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HomeMy Public PortalAbout12-21-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMONI), INDIANA, DECEMBER 21, 2023 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5'1' Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Police Chief Mike Britt; A.J. Sickmann, Corporate Attorney; and Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of December 14, 2023, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to .prove the Claims for Payment for December 22, 2023 in the amount of Six Hundred Two Thousand Seven Hundred Eighty Six Dollars and sixty nine cents ($602,786.69), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT - None PAYROLL CLAIMS FOR PAYMENT FOR PENSION - None REQUESTS • HANDICAP SIGN RENEWAL 2216 Grand Blvd Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. BID OPENINGS - None BID AWARDS - Noce Board of Works Minutes December 21, 2023 CONTRACTS • CONTRACT NO. 183-2023 —TRAKSTAR The City retains Contractor to furnish ongoing licensing and support for Trakstar Employee Performance Evaluation Software for 2024, 2025, and 2026 calendar years to be used by the Police Department, which professional services shall include , but shall not be limited to, licensing, implementation and customization of the software, and administrative support. Contractor shall perform all services and provide all licensing. Yearly pricing breakdowns are broken down as follows: $3,907.00 for 2024; $4,102.00 for 2025; and $4,307.00 for 2026 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a voce viva voce,the motion carried. • CONTRACT NO. 209-2023 —LENCO INDUSTRIES City retains Contractor to furnish one (1) BearCat G3 steel armored vehicle with related equipment and accessories for the SWAT team for the Police Department. Not to exceed $320,533.00. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • CONTRACT NO. 213-2023 — ANDREW J. SICKMANN PARTNER WITH BOSTON BEVER FORREST CROSS & SICKMANN LAW FIRM The City wishes to appoint Andrew J. Sickmann, a partner of the Firm, as City Attorney for the year 2024, supported by other members of the Firm, as necessary, for the provision of such services to City in accordance with the terms and conditions set out in this Agreement. The annual amount of $55,385.00 to be paid in twelve (12) monthly installments with the first eleven (11) installments being in the monthly sum of$4,615.41, and the twelf (12th) installment being in the sum of $4,615.49. Services provided by Attorney for litigation and/or Administrative hearings will be itemized by the hour and the City will be billed $250.00 an hour. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 221-2023 — HEAVENLY HOMES City retains Contractor to provide janitorial and cleaning services of the Police Department areas located on the first floor of the Richmond Municipal Building for the Police Department, which services shall be performed on a weekly basis. The Contractor will be paid the hourly rate of$25.00,per person,per hour. This Agreement shall become effective on January 1, 2024, and shall continue in effect until December 31, 2026. Board of Works Minutes December 21, 2023 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CHANGE ORDERS - None ADDENDUMS • ADDENDUM NO. :1 TO CONTRACT NO. 148-2(123 — RYAN'S FLOORING The Parties have agreed the Contractor shall also install additional flooring in the traffic division office, the report-writing room and its adjacent office, and in the women's locker room all located on the first floor at the Police Department. Not to exceed$12,492.39 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. RESOLUTIONS - None PETITIONS -None MISCELLANEOUS • CONFLICT OF INTEREST DISCLOSURE STATEMENT Tom Broyles as a member of the Fire Department, submitted a signed Conflict of Interest Disclosure Statement. He is doing business as Restore Maintenance [IC and requesting to lease office space for a year. Mr. Evans moved to accept, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. ADJOURNMENT After a motion was duly made, the meeting was adjourned. --) ( -----. . _,. , Ei .7"yPaln er, President . ...-7 ATTEST: Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.