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Home My Public Portal About08 August 05, 2011 SR-91 Advisory AGENDA State Route 91 Advisory Committee Meeting Page 1 of 4 Committee Members Karen Spiegel, RCTC Committee Chair Bill Campbell, OCTA, Committee Vice Chair Jerry Amante, OCTA Bob Buster, RCTC Carolyn V. Cavecche, OCTA Lorri Galloway, OCTA Ed Graham, SANBAG, Ex-Officio Berwin Hanna, RCTC Bob Magee, RCTC Shawn Nelson, OCTA Cindy Quon, Caltrans Dist. 12, Ex-Officio Ron Roberts, RCTC, Alternate John Tavaglione, RCTC Ray W. Wolfe, Caltrans Dist. 8, Ex-Officio City of Corona - City Hall 400 South Vicentia, Council Chambers - First Floor Corona, California Friday, August 5, 2011, at 9:00 a.m. Any person with a disability who requires a modification or accommodation in order to participate in this meeting should contact the OCTA Clerk of the Board, telephone (714) 560-5676, no less than two (2) business days prior to this meeting to enable OCTA to make reasonable arrangements to assure accessibility to this meeting. Agenda descriptions are intended to give members of the public a general summary of items of business to be transacted or discussed. The posting of the recommended actions does not indicate what action will be taken. The Committee may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the notice of the recommended action. All documents relative to the items referenced in this agenda are available for public inspection at www.octa.net or through the Clerk of the Board’s office at the OCTA Headquarters, 600 South Main Street, Orange, California. Call to Order Pledge of Allegiance Member Amante 1. Public Comments Special Calendar There are no Special Calendar matters. AGENDA State Route 91 Advisory Committee Meeting Page 2 of 4 Consent Calendar (Items 2 through 4) All items on the Consent Calendar are to be approved in one motion unless a Committee Member or a member of the public requests separate action or discussion on a specific item. 2. Approval of Minutes Of the June 3, 2011, State Route 91 Advisory Committee meeting. 3. 91 Express Lanes Monthly Status Reports Kirk Avila, General Manager of 91 Express Lanes, Orange County Transportation Authority Overview The 91 Express Lanes status reports for the months of May 2011 and June 2011 have been prepared for State Route 91 Advisory Committee review. The reports highlight operational and financial activities. Recommendation Receive and file the 91 Express Lanes Monthly Status Reports for the months of May 2011 and June 2011. 4. Amendment to Agreement with Cofiroute USA Kirk Avila, General Manager of 91 Express Lanes, Orange County Transportation Authority Overview On June 27, 2011, the Orange County Transportation Authority Board of Directors authorized the Chief Executive Officer to execute Amendment No. 6 to Agreement No. C-5-0300 between the Orange County Transportation Authority and Cofiroute USA, LLC in the amount of $38,746,239, for the initial five -year extension period commencing July 1, 2011 through June 30, 2016, for continued management and operational services for the 91 Express Lanes. AGENDA State Route 91 Advisory Committee Meeting Page 3 of 4 4. (Continued) The contract was amended to reflect the completion of the back -office software system for the 91 Express Lanes. Over the past couple years, Cofiroute has been developing a new back-office software system for the Orange County Transportation Authority. In June 2011, substantial completion for the software was met and the software was deployed on the 91 Express Lanes network. In return for the development of the software, the term of the agreement with Cofiroute USA, LLC was amended to include two five -year extension periods: July 1, 2011 through June 30, 2016 for the first period, and from July 1, 2016 through June 30, 2021 for the second period. The Orange County Transportation Authority agenda item for the amendment is attached. Recommendation Receive and file. Regular Calendar 5. Revised Project Allocation Recommendation for Federal Grant Funds Available for Use in the State Route 91 Corridor Kurt Brotcke, Director of Strategic Planning, Orange County Transportation Authority Cathy Bechtel, Project Development Director, Riverside County T ransportation Commission Overview As part of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users, $15.8 million was allocated to study alternatives to improve mobility between Orange and Riverside counties. There is approximately $2.45 million of the grant remaining that was recommended for use on the 91 Express Lanes/State Route 241 Connector Project in Orange County. To ensure timely obligation of the funds, it is recommended that these remaining funds instead be used to support the final design and right -of-way acquisition phases for the State Route 91/State Route 71 Connector Project in Riverside County. The Riverside County Transportation Commission would agree to program $2.45 million in federal formula funds for the State Route 91/ State Route 241 Connector Project to backfill the federal grant. AGENDA State Route 91 Advisory Committee Meeting Page 4 of 4 5. (Continued) Recommendations A. Approve programming an additional $2.45 million in Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users federal funds on the State Route 91/State Route 71 Connector Project. B. Approve programming $2.45 million in Riverside County Transportation Commission federal formula funds for the State Route 241/91 Express Lanes Connector Project. Discussion Items 6. The Toll Roads Marketing Update Lisa Telles, Chief Communications Officer, Transportation Corridor Agencies Sheldon Pines, Public Affairs, Specialist, Transportation Corridor Agencies The Transportation Corridor Agencies will provide an overview of the Toll Roads marketing program. 7. Riverside County Transportation Commission and Orange County Transportation Authority Cooperative Agreement Update Michael Blomquist, Toll Program Director, Riverside County Transportation Commission Kirk Avila, General Manager of 91 Express Lanes, Orange County Transportation Authority Staff will provide a summary of the draft Cooperative Agreement between the two agencies. 8. General Manager’s Report 9. Committee Members' Reports 10. Adjournment The next regularly scheduled meeting of this Committee will be held at 9:00 a.m. on Friday, December 16, 2011, at the OCTA Headquarters, Board Room – First Floor, 600 South Main Street, Orange, California. MINUTES State Route 91 Advisory Committee Meeting June 3, 2011 Page 1 of 4 Committee Members Present Karen Spiegel, RCTC, Chair Bill Campbell, OCTA, Vice Chair Jerry Amante, OCTA Bob Buster, RCTC Carolyn V. Cavecche, OCTA Ed Graham, SANBAG, Ex-Officio Berwin Hanna, RCTC Bob Magee, RCTC Cindy Quon, Caltrans Dist. 12, Ex-Officio Staff Present Anne Mayer, RCTC, Executive Director Darrell Johnson, Deputy Chief Executive Officer Kirk Avila, General Manager of 91 Express Lanes Laurena Weinert, Assistant Clerk of the Board Mary K. Burton, Deputy Clerk of the Board Steven DeBaun, RCTC, Legal Counsel James Eggar, for Kennard R. Smart, Jr., OCTA, General Counsel OCTA and RCTC staff and General Public Committee Members Absent Lorri Galloway, OCTA John Tavaglione, RCTC Shawn Nelson, OCTA Ron Roberts, RCTC, Alternate Ray W. Wolfe, Caltrans Dist. 8, Ex-Officio Call to Order The June 3, 2011, regular meeting of the State Route 91 Advisory Committee was called to order by Committee Chair Spiegel at 9:04 a.m. Pledge of Allegiance Member Graham led in the Pledge of Allegiance. 1. Public Comments No public comments were received. Special Calendar There were no Special Calendar matters. Consent Calendar (Items 2 through 4) 2. Approval of Minutes A motion was made by Member Amante, seconded by Member Hanna, and declared passed by those present, to approve minutes of the March 4, 2011, meeting. Committee Vice Chair Campbell was not present to vote on this item. MINUTES State Route 91 Advisory Committee Meeting June 3, 2011 Page 2 of 4 3. 91 Express Lanes Monthly Status Reports A motion was made by Member Amante, seconded by Member Hanna, and declared passed by those present, to receive and file the 91 Express Lanes Monthly Status Reports for the months of February 2011 through April 2011. Committee Vice Chair Campbell was not present to vote on the item. 4. 91 Express Lanes Swap Termination A motion was made by Member Amante, seconded by Member Hanna, and declared passed by those present, to receive and file the 91 Express Lanes Swap Termination item dated March 9, 2011, to the Finance and Administration Committee. Committee Vice Chair Campbell was not present to vote on this item. Regular Calendar 5. Draft 2011 State Route 91 Implementation Plan Alison Army, Project Manager, Orange County Transportation Authority (OCTA) presented the background, projects by year 2016, projects between 2017–2025 and 2026–2035, traffic analysis and summary, and next steps for the Draft 2011 State Route 91 Implementation Plan. Member Graham inquired about the State Route (SR) 91/71 interchange project and will there be improvements to the southbound SR-71 to eastbound SR-91 improvement projects. Michael Blomquist, Toll Program Manager, Riverside Transportation Commission (RCTC), commented on the eastbound SR-91 to northbound SR-71 direct fly over connector project: 1) project is in the environmental phase to be completed by end of June 2011; 2) will not have improvements for the southbound SR-71 to eastbound SR-91; and 3) there will be a procurement process for a final design consultant. Member Cavecche inquired if RCTC is reviewing the 91 Express Lanes traffic numbers as they go forward with the toll extension into Riverside County. Anne Mayer, Executive Director of RCTC, responded that RCTC staff has been monitoring the traffic numbers and changed demographics for the past several years. MINUTES State Route 91 Advisory Committee Meeting June 3, 2011 Page 3 of 4 5. (Continued) Member Buster inquired if the projects listed to be completed by 2016 are in order of funding priority. Ms. Army responded that the projects are listed by