HomeMy Public PortalAbout20130916CRCBy-laws-amended.pdfTybee Island Community Resource Committee
Bylaws
September 2010
as amended- September 16, 2013
Article I
Membership
Section 1. Appointment of Members: Members shall be appointed by the Mayor and Council of
the City of Tybee Island, Georgia.
Section 2. Membership:
A. The Community Resource Committee shall consist of not less than ten (10) nor more
than twenty (20) members appointed by the Mayor and Council, such appointees being
selected on the basis of their knowledge and interest in creating a sustainable community.
B. Ex Officio Members: Mayor of Tybee Island, City Manager, Representatives from the
Georgia Department of Natural Resources, Chatham County Commission, Georgia
Senate and House of Representatives, Georgia Power/ the Southern Company.
C. Ad Hoc Members: Based upon the need for special expertise for a given project, the
Chair of the CRC may appoint Ad Hoc members to serve for a specific period of time.
Such members shall not count toward the total CRC membership size and shall be non-
voting members.
Section 3. Period of Appointment: Members are appointed for a Three (3) year term and may be
reappointed. Terms shall be fixed and staggered. The initial terms shall be set by the drawing of
lots amongst the current members.
Article II
Meetings of the Members
Section 1. Location of Meetings: All meetings of members shall be held monthly at a place
within Tybee Island, Georgia as may be from time to time fixed by the Chair and shall be stated
in the notice of the meeting posted at Tybee Island City Hall.
Section 2. Annual Meeting Annual meetings of the members shall be held at the September
meeting. At each such meeting, the members shall, by a majority vote, elect officers.
Section 3. Special Meetings: the Chair, the Mayor, or City Manager, or four of the members may
call special meetings of members for any purpose.
Section 4. Notice of Meetings: Written notice of all meetings stating the place, day and hour, and
in the case of special meetings, the purpose for which the meeting is called, shall be delivered not
less than seven (7) or more than thirty (30) days before the date of the meeting and shall be
posted at Tybee City Hall.
Section 5. Business of Meetings: The business of the meeting shall be so stated in a meeting
agenda. Members shall have an opportunity to modify the agenda during the request by the Chair
for its approval.
Section 6. Quorum: A quorum shall constitute fifty percent (50%) of the membership. The
Secretary shall call the role to confirm the presence of a quorum as a regular part of the agenda.
Section 7. Majority: If a quorum is present, the affirmative vote of a majority of the members
entitled to vote and represented at the meetings shall be the act of the members.
Section 8. Voting: The CRC shall conduct by Robert’s Rules of Order. A simple majority shall
prevail except in the cases of by-laws amendments and removal.
Section 9. Action by Consent: Any action required or permitted to be taken at a meeting of the
members may be taken without a meeting if consent in writing setting forth the action as adopted
at a meeting.
Section 10. Decorum: Each speaker shall speak only to the merits of the subject under
consideration. CRC members and all speakers shall remain germane to the matter on hand, shall
not engage in personalities or invectives, and shall not repeat unless requested to do so. Each
speaker and/or member of the CRC shall refrain from personal attacks on any other speaker.
Each speaker shall refrain from any discussion of facts or opinions not relevant to the subject
under consideration. The Chair may limit or refuse a speaker the right to continue, if the speaker
after first being cautioned continues to violate this section.
Article 3
Officers
Section 1. Officers: The officers of the CRC shall consist of a Chair, Vice Chair, Secretary and
Treasurer . Offices shall be elected for a one-year term at the Annual Meeting and shall hold
office until their respective successors have been elected.
Section 2. Salaries and Expenses: The officers shall receive no compensation. Should an
officer(s) of the CRC be called upon by the City of Tybee Island to represent the CRC at a
conference, meeting, or other official occasion, the officer shall be reimbursed for expenses as
defined in the City’s personnel policy.
