation agreement. 2. Regular Meeting - 7:00Roll Call 3.Approval of Agenda 4.Consent Agenda a)Minutes –May 18, 2011 5.Open Forum a)Business not on the agenda 6.Updates 7.Public Hearing 8.Discussion and Possible Action Regarding a)Audit Presentation b)East Grand Education Foundation Contribution c)Resolution 2011-06-01 Authorizing Street Projects Contracts d)Cozens Pointe proposed amendment tothe Subdivision Improvement Agreementand related release of surety e)Ordinance 381 Amending Article 7-5-40 of the Town Code (Open Burning) f)Adopt an Open Space Program g)Business Enhancement Grant Program h)Zoning Board of Adjustments Appointments 9.Action Items 10.Community Reports 11.Staff Reports 12.Other Business Upcoming Meetings: Wed.June 15, 2011Board of Trustees Wed.June 25,2011Planning Commission Posted May 25, 2011 Lu Berger Ô« Þ»®¹»®ô ̱©² Ý´»®µ FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday,May 18, 2011 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro-Tem Steve Sumrall; Trustees: Peggy Smith, Vesta Shapiro,Scotty Brent, Joyce Burford and Eric Hoyhtya Staff: Town Manager Jeff Durbin;Town Clerk, Lu Berger; Finance Manager Nat Havens;Public Works Director Allen Nordin; Town Planner, Catherine Trotter;Town Attorney Rod McGowan Others: See attached list Mayor Cook called the meeting to order at 6:03 p.m. 1.Regular Meeting: Roll Call 2.Approval of Agenda: motion Trustee Brent moved, and Trustee Burford seconded the to approve the Motion carried: 7-0. amended agendaremoving the Audit Presentation. 3.Consent Agenda: a)Minutes –May 4,2011 b)Resolution 2011-04-03 authorizing execution of Chamber Memorandum motion Trustee Brent moved, and Trustee Shapiro seconded the to approve the Motion carried: 7-0. consent agenda. 4.Audit Presentation: : 5.Executive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b); regarding a Sign Permit. motion Trustee Burford moved, and TrusteeSumrall seconded the to openthe Executive Session for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b); regarding a Motion Sign Permitand to include the TA McGowan, TP Trotter and TM Durbin. carried: 7-0. motion Trustee Brentmoved, and TrusteeShapiro seconded the to closetheExecutive Session fora conference with the Town Attorney for the purpose of receiving legal Page 2of 3 advice on specific legal questions under C.R.S. Section 24-6-402(4)(b); regarding a Sign Motion carried: 7-0. Permit. 6.Open Forum: 7.Updates: a)Grand County Emergency Medical Services Children’s Hospital Preferred Provider Designation–Mayor Cook read the letter into record. 8.Public Hearings: 9.Discussion and Possible Action Regarding: a)Alco Center Sign Permit– TA McGowan briefed the Board on the discussions held with Western Centers and The Chalet owners regarding the electronic message center sign at the Alco center. The parties have come to an agreement regarding moving the sign to another location. A new sign permit will be submitted to the Town. David Michael & Brian Pesch attorneys for the parties addressed the Board. motion Trustee Brent moved, and Trustee Sumrall seconded the to direct staff to Motion carried: 4-3 approve the new sign permit. Sumrall -AyeHoyhtya –AyeBrent -Aye Shapiro -NaySmith -Nay Burford -NayCook –Aye b)Ordinance 380 establishinga moratorium on electronic message center signs- TM Durbin briefed the Board on staff’s recommendation to adopt a moratorium on electronic message center signs until the Planning Commission has a chance to review the sign code and make recommendations to the Town Board. motion Trustee Brent moved, and Trustee Burford seconded the to approvethe Ordinance 380 Establishing a moratorium on electronic message center signswith the Motion carried: 7-0 change to the moratorium time frame. c)East Grand School District Funding– Tom Sifers, East Grand School Board President and Nancy Karas, school administrator, addressed the Board on recent meetings regarding the schoolbudget.Karas outlined a draft budget for the 2011-2012 school year.Ron Nelson spoke on the Grand Foundations desire to continue to solicitfunds which would be available for the school to apply for through grants. d)Icebox Newsletter– TM Durbin outlined the process the Icebox newsletter goes through before publication. The Board directed staff to look into online newsletter templates and move towards discontinuingpaper newsletters. Page 3of 3 FM Havens requested the Board waive the business license fees for the 2 childcare facilities in town. motion Trustee Brent motioned and Trustee Hoyhtya seconded the to waive the Motion carried: 7-0. business license fees for both facilities. 