implementation year. Member Hanna inquired if the eastbound 91 to southbound Interstate 15 will be widened to two lanes. Mr. Blomquist commented that there will be toll lane connectors and general purpose lane improvements. A motion was made by Member Amante, seconded by Member Cavecche, and declared passed by those present, to approve the Draft 2011 State Route 91 Implementation Plan. Committee Vice Chair Campbell was not present to vote on this item. Discussion Items 6. Riverside County Transportation Commission and Orange County Transportation Authority Cooperative Agreement Update Kirk Avila, General Manager of the 91 Express Lanes, provided an update on the OCTA and RCTC cooperative agreement for the 91 Express Lanes extension into Riverside County. The agreement will govern how both agencies will jointly operate the express lanes as a single toll facility in order to create a seamless experience for the customer. Member Amante inquired about the Stantec traffic study status, and Mr. Avila commented that the report will be agenized for the next Committee meeting. Anne Mayer, Executive Director, RCTC, thanked OCTA and RCTC team for all their hard work in resolving the issues on the agreements. Committee Chair Spiegel also thanked the OCTA and RCTC team for their efforts. MINUTES State Route 91 Advisory Committee Meeting June 3, 2011 Page 4 of 4 7. General Manager’s Report Kirk Avila, General Manager of 91 Express Lanes, reported: The additional capacity SR-91 project, soft economy, and higher fuel costs have impacted the 91 Express Lanes traffic numbers. There has been a west and eastbound decline in traffic for the past several months. A new back office software system for the Express Lanes will be deployed by end of June 2011. At the next Committee meeting, there will be a presentation of the new features and impacts to the customers. SR-91 additional east and westbound lanes project from SR-55 to SR-241 will begin construction in September 2011, and OCTA will work with Caltrans to configure a new gantree for the toll transponder reader. 8. Committee Members’ Reports Member Amante reported that Member Carolyn Cavecche was awarded the “Elected Official of the Year for Orange County” by the American Council of Engineering Companies Orange County Chapter. Committee Chair Spiegel announced that the SR-91 corridor improvements draft environmental document public hearing/open house is scheduled from 3:30 p.m. to 7:30 p.m. on June 9, at Corona’s Civic Center gymnasium. 9. Adjournment The meeting adjourned at 9:36 a.m. The next regularly scheduled meeting of this Committee will be held at 9:00 a.m. on Friday, August 5, 2011, at the City of Corona – City Hall, Council Chambers, First Floor, 400 South Vicentia, Corona, California. ATTEST Laurena Weinert OCTA Assistant Clerk of the Board Karen Spiegel Committee Chair ORANGE COUNTY TRANSPORTATION AUTHORITY 91 Express Lanes Monthly Status Reports Staff Report Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282) August 5, 2011 To: State Route 91 Advisory Committee From: Kirk Avila, General Manager, 91 Express Lanes Subject: 91 Express Lanes Monthly Status Reports Overview The 91 Express Lanes status reports for the months of May 2011 and June 2011 have been prepared for State Route 91 Advisory Committee review. The reports highlight operational and financial activities. Recommendation Receive and file the 91 Express Lanes Monthly Status Reports for the months of May 2011 and June 2011. Background Monthly status reports are prepared to document 91 Express Lanes activity and are provided for State Route 91 Advisory Committee review. Discussion The May 2011 status report for the 91 Express Lanes is provided in Attachment A. In May 2011, traffic volume in the 91 Express Lanes decreased 12.5 percent over the same period in 2010 and gross potential toll revenue decreased by 12.2 percent as compared to the prior year. The June 2011 status report is provided in Attachment B. In June 2011, traffic volume decreased by 9.3 percent over the same period in 2010 with gross potential toll revenue decreasing by 12.1 percent. Fiscal year 2010-11 year-to-date (YTD) traffic volume and toll revenue as of the end of June 2011 were down, with YTD traffic volume decreasing by 5.2 percent and YTD potential toll revenue down by 6.1 percent. 91 Express Lanes Monthly Status Reports Page 2 Staff will continue to closely monitor traffic and revenue data and report back to the State Route 91 Advisory Committee regularly. Summary The 91 Express Lanes status report for the months of May 2011 and June 2011 are provided for review. The report highlights operational and financial activities. Attachments A. 91 Express Lanes Status Report – As of May 31, 2011 B. 91 Express Lanes Status Report – As of June 30, 2011 ORANGE COUNTY TRANSPORTATION AUTHORITY 91 Express Lanes Monthly Status Reports Attachment A ATTACHMENT A Orange County Transportation Authority SSttaattuuss RReeppoorrtt MMaayy 22001111 As of May 31, 2011 2 Operations Overview Traffic and Revenue Statistics Total traffic volume on the 91 Express Lanes for May 2011 was 955,251. This represents a daily average of 30,815. This is a 12.5% decrease in total traffic volume from the same period last year when traffic levels totaled 1,091,922. Potential toll revenue for the month was $2,759,326 which represents a decrease of 12.2% from the prior year’s total of $3,141,502. Carpool percentage for the month was 24.3% as compared to the previous year’s rate of 23.9%. Average revenue per trip is $2.89 or 1.4% below Stantec’s projections. Month-to-date traffic and revenue data are summarized in the table below. The following trip and revenue statistics tables represent all trips taken on the 91 Express Lanes and associated potential revenue for the month of May 2011. Current Month-to-Date (MTD) as of May 31, 2011 (Fiscal Year (FY) 2010-11 data is for the corresponding month in that fiscal year) Trips May-11 MTD Actual Stantec MTD Projected # Variance % Variance May-10 MTD Actual Yr-to-Yr % Variance Full Toll Lanes 723,506 836,729 (113,223) (13.5%)830,913 (12.9%) 3+ Lanes 231,745 261,571 (29,826) (11.4%)261,009 (11.2%) Total Gross Trips 955,251 1,098,300 (143,049) (13.0%)1,091,922 (12.5%) Revenue Full Toll Lanes $2,687,535 $3,135,361 ($447,826) (14.3%)$3,065,109 (12.3%) 3+ Lanes $71,792 $85,088 ($13,296) (15.6%)$76,393 (6.0%) Total Gross Revenue $2,759,326 $3,220,449 ($461,122) (14.3%)$3,141,502 (12.2%) Average Revenue per Trip Average Full Toll Lanes $3.71 $3.75 ($0.04) (1.1%)$3.69 0.5% Average 3+ Lanes $0.31 $0.33 ($0.02) (6.1%)$0.29 6.9% Average Gross Revenue $2.89 $2.93 ($0.04) (1.4%)$2.88 0.3% 3 The 2011 fiscal year-to-date (YTD) traffic volume is 4.8% lower than the same period last year. The 2011 fiscal year-to-date revenue is 5.6% lower than for the same period last year. Year-to- date average revenue per-trip is $2.97 and is consistent with Stantec’s projections. Fiscal year-to-date traffic and revenue data are summarized in the table below. The following trip and revenue statistics tables represent all trips taken on the 91 Express Lanes and associated potential revenue for the months of July 2010 through May 2011. FY 2010-11 to Date as of May 31, 2011 (FY 2010-11 data is for the period July 1, 2010 through May 31, 2011; FY 2009-10 data is for the corresponding period in that fiscal year.) Trips FY 2010-11 YTD Actual Stantec YTD Projected # Variance % Variance FY 2009-10 YTD Actual Yr-to-Yr % Variance Full Toll Lanes 8,389,010 9,473,357 (1,084,347) (11.4%)8,888,392 (5.6%) 3+ Lanes 2,625,263 2,885,457 (260,194) (9.0%)2,685,188 (2.2%) Total Gross Trips 11,014,273 12,358,814 (1,344,541) (10.9%)11,573,580 (4.8%) Revenue Full Toll Lanes $31,771,492 $35,678,581 ($3,907,089) (11.0%)$33,699,671 (5.7%) 3+ Lanes $897,492 $977,840 ($80,348) (8.2%)$896,955 0.1% Total Gross Revenue $32,668,984 $36,656,421 ($3,987,438) (10.9%)$34,596,626 (5.6%) Average Revenue per Trip Average Full Toll Lanes $3.79 $3.77 $0.02 0.5% $3.79 0.0% Average 3+ Lanes $0.34 $0.34 $0.00 0.0% $0.33 3.0% Revenue Per Trip $2.97 $2.97 $0.00 0.0% $3.00 (1.0%) 4 Traffic and Revenue Summary The chart below reflects the total trips breakdown between Full Toll trips and HOV3+ trips for FY 2010-11 on a monthly basis. 808,137 823,210 792,408 801,736 772,009 784,009 709,363 678,959 769,113 726,560 723,506 287,193 263,118 234,996 230,109 239,559 260,018 223,119 198,211 223,459 233,736 231,745 175,000 350,000 525,000 700,000 875,000 1,050,000 1,225,000 1,400,000 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Vo l u m e Month FY 2010-11 Traffic Volume Overview 3+ Lanes Full Toll Lanes The chart below reflects the gross potential revenue breakdown between Full Toll trips and HOV3+ trips for FY 2010-11 on a monthly basis. 