HomeMy Public PortalAbout12-21-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMONI), INDIANA,
DECEMBER 21, 2023
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the
Council Chambers in the Municipal Building, 50 North 5'1' Street, Richmond, Indiana.
CALL TO ORDER
President Robinson called the meeting to order and the following business was conducted:
ROLL CALL
Board members present were: Vicki Robinson, Emily Palmer and Matt Evans.
Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk;
Police Chief Mike Britt; A.J. Sickmann, Corporate Attorney; and Media.
APPROVAL OF MINUTES
Ms. Palmer moved to approve the minutes of December 14, 2023, supported by Mr. Evans. Upon
a vote viva voce, the motion carried.
CLAIMS FOR PAYMENT
Mr. Evans moved to .prove the Claims for Payment for December 22, 2023 in the amount of Six
Hundred Two Thousand Seven Hundred Eighty Six Dollars and sixty nine cents ($602,786.69),
supported by Ms. Palmer. Upon a vote viva voce, the motion carried.
PAYROLL CLAIMS FOR PAYMENT - None
PAYROLL CLAIMS FOR PAYMENT FOR PENSION - None
REQUESTS
• HANDICAP SIGN RENEWAL
2216 Grand Blvd
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion
carried.
BID OPENINGS - None
BID AWARDS - Noce
Board of Works Minutes
December 21, 2023
CONTRACTS
• CONTRACT NO. 183-2023 —TRAKSTAR
The City retains Contractor to furnish ongoing licensing and support for Trakstar Employee
Performance Evaluation Software for 2024, 2025, and 2026 calendar years to be used by
the Police Department, which professional services shall include , but shall not be limited
to, licensing, implementation and customization of the software, and administrative
support. Contractor shall perform all services and provide all licensing.
Yearly pricing breakdowns are broken down as follows:
$3,907.00 for 2024; $4,102.00 for 2025; and $4,307.00 for 2026
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a voce viva voce,the motion
carried.
• CONTRACT NO. 209-2023 —LENCO INDUSTRIES
City retains Contractor to furnish one (1) BearCat G3 steel armored vehicle with related
equipment and accessories for the SWAT team for the Police Department.
Not to exceed $320,533.00.
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion
carried.
• CONTRACT NO. 213-2023 — ANDREW J. SICKMANN PARTNER WITH
BOSTON BEVER FORREST CROSS & SICKMANN LAW FIRM
The City wishes to appoint Andrew J. Sickmann, a partner of the Firm, as City Attorney
for the year 2024, supported by other members of the Firm, as necessary, for the provision
of such services to City in accordance with the terms and conditions set out in this
Agreement. The annual amount of $55,385.00 to be paid in twelve (12) monthly
installments with the first eleven (11) installments being in the monthly sum of$4,615.41,
and the twelf (12th) installment being in the sum of $4,615.49. Services provided by
Attorney for litigation and/or Administrative hearings will be itemized by the hour and the
City will be billed $250.00 an hour.
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion
carried.
• CONTRACT NO. 221-2023 — HEAVENLY HOMES
City retains Contractor to provide janitorial and cleaning services of the Police Department
areas located on the first floor of the Richmond Municipal Building for the Police
Department, which services shall be performed on a weekly basis. The Contractor will be
paid the hourly rate of$25.00,per person,per hour. This Agreement shall become effective
on January 1, 2024, and shall continue in effect until December 31, 2026.
Board of Works Minutes
December 21, 2023
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion
carried.
CHANGE ORDERS - None
ADDENDUMS
• ADDENDUM NO. :1 TO CONTRACT NO. 148-2(123 — RYAN'S FLOORING
The Parties have agreed the Contractor shall also install additional flooring in the traffic
division office, the report-writing room and its adjacent office, and in the women's locker
room all located on the first floor at the Police Department.
Not to exceed$12,492.39
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion
carried.
RESOLUTIONS - None
PETITIONS -None
MISCELLANEOUS
• CONFLICT OF INTEREST DISCLOSURE STATEMENT
Tom Broyles as a member of the Fire Department, submitted a signed Conflict of Interest
Disclosure Statement. He is doing business as Restore Maintenance [IC and requesting to
lease office space for a year.
Mr. Evans moved to accept, supported by Ms. Palmer. Upon a vote viva voce, the motion
carried.
ADJOURNMENT
After a motion was duly made, the meeting was adjourned.
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Ei .7"yPaln er, President
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ATTEST:
Monica Burns, Deputy City Clerk
A recording of this meeting is on file in the Office of the City Clerk.