10.Action Items: 11.CommunityReports: 12.Other Business: motionMotion Trustee Hoyhtyamoved, and Trustee Brent seconded the to adjourn. carried:7-0. Meeting adjourned at 9:57 p.m. Lu Berger, Town Clerk TOWN OF FRASER RESOLUTION NO. 2011-06-01 A RESOLUTION AUTHORIZING EXPENDITURES FOR STREET PROJECTS AND AUTHORIZING THE EXECUTION OFCONTRACTSFOR THE2011 STREETS CAPITAL IMPROVEMENTS. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1.The Town Manager is hereby authorized to accept the bid and award and execute the contract forthe ‘Town of Fraser –Chip Seal Project’ with GMCO, LLC in an amount not to exceed $214,945.50 2.The Town Manager is hereby authorized to accept the bid and award and execute the contract for the ‘Town of Fraser –Drainage Swale Improvements Project’ with Lil’ Dirt Works, LLC in an amount not to exceed $23,291.45 3.The Town Manager is hereby authorized to enter into a contract(s) for work deemed necessary for the preparation of the street and drainage swale projects. This work will include, but not be limited to, asphalt patch repairs, street striping, etc. in anamount not to exceed $11,763.05, the balance of the 2011 CIP appropriated funds st DULY MOVED, SECONDED,AND ADOPTED THIS 1DAYOF JUNE, 2011. Votes in favor: ___BOARD TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Absent:___ Abstained: ___BY: Mayor ATTEST: Town Clerk To: From: Date: Subject: Thanks, Allen Mayor Cook and Board of Trustees Allen Nordin, Director of Public Works May 18, 2011 Supplement to PW Briefing: Approval Recommendation for the 2011 Street CIP Bid Contracts ANN. WV x 4,10, Please contact me if you have any questions. M¢invramdtim The bid opening for the 2011 Streets Capital Improvements Projects took place on Monday May 16, 2011 at 10:00 a.m. in the board room at the Town Hall. There were four company representatives at the bid opening with the total number of bids received being six. Of the bids received, two were Grand County contractors. The bids were opened and logged onto the tabulation form, Exhibit A, attached. After reviewing the six bid packets for completeness the following two bidders were selected as the apparent most responsible and responsive bidders: Chip and Seal Bid GMCO of Rifle, Colorado: Bid total in the amount of $214,945.50 Scheduling for this project will be coordinated with the contractor for sometime following the July 4 holiday in conjunction with the Town of Granby's chip and Seal project when it is anticipate that the weather conditions are most favorable for this type of work. The work is anticipated to take up to 5 days. Wapiti Drive Drainage Swale Bid Lil' Dirt Works of Fraser, Colorado: Bid total in the amount of $23,291.45 Scheduling for this project will be coordinated with the contractor for sometime in mid June. The work is anticipated to take up to 7 days. In addition, the contracts allow the flexibility for Town staff to assist the contractors with certain aspects of the projects such as traffic control, hauling of materials, street sweeping, etc. If staff is available to perform any of this work it will reduce the contractor's overall cost for the projects allowing for additional work of the same type to be completed, therefore maximizing our dollars spent. Any changes would be addressed through change orders. These contracts are the Town's 'boilerplate' documents which have been previously reviewed by our attorney. A copy of the contracts will be available at the board meeting for your review. Staff Recommendation: "Recommend approval of the following two Public Works contracts: 1) the Chip and Seal Street project in the amount of $214,945.50; and 2) the Drainage Swale Improvement project in the amount of $23, 291.45. Furthermore, approval for the expenditure of the balance of the 2011 CIP budgeted and appropriated funds in the amount of $11,763.05 (total of the three amounts Not -To- Exceed $250, 000.00) for any necessary work that may be needed in preparation for the two projects." Tor r o PC Box 370, Fraser, 4 42 -5491 paload s}uawanoaawl aleMS abeuieaa a) 1 L LL W $23,292.00 (actual $23,291.45) 00'0ti9`ti9 ti 6'tiZZ`6Z$ Signature on Bid Form SOA SOA SOA Ack Addendum #'s