HomeMy Public PortalAboutPRR 13-0372Your original request. dated November 11. 2013. is reproduced in the space below:
From: Chris O'Hare [mailto: chrisoharegulfstream @gmail.com]
Sent: Monday, November 11, 2013 4:52 PM
To: Bill Thrasher
Subject: PUBLIC RECORDS REQUEST retention policy
THIS IS A PUBLIC RECORDS REQUEST of the Town of Gulf Stream
Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I
wish to make a public records request of your agency for the following records:
Any and all records related in any way to your agency's record retention policy and
schedule of record destruction including statutory citations, minutes of adoption,
amendments and any other records responsive to this Public Records Request.
A list of all records destroyed in 2013 including their description, date of origination,
applicable audits and any other records responsive to this Public Records Request.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or
disclosure please cite the specific exemption as required by 6119.07(1)(e) of the Florida Statutes and
state in writing and with particularity the basis for your conclusions as required by 6119.07(1)(0 of the
Florida Statutes.
Please take note of 6119.07(c) Florida Statues and your affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which "includes
making reasonable efforts to determine from other officers or employees within the agency whether such
a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting
that you notify every individual in possession of records that may be responsive to this public records
request to preserve all such records on an immediate basis.
If the public records being sought are maintained by your agency in an electronic format please produce
the records in the original electronic format in which they were created or received. See 6119.01(2)(fl,
Florida Statutes.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of
their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to
indicate the total number of pages and/or records, as well as to distinguish the cost of labor and
materials.
All responses to this public records request should be made in writing to the following email address:
ch risoha regu Ifstream(a)gmail.com