Section 3. Removal/Vacancies: Any officer or agent appointed by the City of Tybee Island may
be removed for cause at any time by two-thirds affirmative vote of those present. The Tybee
Island Mayor and Council shall fill any vacancy by removal or resignation for the remainder of
the term. A member who fails to attend two (2) consecutive regular meetings or four (4) meetings
of the CRC in a one (1) year period without notice to the Chair or Secretary shall either resign or
become subject to a recommendation to Mayor and Council for dismissal.. The Chair, with the
concurrence of four (4) members may recommend to the Mayor and Council that the vacancy is
declared and that the vacant position is filled by appointment.
Section 4. Chair: The Chair shall be the chief executive officer of the CRC and shall preside at
all meetings of the members, shall have general and active management of the business of the
CRC, and shall see that all orders and resolutions of the CRC are carried into effect. The Chair
shall have responsibility for the appointment of all committee chairs. He/she shall be the liaison
to the Tybee Island elected officials and represent the Island at-large.
Section 5. Vice- Chair: The Vice-Chair, in the absence or disability of the Chair, shall perform
the duties and exercise the powers of the Chair.
Section 6. Secretary: The Secretary shall attend all meeting of the members and shall record the
proceedings of such meetings in books to be kept for that purpose. He/she upon approval of the
minutes shall transfer them to the city's' IT department to be posted on the web site. He/she shall
give all notice of all meetings of the members and all special meetings and shall perform such
duties as may be prescribed by the Chair and shall see that all notices are posted in conformance
with the city's open meeting act.
Section 7. Treasurer: The Treasurer shall receive all money paid to the CRC and disburse funds
as authorized by the Committee. The Treasurer shall keep careful account of all transactions and,
upon request, make a make a full report on the financial status to the committee.
Article 4
Purpose
Section 1: Functions and Duties:
a. Ensure that that Tybee island's sustainability efforts are a source of beauty, pride and
abundance – not deprivation.
b. Establish a baseline for energy/water use and develop an ecological footprint analysis
as an improvement measurement system.
c. Offer the city guidance and recommendations for implementing sustainable practices
in city workplaces.
d. Promote locally generated and distributed energy by renewable sources.
e. Report on project outcomes to the mayor and council.
f. Identify ways of incentivizing energy and water efficiency for Tybee citizens.
g. Identify way of incentivizing energy, water efficiency and green building practices
for the future development of Tybee.
h. Identify and promote low carbon and non-motorized transportation methods.
Encourage use of low impact transportation methods by developing safe multi-use
paths including unopened city right of ways.
i. Promote eco-tourism.
j. Promote community gardens, fishing, local food production thereby increasing food
security.
k. Promote an awareness of the reduction in our eco-footprint with educational
campaigns to motivate citizen action.
l. Lobby state, federal and private entities on behalf of the city's sustainable energy
program.
m. Where these functions and duties overlap with those of another city committee and/or
community group coordinate efforts to ensure the avoidance of duplication of effort.
Article 5
Committees
Section 1. Standing Committees Standing committees shall be formed in the ares of water,
energy, transportation, food security, eco-tourism and marketing/lobbying.
Section 2 Ad Hoc Committees. The Chair shall have the authority to determine the need for and
the appointment of ad hoc committees. Such committee shall have a life of no longer than one
year with a responsibility to report their outcomes at the end of their term.
Section 3. Formation of Committees. The CRC Chair shall appoint the committee chairs, then
work with each to establish committee membership. All CRC members will serve on a minimum
of one committee.
Articles 5
General Provisions
Section 1. Conflict of Interest: Members, or their families, that have a personal financial interest
in any of the action items under consideration by the CRC shall state their interests prior to
speaking to the issue and shall abstain from voting on any personal financial issue. This statement
is in no way an attempt to limit the participation of the private sector in assisting with
development of innovative solutions to the goals of the committee.
Section 2. By-Law Amendments: These By-Laws may be altered, amended or repealed or new
By-Laws may be adopted by an affirmative vote of two-third of the members of the CRC after 30
days written notice of the meeting and notice stating the changes to the members.
Approved: Rusty Fleetwood, CRC Chair
Amendments adopted by vote of the board September 16, 2013
Kathryn Propst, Chair
Chantel Morton, Secretary