on V/N V/N V/N Submitted in Sealed Envelope SOA seA SOA IRREGULARITY NOTED: attempted delivery FedEx to Town Hall on 5/13/2011 @11:59. No staff available to receive. It 1 Chip Seal Project Bid Price $291,165.00 09'9LL`LZZ$ $214,945.50 Signature on Bid Form saA SOA SOA Ack Addendum No. 1 on BF -1 saA se saA Submitted in Sealed Envelope seA se), se Bidder !Kooky Mountain Chip Seal f leas diun euc D sNJOM lJIn .111 uuncan concrete I rum Hspnait concrete (see note below) co in CU CD 0 a. i cri lii P. Ism 0 a. o W cu r E O E N m N as 00 2 Town of Fraser To:Mayor Cook and Fraser Board of Trustees From:Town Staff on behalf of Cozens Pointe at Grand Park –Dan Gile Date:May 20, 2011 Subject:Cozens Pointe at Grand Park: Fourth Amendment to the SIA and Reduction of Surety Request. Dear Mayor CookandBoard of Trustees: With the down turnin the real estate market over the past several years, Cozens Pointe at Grand Park (CP@GP) has beenstruggling to completethe required onsite improvements as specified inthe original Subdivision Improvement Agreement(SIA). The Board of Trustees has approved threeadditional extensions (now the ’Third Amendment to the SIA for Cozens Pointe at Grand Park’)tothe“Finish Date” (November 1, 2011)provided in Exhibits ‘C’ and ‘D’ of the amended SIA. CP@GP is now seekingbids to complete the final improvements for this project which includes the asphalt paving and concrete drainage swales of the upper looproad. It is anticipatedthat the work will be completed well ahead of the November 1st, completion date.All other site improvements secured in the original SIA have been finished and have final acceptanceby the Town. CP@GPwill completethe remaining improvements, provide the Town of Fraser with the final invoice amount, and requestpreliminary acceptance of the improvements by the Town. According to the subdivision regulations, the applicant can make periodic requests for the partial release of surety.The final 20% of the surety may not be released until all of the required improvementshave been preliminarily accepted, the one-year warranty period has run and the improvements are finally accepted by the Town. Currently, the Town has a letter of credit for $194,139.26 which is 22% of the original surety that was associated with the SIAfor this subdivision. At a recent meeting with CP@GP and Staff, the following proposal was discussed: After preliminary acceptance of these final improvements, the applicant will request Town Board th approval ofa reduction in the surety. CP@GPand the Town of Fraser will enter into a 4 amendment to the SIA which will provide surety for the one-year warranty period. The surety for the warranty period shall be calculated consistent with the requirements of the subdivision regulations. The surety dollar amount shall be calculated asfollows: Finalinvoice amount for the improvements $___________ X 125% X 20% = $ __________. If the applicant chooses to use a bond for the surety, CP@GPwill provide a cash deposit in the amount of ten-thousand dollars ($10,000) and the remaining dollar figure may be in a bond in a format acceptable by the Town Attorney. Thank you for your consideration of this request. TOWN OF FRASER ORDINANCE NO. 381 AN ORDINANCE AMENDINGARTICLE 7 -5-40 (OPEN BURNING)OF THE FRASER MUNICIPAL CODE WHEREAS, the Fraser Board of Trustees declared a fire ban and burning restrictions and declared an emergency in July 2007; and WHEREAS,the Fraser Board of Trustees finds that these regulations are necessary to provide for the public safety and protect the health and welfare of the citizens of Fraser; and WHEREAS, The Fraser Board of Trustees finds that it is the desire of the Town of Fraser to reduce the danger of wildfires in the Fraser Valley; and WHEREAS, The Fraser Board of Trustees hereby clarifies the Open Burning Regulations to prohibit open burning only whenever the Board of County Commissioners have implemented a County wide ban. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO, AS FOLLOWS: PART 1: AMENDMENT OF MUNICIPAL CODE. Article 7-5-40of the Code of the Town of Fraser, Colorado (herein sometimes referred to as the "Municipal Code") is hereby amended as follows: bold underlined (Note: additions are shown in print; deletions are shown as strikethrough print. NOW THEREFORE, BE IT ORDAINED AND RESOLVED by the Board of Trustees of the Town of Fraser: Open burning is prohibited in the Town of Fraser, whenever the Board of 1. County Commissioners of the County of Grand declares and/or implements burning restrictions and shall remain in effect unless or until the County wide ban is amended or rescinded by the Board of County Commissioners of the County of Grand. 