HomeMy Public PortalAboutr 18-234Yvesolutiou of the ►orough of Carteret, N. JC
No. 18 -234
Date of Adoption De arber 6, 201
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT'
FOR ENGINEERING SERVICES WITH CME ASSOCIATES
FEE ESTIMATE FOR CONCEPTUAL DESIGN PHASE SERVICES
FOR BISHOP ANDREWS PARK IMPROVEMENTS PROJECT
WHEREAS, the Borough of Carteret is in need of engineering services with regard to
Fee Estimate for Conceptual Design Phase Services for Bishop Andrews Park
Improvements Project; and
WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the
requisite skill and expertise for said services; and
WHEREAS, CME Associates has submitted a proposal to provide said engineering
services at a total cost not to exceed $15,000.00; and
WHEREAS, the Mayor and Council have reviewed said proposal;
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose. Account # c-04- 12- 101 -201 / c704 -18- 101 -2 02 / c -04 -17 -107
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
of Carteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal from CME Associates for engineering
services with regard to Fee Estimate for Conceptual Design
Phase Services for Bishop Andrews Park Improvements
Project at a total cost not to exceed $15,000.00 at the rate
set forth in CME's existing contract with the Borough is
hereby approved.
2. That annexed hereto is a copy of said proposal.
3. That this action is approved as an award of a professional
services contract pursuant to N.J.S.A. 40A:11- 5(l)(a) in
accordance with the Borough's Fair and Open Process as
authorized by law.
4. That a copy of this resolution be forwarded to the
Borough's Purchasing Department, CME Associates and
Borough Director of Engineering.
Adopted this 6` day of December, 2018
and certified as a true copy of the
original on December 7, 2018.
KATHLEEN M. BARNEY, MMC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
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COUNCILMAN
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X - Indicate Vote AB - Absent NV - Not Voting XOR
- Indicates Vote to Overrule Veto
Adopted at a meeting of the Municipal Council
CL RK
PON
"418925 Borough of Carteret
OFFICE OF
KATHLEEN hI, BARNEY, Rii1C/C14IC
MUNICIPAL CLERK
To: Patrick DeBlasio
Treasurer _
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS
Date: November 27, 2018
11 r ; "i(
For AUTHORIZING A PROFESSIONAL SERVICES CONTRACT WITH CME ASSOCIATES. FEE
ESTIMATE FORCONCEPTUAL DESIGN PHASE SERVICES FOR BISHOP ANDREWS PARK
IMPROVEMENTS PROJECT, o
Name of Account: RESOLUTION t#18- 1�
AMOUNT TO BE EN4UMBERED: TOTAL COST NOT TO EXCEED $15,000.00. Bf LABLE WI'
KATHLEEN M. BARNEY, MMC
Municipal Clerk
I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current
budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret
and;
The funds available for this / cc
��'
In the amount of
03:39 :03 p.m. 11 -27 -2018 1/2
P urianig4 of anrfrerrf
MIDDLESEX COUNTY
' Wgfu 9gr5r r
TEL (732) 5 .41 -3800
FAX (732) 541 -8925 '
61 COOKE AVENUE
CARTERET, NEW JERSEY 07008
,ct are in the Budget, in a account of
e_aq- T
r l 1 7Lo ' J 1 .3, -
By this certification, I have hereby encumbered the above named account for the amount of the contract pending
Council action.
4 - 1 6-doa - —
Pa DeBlasio
Treasurer
Date:
CERTIFICATION OF AVAILABILITY OF FUNDS
JOHN H.ALLGAIR, PE, PP, LS (196 &2001)
DAVID J. SAMUEL, PE, PR CME
JOHN J. STEFANI, PE, LS, PP, CME
JAY B. CORNELL, PE, PP, CNIE
MICHAEL J. R. V , PE, PP, CME
GREGORY RY R. VALES], PE, FP, CME
ASSOCIATES
October 3, 2018
Revised November 13, 2018
Via Electronic (duponti(cDcarteret.net) & 1 1 t Class Mail
Borough of Carteret
Engineering Department
61 Cooke Avenue
Carteret, NJ 07008
Attn: John DuPont, PE, PP, CME — Director of Municipal Engineering
TIMOTHY W. GILLEN, PE, PP, CME
BRUCE M. KOCH, PE, PR CME
LOUIS J. PLOSKONKA, PE, CME
TREVOR J. TAYLOR, PE, PR CME
BEHRAM TURAN, PE, LSRP
LAURA J. NEUMANN, PE, PP
DOUGLAS ROHM EYER, PE, CFhfl, CME
ROBERT J. RUSSO, PE, PR CME
JOHN J. HESS, PE, PP, CME
Re; Fee Estimate for Conceptual Design Phase Services for:
Block 7502, Lot 1; Block 7805, Lot 1; Block 7806, Lot 1; Block 7807, Lot 1
Bishop Andrews (Chrome) Park
Borough of Carteret, Middlesex County, New Jersey
Proposal No. 2018 -2238
Dear Mr, DuPont:
We are pleased to have the opportunity to present our fee estimate for professional engineering
services for the above - referenced properties.
