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HomeMy Public PortalAboutr 18-234Yvesolutiou of the ►orough of Carteret, N. JC No. 18 -234 Date of Adoption De arber 6, 201 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT' FOR ENGINEERING SERVICES WITH CME ASSOCIATES FEE ESTIMATE FOR CONCEPTUAL DESIGN PHASE SERVICES FOR BISHOP ANDREWS PARK IMPROVEMENTS PROJECT WHEREAS, the Borough of Carteret is in need of engineering services with regard to Fee Estimate for Conceptual Design Phase Services for Bishop Andrews Park Improvements Project; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise for said services; and WHEREAS, CME Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $15,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Account # c-04- 12- 101 -201 / c704 -18- 101 -2 02 / c -04 -17 -107 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from CME Associates for engineering services with regard to Fee Estimate for Conceptual Design Phase Services for Bishop Andrews Park Improvements Project at a total cost not to exceed $15,000.00 at the rate set forth in CME's existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(l)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 4. That a copy of this resolution be forwarded to the Borough's Purchasing Department, CME Associates and Borough Director of Engineering. Adopted this 6` day of December, 2018 and certified as a true copy of the original on December 7, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. gELLIM X X DIAZ X KRM X 04kga0 X X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council CL RK PON "418925 Borough of Carteret OFFICE OF KATHLEEN hI, BARNEY, Rii1C/C14IC MUNICIPAL CLERK To: Patrick DeBlasio Treasurer _ Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS Date: November 27, 2018 11 r ; "i( For AUTHORIZING A PROFESSIONAL SERVICES CONTRACT WITH CME ASSOCIATES. FEE ESTIMATE FORCONCEPTUAL DESIGN PHASE SERVICES FOR BISHOP ANDREWS PARK IMPROVEMENTS PROJECT, o Name of Account: RESOLUTION t#18- 1� AMOUNT TO BE EN4UMBERED: TOTAL COST NOT TO EXCEED $15,000.00. Bf LABLE WI' KATHLEEN M. BARNEY, MMC Municipal Clerk I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; The funds available for this / cc ��' In the amount of 03:39 :03 p.m. 11 -27 -2018 1/2 P urianig4 of anrfrerrf MIDDLESEX COUNTY ' Wgfu 9gr5r r TEL (732) 5 .41 -3800 FAX (732) 541 -8925 ' 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 ,ct are in the Budget, in a account of e_aq- T r l 1 7Lo ' J 1 .3, - By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. 4 - 1 6-doa - — Pa DeBlasio Treasurer Date: CERTIFICATION OF AVAILABILITY OF FUNDS JOHN H.ALLGAIR, PE, PP, LS (196 &2001) DAVID J. SAMUEL, PE, PR CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CNIE MICHAEL J. R. V , PE, PP, CME GREGORY RY R. VALES], PE, FP, CME ASSOCIATES October 3, 2018 Revised November 13, 2018 Via Electronic (duponti(cDcarteret.net) & 1 1 t Class Mail Borough of Carteret Engineering Department 61 Cooke Avenue Carteret, NJ 07008 Attn: John DuPont, PE, PP, CME — Director of Municipal Engineering TIMOTHY W. GILLEN, PE, PP, CME BRUCE M. KOCH, PE, PR CME LOUIS J. PLOSKONKA, PE, CME TREVOR J. TAYLOR, PE, PR CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHM EYER, PE, CFhfl, CME ROBERT J. RUSSO, PE, PR CME JOHN J. HESS, PE, PP, CME Re; Fee Estimate for Conceptual Design Phase Services for: Block 7502, Lot 1; Block 7805, Lot 1; Block 7806, Lot 1; Block 7807, Lot 1 Bishop Andrews (Chrome) Park Borough of Carteret, Middlesex County, New Jersey Proposal No. 2018 -2238 Dear Mr, DuPont: We are pleased to have the opportunity to present our fee estimate for professional engineering services for the above - referenced properties. It is our understanding that the Borough is seeking to convert the existing natural grass field at Chrome Park to a multi- purpose synthetic turf field. The existing grass field is approximately 250'' - by 20D ; wiilcfiis - unable fo accommodate full size sports fields - as desired by the Borough. It is anticipated that the existing basketball courts would be relocated approximately 75 feet to the south in order to accommodate a full size soccer field, measuring 300' by 165', suitable for 11 on 11 play. The improvements will also