2.For the purposes of this Order “open burning” shall be defined as any outdoor fire, including but not limited to campfires, slash burning, warming fires, charcoal grill fires on public property, fused explosives, fireworks of all kinds and brands, or the prescribed burning of fence rows, fields, wildlands, trash and debris. This Order excludes fires contained within buildings, self contained charcoal grill fires at private residences, and permanent fire pits or fire grates located on developed picnic grounds or campgrounds as listed in exhibit “A”. This Order excludes public and/or commercial fireworks displays. 3.This Order shall be enforced by the Fraser Winter Park Police Department and any other Peace Officer with authority in Grand County The penalty assessment procedure provided in C.R.S. § 16-2-201 shall be followed when enforcing the provisions of this Order. 4.The restrictions on open burning in the Town of Fraser shall be in effect whenever the Board of County Commissioners of the County of Grand declares and/or implements burning restrictions and shall remain in effect unless or until the County wide ban is amended or rescinded by the Board of County Commissioners of the County of Grand PART 2: REPEAL.Any and all existing ordinances or parts of ordinances of the Town of Fraser covering the same matters as embraced in this Ordinance are hereby repealed and all ordinances or parts of ordinances inconsistent with the provisions of this Ordinance are hereby repealed; provided, however, that such repeal shall not affect or prevent the prosecution or punishment of any person for any act done or committed in violation of any ordinance hereby repealed prior to the taking effect of this Ordinance. PART 3: SEVERABILITY.If any section, subsection, sentence, clause or phrase of this Ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this Ordinance. The Town of Fraser hereby declares that it would have adopted this Ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases thereof be declared invalid or unconstitutional. PART 4: EFFECTIVE DATE.This Ordinance shall take effect thirty (30) days after passage, adoption and publication thereof as provided by law. PART 5: PUBLICATION.This Ordinance shall be published by title only. READ, PASSED, ADOPTED AND ORDERED PUBLISHED BY THE BOARD OF TRUSTEES st AND SIGNED THIS 1day of JUNE, 2011. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Votes abstained: ___ BY:________________________________ Fran Cook, Mayor ATTEST: (SE A L) ___________________________________ Lu Berger, Town Clerk Published in the Middle Park TimesonJune 9, 2011. -2- ADOPT-AN-OPENSPACEAREEMENT The Adopt-An-OpenSpace program allows for maintenance and beautification of Townownedopen spaces. This adoption program welcomes individuals, homeowners, associations and civic groups interested in providing long-term support for the maintenance and aesthetic quality of the Town’s openspaces. The programis intended tobenefit both the community and itsadopters to provide a clean,safe andattractive environmentfor all to enjoy. Expectations of the program are the preservation and maintenance ofpublic open spaces and landscaped areas, specificallyadequate watering of grasses and plantingsto promote healthy growth, along with litter collectionand weeding. By participating in this program, aFraser property ownerutilizing waterthrough theirwater meterfor ndrd established landscape mayreceiveacredit of $13.50in each ofthe 2and 3utility quarters.Newly ndrd seededre-vegetated landscape mayreceive a maximum credit of $30.00in each of the 2and 3 utility quarters. Established landscaping –30 minutes/three times a week Newly seeded re-vegetated areas –30 minutes/seven times aweek Please remember outside watering and irrigation is strictly prohibited between the hours of 9 a.m. and 5 p.m. Nameof Adopter: Physical Address: Mailing Address: E-Mail: Phone Daytime() Evening:() : We (the adopter) are committed to wateringthe open spacearea(s)located at as referenced in Exhibit A. The adopting partyassumes, releases and agrees to indemnify, defend, protect