It is our understanding that the Borough is seeking to convert the existing natural grass field at
Chrome Park to a multi- purpose synthetic turf field. The existing grass field is approximately
250'' - by 20D ; wiilcfiis - unable fo accommodate full size sports fields - as desired by the Borough.
It is anticipated that the existing basketball courts would be relocated approximately 75 feet to
the south in order to accommodate a full size soccer field, measuring 300' by 165', suitable for
11 on 11 play. The improvements will also include the reconstruction of the existing basketball
courts, fencing, walkways, and site amenities, as well as the stormwater management facilities
required to collect the field runoff infiltrated in the extensive underground drainage collection
system.
Our office has prepared the enclosed concept sketch and preliminary construction cost estimate
for this project. Depending on the desired amenities, we anticipate the construction cost for this
project is approximately $2,500,000. It is our understanding that the subgrade construction of
the project will be constructed in part by US Metals in accordance with the settlement
agreement with the Borough. Our office has met with US Metals' Engineer, Arcadis, to review
the project and they have indicated they will review the proposed construction with our office to
discuss the construction to be performed as part of the agreement. They have requested that a
topographic survey be reviewed with their office to further the discussion of this coordination
effort.
S:1CarteretVProposalsll8-1 1 -13 2018-223B Chrome Park Survey.docx
CONSULTING AND MUNICIPAL ENGINEERS
1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462 -7400 • FAX: (732) 409 -0756
ASSOCIATES
John DuPont, PE November 13, 2018
Borough of Carteret Proposal No. 2018 -223
Re: Estimate of Fees for engineering Services Page 2
Chrome Park Improvements
Accordingly, our office proposes the following scope of services to advance the project:
Preparation of an Outbound and Topographic Survey
It is our understanding that the survey will be prepared by others and is therefore excluded from
our proposal.
Concept Design Phase Services
This task will include the preparation of a conceptual plan to be utilized for discussion of the soil
work and preliminary grading with US Metals. The work in this task will include preparation of
the site plan, a preliminary grading plan and cross sections to be reviewed with Arcadis. It is
our understanding that the cap for the existing contaminated areas will consist of either a 24" fill
layer or 6" asphalt layer. Our office will work with Arcadis to review the existing conditions plan,
as well as the proposed construction plan to determine the work to be performed by Arcadis on
behalf of US Metals. Also included in this task will be meetings with Arcadis to review the
proposed work and coordinate the joint design effort. Once this work is complete, our office will
prepare a final itemized cost estimate for the Borough to review.
We will provide the necessary engineering services as described above based upon the cost
breakdown as noted below:
C oncept Phase Services ........................... ............................... .....................
Exceptions
Design of the full construction plans and preparation of specifications are not included at this
time.
• Permit phase, bid phase and construction phase services.
• Any environmental and /or professional engineering services beyond the scope outlined
above will be considered extra. Said fees will be based on the hourly rate or a fixed fee
mutually agreed upon in writing.
• The above - quoted fees will be in effect for a period of twelve (12) months from the date of
this proposal; however, the fees on the hourly rate schedule are subject to change by
January 1 of each year.
S:1Carteret\Proposals\18 -11 -13 2018 -2238 Chrome Park Survey. d=
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
May 14, 2019
Kathleen M. Barney, MM
Municipal Clerk
i
e
Notary Public of New Jers
CARMELA pOGORZELSKI
NOTARY PUBW OF NEW JERSEY
* Commission Exom 912712022
Sworn and 1,�scribed before
me this day of
BOROUGH OFCARTERET
NOTICE OF CONTRACT AWARD
The Borough of Carteret has awarded a contract without
competitive bidding as a Professional Service pursuant to N.J.S.A.
40A:11- 50)(a). This contract and the resolution authorizing it are
available for public inspection in the Office of the Municipal Clerk.
This action is approved as an award of Professional Services
Contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the
Borough's Fair and Open Process as authorized by law.
Awarded to: CME Associates
Services: Engineering Services with regard to Fee Estimate for
Conceptual Design Phase Services for Bishop
Andrews Park Improvements Project
Resolution: #18 -234
Cost: Not to exceed $15,000.00 billable in accordance with
the existing contract.
Kathleen M. Barney, RMC/MMC
Municipal
($20.24 Clerk
)