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Home My Public Portal About20130916_CRCBy-laws-amended.docTybee Island Community Resource Committee Bylaws September 2010 as amended- September 16, 2013 Article I Membership Section 1. Appointment of Members: Members shall be appointed by the Mayor and Council of the City of Tybee Island, Georgia. Section 2. Membership: A. The Community Resource Committee shall consist of not less than ten (10) nor more than twenty (20) members appointed by the Mayor and Council, such appointees being selected on the basis of their knowledge and interest in creating a sustainable community. B. Ex Officio Members: Mayor of Tybee Island, City Manager, Representatives from the Georgia Department of Natural Resources, Chatham County Commission, Georgia Senate and House of Representatives, Georgia Power/the Southern Company. C. Ad Hoc Members: Based upon the need for special expertise for a given project, the Chair of the CRC may appoint ad hoc members to serve for a specific period of time. Such members shall not count toward the total CRC membership size and shall be non-voting members. Section 3. Period of Appointment: Members are appointed for a three (3) year term and may be reappointed. Terms shall be fixed and staggered. The initial terms shall be set by the drawing of lots amongst the current members. Article II Meetings of the Members Section 1. Location of Meetings: All meetings of members shall be held monthly at a place within Tybee Island, Georgia as may be from time to time fixed by the Chair and shall be stated in the notice of the meeting posted at Tybee Island City Hall. Section 2. Annual Meeting: Annual meetings of the members shall be held at the September meeting. At each such meeting, the members shall, by a majority vote, elect officers. Section 3. Special Meetings: the Chair, the Mayor, or City Manager, or four of the members may call special meetings of members for any purpose. Section 4. Notice of Meetings: Written notice of all meetings stating the place, day and hour, and in the case of special meetings, the purpose for which the meeting is called, shall be delivered not less than seven (7) or more than thirty (30) days before the date of the meeting and shall be posted at Tybee City Hall. Section 5. Business of Meetings: The business of the meeting shall be so stated in a meeting agenda. Members shall have an opportunity to modify the agenda during the request by the Chair for its approval. Section 6. Quorum: A quorum shall constitute fifty percent (50%) of the membership. The Secretary shall call the role to confirm the presence of a quorum as a regular part of the agenda. Section 7. Majority: If a quorum is present, the affirmative vote of a majority of the members entitled to vote and represented at the meetings shall be the act of the members. Section 8. Voting: The CRC shall conduct by Robert’s Rules of Order. A simple majority shall prevail except in the cases of by-laws amendments and removal. Section 9. Action by Consent: Any action required or permitted to be taken at a meeting of the members may be taken without a meeting if consent in writing setting forth the action as adopted at a meeting. Section 10. Decorum: Each speaker shall speak only to the merits of the subject under consideration. CRC members and all speakers shall remain germane to the matter on hand, shall not engage in personalities or invectives, and shall not repeat unless requested to do so. Each speaker and/or member of the CRC shall refrain from personal attacks on any other speaker. Each speaker shall refrain from any discussion of facts or opinions not relevant to the subject under consideration. The Chair may limit or refuse a speaker the right to continue, if the speaker after first being cautioned continues to violate this section. Article 3 Officers Section 1. Officers: The officers of the CRC shall consist of a Chair, Vice Chair, Secretary and Treasurer. Offices shall be elected for a one-year term at the Annual Meeting and shall hold office until their respective successors have been elected. Section 2. Salaries and Expenses: The officers shall receive no compensation. Should an officer(s) of the CRC be called upon by the City of Tybee Island to represent the CRC at a conference, meeting, or other official occasion, the officer shall be reimbursed for expenses as defined in the City’s personnel policy. Section 3. Removal/Vacancies: Any officer or agent appointed by the City of Tybee Island may be removed for cause at any time by two-thirds affirmative vote of those present. The Tybee Island Mayor and Council shall fill any vacancy by removal or resignation for the remainder of the term. A member who fails to attend two (2) consecutive regular meetings or four (4) meetings of the CRC in a one (1) year period without notice to the Chair or Secretary shall either resign or become subject to a recommendation to Mayor and Council for dismissal. The Chair, with the concurrence of four (4) members may recommend to the Mayor and Council that the vacancy is declared and that the vacant position is filled by appointment. Section 4. Chair: The Chair shall be the chief executive officer of the CRC and shall preside at all meetings of the members, shall have general and active management of the business of the CRC, and shall see that all orders and resolutions of the CRC are carried into effect. The Chair shall have responsibility for the appointment of all committee chairs. He/she shall be the liaison to the Tybee Island elected officials and represent the Island at-large. Section 5. Vice-Chair: The Vice-Chair, in the absence or disability of the Chair, shall perform the duties and exercise the powers of the Chair. Section 6. Secretary: The Secretary shall attend all meeting of the members and shall record the proceedings of such meetings in books to be kept for that purpose. He/she upon approval of the minutes shall transfer them to the city's' IT department to be posted on the web site. He/she shall give all notice of all meetings of the members and all special meetings and shall perform such duties as may be prescribed by the Chair and shall see that all notices are posted in conformance with the city's open meeting act. Section 7. Treasurer: The Treasurer shall receive all money paid to the CRC and disburse funds as authorized by the Committee. The Treasurer shall keep careful account of all transactions and, upon request, make a make a full report on the financial status to the committee. Article 4 Purpose Section 1: Functions and Duties: Ensure that that Tybee Island's sustainability efforts are a source of beauty, pride and abundance – not deprivation. Establish a baseline for energy/water use and develop an ecological footprint analysis as an improvement measurement system. Offer the city guidance and recommendations for implementing sustainable practices in city workplaces. Promote locally generated and distributed energy by renewable sources. Report on project outcomes to the mayor and council. Identify ways of incentivizing energy and water efficiency for Tybee citizens. Identify way of incentivizing energy, water efficiency and green building practices for the future development of Tybee. Identify and promote low carbon and non-motorized transportation methods. Encourage use of low impact transportation methods by developing safe multi-use paths including unopened city right of ways. Promote eco-tourism. Promote community gardens, fishing, local food production thereby increasing food security. Promote an awareness of the reduction in our eco-footprint with educational campaigns to motivate citizen action. Lobby state, federal and private entities on behalf of the city's sustainable energy program. Where these functions and duties overlap with those of another city committee and/or community group coordinate efforts to ensure the avoidance of duplication of effort. Article 5 Committees Section 1. Standing Committees Standing committees shall be formed in the ares of water, energy, transportation, food security, eco-tourism and marketing/lobbying. Section 2 Ad Hoc Committees. The Chair shall have the authority to determine the need for and the appointment of ad hoc committees. Such committee shall have a life of no longer than one year with a responsibility to report their outcomes at the end of their term. Section 3. Formation of Committees. The CRC Chair shall appoint the committee chairs, then work with each to establish committee membership. All CRC members will serve on a minimum of one committee. Articles 5 General Provisions Section 1. Conflict of Interest: Members, or their families, that have a personal financial interest in any of the action items under consideration by the CRC shall state their interests prior to speaking to the issue and shall abstain from voting on any personal financial issue. This statement is in no way an attempt to limit the participation of the private sector in assisting with development of innovative solutions to the goals of the committee. Section 2. By-Law Amendments: These By-Laws may be altered, amended or repealed or new By-Laws may be adopted by an affirmative vote of two-third of the members of the CRC after 30 days written notice of the meeting and notice stating the changes to the members. Amendments adopted by vote of the board September 16, 2013