and save harmless the Town of Fraserand any of its agencies from and against any loss of and/or damage to the property, and all loss and/or damage on account of injury to or death of any persons unless such loss and/or damage arises from the sole negligence or willful conduct of the Town of Fraseror its employees. This agreement does not convey and property rights or authorize any improvements on/or to Town owned property. We have read and understand all provisions contained inthis agreement and will abide by them and any other terms and conditions as required by the Town of Fraser for participation in this program. Adopter: X (Please type or print) Signature / Date The Town of Fraser retains sole discretion in approval of participation in this program and may deny participation for any reason, including but not limited to delinquent account status, open space that is determined by the Town to be inappropriate for this program, or any other reason. Town of FraserApproval: Jeffrey L. Durbin X Town ManagerSignature / Date AdditionalProvisions 1)This agreement is with the parties identified above, and terminates should they move or no longer have interest in the physical address identified above. 2)This agreement may be terminated by the adopter with written notice.If the adopter fails to water the property as outlined above, the Town will terminate this agreement effective immediately. Business Enhancement GrantProgram: The purpose of the Business Enhancement Grant Program is to establish a fund that can be utilized by local businesses to enhance the characterof their property and/or business, help improve the economic vitality of the Fraser business communityand to encourage investment and pride in the community. Funding amounts are determined based upon a review of the application and evaluation of the potential beneficial impact(s) on business activity as well as the overall effect on the business community. Interested businesses owners shouldsubmit an application outlining their proposal and anticipated benefits.All requests for funding will be presented to the Town Board for consideration, and the Town Board reserves the right to approve or deny all funding requests. Business Name: Business License Number: Contact Person: Mailing Address: Business Phone: Email Address: Total Grant Funds Requested (attach projectbudget):$ Additional Project Funding: Time-Frame for Implementation: Purpose of Grant: Please attach any additional information that may assist theTown Board in evaluating the proposal (i.e. site plan, photos, letters of support, etc) Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Clerks Briefing June 1, 2011 We’re working out the details for the audio in the Board room. If you have any requests or concerns please let Jeff or I know before we proceed with ordering the equipment. U9200 Entertainment has submitted a Tavern liquor license application.This application is for the entertainment complex at Grand Park. They have requested concurrent review so the application has been sent to the Department of Revenue for them to start their review of the application. I will schedule a public hearing for July 6, 2011 before the Local Licensing Authority. th The application and related documents will be in your July 6packet. Business licenses have been billed and we are sending out the licenses as they are received. We gave the business community a six (6) month moratorium at the beginning of 2011. The stst business license cycle will be from June 1–May 31each year. As always, feel free to contact me with any questions. Lu Finance Update:06/01/2011 Prepared:05/24/2011 No transmittals this week.Sorry to all of you insomniacs! REPLAY –REPLAY –REPLAY: At thisweek’smeeting Paul Backes of McMahan and Associates will be joiningus for dinner and will be presentingthe Town’s 2010 Audit(my fingers are crossed). As always I wouldencourage you to ask lots of questions of Paul, and feel free to contact him inadvance of the meeting on the 1st. You can reach Paul at 970-845-8800, or via e-mail at:paul.backes@mcmahancpa.com Currently the days have beenrather routine at the moment…preparing for quarter end, and all half year change overs as well. The first consumptive billing went far smoother than anticipated and we hope the second quarter will be as smooth as the first! We will begin to bring on the VRBO compliance program shortly, I