include the reconstruction of the existing basketball courts, fencing, walkways, and site amenities, as well as the stormwater management facilities required to collect the field runoff infiltrated in the extensive underground drainage collection system. Our office has prepared the enclosed concept sketch and preliminary construction cost estimate for this project. Depending on the desired amenities, we anticipate the construction cost for this project is approximately $2,500,000. It is our understanding that the subgrade construction of the project will be constructed in part by US Metals in accordance with the settlement agreement with the Borough. Our office has met with US Metals' Engineer, Arcadis, to review the project and they have indicated they will review the proposed construction with our office to discuss the construction to be performed as part of the agreement. They have requested that a topographic survey be reviewed with their office to further the discussion of this coordination effort. S:1CarteretVProposalsll8-1 1 -13 2018-223B Chrome Park Survey.docx CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462 -7400 • FAX: (732) 409 -0756 ASSOCIATES John DuPont, PE November 13, 2018 Borough of Carteret Proposal No. 2018 -223 Re: Estimate of Fees for engineering Services Page 2 Chrome Park Improvements Accordingly, our office proposes the following scope of services to advance the project: Preparation of an Outbound and Topographic Survey It is our understanding that the survey will be prepared by others and is therefore excluded from our proposal. Concept Design Phase Services This task will include the preparation of a conceptual plan to be utilized for discussion of the soil work and preliminary grading with US Metals. The work in this task will include preparation of the site plan, a preliminary grading plan and cross sections to be reviewed with Arcadis. It is our understanding that the cap for the existing contaminated areas will consist of either a 24" fill layer or 6" asphalt layer. Our office will work with Arcadis to review the existing conditions plan, as well as the proposed construction plan to determine the work to be performed by Arcadis on behalf of US Metals. Also included in this task will be meetings with Arcadis to review the proposed work and coordinate the joint design effort. Once this work is complete, our office will prepare a final itemized cost estimate for the Borough to review. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: C oncept Phase Services ........................... ............................... ..................... Exceptions Design of the full construction plans and preparation of specifications are not included at this time. • Permit phase, bid phase and construction phase services. • Any environmental and /or professional engineering services beyond the scope outlined above will be considered extra. Said fees will be based on the hourly rate or a fixed fee mutually agreed upon in writing. • The above - quoted fees will be in effect for a period of twelve (12) months from the date of this proposal; however, the fees on the hourly rate schedule are subject to change by January 1 of each year. S:1Carteret\Proposals\18 -11 -13 2018 -2238 Chrome Park Survey. d= AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: May 14, 2019 Kathleen M. Barney, MM Municipal Clerk i e Notary Public of New Jers CARMELA pOGORZELSKI NOTARY PUBW OF NEW JERSEY * Commission Exom 912712022 Sworn and 1,�scribed before me this day of BOROUGH OFCARTERET NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without competitive bidding as a Professional Service pursuant to N.J.S.A. 40A:11- 50)(a). This contract and the resolution authorizing it are available for public inspection in the Office of the Municipal Clerk. This action is approved as an award of Professional Services Contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Awarded to: CME Associates Services: Engineering Services with regard to Fee Estimate for Conceptual Design Phase Services for Bishop Andrews Park Improvements Project Resolution: #18 -234 Cost: Not to exceed $15,000.00 billable in accordance with the existing contract. Kathleen M. Barney, RMC/MMC Municipal ($20.24 Clerk )