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Home My Public Portal About01-11-2024 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JANUARY 11, 2024 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Palmer called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Emily Palmer, Matt Evans and Jamie Lopeman. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Lieutenant Mike Black; Greg Stiens, Director of Public Works and Engineering; Kara Noe, Purchasing; and Media. ELLECTION OF OFFICERS Mr. Lopeman nominated Emily Palmer for President supported by Mr. Evans. Upon a vote viva voce, the motion carried. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of January 4, 2024, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for January 12, 2024 in the amount of Two Hundred Sixteen Thousand Two Hundred Forty Five Dollars and sixty five cents ($216,245.65), supported by Mr. Lowman. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment for January 12, 2024 in the amount of Eight Hundred Twenty Thousand Thirty Six Dollars and ninety one cents (820,036.91), supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. REQUESTS • NEW HANDICAP SIGNS Board of Works Minutes January 11, 2024 720 South 12u) Street 310 SW 3rd Street 1303 Boyer Street Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. • HANDICAP SIGN RENEWALS 820 South 12'1' Street 420 Lincoln Street 407 North 17'11 Street 617 South 7th Street 327 North 10'1' Street Apt. 16 Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. • STREET CLOSURES Meltdown Festival Dates: January 21-2024 to January 29-2024 Times: 12:00 p.m. 1/21/2024 to 12:00 p.m. 1/29/2024 The closure of North Service Street between North 6`1' Street and North 7th Street. Utilize space on the Bike Path on 7th Street, North 10th Street and East Main Street for drive-through ice carving displays and block off individual parking spaces as needed to allow line of sight between cars and the ice carvings displays. Utilize space along North 6'1' Street and North 7th Street on January 26 & 27, 2024 for overflow food trucks and vendors if needed to provide adequate spaces and electricity. Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. On Saturday, January 27, 2024 between the hours of 6:30 p.m. to 10:00 p.m. requesting permission to set off fireworks. Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. BID OPENINGS • PLUMBING MAINTENANCE FOR THE CITY BUILDING • Board of Works Minutes January 11, 2024 Those bids are as follows: 1. DB Plumbing Inc. of Richmond Materials —Cost plus 3% markup Labor—Regular - $70.00 per hour— Overtime - $105.00 per hour Minimum charge of$70.00 2. Flow Right Mechanical. Material — Cost plus 15% markup Labor—Regular - $65.00 per hour— Overtime - $97.50 per hour Minimum charge of S65.00 ADDENDUMS • ADDENDUM NO. 2 TO CONTRACT NO. 191-2021 — BADER MECHANICAL, INC. The City wishes to continue to retain Contractor to continue to provide services in connection with maintenance of the 1...-INTAC system in the City Building. Mr. Evans moved to approve, supported by M.r. Lopeman. Upon a vote viva voce, the motion carried. RESOLUTIONS • RESOLUTION NO. 2-2024 — A RESOLUTION DESIGNATING A SIGNATORY ON CERTAIN INDOT CONTRACTS. INDOT requires electronic signature from a City employee on contracts between the City and INDOT. This resolution allows Emily Palmer as the City Controller to electronically sign these contracts on behalf of the Board of Public Works and Safety. Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. ADJOURNMENT After a motion was duly made, the meeting was adjourned. ..Irrtily Pain r, President Board of Works Minutes January 11, 2024 ATTEST: 2 Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.