anticipate that to be program which will take a lot of up front work but will hopefully wane quickly in its need for resources.And believe it or not it’s time to start venturing into the budget process –I know, already! As always pleasecontact me with any questions or concerns you might have: 726-5491 X206 or at nhavens@town.fraser.co.us. Nat Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com PLANNINGUPDATE (June 1,2011) Planning Commission: Working on code updates. We have a continued public hearing scheduled for June 22, 2011. The Planning Commission (PC) held a continued public hearing on the Planned Development District Plan submittal for Byers Peak Ranchon May 25, 2011. The PC recommended approval with the following conditions: Commissioner motion Soles moved, and Commissioner Sumrall seconded the to recommend to the Fraser Town Board approvalof the PDD of the Byers Peak Ranch Planned Development District Plan Parts of Sections 19 and 20 Township 1 South, Range th 75 West of the 6PM County of Grand, State of Colorado with the following conditions: 1.Site Analysis Update. Update the Site Analysis to include the MPE underground power line in Planning Area 1; the overhead power line through PA 10, PA 12, and PA 13; drainage culverts under the railroad; and current streets/ROWs including Carriage, Norgren, and Leonard. 2.The Town Board should address items that the Planning Commission did not address as part of the zoning process, including, but not necessarily limited to the following: a.Infrastructure requirements, both on and off site (roads, water system, wastewater system, drainage, etc). b.Phasing of infrastructure requirements. c.Design, financing and construction of required infrastructure. d.Appropriateness of the Maintenance Facility Site for Town operations, along with dedication/acceptance requirements. e.The Town Board should review the fiscal impacts of this development to minimize and/or mitigate any financial burdens on the Town that may be created by this development. 3.Revise the Preliminary Sewer Plan (Sheet 5), Preliminary Water Plan (Sheet 6), Preliminary Grading & Roadway Plan (Sheet 7) and Conceptual Drainage Plan (Sheet 8) to conform to the Land Use Plan prior to the Board of Trustees Public Hearing. 4.Language should be included in the Annexation Agreement that identifies responsibilities for the design, phasing, financing, construction and maintenance of major infrastructure including: sewer, water, roadway and Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com drainage facilities. Consideration should also be given to the provision of connections to the west. 5.Language should be included in the Annexation Agreement ensuring that a commercial gravel operation may not commence without a permit approved by the State of Colorado Division of Reclamation Mining and Safety and approved by the Town Board establishing operating measures that are suitable for Fraser, including the following: a) identify excavation phasing strategy; b) identify access and transport guidelines; c) identify dust and noise guidelines; d) identify hours of operation and lighting guidelines; and develop an excavation mitigation and reclamation plan; e) strategically located for reduction of visual impact. 6.Language should be included in the PDD related to the Adventure Park identifying standards similar to the Grand County Special Use Permit; and in the Annexation Agreement language should be included to identify the timing and standards relating to the removal of the ISDS to central water and sewer based upon site development levels and/or proximity (200’) to a main sewer trunk. 7.Prior to the Board of Trustees Hearing, a Phase 1 Drainage Report for the property should be provided to the Town. The Town Engineer should provide the Town Board with recommendations. 8.Define “facilities” in planning area 9. 9.Building heights in planning area 1, at a horizontal distance of 160’ the building cannot exceed 45’. 10.Note number 6 on sheet 2 delete reference to planning area 5. 11.Planning area 1 change “Industrial” to mixed use. 12.Town will review and approve the landscape plan for the 50’ open space/trail adjacent to Mill Avenue. 