3,054,393 3,092,461 3,074,119 3,056,267 2,921,790 2,969,636 2,689,014 2,592,765 2,935,198 2,698,313 2,687,535 93,850 88,574 84,464 82,183 75,418 85,575 81,630 74,656 87,173 72,176 71,792 $2,500,000 $2,650,000 $2,800,000 $2,950,000 $3,100,000 $3,250,000 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Re v e n u e Month FY 2010-11 Revenue Summary Full Toll Lanes 3+ Lanes 5 None of the peak traffic hour in the eastbound direction reached or exceeded 90% or more of defined capacity during the month of May 2011. As demonstrated on the next chart, westbound peak hour traffic volumes top out at 69% of defined capacity. EASTBOUND PEAK-HOUR VOLUMES PM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 1400 - 1500 $4.10 219 1,493 44% $4.10 247 1,610 47% $4.10 264 1,694 50% $4.20 260 1,923 57% $3.10 395 2,576 76% 1500 - 1600 $4.40 443 2,210 65% $3.70 515 2,531 74% $3.95 486 2,569 76% $5.45 518 2,623 77% $10.25 600 2,619 77% 1600 - 1700 $5.05 454 2,508 74% $7.30 464 2,586 76% $7.80 473 2,715 80% $9.45 496 2,662 78% $9.35 492 2,690 79% 1700 - 1800 $4.85 399 2,298 68% $6.75 461 2,478 73% $8.00 454 2,395 70% $9.30 444 2,398 71% $7.50 447 2,437 72% 1800 - 1900 $4.40 416 1,745 51% $3.60 450 2,140 63% $3.60 431 2,132 63% $4.40 458 2,156 63% $5.30 458 1,983 58% 1900 - 2000 $3.10 252 1,029 30% $3.10 253 1,118 33% $3.10 251 1,242 37% $4.50 298 1,318 39% $4.95 321 1,361 40% PM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 1400 - 1500 $4.10 225 1,416 42% $4.10 232 1,544 45% $4.10 260 1,632 48% $4.20 292 1,848 54% $3.10 353 2,611 77% 1500 - 1600 $4.40 458 2,201 65% $3.70 500 2,562 75% $3.95 460 2,545 75% $5.45 539 2,738 81% $10.25 602 2,680 79% 1600 - 1700 $5.05 417 2,364 70% $7.30 439 2,518 74% $7.80 479 2,602 77% $9.45 505 2,806 83% $9.35 538 2,760 81% 1700 - 1800 $4.85 386 2,262 67% $6.75 435 2,383 70% $8.00 462 2,325 68% $9.30 448 2,517 74% $7.50 486 2,500 74% 1800 - 1900 $4.40 396 1,776 52% $3.60 440 2,057 61% $3.60 462 2,018 59% $4.40 465 2,371 70% $5.30 421 2,067 61% 1900 - 2000 $3.10 253 1,025 30% $3.10 279 1,262 37% $3.10 266 1,206 35% $4.50 275 1,288 38% $4.95 341 1,553 46% PM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 1400 - 1500 $4.10 227 1,470 43% $4.10 191 1,336 39% $4.10 200 1,499 44% $4.20 253 1,908 56% $3.10 343 2,529 74% 1500 - 1600 $4.40 469 2,231 66% $3.70 411 2,192 64% $3.95 411 2,311 68% $5.45 481 2,678 79% $10.25 566 2,723 80% 1600 - 1700 $5.05 432 2,422 71% $7.30 400 2,314 68% $7.80 371 2,351 69% $9.45 486 2,679 79% $9.35 490 2,733 80% 1700 - 1800 $4.85 384 2,264 67% $6.75 363 2,083 61% $8.00 373 2,106 62% $9.30 420 2,510 74% $7.50 446 2,544 75% 1800 - 1900 $4.40 390 1,685 50% $3.60 362 1,719 51% $3.60 375 1,733 51% $4.40 459 2,215 65% $5.30 420 2,120 62% 1900 - 2000 $3.10 243 957 28% $3.10 227 998 29% $3.10 217 970 29% $4.50 250 1,234 36% $4.95 368 1,400 41% PM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 1400 - 1500 $4.10 208 1,329 39% $4.10 202 1,497 44% $4.10 236 1,563 46% $4.20 296 2,035 60% $3.10 444 2,756 81% 1500 - 1600 $4.40 447 2,252 66% $3.70 476 2,701 79% $3.95 498 2,680 79% $5.45 598 2,972 87% $10.25 578 2,615 77% 1600 - 1700 $5.05 414 2,269 67% $7.30 431 2,469 73% $7.80 482 2,728 80% $9.45 576 2,926 86% $9.35 464 2,396 70% 1700 - 1800 $4.85 417 2,210 65% $6.75 420 2,337 69% $8.00 467 2,539 75% $9.30 517 2,789 82% $7.50 428 2,029 60% 1800 - 1900 $4.40 373 1,764 52% $3.60 451 2,338 69% $3.60 473 2,201 65% $4.40 499 2,734 80% $5.30 396 1,699 50% 1900 - 2000 $3.10 222 952 28% $3.10 301 1,385 41% $3.10 270 1,294 38% $4.50 363 1,712 50% $4.95 365 1,265 37% PM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 1400 - 1500 $3.40 241 637 19% $4.10 250 1,456 43% 1500 - 1600 $3.40 279 658 19% $3.70 467 2,360 69% 1600 - 1700 $3.40 264 663 20% $7.30 480 2,615 77% 1700 - 1800 $3.40 288 675 20% $6.75 429 2,505 74% 1800 - 1900 $3.40 351 702 21% $3.60 502 2,223 65% 1900 - 2000 $3.40 341 698 21% $3.10 267 1,135 33% Friday 06/03/11Wednesday 06/01/11 Thursday 06/02/11Monday 05/30/11 Tuesday 05/31/11 Monday Tuesday Wednesday Thursday 05/06/1105/02/11 05/03/11 05/04/11 05/05/11 Friday 05/13/1105/09/11 05/10/11 05/11/11 05/12/11 FridayMonday Tuesday Wednesday Thursday 05/20/1105/16/11 05/17/11 05/18/11 05/19/11 FridayMonday Tuesday Wednesday Thursday 05/27/1105/23/11 05/24/11 05/25/11 05/26/11 Friday Monday Tuesday Wednesday Thursday 6 WESTBOUND PEAK-HOUR VOLUMES AM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 0400 - 0500 $2.40 223 575 17% $2.40 247 552 16% $2.40 270 569 17% $2.40 266 555 16% $2.40 221 496 15% 0500 - 0600 $3.95 458 1,533 45% $3.95 500 1,708 50% $3.95 495 1,668 49% $3.95 498 1,694 50% $3.80 447 1,547 46% 0600 - 0700 $4.10 496 2,113 62% $4.10 536 2,113 62% $4.10 500 2,009 59% $4.10 573 2,301 68% $3.95 494 1,968 58% 0700 - 0800 $4.55 471 2,158 63% $4.55 449 2,163 64% $4.55 463 2,107 62% $4.55 458 2,181 64% $4.40 433 1,729 51% 0800 - 0900 $4.10 220 1,671 49% $4.10 194 1,401 41% $4.10 284 2,038 60% $4.10 229 1,749 51% $3.95 195 1,315 39% 0900 - 1000 $3.25 143 1,174 35% $3.25 209 2,053 60% $3.25 182 1,600 47% $3.25 175 1,228 36% $3.25 174 1,069 31% AM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 0400 - 0500 $2.40 231 584 17% $2.40 251 566 17% $2.40 245 552 16% $2.40 251 551 16% $2.40 213 472 14% 0500 - 0600 $3.95 454 1,687 50% $3.95 513 1,729 51% $3.95 511 1,747 51% $3.95 507 1,779 52% $3.80 412 1,490 44% 0600 - 0700 $4.10 537 2,326 68% $4.10 573 2,344 69% $4.10 572 2,233 66% $4.10 548 2,225 65% $3.95 500 2,005 59% 0700 - 0800 $4.55 489 2,248 66% $4.55 459 2,132 63% $4.55 467 2,152 63% $4.55 448 2,159 64% $4.40 453 1,904 56% 0800 - 0900 $4.10 217 1,921 57% $4.10 188 1,762 52% $4.10 225 1,544 45% $4.10 243 1,824 54% $3.95 221 1,427 42% 0900 - 1000 $3.25 170 1,542 45% $3.25 172 1,251 37% $3.25 193 1,112 33% $3.25 161 1,188 35% $3.25 152 1,050 31% AM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 0400 - 0500 $2.40 224 552 16% $2.40 229 570 17% $2.40 229 590 17% $2.40 254 559 16% $2.40 216 500 15% 0500 - 0600 $3.95 463 1,695 50% $3.95 461 1,641 48% $3.95 421 1,607 47% $3.95 476 1,687 50% $3.80 436 1,526 45% 0600 - 0700 $4.10 537 2,105 62% $4.10 397 1,600 47% $4.10 509 2,203 65% $4.10 561 2,251 66% $3.95 506 1,993 59% 0700 - 0800 $4.55 430 2,215 65% $4.55 434 1,915 56% $4.55 438 2,012 59% $4.55 385 1,794 53% $4.40 412 1,593 47% 0800 - 0900 $4.10 217 1,652 49% $4.10 254 1,883 55% $4.10 190 1,728 51% $4.10 243 1,663 49% $3.95 213 1,262 37% 0900 - 1000 $3.25 131 1,061 31% $3.25 136 1,443 42% $3.25 138 1,175 35% $3.25 179 1,204 35% $3.25 134 848 25% AM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 0400 - 0500 $2.40 229 592 17% $2.40 237 543 16% $2.40 226 532 16% $2.40 251 561 17% $2.40 206 494 15% 0500 - 0600 $3.95 467 1,755 52% $3.95 459 1,675 49% $3.95 488 1,661 49% $3.95 490 1,684 50% $3.80 405 1,390 41% 0600 - 0700 $4.10 501 2,152 63% $4.10 546 2,209 65% $4.10 563 2,232 66% $4.10 528 2,221 65% $3.95 432 1,645 48% 0700 - 0800 $4.55 461 2,165 64% $4.55 455 2,128 63% $4.55 474 2,125 63% $4.55 481 2,099 62% $4.40 366 1,403 41% 0800 - 0900 $4.10 219 1,594 47% $4.10 208 1,437 42% $4.10 239 1,648 48% $4.10 241 1,624 48% $3.95 217 1,329 39% 0900 - 1000 $3.25 155 1,103 32% $3.25 159 1,099 32% $3.25 179 1,233 36% $3.25 152 1,084 32% $3.25 163 956 28% AM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 0400 - 0500 $1.30 18 46 1% $2.40 239 584 17% 0500 - 0600 $1.30 26 79 2% $3.95 458 1,672 49% 0600 - 0700 $1.30 43 107 3% $4.10 534 2,239 66% 0700 - 0800 $1.30 48 142 4% $4.55 458 2,086 61% 0800 - 0900 $2.05 105 261 8% $4.10 265 1,905 56% 0900 - 1000 $2.90 230 530 16% $3.25 242 1,532 45% Friday 06/03/11 Friday 05/13/11Friday 05/27/11Friday 05/20/11 Monday 05/30/11 Tuesday 05/31/11 Wednesday 06/01/11 Thursday 06/02/11 Friday Monday Tuesday Wednesday Thursday05/02/11 05/03/11 05/04/11 Monday Tuesday Wednesday Thursday05/09/11 05/10/11 05/11/11 05/12/11 05/06/1105/05/11 Tuesday Wednesday Thursday05/16/11 05/17/11 05/18/11 05/19/11 05/26/11Monday Tuesday Wednesday Thursday 05/23/11 05/24/11 05/25/11 Monday 7 Transponder Distribution Status Tags % of Total Tags % of Total Issued To New Accounts 533 28.6% 478 27.4% 565 30.1% Additional Tags to Existing Accounts 315 16.9% 326 18.7% 307 16.3% Replacement Transponders 1,013 54.4% 939 53.9% 1,004 53.5% Total Issued 1,861 1,743 1,875 Returned Account Closures 487 31.0% 509 34.3% 475 30.9% Accounts Downsizing 131 8.3% 116 7.8% 133 8.7% Defective Transponders 954 60.7% 861 57.9% 930 60.4% Total Returned 1,572 1,486 1,539 TRANSPONDER DISTRIBUTION May-11 April-11 Average To-Date FY 2010-11 At the end of May 2011, the 91 Express Lanes had 112,693 active customer accounts, with 168,810 transponders assigned to those accounts. TRANSPONDER INVENTORY STATUS Internal External Total Available for Distribution: 4,462 95 4,557 Customer-Returned Tag Classification 1. Under Warranty - will Return to Sirit:0 2. Out of Warranty - will Destroy:1,675 3. Not yet Classified:2,896 9,128 168,810 TRANSPONDERS ON-HAND: Total Transponders On-hand: Transponders Currently Assigned to Accounts: May 2011 Number of Accounts by Fiscal Year As of May 31, 2011 95,440 97,001 98,569 100,528 106,280 113,263 118,416 119,992 117,888 114,556 114,138 112,693 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 Fiscal Year 8 Operational Highlights On-road Operations Customer Assistance Specialists (CAS) responded to 79 calls during May. The CAS team received 52 calls to assist disabled vehicles, 9 calls to remove debris and conducted 13 assists or traffic breaks. The CAS provided assistance to 2 accidents in the Express Lanes and 3 accidents in the general-purpose lanes. 9 Financial Highlights 91 Express Lanes Operating Statement Description Actual (1)Budget (1)Dollar $ Percent (%) Operating revenues: Toll revenue 30,913,985.79 33,432,913.00$ (2,518,927.21)$ (7.5) Fee revenue 7,124,830.88 5,347,507.00 1,777,323.88 33.2 Total operating revenues 38,038,816.67 38,780,420.00 (741,603.33) (1.9) Operating expenses: Contracted services 5,977,715.80 6,272,924.00 295,208.20 4.7 Administrative fee 1,779,003.56 2,022,757.00 243,753.44 12.1 Other professional services (2)713,902.76 6,578,717.00 5,864,814.24 89.1 Credit card processing fees 953,478.62 1,065,187.00 111,708.38 10.5 Toll road account servicing 599,745.31 967,065.00 367,319.69 38.0 Other insurance expense 307,565.31 729,000.00 421,434.69 57.8 Toll road maintenance supply repairs 176,861.44 494,640.00 317,778.56 64.2 Patrol services 324,014.45 458,000.00 133,985.55 29.3 Building equipment repairs and maint 501,719.04 1,105,960.00 604,240.96 54.6 Other services 21,544.62 119,996.00 98,451.38 82.0 Advertising fees - - - N/A Utilities 13,239.83 16,488.00 3,248.17 19.7 Office expense 95,542.89 110,382.00 14,839.11 13.4 Bad debt expense - - - N/A Miscellaneous (3)221,463.21 292,163.00 70,699.79 24.2 Leases 358,530.59 389,300.00 30,769.41 7.9 Property taxes - - - N/A Total operating expenses 12,044,327.43 20,622,579.00 8,578,251.57 41.6 Depreciation and amortization (4)8,601,714.86 - (8,601,714.86) N/A Operating income (loss)17,392,774.38 18,157,841.00 (765,066.62) (4.2) Nonoperating revenues (expenses): Federal assistance grants - - - N/A Interest income 817,015.52 892,195.00 (75,179.48) (8.4) Interest expense (9,515,916.88) (10,449,539.00) 933,622.12 8.9 Other 177,861.47 9,210.00 168,651.47 1,831.2 Total nonoperating revenues (expenses)(8,521,039.89) (9,548,134.00) 1,027,094.11 10.8 Transfers in - - - N/A Transfers out (863,784.01) - (863,784.01) N/A Net income (loss)8,007,950.48$ 8,609,707.00$ (601,756.52)$ (7.0) 1 Actual amounts are accounted for on the accrual bas is of accounting in an enterprise fund. Budget amounts are accounted for on a modified accrual basis of accounting. 