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Home My Public Portal About11-16-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INI)IANA, NOVEMBER 16, 2023 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Captain Kevin Smith; Elijah Welch, Sanitation District Engineer; Kara Noe, Purchasing; and Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of November 9, 2023, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for November 17, 2023 in the amount of Four Hundred Thirty Six Thousand One Hundred Seventy Nine Dollars and ten cents ($436,179.10, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment for November 17, 2023 in the amount of Seven Hundred Eighty Six Thousand Six Hundred Seventy Five Dollars and seventy three cents,supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve a Payroll Correction for November 11,2023 in the amount of Three Hundred Seventy Five Dollars and no cents ($375.00), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION - None REQUESTS • HANDICAP SIGN RENEWAL Board of Works Minutes November 16, 2023 444 South 1.4th Street Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion. carried. • STREET CLOSURES Culy Construction Date: November 20-30, 2023 is the anticipated time frame. Time: 7:00 a.m. to 5:00 p.m. The request is for a one day closure of Bridge Avenue from North 8th Street northwest to the rear of B&F Plastics at 540 North 8th Street. Due to the dynamics of the construction project, the exact date is not known. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Richmond Sanitary District Date: November 20, 2023 Time: To last for approximately 12 months The request is for the closure are portions of Gravel Pit Road, Industrial Parkway, Woodside Drive, Crossroads Commons 131vd. and Old National Road East, to be closed to through traffic (and cross-traffic at times) during the construction of a large lift station and forcemain replacement that is required as part of the Combined Sewer Overflow Long Term Control Plan. The closures will occur in phases and will last for approximately 12 months. There will be access to all businesses. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. Andy Floyd — Main Street Richmond Holiday Parade Date: December 1, 2023 Time: 6:00 p.m. to 9:00 p.m. The request is for the closure of Main Street from 2nd Street to 10th Street Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. BID OPENINGS - None " Board of Works Minutes November 16, 2023 BID AWARDS - Noce CONTRACTS • CONTRACT NO. 195-2023—LEASE AGREEMENT—EDC OF WAYNE COUNTY, THE CITY OF RICHMOND INDIANA AND LA-LYN FARMS, INC This is a lease agreement between the EDC of Wayne County and the City of Richmond Indiana for underdeveloped land in the Midwest Industrial Parkway. This sublease agreement is a one-year lease with a farmer, La-Lyn Farms, Inc., to farm approximately 287 acres of undeveloped acre per year. The rate of$376.00 per acre will be paid by farmer. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • CONTRACT NO. 1.97-2023 — COUNTRYSIDE AUTO The City retains Contractor to provide on-call and as-needed services in connection with repairs to vehicle collision damage (including, but not limited to, furnishing parts, vehicle refinishing, body work, frame repair, and mechanical repair) for Police Department vehicles, Street Department vehicles, Sanitation Department vehicles, and Parks Department vehicles. 1) Parts Markup -- $0 2) Vehicle refinishing per hour - $55.00 3) Body work per hour - $55.00 4) Frame repair per hour- $85.00 5) Collision related mechanical repair per hour $85.00 6) Storage per day. - $0 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 198-2023 —RICHMOND COMMUNITY SCHOOLS The transfer of the property located at 201 NW 13th Street (McBride Stadium). Purchase price is $12,000.00. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CHANGE ORDERS- None ADDENDUMS - None RESOLUTIONS - None • Board of Works Minutes November 16, 2023 PETITIONS - None MISCELLANEOUS-None ADJOURNMENT After a motion was duly made, the meeting was adjourned. 7 Vicki Robinson,Robinson, President ATTEST: Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.