13.No vertical landscaping adjacent to the pond in planning area 9 and the Motion carried: 6-0. Fraser Valley Parkway. Fraser Business/Community Forum: The next forum has been tentatively scheduledfor Tuesday, June 28, 2011. Municipal Code Updates: Working on code edits to the Subdivision Regulations, Minimum Design Criteria & Construction Standards, Business Zone Regulations,and Sign Code. Building Permits: We are in receipt of a RV triplex on Wagon Wheel. Trails: Great Outdoors Colorado (GOCO) recently awarded the Colorado Youth Corps Association (CYCA) $500,000 in funds to be dedicated equally between GOCO’s Open Space and Local Government purposes.The goal of these funds is to employ youth and young adults (ages 16-25) throughout the state on critical outdoor recreation and land conservation projects using the network of youth corps accredited by CYCA. We will be partnering with the Town of Winter Park on a grant application to use the CYCA to help us build the Fraser River Trail connection this summer. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com  PUBLIC WORKS BRIEFING (As of 5/25 for 6/01/2011 meeting) WATER~ The water operator training course presented by Colorado Rural Water Association two weeks ago was well attended by both Fraser and surrounding water system operators. Making progress with the development of our backflow prevention program. Continue following up on a very small number of meter issues and working with property owners to get their meters reinstalled from being removed during the winter months freezing temps. A draft proposal of the Adopt-an-Open Space program will be presented to you by the TM. Working on water & wastewater revolving fund surveys. th Consumer Confidence Reports (CCR) are being prepared for publication by June 30. SANITARY SEWER~ Cure-In-Place-Pipe (CIPP) Slip lining project: WSU completed the slip lining project on th Monday May 16. They cleaned up and have departed Fraser. Overall, I feel this project was very successful and although there were a couple of minor glitches during the operation, it went well. Staff has been performing I&I inspections on man holes throughout town to identify those structures that are leaking and contributing infiltration to the system. Once the leaking manholes have been identified, we will evaluate costs and put together a proposal for repairs. Based on the number of manholes in need of repair this may need to be a phased project, similar to how it has been handled in years past. STREETS~ Bid opening for the 2011 street CIP projects, Chipseal and Drainage Swale Improvement projects, occurred on Monday (5/16). See the supplemental PW briefing. I can email out a copy of the contracts to anyone that would like to review them. In preparation of high water in the rivers, we have staged empty sand bags and sand in the sand castle over at the shop. ging (human assisted) available. OEM is placing an ad in the local paper informing residents of locations, hours and phone numbers for those that may have a need for sand bags in the coming weeks. STREETSCAPES/GARDENING~ Hiring of seasonal summer gardener staff is in the works. Tree orders are available from Cathleen Brown. Were entertaining proposals for private enterprises to perform the mowing operations of the Quail open space area. Of the three local landscape contractors contacted, I have met with two of them. Neither of them seemed overly interested in the work. Well have to see what the third has to offer DEVELOPMENT~ Continue with construction and utility standards updates and consolidation of documents and drawings. Questions or Concerns? Email me: anordin@town.fraser.co.us or 970-531-1844. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com h h O M_ N Tr O O 0) Tr M O O M CO N M Cr CO O N N CO MO CO N CO 0) M CO 0) Tr O CO CO Tr CO Tr CO N N CO f0 M- O M Cr Cr .7 T- N CO M M T N MO CO M M N N T T T T T T CO MO CO T CO N- M M N Cr M N MO M M N N M N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0) 0) CO M 0) h M N M MO M M CO MO CO M MO O N MO Tr 0) Tr CO CO N CO O_ CO CO N h h 0) h O M Tr Tr h h Tr M h 0) N 0 M 0) h f MO M h MO f0 MO f0 0) M 0 M O M 0) h f CO MO 0) M 0) f0 h f0 f0 M M CO f0 CO N N N N N N N N N N M N M N N MO MO N N.7 M N N N N N M M.7 N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O_ O O_ O O O O O_ O O O O O O O O O O O O O O O O O O O O O O O_ 0 0 0 0 0 0 0 0 CO CO 0) 0) CO CO O 0) Cr M O Tr O O CO Tr h CO 0) h h CO O N N CO M Tr CO CO N N M Tr O N N h M M.7 MO .7 M N N N N M M M.7 h CO MD N M M f0 T O M N N N N M M h T T f0 o o