2 Variance in the Other Professional Services categor y is attributed to a $5 million budgeted value for the SR-91/SR-241 Direct Connector. A cooperative agreement with the Transportation Corridor Agencies (TCAs) was signed and OCTA will be sharing costs with the TCAs for this project. A total of $1 million is anticipated to be expensed in FY 2010-11. 3 Miscellaneous expenses include: Bond Insurance Cos ts, Bank Service Charge, Transponder Materials. 4 Depreciation and amortization are not budgeted items. YTD as of May 31, 2011 YTD Variance Capital Asset Activity During the eleven months ending May 31, 2011, capital asset activities included approximately $392,988 in leasehold improvement, $1,430,031 for the ETTM upgrade, $11,250 for computer hardware equipment and $437,996 for the purchase of transponders. ORANGE COUNTY TRANSPORTATION AUTHORITY 91 Express Lanes Monthly Status Reports Attachment B ATTACHMENT B Orange County Transportation Authority SSttaattuuss RReeppoorrtt JJuunnee 22001111 As of June 30, 2011 2 Operations Overview Traffic and Revenue Statistics Total traffic volume on the 91 Express Lanes for June 2011 was 984,268. This represents a daily average of 32,809. This is a 9.3% decrease in total traffic volume from the same period last year when traffic levels totaled 1,085,471. Potential toll revenue for the month was $2,782,116 which represents a decrease of 12.1% from the prior year’s total of $3,164,261. Carpool percentage for the month was 25.1% as compared to the previous year’s rate of 24.2%. Average revenue per trip is $2.83 or 3.4% below Stantec’s projections. Month-to-date traffic and revenue data are summarized in the table below. The following trip and revenue statistics tables represent all trips taken on the 91 Express Lanes and associated potential revenue for the month of June 2011. Current Month-to-Date (MTD) as of June 30, 2011 (Fiscal Year (FY) 2010-11 data is for the corresponding month in that fiscal year) Trips Jun-11 MTD Actual Stantec MTD Projected # Variance % Variance Jun-10 MTD Actual Yr-to-Yr % Variance Full Toll Lanes 736,901 830,529 (93,628) (11.3%)822,901 (10.5%) 3+ Lanes 247,367 261,400 (14,033) (5.4%)262,570 (5.8%) Total Gross Trips 984,268 1,091,929 (107,661) (9.9%)1,085,471 (9.3%) Revenue Full Toll Lanes $2,702,863 $3,111,363 ($408,500) (13.1%)$3,074,108 (12.1%) 3+ Lanes $79,253 $84,436 ($5,183) (6.1%)$90,153 (12.1%) Total Gross Revenue $2,782,116 $3,195,799 ($413,683) (12.9%)$3,164,261 (12.1%) Average Revenue per Trip Average Full Toll Lanes $3.67 $3.75 ($0.08) (2.1%)$3.74 (1.9%) Average 3+ Lanes $0.32 $0.32 $0.00 0.0% $0.34 (5.9%) Average Gross Revenue $2.83 $2.93 ($0.10) (3.4%)$2.92 (3.1%) 3 The 2011 fiscal year-to-date (YTD) traffic volume is 5.2% lower than the same period last year. The 2011 fiscal year-to-date revenue is 6.1% lower than for the same period last year. Year-to- date average revenue per-trip is $2.95 and is below Stantec’s projections by 0.3%. Fiscal year-to-date traffic and revenue data are summarized in the table below. The following trip and revenue statistics tables represent all trips taken on the 91 Express Lanes and associated potential revenue for the months of July 2010 through June 2011. FY 2010-11 to Date as of June 30, 2011 (FY 2010-11 data is for the period July 1, 2010 through June 30, 2011; FY 2009-10 data is for the corresponding period in that fiscal year.) Trips FY 2010-11 YTD Actual Stantec YTD Projected # Variance % Variance FY 2009-10 YTD Actual Yr-to-Yr % Variance Full Toll Lanes 9,125,911 10,303,886 (1,177,975) (11.4%)9,711,293 (6.0%) 3+ Lanes 2,872,630 3,146,857 (274,227) (8.7%)2,947,758 (2.5%) Total Gross Trips 11,998,541 13,450,743 (1,452,202) (10.8%)12,659,051 (5.2%) Revenue Full Toll Lanes $34,474,355 $38,789,944 ($4,315,589) (11.1%)$36,773,779 (6.3%) 3+ Lanes $976,745 $1,062,276 ($85,531) (8.1%)$987,108 (1.0%) Total Gross Revenue $35,451,099 $39,852,220 ($4,401,121) (11.0%)$37,760,887 (6.1%) Average Revenue per Trip Average Full Toll Lanes $3.78 $3.76 $0.02 0.5% $3.79 (0.3%) Average 3+ Lanes $0.34 $0.34 $0.00 0.0% $0.33 3.0% Average Gross Revenue $2.95 $2.96 ($0.01) (0.3%)$2.98 (1.0%) 4 Traffic and Revenue Summary The chart below reflects the total trips breakdown between Full Toll trips and HOV3+ trips for FY 2010-11 on a monthly basis. 808,137 823,210 792,408 801,736 772,009 784,009 709,363 678,959 769,113 726,560 723,506 736,901 287,193 263,118 234,996 230,109 239,559 260,018 223,119 198,211 223,459 233,736 231,745 247,367 175,000 350,000 525,000 700,000 875,000 1,050,000 1,225,000 1,400,000 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Vo l u m e Month FY 2010-11 Traffic Volume Overview 3+ Lanes Full Toll Lanes The chart below reflects the gross potential revenue breakdown between Full Toll trips and HOV3+ trips for FY 2010-11 on a monthly basis. 3,054,393 3,092,461 3,074,119 3,056,267 2,921,790 2,969,636 2,689,014 2,592,765 2,935,198 2,698,313 2,687,535 2,702,863 93,850 88,574 84,464 82,183 75,418 85,575 81,630 74,656 87,173 72,176 71,792 79,253 $2,500,000 $2,650,000 $2,800,000 $2,950,000 $3,100,000 $3,250,000 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Re v e n u e Month FY 2010-11 Revenue Summary Full Toll Lanes 3+ Lanes 5 None of the peak traffic hour in the eastbound direction reached or exceeded 90% or more of defined capacity during the month of June 2011. As demonstrated on the next chart, westbound peak hour traffic volumes top out at 66% of defined capacity. EASTBOUND PEAK-HOUR VOLUMES PM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 1400 - 1500 $4.10 236 1,674 49% $4.20 270 1,783 52% $3.10 404 2,655 78% 1500 - 1600 $3.95 515 2,588 76% $5.45 519 2,592 76% $10.25 630 2,729 80% 1600 - 1700 $7.80 541 2,869 84% $9.45 524 2,700 79% $9.35 538 2,639 78% 1700 - 1800 $8.00 477 2,524 74% $9.30 454 2,459 72% $7.50 509 2,586 76% 1800 - 1900 $3.60 475 2,333 69% $4.40 466 2,318 68% $5.30 439 2,038 60% 1900 - 2000 $3.10 274 1,242 37% $4.50 274 1,280 38% $4.95 405 1,465 43% PM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 1400 - 1500 $4.10 272 1,410 41% $4.10 255 1,608 47% $4.10 288 1,533 45% $4.20 266 1,749 51% $3.10 387 2,344 69% 1500 - 1600 $4.40 493 2,285 67% $3.70 556 2,714 80% $3.95 562 2,674 79% $5.45 561 2,642 78% $10.25 556 2,536 75% 1600 - 1700 $5.05 444 2,338 69% $7.30 514 2,546 75% $7.80 540 2,694 79% $9.45 516 2,621 77% $9.35 45 202 6% 1700 - 1800 $4.85 403 2,217 65% $6.75 445 2,498 73% $8.00 486 2,483 73% $9.30 479 2,550 75% $7.50 115 582 17% 1800 - 1900 $4.40 437 1,850 54% $3.60 499 2,463 72% $3.60 487 2,466 73% $4.40 511 2,421 71% $5.30 570 2,848 84% 1900 - 2000 $3.10 260 987 29% $3.10 295 1,286 38% $3.10 258 1,241 37% $4.50 310 1,266 37% $4.95 399 1,728 51% PM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 1400 - 1500 $4.10 289 1,461 43% $4.10 308 1,715 50% $4.10 321 1,662 49% $4.20 335 1,776 52% $3.10 415 2,560 75% 1500 - 1600 $4.40 548 2,468 73% $3.70 571 2,647 78% $3.95 533 2,675 79% $5.45 522 2,627 77% $10.25 597 2,645 78% 1600 - 1700 $5.05 474 2,382 70% $7.30 508 2,494 73% $7.80 509 2,605 77% $9.45 485 2,571 76% $9.35 474 2,559 75% 1700 - 1800 $4.85 473 2,419 71% $6.75 484 2,470 73% $8.00 475 2,563 75% $9.30 449 2,513 74% $7.50 498 2,398 71% 1800 - 1900 $4.40 463 1,881 55% $3.60 537 2,133 63% $3.60 504 2,408 71% $4.40 495 2,267 67% $5.30 440 1,968 58% 1900 - 2000 $3.10 299 1,075 32% $3.10 359 1,386 41% $3.10 309 1,343 40% $4.50 375 1,443 42% $4.95 392 1,412 42% PM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 1400 - 1500 $4.10 312 1,537 45% $4.10 308 1,583 47% $4.10 307 1,636 48% $4.20 323 1,865 55% $3.10 431 2,666 78% 1500 - 1600 $4.40 461 2,305 68% $3.70 548 2,483 73% $3.95 588 2,756 81% $5.45 592 2,740 81% $10.25 574 2,565 75% 1600 - 1700 $5.05 509 2,479 73% $7.30 502 2,462 72% $7.80 586 2,720 80% $9.45 482 2,261 67% $9.35 501 2,670 79% 1700 - 1800 $4.85 404 2,223 65% $6.75 468 2,505 74% $8.00 495 2,394 70% $9.30 456 2,207 65% $7.50 478 2,459 72% 1800 - 1900 $4.40 458 1,892 56% $3.60 525 2,236 66% $3.60 529 2,340 69% $4.40 577 2,712 80% $5.30 465 2,145 63% 1900 - 2000 $3.10 285 1,127 33% $3.10 316 1,236 36% $3.10 349 1,370 40% $4.50 390 1,681 49% $4.95 421 1,716 50% PM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 1400 - 1500 $4.10 294 1,527 45% $4.10 307 1,665 49% $4.10 297 1,515 45% $4.20 337 1,953 57% 1500 - 1600 $4.40 562 2,642 78% $3.70 511 2,518 74% $3.95 556 2,616 77% $5.45 548 2,711 80% 1600 - 1700 $5.05 489 2,780 82% $7.30 545 2,503 74% $7.80 511 2,507 74% $9.45 551 2,587 76% 1700 - 1800 $4.85 454 2,599 76% $6.75 434 2,331 69% $8.00 450 2,369 70% $9.30 524 2,581 76% 1800 - 1900 $4.40 470 2,202 65% $3.60 454 2,051 60% $3.60 512 2,265 67% $4.40 508 2,332 69% 1900 - 2000 $3.10 284 1,204 35% $3.10 319 1,287 38% $3.10 388 1,484 44% $4.50 358 1,537 45% Monday Tuesday Wednesday Thursday 06/24/1106/20/11 06/21/11 06/22/11 06/23/11 Friday Wednesday Thursday 06/17/1106/13/11 06/14/11 06/15/11 06/16/11 Friday 06/08/11 06/09/11 FridayMonday Tuesday Wednesday Thursday Monday Tuesday Friday 06/10/1106/06/11 06/07/11 06/27/11 Tuesday 06/28/11 Wednesday 06/29/11 06/03/1105/30/11 05/31/11 06/01/11 06/02/11Monday Tuesday Wednesday Thursday Monday Friday 07/01/11Thursday 06/30/11 6 WESTBOUND PEAK-HOUR VOLUMES AM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 0400 - 0500 $2.40 267 581 17% $2.40 256 600 18% $2.40 225 551 16% 0500 - 0600 $3.95 491 1,667 49% $3.95 496 1,747 51% $3.80 449 1,657 49% 0600 - 0700 $4.10 572 2,151 63% $4.10 545 2,134 63% $3.95 498 1,949 57% 0700 - 0800 $4.55 463 2,130 63% $4.55 455 2,106 62% $4.40 480 1,995 59% 0800 - 0900 $4.10 251 1,703 50% $4.10 216 1,463 43% $3.95 251 1,483 44% 0900 - 1000 $3.25 191 1,148 34% $3.25 183 1,134 33% $3.25 202 1,046 31% AM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 0400 - 0500 $2.40 223 573 17% $2.40 244 560 16% $2.40 251 576 17% $2.40 265 581 17% $2.40 228 903 27% 0500 - 0600 $3.95 493 1,727 