HomeMy Public PortalAboutPRR 13-0326Your original request. dated October 31. 2013. is reproduced in the space below:
From: Chris O'Hare [mailto:chrisoharegulfstream @gmail.com]
Sent: Thursday, October 31, 2013 4:11 PM
To: Bill Thrasher
Subject: PUBLIC RECORDS REQUEST shelter
THIS IS A PUBLIC RECORDS REQUEST of the Town of Gulf Stream
Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I
wish to make a public records request of your agency for the following records:
Minutes of any and all Commission meeting(s) where representatives of the Gulf
Stream School offered any portion of their facilities for use by Town of Gulf
Stream residents as shelter during times of emergency.
Any and all correspondence sent to or received by the Town relevant to the Gulf
Stream Schools offer of any portion of their facilities for use by Town of Gulf Stream
residents as shelter during times of emergency.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or
disclosure please cite the specific exemption as required by 6119.07(1)(e) of the Florida Statutes and
state in writing and with particularity the basis for your conclusions as required by 5119.07(1)(f) of the
Florida Statutes.
Please take note of 5119.07(c) Florida Statues and your affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which ". "I am,
therefore, requesting that you notify every individual in possession of records that may be responsive to
this public records request to preserve all such records on an immediate basis.
If the public records being sought are maintained by your agency in an electronic format please produce
the records in the original electronic format in which they were created or received. See 4119.01(2)(f),
Florida Statutes.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of
their production with a written estimate of the total cost.Please be sure to itemize any estimates so as to
indicate the total number of pages and /or records, as well as to distinguish the cost of labor and
materials.
All responses to this public records request should be made in writing to the following email
address: chrisoharegulfstream cDgmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
September 23, 2014
Chris O'Hare [mail to: chrisoharegulfstream @gmail.com]
Re: GS #326 (shelter)
(a) Minutes ofany and all Commission meeting(s) where representatives ofthe Gulf Stream School
offered any portion of their facilities for use by Town of Gulf Stream residents as shelter during
times of emergency.
(b) Any and all correspondence sent to or received by the Town relevant to the Gulf Stream Schools
offer of any portion of their facilities for use by Town of Gulf Stream residents as shelter during
times of emergency.
Dear Chris O'Hare [mail to: chrisoharegulfstream @gmail.com],
The Town of Gulf Stream received your public records requests on October 31, 2013. You
should be able to view this request at the following link: ht_pt : / /www2.¢ulf-
stream .ore /WebLink8 /0 /doc /17894/Pa eg 1_aspx. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents for that you have requested, the Town of Gulf Stream estimates the
need for 1.5 hours of administrative support at $39.23 per hour, the labor cost of the personnel
providing the service, per Fla. Stat. § I I9.07(4)(d). If the costs of producing these documents
will exceed your deposit, the Town will provide you with an initial production of responsive
records and an estimate for the production of any additional responsive records. If the costs of
production are less than the deposit, the Town will provide you with the responsive records and a
refund. If you would like to narrow the scope of your request, for example, by identifying a
particular document type or date range, the Town may be able to provide these records at a lower
cost.
(1.5 hours @ 39.23 = 58.85) - (.25 hour @ 39.23= 9.81) = Deposit Due: $49.04 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk