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Home My Public Portal About11-30-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, NOVEMBER 30, 2023 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North .5111 Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson and Matt Evans. Emily Palmer was absent. Also in attendance wcxe Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Doug Gardner, Deputy Chief of Prevention; Kara Noe, Purchasing; and Media. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of November 16, 2023, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to wprove Claims for Payment for November 24, 2023 in the amount of Thirty Nine Thousand Eighty Three Dollars and sixteen cents ($39,083.16), supported by Ms. Robinson. Upon a vote viva voce, the motion carried. Mr. Evans moved to wprove the Claims for Payment for December 1, 2023 in the amount of Two Million Five Hundred Sixty Two Thousand Seven Hundred Fifty Seven Dollars and ninety seven. cents ($2,562,757.97), supported by Ms. Robinson. Upon a vote viva voce, the motion carried.. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to wprove the Payroll Claims for Payment for December 1, 2023 in the amount of One Million One Hundred Fifty Nine Thousand Four .Hundred Ninety Four Dollars and two cents ($1,159,494.02), supported by Ms. Robinson. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION Mr. Evans moved to approve the Payroll Claims for Payment for Pension for November 30, 2023 in the amount of Two Hundred Sixty Four Thousand Six Hundred Twenty Four and twenty six cents ($264,624.26), supported by Ms. Robinson. Upon a vote viva voce, the motion carried. Board of Works Minutes November 30, 2023 REQUESTS • HANDICAP SIGN RENEWALS 200 South 6th Street 333 Richmond Avenue Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. BID OPENINGS • 2024 GAS AND FUEL There was one bid submitted from Co-Alliance Coop. That hid is as follows: This is for Terminal Rack Price for November 28, 2023 including delivery charge. Transport Tankwagon Pump Price Premium Unleaded Gasoline $3.4681 / gal $3.6081. / gal $3.4981. / gal Regular Unleaded (87 Octane) $2.5181. / gal $2.6581 / gal $2.5481. / gal Premium Road Diesel $3.3906 / gal $3.5306 / gal $3.4209 / gal Off Road Diel (Dyed) $2.7586 / gal $2.8986 / gal $2.7886 / gal # 1 Fuel Oil $3.4564 / gal $3.5964 / gal # 2 Fuel. Oil $2.7786 / gal $2.9186 / gal. This is for fixed pricing from 1-1-2024 to 12-31-2024 for Terminal Rack Price including delivery charge. This is with a commitment of 145,000 gallons of unleaded gasoline (87 Octane) and a commitment of 1.40,000 gallons of premium road diesel gasoline. Transport Tankwagon Pump Price Premium Unleaded Gasoline $3.3529 / gal $3.4929 / gal $3.3829 / gal Regular Unleaded (87 Octane) $2.9329 / gal $3.0729 / gal $2.9529 / gal Premium Road Diesel $3.5368 / gal $3.6768 / gal $3.5568 / gal Off Road Diesel (Dyed) $2.9248 /gas $3.0648 / gal $2.9548 / gal # 1 Fuel Oil. N/A N/A # 2 Fuel Oil. $2.9648 / gal $3.1048 / gal This bid will be taken under advisement RID AWARDS • CONSTRUCTION OF A 60' X 80' POLE BARN Board of Works Minutes November 30, 2023 Bid to be awarded to Smarrelli General Contractors to construct a 60' x 80' pole barn to be located at Fire Station #5. Not to exceed $371,750.00 Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. CONTRACTS • CONTRACT NO. 186-2023 —OVERHEAD DOOR COMPANY City retains contractor to provide on-call and as-needed general maintenance to overhead doors and openers for the Fire Department for the 2024 calendar year at $65.00 per hour. Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 187-2023 —TESTING FOR PUBLIC SAFETY City retains contractor to provide consulting and testing services in connections with the 2024 firefighter application and hiring process for the Fire Department. Approximate cost not to exceed $7,250.00, depending on number of applicants. Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. CONTRACT NO. 196-2023 —LEXIPOL, LLC City retains contractor to provide services to ongoing licensing and support in connection. with the softv.zre package previously implemented by the Fire Department for the 2024 calendar year. Not to exceed $12,363.38 Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried, CHANGE ORDERS • CHANGE ORDER NO. 1 TO CONTRACT NO. 180-2023 —MAZE DESIGN Unforeseen cl-Einges were needed during the design of the storage building at Fire Station No. 5. Drainage Calculations and drainage plans are needed to meet storm water requirements. Not to exceed$2,500. Board of Works Minutes November 30, 2023 Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. ADDENDUMS • ADDENDUM NO. 2 TO (REVISED)CONTRACT NO. 60-2021 —ESO SOLUTIONS, INC. City wishes to retain contractor to continue to provide subscription, licensing, and professional support services for the Fire Department for the 2024 calendar year. Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. ADDENDUM NO. 2 TO CONTRACT NO. 35-2022 —PRO AIR MIDWEST LLC City wishes to retain contractor to continue to provide services in connection with the air compressor maintenance and air quality samples on compressor equipment units for the Richmond Fire Department. Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. ADDENDUM NO. I TO CONTRACT NO. 155-2022 — ESO SOLUTIONS, INC. City wishes to retain contractor to continue to provide professional and consulting services in connection with furnishing,developing,and/or installing an interface and communication program to be compatible with the Julota Platform Software installed for the Fire Department for its Community Paramedicine program. Mr. Evans moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. RESOLUTIONS - None PETITIONS - None MISCELLANEOUS- None ADJOURNMENT After a motion was duly made, the meeting was adjourned. Board of Works Minutes November 30, 2023 ' President it 1-14401.5 ATTEST: Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.