51% $3.95 505 1,715 50% $3.95 482 1,655 49% $3.95 503 1,642 48% $3.80 430 1,710 50% 0600 - 0700 $4.10 518 2,207 65% $4.10 568 2,204 65% $4.10 608 2,228 66% $4.10 581 2,155 63% $3.95 542 2,085 61% 0700 - 0800 $4.55 494 2,156 63% $4.55 478 2,129 63% $4.55 476 2,103 62% $4.55 469 2,099 62% $4.40 490 1,953 57% 0800 - 0900 $4.10 253 1,585 47% $4.10 240 1,635 48% $4.10 227 1,513 45% $4.10 227 1,348 40% $3.95 233 1,347 40% 0900 - 1000 $3.25 185 1,040 31% $3.25 260 1,668 49% $3.25 200 1,493 44% $3.25 183 1,106 33% $3.25 196 1,001 29% AM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 0400 - 0500 $2.40 224 614 18% $2.40 262 592 17% $2.40 244 559 16% $2.40 248 554 16% $2.40 205 487 14% 0500 - 0600 $3.95 479 1,688 50% $3.95 516 1,690 50% $3.95 507 1,653 49% $3.95 492 1,595 47% $3.80 469 1,598 47% 0600 - 0700 $4.10 570 2,228 66% $4.10 543 2,063 61% $4.10 561 2,147 63% $4.10 536 2,099 62% $3.95 464 1,730 51% 0700 - 0800 $4.55 452 1,748 51% $4.55 473 2,012 59% $4.55 473 2,073 61% $4.55 454 2,024 60% $4.40 376 1,498 44% 0800 - 0900 $4.10 266 1,637 48% $4.10 298 1,809 53% $4.10 265 1,477 43% $4.10 302 1,680 49% $3.95 249 1,195 35% 0900 - 1000 $3.25 230 1,186 35% $3.25 273 1,474 43% $3.25 229 1,309 39% $3.25 226 1,249 37% $3.25 227 1,043 31% AM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 0400 - 0500 $2.40 215 540 16% $2.40 235 560 16% $2.40 234 546 16% $2.40 231 554 16% $2.40 210 481 14% 0500 - 0600 $3.95 375 1,171 34% $3.95 513 1,723 51% $3.95 487 1,615 48% $3.95 504 1,635 48% $3.80 427 1,481 44% 0600 - 0700 $4.10 438 1,807 53% $4.10 544 2,151 63% $4.10 573 2,148 63% $4.10 537 2,083 61% $3.95 455 1,819 54% 0700 - 0800 $4.55 482 2,228 66% $4.55 423 1,974 58% $4.55 424 1,929 57% $4.55 441 1,910 56% $4.40 363 1,517 45% 0800 - 0900 $4.10 307 1,920 56% $4.10 268 1,461 43% $4.10 279 1,387 41% $4.10 275 1,460 43% $3.95 253 1,220 36% 0900 - 1000 $3.25 235 1,244 37% $3.25 240 1,131 33% $3.25 260 1,229 36% $3.25 261 1,197 35% $3.25 251 1,105 33% AM Time Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. Price HOV Vol. Cap. 0400 - 0500 $2.40 237 584 17% $2.40 257 585 17% $2.40 243 572 17% $2.40 245 565 17% 0500 - 0600 $3.95 461 1,797 53% $3.95 523 1,731 51% $3.95 520 1,731 51% $3.95 494 1,677 49% 0600 - 0700 $4.10 510 2,184 64% $4.10 500 2,021 59% $4.10 510 2,073 61% $4.10 478 2,008 59% 0700 - 0800 $4.55 425 1,943 57% $4.55 423 1,946 57% $4.55 424 1,868 55% $4.55 440 1,990 59% 0800 - 0900 $4.10 274 1,685 50% $4.10 258 1,404 41% $4.10 252 1,336 39% $4.10 278 1,576 46% 0900 - 1000 $3.25 261 1,285 38% $3.25 268 1,238 36% $3.25 251 1,123 33% $3.25 245 1,227 36% 06/16/11 06/23/11Monday Tuesday Wednesday Thursday 06/20/11 06/21/11 06/22/11 Monday Tuesday Wednesday Thursday06/13/11 06/14/11 06/15/11 06/09/11 06/03/1106/02/11 Monday Tuesday Wednesday Thursday06/06/11 06/07/11 06/08/11 Monday Tuesday Wednesday Thursday05/30/11 05/31/11 06/01/11 06/17/11 Monday 06/27/11 Tuesday 06/28/11 Wednesday 06/29/11 Thursday 06/30/11 Friday Friday 07/01/11 Friday 06/10/11Friday 06/24/11Friday 7 Transponder Distribution Status Tags % of Total Tags % of Total Issued To New Accounts 625 32.2% 533 28.6% 565 30.1% Additional Tags to Existing Accounts 392 20.2% 315 16.9% 307 16.3% Replacement Transponders 926 47.7% 1,013 54.4% 1,004 53.5% Total Issued 1,943 1,861 1,875 Returned Account Closures 611 36.8% 487 31.0% 475 30.9% Accounts Downsizing 147 8.9% 131 8.3% 133 8.7% Defective Transponders 901 54.3% 954 60.7% 930 60.4% Total Returned 1,659 1,572 1,539 Average To-Date FY 2010-11TRANSPONDER DISTRIBUTION June-11 May-11 At the end of June 2011, the 91 Express Lanes had 112,584 active customer accounts, with 168,915 transponders assigned to those accounts. TRANSPONDER INVENTORY STATUS Internal External Total Available for Distribution:7,146 80 7,226 Custom er-Returned Tag Classification 1. Under Warranty - will Return to Sirit:289 2. Out of Warranty - will Destroy:0 3. Not yet Classified:2,852 10,367 168,915 TRANSPONDERS ON-HAND: Total Transponders On-hand: Transponders Currently Assigned to Accounts: June 2011 Number of Accounts by Fiscal Year As of June 30, 2011 95,440 97,001 98,569 100,528 106,280 113,263 118,416 119,992 117,888 114,556 114,138 112,584 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 Fiscal Year 8 Operational Highlights On-road Operations Customer Assistance Specialists (CAS) responded to 95 calls during June. The CAS team received 66 calls to assist disabled vehicles, 9 calls to remove debris and conducted 14 assists or traffic breaks. The CAS provided assistance to 4 accidents in the Express Lanes and 2 accidents in the general-purpose lanes. 9 Financial Highlights 5 91 Express Lanes Operating Statement Description Actual (1)Budget (1)Dollar $ Percent (%) Operating revenues: Toll revenue 33,462,552.45 36,709,198.00$ (3,246,645.55)$ (8.8) Fee revenue 7,658,187.42 7,292,997.00 365,190.42 5.0 Total operating revenues 41,120,739.87 44,002,195.00 (2,881,455.13) (6.5) Operating expenses: Contracted services 6,528,400.36 6,839,000.00 310,599.64 4.5 Administrative fee 1,942,725.15 2,206,642.00 263,916.85 12.0 Other professional services (2)756,257.81 6,721,949.00 5,965,691.19 88.7 Credit card processing fees 1,019,683.97 1,162,870.00 143,186.03 12.3 Toll road account servicing 628,673.17 1,055,750.00 427,076.83 40.5 Other insurance expense 333,267.69 750,000.00 416,732.31 55.6 Toll road maintenance supply repairs 191,841.82 540,000.00 348,158.18 64.5 Patrol services 347,021.94 500,000.00 152,978.06 30.6 Building equipment repairs and maint 519,879.03 1,195,000.00 675,120.97 56.5 Other services 24,044.48 131,000.00 106,955.52 81.6 Advertising fees - - - N/A Utilities 14,642.26 18,000.00 3,357.74 18.7 Office expense 95,856.88 120,500.00 24,643.12 20.5 Bad debt expense - - - N/A Miscellaneous (3)234,497.41 324,027.00 89,529.59 27.6 Leases 380,246.23 425,000.00 44,753.77 10.5 Total operating expenses 13,017,038.20 21,989,738.00 8,972,699.80 40.8 Depreciation and amortization (4)9,323,514.05 - (9,323,514.05) N/A Operating income (loss)18,780,187.62 22,012,457.00 (3,232,269.38) (14.7) Nonoperating revenues (expenses): Reimbursement from other agencies 172,732.00 - 172,732.00 N/A Interest income 674,092.50 956,268.00 (282,175.50) (29.5) Interest expense (10,080,362.83) (11,321,516.00) 1,241,153.17 11.0 Other 181,565.32 10,000.00 171,565.32 1,715.7 Total nonoperating revenues (expenses)(9,051,973.01) (10,355,248.00) 1,303,274.99 12.6 Transfers in - - - N/A Transfers out (863,784.01) - (863,784.01) N/A Net income (loss)8,864,430.60$ 11,657,209.00$ (2,792,778.40)$ (24.0) 1 Actual amounts are accounted for on the accrual bas is of accounting in an enterprise fund. Budget amounts are accounted for on a modified accrual basis of accounting. 2 Variance in the Other Professional Services category is attributed to a $5 million budgeted value for the SR-91/SR-241 Direct Connector. A cooperative agreement with the Transportation Corridor Agencies (TCAs) was signed and OCTA will be sharing costs with the TCAs for this project. A total of $1 million is anticipated to be expensed in FY 2010-11. 3 Miscellaneous expenses include: Bond Insurance Cos ts, Bank Service Charge, Transponder Materials. 4 Depreciation and amortization are not budgeted items. 5 Actuals are preliminary pre-closing amounts for FY 2010-11. Final numbers will be shown in the audited financial statements. YTD as of June 30, 2011 YTD Variance Capital Asset Activity During the twelve months ending June 30, 2011, capital asset activities included approximately $392,988 in leasehold improvement, $1,430,031 for the ETTM upgrade, $11,250 for computer hardware equipment and $538,930 for the purchase of transponders. ORANGE COUNTY TRANSPORTATION AUTHORITY Amendment to Agreement with Cofiroute USA Staff Report OCTA August 5g 2011 To: State Route 91 Advisory Committee From: Kirk Avila; General Manager, 91 Express Lanes Subject: Amendment to Agreement with Cofiroute USA Overview On June 27, 2011, the Orange County Transportation Authority Board of Directors authorized the Chief Executive Officer to execute Amendment No. 6 to Agreement No. C-5-0300 between the Orange County Transportation Authority and Cofiroute USA, LLC in the amount of $38,746,239, for the initial five-year extension period commencing July 1, 2011 through June 30, 2016, for continued management and operational services for the 91 Express Lanes. The contract was amended to reflect the completion of the back -office software system for the 91 Express Lanes. Over the past couple years, Cofiroute has been developing a new back -office software system for the Orange County Transportation Authority. In June 2011, substantial completion for the software was met and the software was deployed on the 91 Express Lanes network. In return for the development of the software, the term of the agreement with Cofiroute USA, LLC was amended to include two five-year extension periods: July 1, 2011 through June 30, 2016 for the first period, and from July 1, 2016 through June 30, 2021 for the second period. The Orange County Transportation Authority agenda item for the amendment is attached. Recommendation Receive and file. Attachment A. Amendment to Agreement with Cofiroute USA for 91 Express Lanes Back -Office Software Item to the Orange County Transportation Authority Board of Directors Meeting dated June 27, 2011 Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange /California 92863-1584 / (714) 560-OCTA (6282) ORANGE COUNTY TRANSPORTATION AUTHORITY Amendment to Agreement with Cofiroute USA Attachment A ATTACHMENT A OCTA June 27, 2011 To: Members of the Board of Direc From: Will Kempton, Chief Executive Subject: Amendment to Agreement with t:•firoute USA for 91 Express Lanes Back -Office Software Overview On January 12, 2009, the Board of Directors authorized staff to negotiate an amendment with Cofiroute USA, LLC for the development of a back -office software system for the 91 Express Lanes. In June 2011, substantial completion for the software was met and the software was deployed on the 91 Express Lanes network. In return for the development of the software, the term of the agreement with Cofiroute USA, LLC was amended to include two five-year extension periods: July 1, 2011 through June 30, 2016 for the first period, and from July 1, 2016 through June 30, 2021 for the second period. Recommendation Authorize the Chief Executive Officer to execute Amendment No. 6 to Agreement No. C-5-0300 between the Orange County Transportation Authority and Cofiroute USA, LLC in the amount of $38,746,239, for the initial five-year extension period commencing July 1, 2011 through June 30, 2016, for continued management and operational services for the 91 Express Lanes. The second five-year period will be exercised at the conclusion of the initial five-year term if Cofiroute USA, LLC has performed its obligations set forth in Agreement No. 0-5-0300. Background In 2008, Cofiroute USA, LLC (CUSA) approached the Orange County Transportation Authority (OCTA) with a proposal to develop back -office software for the 91 Express Lanes. The current software, TollPro, was installed in April 2003 and was originally developed by Northern Lakes Data Corporation (NLDC). Subsequent to the development of TollPro, Telvent acquired the assets and liabilities of NLDC. Orange County Transportation Authority 550 South Main Street / P.C. Box 14184 / Orange / California 92863-1.584 / (714) 560-OCTA (6282) Amendment to Agreement with Cofiroute USA for Page 2 91 Express Lanes Back -Office Software TollPro retrieves traffic data from the in -lane Electronic Traffic and Toll Management (ETTM) system, calculates the correct toll amount, and automatically charges customer accounts. TollPro also retrieves license plate images and data from the ETTM system, electronically sends the images to the Department of Motor Vehicles for identification of vehicle owner and, if appropriate, generates violation notices to be mailed to users of the facility who cannot be identified as customers. TollPro electronically interfaces with other toll agencies for cross billing purposes to account for other agency customers traveling on the 91 Express Lanes and for customers traveling on other toll facilities. OCTA evaluated the CUSA proposal along with the various other options available to replace the back -office software. With the exception of the CUSA proposal, all other options required significant cost commitments for OCTA and carried an inherent risk of cost overruns and deployment issues. The option proposed by CUSA included CUSA's funding of the development and implementation of the back -office software. CUSA would take on the risks of developing the software with no direct cost of development to OCTA. In return, CUSA requested an extension to the term of their contract with OCTA and the ability to market the new software to other toll entities. In January 2009, the Board of Directors (Board) selected the CUSA option and authorized staff to negotiate an amendment to the CUSA agreement for the development of a back -office software system for the 91 Express Lanes and to address a maintenance agreement, software license agreement, and a software escrow agreement. In April 2009, the Board approved Amendment No. 4 to Agreement No. C-5-0300 with CUSA that authorized the maintenance services agreement, the license agreement for the software, and authorized the addition of two five-year option periods from date of substantial completion. This amendment was contingent upon CUSA reaching substantial completion. In July 2009, CUSA was given the notice to proceed to begin development of the Revenue and Account Management System (RAMS) to replace ToUIPro. In October 2010, CUSA notified OCTA that RAMS would not be substantially completed by the projected completion date of January 2, 2011, and formally requested the substantial completion date be extended. In November 2010, the Board approved the extension of the substantial completion date to no later than July 2, 2011 (Amendment No. 5). Amendment to Agreement with Cofiroute USA for Page 3 91 Express Lanes Back -Office Software Discussion In June 2011, the RAMS software replaced the TollPro system on the 91 Express Lanes network. Under the terms of Amendment No. 4 to Agreement No. C-5-0300, CUSA reached substantial completion by achieving the following: a) The software has been installed into the designated hardware, b) The software may be operated without unreasonable risk of damage to the software or any other tangible property on or off the sites, and without injury to any person, c) All data presently held on the existing RAMS has been migrated to the software, d) Testing of the software and cutover has occurred, and e) The software is ready to perform its intended functions as detailed in the RAMS Scope of Work. CUSA has provided written notice of the achievement of substantial completion, and OCTA agrees that substantial completion has been met. In return for the development of the software, the contract term with CUSA was amended to include two five-year extension periods: July 2011 through June 2016 for the first period, and from July 2016 through June 2021 for the second period. Now that substantial completion has been achieved, the first five-year extension period will commence on July 1, 2011. OCTA currently pays CUSA $6,608,215 per year for management and operating services on the 91 Express Lanes. This includes: administering day to day operation of the toll road, financial management, maintenance scheduling, revenue collection, systems management, traffic and roadway operations, maintenance and inspections, customer service, account management, and violation processing functions. As part of the agreement with CUSA for meeting substantial completion of RAMS, OCTA will obtain from CUSA a licensing agreement which grants OCTA a nontransferable right to use the software. OCTA will pay CUSA an annual fee of $100,000 for the licensing agreement. In addition, CUSA will provide software maintenance support services for RAMS. The software Amendment to Agreement with Cofiroute USA for Page 4 91 Express Lanes Back -Office Software maintenance agreement will be comprised of two components, the preventive and corrective maintenance component and the change order component. OCTA will pay CUSA $350,000 annually for the preventive and corrective maintenance component. The change order component will be utilized on an as -needed basis for any subsequent software enhancement as requested by OCTA. The amount of the change order component shall not exceed $150,000. OCTA currently pays $120,000 per year for the maintenance agreement for the TollPro system. Although the annual costs for the RAMS maintenance agreement are higher than the current expenditures, the level of service OCTA will receive will be greater than the current service. OCTA currently does not have a dedicated technician onsite to provide support services. The maintenance agreement for the RAMS system includes a dedicated onsite full-time technician, Monday through Friday, and a 24 hour, seven days a week remote monitoring and maintenance service. OCTA requested the assistance of a 91 Express Lanes consultant, eTrans, to evaluate the competitiveness of the costs associated with the maintenance and software license agreements. The consultant, eTrans, stated that the annual costs were consistent with costs experienced by other toll entities for the same level of service. Over the initial five-year extension term, the amount payable to CUSA will total $38,746,239, which includes a 3 percent annual contract increase. This will cover management and operating services, in addition to software maintenance services and the licensing fee. Future Considerations OCTA is currently in discussions with the Riverside County Transportation Commission (RCTC) regarding the extension of the 91 Express Lanes into Riverside County. These discussions include the potential of CUSA managing the combined facilities of the 91 Express Lanes and the future extension into Riverside County. This could require OCTA to modify the current CUSA agreement into a three -party agreement to include OCTA, RCTC, and CUSA. This change would be presented to the OCTA Board for approval at a future date. Amendment to Agreement with Cofiroute USA for Page 5 91 Express Lanes Back -Office Software Sumrnary Cofiroute USA, LLC completed development of the new back -office software system for the 91 Express Lanes and deployed the system on the network in June 2011. By achieving substantial completion, the term of Cofiroute USA, LLC's agreement will trigger an initial five-year extension from July 1, 2011 to June 30, 2016, ata cost of $38,746,239. Attachment A. Cofiroute USA, LLC Agreement No. C-5-0300 Fact Sheet Prepared by: Kirk Avila Treasurer/General Manager Treasury/Toll Roads (714) 560-5674 Virgini'Abadessa Direc r, Contracts Administration and Materials Management (714) 560-5623 Approved by: Ker'trrth Phipps Executive Director, Finance and Administration (714) 560-5637 ATTACHMENT A Cofiroute USA, L.I.0 Agreement No. C-5-0300 Fact Sheet 1. October 24, 2005, Agreement No. C-5-0300, $30,800,854, approved by Board of Directors. • Provide management and operational services for the 91 Express Lanes. 2. June 5, 2006, Amendment No. 1 to Agreement No. C-5-0300, $0.00, approved by Contracts Administration and Materials Management. • Amendment No. 1 deleted certain key personnel; amended scope of work to remove marketing services and add special projects; and removed "Performance Management System" and incorporated "91 Express Lanes Performance Standards." 3. November 20, 2006, Amendment No. 2 to Agreement No. C-5-0300, $0.00, approved by Contracts Administration and Materials Management. ® Amendment No. 2 designated $1,561,752 of the maximum cumulative payment obligation as "special projects" funding; incorporated "order of precedence" clause; included any annual increase above 3 percent in the firm fixed annual payment with "special projects"; and incorporated "91 Express Lanes expense responsibilities." 4. November 10, 2008, Amendment No. 3 to Agreement No. C-5-0300, $483,000, approved by Board of Directors. • Amendment No. 3 designated $483,000 for two additional information technology professionals. 