O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O CD CD CD f0 M M h CO h CO M f0 Cr M CD 0) .7 0) CO N h MO O Cr Cr .7 0) Cr h MO M CO N W CO Tr O h 0) f0 CO 0) 1O 1O N 0 f0 1O f0 f0 CO CO h f0 0) 0) 0) 0) CO 0) h h N CO CO h f0 Tr CO 0) F- O O O- O O O O O O O O O O O 0 0 0 O- O O O O O O O O O O O d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d 444 Q Q Q Q 4444444444 Q Q Q Q 4444444444 Tr Tr Tr Tr Tr Tr Tr Tr O O O O O O O O O O CO CO CO f0 CD CD CD CD CD CD h h h T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T C Q C O7 O. 0 C Q C CD O. 0 C Q C CD O. 0 C Q CD Z -)LL O a v) O u 4 u- O O CO O CV M CV O M M h O CV h M O O W T w N CO CO O M N O CO M M T h f0 w O CV CO O O CO CO f0 T h O CV .7 CO 0 0 f0 w CO f0 T CV O CO h f0 CV O CO O— O CV CO O) N O O) O h O) CO O O_ O_ N N O.7 O N- M M M M% M CV N N N CO O O M CV 0 0 CV O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N O CO O) CO O Tr O f0 CO O O) CV Tr CO CV O Tr T h O h Tr Tr CO CO f0 O CO N h 0 0 O Tr M O) f0 h 0 0 f0 O M M M CO Tr CV CV M CV f0 f0 CO O O CO CO Tr CO O O— h CV h CO T T h Tr O T T- CV h— T CO f0 h— N C cr f0 CO f0 CV CV CV CV CV CV CV CV CV M CV CV CV CV CV CV CV M CV CV CV CV CV CV CV CV O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 O_ O O O O f0 CO O CO N O O f0 O h M M CV CV CV .7 .7 .7 0 0 O M O O O O O O O O O O O O O 01 h h N N O O h CO O O O f0 h CO h h 0 O) h h CO h CO h h h CO T CO f0 O O O O O O O O O O O O Q Q Q Q Q Q Q Q Q Q Is. 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The permit requirements are 85% removal, so the plant is not working toobadly with all the cold clean water. We are working diligently on the SBR and are scheduled to have the linerinstalled the th week of June 6the weather has not been very conducive to dewateringatank and outside constructionwhich intails a lot of concrete patching and grinding, hopful that all will be ready for the first week of June. The number 2 digester mixer has broken its mounting bolts and also lost a blade or two from its impeller and will require the same repairs that were performed last year on the number 1 digester, which includes a little swimming or wading through waist deep liquid to retrieve the lost blades. Andrew O’Neil finished up a week of classes and passed his C level exam, this year he will be eligible to take his B level exam. Enclosed or attached are the influent flows along with the DMR reports. As always if there are any questions please give me a call. Thank you, Joe Fuqua Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com To: Mayors, Town Council Members and Board of Trustees From: Harold Howland, Building Official Date: May 12, 2011 Granby Total Number of Building Permits Winter Park Fraser Started 2 -20 -2010 Total for 2007 94 96 Total for 2008 103 39 Total for 2009 80 35 Total for 2010 80 36 61 2009 through may 14 5 2010 through may 20 7 15 2011 through may 13 11 15 Difference 2011 2010 (7) 4 0 Difference 2011 2009 (1) 6 Dollar Valuation Total for 2007 $32,696,799 $16,031,517 Total for 2008 $11,425,361 $10,675,061 Total for 2009 $1,908,346 $1,066,056 Total for 2010 $2,466,369 $135,233 $7,386,725 2009 through may $448,288 $17,359 2010 through may $260,897 $5,620 $713,936 2011 through may $168,166 $139,934 $502,717 Difference 2011 2010 ($92,731) $134,314 ('$211,219) Difference 2011 2009 ($280,122) $122,575 Building Fees Total for 2007 $271,889 $145,564 Total for 2008 $115,019 $64,956 Total for 2009 $27,459 $13,284 Total for 2010 $31,343 $3,644 $74,132 2009 through may $6,259 $546 2010 through may $6,345 $793 $10,515 2011 through may $2,647 $2,574 $6,208 Difference 2011 2010 ($3,699) $1,780 ($4,307) Difference 2011 2009 ($3,612) $2,028 New Residential Area 2011 through may 1,400 sq. ft. New Commercial Area 2011 through may New Garage Area 2011 through may New Deck/Patio Area 2011 through may MEMO: Building Activity 2011 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. 486 sq. ft. 0 sq. ft. 1,838 sq. ft. 0 sq. ft. 586 sq. ft 590 sq. ft A new single family permit application for a dwelling in Granby has been submitted and reviewed also a remodel of an existing diner under new management has been issued. Inspections at the medical center have ramped up involving all rough inspections this week. Talking with Colorado Code Consulting, Inc who works with the Governor's Energy Office to provide free Energy Code training to the Grand County Builders Assoc.