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Home My Public Portal About11-09-2023 THE 'BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMONI), INDIANA, NOVEMBER 9, 2023 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5'1' Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Captain Kevin Smith; Sherrie Richey, Code Enforcement; Greg Stiens, Director of Public Works and Engineering; Doug Gardner, Deputy Chief of Fire Prevention; and Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of November 2, 2023, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for November 9, 2023 in the amount of Two Hundred Thirteen Thousand Eight Hundred Seventy Five Dollars and ninety eight cents ($213,875.98), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT - None PAYROLL CLAIMS FOR PAYMENT FOR PENSION - None REQUESTS Brian Ballenter— Whisenhunt Construction Date: November 1.0, 2023 Time: 8:00 a.m. to 5:00 p.m. The closure of Sailor Street directly behind the former BSN Sports building at 920 East Main Street. The request is also for the southbound lane of North I Oth Street for approximately five days. Board of Works Minutes November 9, 2023 Date: November 17, 2023 Time: 8:00 a.m. to 5:00 p.m. The closure for the southbound lane of North 10u1 Street to last approximately 5 days. These closures are necessary to allow for machinery access to 920 and 930 East Main Street for work to be performed on the building. Mrs. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. Veterans Parade Date: November 11, 2023 Time: 7:30 aimto 9:00 a.m. Captain Smith added an agenda item. The REIS Band decided they were going to be in the parade so there needed to be an additional closure for their lineup. The request is for the closure of SW 8th Street to Main Street. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion. carried. BID OPENINGS • POLE BARN FOR FIRE STATION NO. 5 Those bids are as follows: 1) BCR, Inc. d/b/a Whisenhunt - $382,000.00 2) S&S Construction - $454,200.00 3) Commercid Maintenance Service - $419,1.65.50 4) Smarrelli General Contractors - $371,750.00 5) Thor Construction - $379,000.00 BID AWARDS - None CONTRACTS • CONTRACT NO. 1.92-2023 —REDDOG ENTERPRISES INC The City retains Contractor to provide services in connection with the emergency demolition of the stairwell/balcony, along with the emergency securing, sealing, and boarding of the unsafe structure(s), and along with the emergency cleaning and removal of all trash, debris, rank vegetation, and weeds, all to be performed at 1025 East Main Street for the .Department of Code Enforcement. Not to exceed $6,500.00 Board of Works Minutes November 9, 2023 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. CHANGE ORDERS • CHANGE ORDER NO. 2 TO CONTRACT NO. 187-2022 — SMARRELLI GENERAL CONTRACTOR, INC Additional sidewalk and driveway replacements are needed in the project area. Not to exceed $71,424.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CHANGE ORDER NO. 3 TO CONTRACT NO. 121-2023 — MILESTONE CONTRACTOR'S L.P. This is for the Community Crossing Grant Not to exceed $10,314.91 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. ADDENDUMS • ADDENDUM NO. 1 TO CONTRACT NO. 168-2023 — S&M HOME SOLUTIONS, LLC This is for additional funds for an emergency demo of a garage that caught on fire at 118 North 17th Street. Not to exceed $1, 750.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. RESOLUTIONS - None PETITIONS • CURB CUT 4265 W Indwiries Road Ms, Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motioned carried. Board of Works Minutes November 9, 2023 MISCELLANEOUS - None ADJOURNMENT After a motion was duly made, the meeting was adjourned. Vicki Robinson, President ATTEST: 772 -(-7 "41" Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.