5. May 11, 2009, Amendment No. 4 to Agreement No. C-5-0300, $150,000, approved by Board of Directors. ® Amendment No. 4 designated $150,000 for four months of maintenance and software license agreement fees and added two five-year options from January 3, 2011 through January 2, 2021. 6. November 22, 2010, Amendment No. 5 to Agreement No. C-5-0300, $3,356,000, approved by Board of Directors. • Amendment No. 5 designated $3,356,000 for six months of continued management and operational services for the 91 Express Lanes through July 2, 2011. 1 7. June 13, 2011, Amendment No. 6 to Agreement No. C-5-0300, $38,746,239, pending approval by Board of Directors. • Amendment No. 6 designates $38,746,239 for the initial five year extension period commencing July 1, 2011 through June 30, 2016, for continued management and operational services for the 91 Express Lanes. Total committed to Cofiroute USA, LLC, Agreement No. C-5-0300: $73,536,093. 2 a.temu os WO1!1.1-m save7 ssaidx3 1,6 JQ# lfSr.I.1:ammigo3 witm watuaeifiv oar #uauipuaurbr Background In 2008, CUSA proposed development of a back -office software for the 91 Express Lanes In January 2Q09, Board approved CUSA option and authorized negotiation of an amendment oard approved Amendment 4 in April 2009 In July 2009, CUSA was given Notice to Proceed with substantial completion date of January 2, 2011 In November 2010, Board extended substantial completion date to no later than July 2, 2011 In June 2011, CUSA met substantial completion 2 Substantial Completion C riter sonwar e as been installed into designated hardware; Software may be operated without unreasonable risk of damage to software or any other tangible property on or off sites, and without injury to any person; Alt data presently held on the existing system has been migrated to the software; Testing of the software and cutover has occurred; and Software is ready to perform its intended functions as detailed in the RAMS Scope of Work 3 Amendment 4 Pro. .vi..io .n .s eeting substantial completion triggers: � Contract term amended to include two five-year extension periods; July 1, 2011 through June 30, 2016 July 1, 2016 through June 30, 2021 OCTA enters into licensing agreement for RAMS $lO0OOO/annuaIIy; and CUSA provides software maintenance support Co rrective and Pre ventive ® $350,000/annually Change Order - $150,000/as needed basis 4 Next Steps UMW CUSA has reached substantial completion and Amendment 4 provisions take effect Authorization requested to increase contract a mount �tiscussions ongoing with RCTC about 91 Express Lanes extension o Potential three -party agreement with OCTA, RCTC and CUSA o Requires modification to the current CUSA agreement O Staff will return to Board for approval ORANGE COUNTY TRANSPORTATION AUTHORITY Revised Project Allocation Recommendation for Federal Grant Funds Available for Use in the State Route 91 Corridor Staff Report To: State Route 91 Advisory Committee From: Will Kempton, Chief Executive Officer, Orange County Transportation Authority Anne Mayer, Executive Director, Riverside County Transportation Commission Subject: Revised Project Allocation Recommendation for Federal Grant Funds Available for Use in the State Route 91 Corridor Overview As part of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users, $15.8 million was allocated to study alternatives to improve mobility between Orange and Riverside counties. There is approximately $2.45 million of the grant remaining that was recommended for use on the 91 Express Lanes/State Route 241 Connector Project in Orange County. To ensure timely obligation of the funds, i t is recommended that the se remaining funds instead be used to support the final design and right -of-way acquisition phases for the State Route 91/State Route 71 Connector Project in Riverside County. The Riverside County Transportation Commission would agree to program $2.45 million in federal formula funds for the State Route 91/State Route 241 Connector Project to backfill the federal grant. Recommendations A. Approve programming an additional $2.45 million in Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users federal funds on the State Route 91/State Route 71 Connector Project. B. Approve programming $2.45 million in Riverside County Transportation Commission federal formula funds for the State Route 241/91 Express Lanes Connector Project. Background Through the efforts of Congressmen Ken Calvert (R-CA), Chris Cox (R-CA), and Gary Miller (R-CA), $15.8 million of federal grant funds were set aside to study August 5, 2011 Revised Project Allocation Recommendation for Federal Grant Funds Available for Use in the State Route 91 Corridor Page 2 _______________________________________________________________ transportation alternatives between Orange and Riverside counties. The grant funds were provided through the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users. Study of a possible new corridor between the two counties was completed as part of the Irvine Corona Expressway Final Feasibility Evaluation Report and related efforts. Approximately $8.3 million of the grant remained unspent after the studies were completed. As part of the closure of the planning efforts, the Riverside-Orange Corridor Authority directed staff to bring a recommendation to the State Route 91 (SR-91) Advisory Committee for the uses of the remainder of the grant balance. As a result, in March 2011, the SR-91 Advisory Committee approved using the remaining $8.3 million in federal funds for the SR-91/State Route 71 (SR-71) Connector Project ($5.85 million) and the State Route 241 (SR-241)/91 Express Lanes Connector Project ($2.45 million). Discussion On April 15, 2011, the President signed the Continuing Appropriations Act of 2011 (H.R. 1473).1 This act includes a rescission of unobligated balances of apportionment and earmarks nationwide. Unobligated federal funds, as of September 30, 2011, could be impacted by this rescission. To obligate the federal grant as quickly as possible, staff recommends that the $2.45 million for the SR-241/91Express Lanes Connector Project instead be directed to the SR-91/SR-71 Connector Project. This project recently completed the environmental phase and is ready to initiate the final design and right -of-way phase of work. To replace the $2.45 million federal grant for the SR-241/91 Express Lanes Connector Project, the Riverside County Transportation Commission (RCTC) would agree to program $2.45 million in federal formula funds (Regional Surface Transportation Program or Congestion Mitigation Air Quality) for final design of this project in fiscal year 2012-13. This project proposes construction of a direct connector from northbound SR-241 to the eastbound 91 Express Lanes and the reverse westbound 91 Express Lanes to southbound SR-241 movement. The project is currently in the project initiation stage, and a next step includes final design which could begin as early as fiscal year 2012-13. The above actions would preserve funding for both projects and optimize funding given the current project schedules. 1 Department of Defense and Full-Year Continuing Appropriations Act, 2011 - H.R. 1473 Revised Project Allocation Recommendation for Federal Grant Funds Available for Use in the State Route 91 Corridor Page 3 _______________________________________________________________ Summary Staff recommends programming $2.45 million in remaining federal grant funds for the SR-71/SR-91 Connector Project and $2.45 million in RCTC federal formula funds for the SR-241/91 Express Lanes Connector Project. Attachment None. Prepared by: Prepared by: Kurt Brotcke Director, Strategic Planning Orange County Transportation Authority (714) 560-5742 Cathy Bechtel Project Development Director, Riverside County Transportation Commission (951) 787-7141 ORANGE COUNTY TRANSPORTATION AUTHORITY The Toll Roads Marketing Update Presentation Marketing Update State Route 91 Advisory Committee August 5, 2011 Sheldon Pines, Public Affairs Specialist, TCA Lisa Telles, Chief Communications Officer, TCA 05_04_11_Marketing Urban Toll Roads –It’s all about choice •There is nowhere our roads go that you cannot get to with a toll-free alternative –SomechoicesarerationalSome choices are rational •I have to be there on time •I am running late •Theroute isshorter•The route is shorter •I save enough on gas to justify the toll •I have more time to sleep in P l fi thi tf th l•People figure this out for themselves –Some choices are emotional •I hate traffic •My time is important •Less stress •I love the view 05_04_11_Marketing •A smoother ride is more comfortable with less wear and tear on my car Urban Toll Roads –It’s all about choice •Some patrons will be habitual users –“This is my route, I don’t care what it costs, this is my daily commute.”, y y •Most patrons will make their choice on a trip-by-trip basis –“How crowded are the freeways, how is my h d l D I d h ?”schedule running, Do I deserve the treat?” •The choice to use The Toll Roads often depends on how they feel about them –“I loveThe Toll Roads”or “Ihow they feel about them I love The Toll Roads or I shouldn’t have to pay to drive.” We advertise to influence their attitude. If they will feel good about The Toll Roads they will use them more. 05_04_11_Marketing Our Marketing Plan How it is developed •Marshall Advertising & Design is our advertising agency •Review of business and initiatives that require advertising supportq g pp •Agency and STCA Communications staff develop a three-year plan with direction and oversight from our Board of Directors joint Marketing Ad Hoc Committee OurMarketingPhilosophyOur Marketing Philosophy •Make people feel good about using our roads •Utilize humor to bring a smile to their faces •Utilizetelevisionbecauseit is the best medium for creating emotion•Utilize television because it is the best medium for creating emotion •Utilize cable TV because it is local and affordable •Get more FasTrak accounts as drivers with a transponder are more likely