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Home My Public Portal About01-04-2024 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JANUARY 4, 2024 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5'1' Street, Richmond, Indiana. CALL TO ORDER President Palmer called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Emily Palmer, Matt Evans and Jamie Lopeman. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Cl-rk; Fire Chief Jeff Kinder; Kara Noe, Purchasing; Sherrie Richey and Cedric James, Cede Enforcement; Howard Price; and Media. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of December 21, 2023, supported by Mr. Lopernan. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for December 29, 2023 in the amount of ne Hundred Fifty Four Thousand One Hundred Fifty Two Dollars and forty cents ($154,152.J0), supported by Mr. Loc-man. Upon a vote viva voce, the motion carried. Mr. Evans moved to pprove the Claims for Payment for January 5, 2024 in the amount of I ne Hundred Ninety Seven Thousand Six Hundred Eighty Nine Dollars and sixty cents ($197,689.*0), supported by Mr. Lopeman. Upon a vote viva voce the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment for December 29, 2023 in th amount of Eight Hundred Eighty Six Thousand Fifty Nine Dollars and fifty five cents ($886,059.55), s pported by Mr. Lopeman. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION Mr. Evans moved to approve the Payroll Claims for Payment for Pension for December 29, 2023 in the amount of Two Hundred Sixty Four Thousand Six Hundred Twenty Four Dollars and twenty six cents ($264,624.26), supported by Mr. Lopeman. Upon a vote viva voce the motion carried. Board of Works Minutes January 4, 2024 Mr. Lopeman move to amend the agenda bringing the Establishment of New Hiring List for the Fire Department up on the agenda, supported by Mr. Evans. Upon a vote viva voce, the motion carried. MISCELLANEOUS • ESTABLISHMENT OF NEW HIRING LIST FOR THE RICHMOND FIRE DEPARTMENT 1. Clayton Scott 2. Michael Preddy 3. Gabriel Morris 4. Foster Brown 5. Michael Stolzfus Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. REQUESTS - None BID OPENINGS -None BID AWARDS • FUEL & GASOLINE FOR 2024 Here is the bid that was submitted: This is for Terminal Rack Price for November 28, 2023 including delivery charge. Transport Tankwagon Pump Price Premium Unleaded Gasoline $3.4681 / gal $3.6081 / gal $3.4981 / gal Regular Unleaded (87 Octane) $2.5181 / gal $2.6581 / gal $2.5481 / gal Premium Road Diesel $3.3906 / gal $3.5306 /gal $3.4209 / gal Off Road Diesel (Dyed) $2.7586 / gal $2.8986 / gal $2.7886 / gal # 1 Fuel Oil $3.4564 / gal $3.5964 / gal # 2 Fuel Oil $2.7786 / gal $2.9186 / gal This is for fixed pricing from 1-1-2024 to 12-31-2024 for Terminal Rack Price including delivery charge. This is with a commitment of 145,000 gallons of unleaded gasoline (87 Octane) and a commitment of 140,000 gallons of premium road diesel gasoline. Transport Tankwagon Pump Price Premium Unleaded Gasoline $3.3529 / gal $3.4929 / gal $3.3829 / gal Regular Unleaded (87 Octane) $2.9329 / gal $3.0729 / gal $2.9529 / gal Board of Works Minutes January 4, 2024 Premium Road Diesel $3.5368 / gal $3.6768 / gal $3.5568 / gal Off Road Diesel (Dyed) $29248 / gas $3.0648 / gal $2.9548 / gal # 1 Fuel Oil N/A N/A # 2 Fuel Oil $2.9648 / gal $3.1048 / gal Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. CONTRACTS • CONTRACT NO. 215-2023 —COX EXCAVATING PLUS LLC The City retains Contractor to perform services in connection with the emergency demolition of certain structures located AT 618 South "E" Street, in Richmond, Indi na, Services shall include demolition, removal of debris, and restoration of the site. Not to exceed$10,950.00 Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. • CONTRACT NO. 216-2023 —PRESTIGE PROPERTY PARTNERS LLC The City retains Contractor to perform services in connection with the emergency clea up of hazardous materials and debris located at 205 North 1891 Street in Richmond, Indi.r na. Services shall include removal a proper disposal If the hazardous materials and debri on the site. Not to exceed$450.00 Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. • CONTRACT NO. 224-2023 —REYNOLDS SERVICE-TECH, INC. The City retains Contractor to perform services in connection with the emerge icy demolition of certain structures located at 913 Sheridan Street, Richmond, Indi na. Services shall include demolition, removal of debris, and restoration of the site. Not to exceed$7,800.00 Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. • CONTRACT NO. 225-2023 — PRESTIGE PROPERTY PARTNERS LLC The City retains Contractor to provide services in connection with the emergency cleanup of a property located at 913 Sheridan Street, Richmond, Indiana, Department of Code Enforcement. Board of Works Minutes January 4, 2024 Not to exceed $350.00 Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. CHANGE ORDERS - None ADDENDUMS - None RESOLUTIONS —None PETITIONS ADJOURNMENT After a motion was duly made, the meeting was adjourned. Emily Pa er, President f ATTEST: 722, 7 Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.