to use the roads •Get everyone with a transponder to take more trips •Emphasize “FasTrak” over “Toll Roads” •Focus on the primary benefit - “Time Savings” 05_04_11_Marketing Let’s look at a few of our TV spots. Not Everyone Watches Cable TV •Incorporate broad based media to increase reach/awareness •Reflecting current audience habits, we advertise less in print and more online •Internet marketing and the use of promotion codes allow us to measure response more accurately and adjust our media mix accordingly •Media Mix for FY11 05_04_11_Marketing Geo-Targeted Online •Includes local and regional sites as well as ad networks –OCRegister.com, Chamber of commerce sites, Patch.com –Ad networks targeted to individuals seeking information regarding traffic, sig alerts, etc. –Psychographics -Ad networks allow us to reach users in the county who are concerned with local traffic •Utilize Flash and rich media units to increase campaign effectiveness –Provide a higher interaction t th b drate than banner ads –More than 5% of users have interacted with it in some way Averageinteractiontimeis–Average interaction time is 18.4 seconds –The most popular portions of the rich media unit are the “Li T ffi ”t b dth 05_04_11_Marketing “Live Traffic” tab and the “Access Points” tab Health Club Signage •Utilizes network of 69 health clubs throughout Orange County •One panel in each of 69 clubs delivers over 7 million impressions per month ($3.44 CPM) –Based on Nielsen Audit targeting Adults 18+ •Deliverslocal timesensitive•Delivers local, time sensitive, educated people within a positive environment I t i “S P l ” (26” 37”)•Intrusive “Super Panels” (26” x 37”) placed strategically within clubs (near drinking fountains, locker rooms weightrooms etc ) 05_04_11_Marketing rooms, weight rooms, etc.) Radio Adlets •Utilize efficiencies of purchasing adlets; :05 second “ID” spots on p high profile radio stations –Intrusive (schedule during a.m. and p m driveonly)p.m. drive only) –Efficient (low cost and no minimum spot level purchase) –Eliminates “network” of radio stations –KIIS-FM, KBIG-FM, and KFI-AM –Low cost; during a.m. and p.m. drive times only –Run one week per month, September -May C bl f d li i ldiff t t f 05_04_11_Marketing •Capable of delivering several different types of messages Promotion to Increase FasTrak signups •One week period offering $30 in free tolls. •All messaging was changed to promote thelimitedtime “signupnow”eventthe limited time, signup now event –All television spots tagged with the promotional offer Atopper wasdeliveredto Orange County–A topper was delivered to Orange County Register subscribers –Online buy supported promo message for the week –195 traffic radio sponsorship spots –½ page color ads in the local papers P R lt•Program Results –Total Sign-ups for the promotion: 1,263 (30% of total) 05_04_11_Marketing Program to Reward Usage •$1,000 in free toll monthly giveaway program to motivate and reward ridership Informedconsumersthroughstatementsandwebsite–Informed consumers through statements and website of program –Promoted on TV, through online advertising and with out of home •Created excitement around riding the roads –More you use the roads the higher the chances of winning P id PR d i l di t iti–Provides PR and social media opportunities –High level of participation from account holders, over 115,000 signups to date. •We have evaluated the first 24,427 accounts who registered –Average increase in revenue, $1.04 per month per account •Very positive feedback received at our community events 05_04_11_Marketing $1,000 Promotion 05_04_11_Marketing Toll Road Tuesdays Program Special offers from third parties to encourage extra trips on The Toll Roads 05_04_11_Marketing “Drive a Week Free” Promotion On-road handout and online banner advertising in April 05_04_11_Marketing Marketing by Communications & Public Affairs Staff •Community outreach –Business expos –Civic & community events –Speakers bureau •Community involvement –Chambers of commerce –Service clubs •Promotional items - branding 05_04_11_Marketing Marketing (continued) •Charitable donations program •PlantersignsPlanter signs •Welcome Express •WebsitesWeb sites –thetollroads.com –relievetraffic.org •Social media –Facebook –Twitter •Lunch & Learn 05_04_11_Marketing •Demographic Survey •Discussion 05_04_11_Marketing ORANGE COUNTY TRANSPORTATION AUTHORITY Riverside County Transportation Commission and Orange County Transportation Authority Cooperative Agreement Update PowerPoint Overview of the Cooperative Agreement Between the OCTA and the RCTC August 5, 2011 SR-91 Corridor Improvement Project (SR-91 CIP) –2005 OC-RC Major Investment Study –2006 RCTC toll program established –2007 environmental work commenced –2008 SB1316 passage for OCTA and RCTC –2009 federal tolling authority obtained –2009 cooperative agreement talks begin –2010 design-build authority (AB2098) 2 PROJECT OVERVIEW SR-91 Corridor Improvement Project (SR-91 CIP) –2011 OCTA/RCTC agreement execution (planned completion) –2012 obtain federal TIFIA loan –2012 environmental document complete –2013 start construction –2017 finish construction 3 PROJECT OVERVIEW Define agency roles and responsibilities for the 91 Express Lanes extension –Design phase –Construction phase –Operations and maintenance phase Share costs and revenues –A joint operation provides benefits to the customers of both agencies –Documented in the agreement 4 COOPERATIVE AGREEMENT PURPOSE Provide a framework for cooperation –Foster bi-county partnership –Recognize needs of OCTA and RCTC –Realize joint benefits and economies of scale Customers and operations –Ensure a seamless customer experience –Coordinate operations between segments 5 COOPERATIVE AGREEMENT GOALS Relinquishment of tolling rights –OCTA agrees to take action to relinquish its rights to develop and operate toll lanes in Riverside County One operator for the entire facility –Three-party O&M contract –Provide joint direction to the Operator –RCTC will participate in any future Operator procurements 6 TOLLING RIGHTS, ONE OPERATOR Operator costs –Before opening •Addition of Operator staff and training •Ramp up to prepare for operations phase •RCTC to pay these costs –After opening •Commencing opening day and thereafter •50/50 cost split due to roughly equal segments 7 EXPRESS LANES OPERATOR Shared facilities –Toll operations office (Anaheim) Customer service center (Corona) •Prior to opening, RCTC pays the increased operation cost due to the Project •After opening, share costs 50/50 –Modifications/expansions due to Project •RCTC pays cost of building modifications •Includes procurement of software licenses and/or hardware 8 OFFICE SPACE 91 Express Lanes in each county –Each agency will operate and maintain its own segment of the 91 Express Lanes –Each agency is responsible for its own debt service Emergencies on the 91 Express Lanes –Resources of each agency will be available for emergencies in either county 9 RESPONSIBILITIES AND EMERGENCIES Customer accounts, agency agreements –OCTA will continue to administer… •agreements with other toll agencies •customer accounts Same rules for both segments –Customer account business rules –operating rules –violation enforcement processes 10 CUSTOMERS & OTHER AGENCIES Toll rates –Each agency will set its own Joint marketing of the 91 Express Lanes –To commence approximately one year prior to opening the RCTC segment –marketing materials and the web site will recognize both agencies 11 TOLLS AND MARKETING Changes to OCTA’s Express Lanes –Due to the Project •OCTA to approve any changes in advance •RCTC to pay cost –Due to OCTA request (betterments) •Improvements sought by OCTA (none at this time) •OCTA to pay cost 12 EXISTING 91 EXPRESS LANES Changes to Orange County’s General Purpose lanes –Work required by RCTC’s project –OCTA approval of OCTA-funded work Environmental mitigation in Orange County required for RCTC’s project –Funded by RCTC –OCTA to approve mitigation in the SR-91 right-of-way 13 WORK IN ORANGE COUNTY Design-Build contractor –RCTC will… •select the design-build contractor •award the contract and direct the contractor’s work Closing of OCTA’s Express Lanes –Allowable within OCTA-prescribed hours •off-peak time of day, low traffic volume –Design-Build contractor will pay an hourly fee for lane closures 14 RCTC’S CONTRACTOR During design and construction of the SR-91 Corridor Improvement Project: –RCTC to pay for Operator cost to support design and construction –OCTA to cooperate during design and construction 15 COSTS DURING CONSTRUCTION Vendor contracts –Major vendor contracts to be shared between agencies –Other vendor contracts will be held by each agency –Prior to opening •RCTC pays any increase in vendor costs –After opening •Vendor costs split 50/50 from opening day 16 SHARING VENDOR CONTRACTS New custodial account and toll revenue –Created to hold customer account deposits –Interest on new deposits and existing customer accounts will be split 50/50 from opening day –Each agency will retain toll revenues for its facility 17 CUSTODIAL ACCOUNT Account administrative fee schedule –Agencies will use the same schedule –Account administrative fees collected will be split 50/50 from opening day Toll violations –For users traveling the entire Express Lanes •Each agency will handle its own toll violation enforcement and collection 18 ACCOUNT FEES AND VIOLATIONS Cooperative Agreement termination –For convenience •only after ten years •two-year advance termination notice is required –For cause •Only in the event of default following opportunity to cure 19 ENDING THE AGREEMENT Indemnification by each agency –Each agency will indemnify the other for liability incurred as a result of the indemnifying agency’s breach of contract, negligence or willful misconduct Dispute resolution between agencies –Disputes to be resolved by RCTC’s Executive Director and OCTA’s CEO –If unsuccessful after 30 days, may proceed with legal action 20 LIABILITY AND DISPUTES Approval by OCTA –Committee –Full Board Approval by RCTC –Previously approved July 2010 21 NEXT STEPS…