The URL can be used to link to this page

Home My Public Portal About01-18-2024 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JANUARY 18, 2024 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Buildin.g, 50 North S Street, Richmond, Indiana. CALL TO ORDER President Palmer called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Emily Palmer, Man Evans and Jamie Lopeman.. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Young, Ordinance Violation Clerk; Lieutenant Mike Black; Police Chief Kyle Weatherly; Greg Stiens, Director of Public Works and Engineering; Tracy Bosell, Street Commissioner; Fire Chief Jeff Kinder; Assistant Fire Chief James Clark; Doug Gardner, Fire Prevention; Councilor Jerry Purcell; Kelly Knapke; and Media. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of January 11, 2024, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to ap prove the Claims for Payment for January 19, 2024 in the amount of Three Hundred Eighty Thousand Two Hundred Ninety Five Dollars and twenty four cents ($380,295.24), supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. Mr. Evans Moved to approve a Claims for Payment correction in the amount of Two Thousand One Hundred Forty Five Dollars and seventy one cents ($2,145.71), supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR .PAYMENT - None PAYROLL CLAIMS FOR PAYMENT FOR PENSION - None REQUESTS • HANDICAP SIGN RENEWALS 210 North 5'1' Street Board of Works Minutes January 18, 2024 115 Kinsey Street 1111 Harris Street Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried • STREET SIGNS Jerry Purcell is requesting a School Zone Sign on behalf of the Seton Catholic High School principal. The School is located at the 200 Block of South 5th Street. Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. Kelly Knapke on behalf of her neighborhood would like a yield sign replaced with a stop sign at Southeast Parkway near US 40. Mr. Lopeman moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. BID OPENINGS - None BID AWARDS • PLUMBING MAINTENANCE FOR THE CITY BUILDING Flow Right Mechanical Straight Time - $65.00 per hour Overtime - $97.50 per hour Material Markup 15% Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. • OFFICE CLEANING SERVICES FOR THE STREET DEPARTMENT FOR 2024 & 2025 D & D Janitorial $4,680.00 Annually Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. • GARAGE DOOR MAINTENANCE FOR THE STREET DEPARTMENT Board of Works Minutes January 18, 2024 Scott Door Services: Regular Hours $82.50 per hour Overtime Hours $1.23.00 per hour Parts Mark Up 45% Mr. Evans moved to approve, supported by Mr. .I...,opeman. Upon a vote viva voce, the motion carried. • HVAC MAINTENANCE FOR THE STREET DEPARTMENT FOR 2024. & 2025 Wallace Heating and Air Conditioning Regular Hours $100.00 - Service Call ($1.50 per minute after the first 30 minutes) Overtime Flours $150.00 - Service Call ($2.25 per minute after the first 30 minutes) Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce the motion carried. CONTRACTS • CONTRACT NO. 212-2023 - REILY VOLUNTEER FIRE DEPARTMENT In the course of operating its fire department, City keeps and utilizes surplus Eagle Compressors, Breathing Air Compressor and a Bauer, CFS-25 air bottle fill station. The Equipment is no longer needed by the City for its daily operations and is considered surplus property that may be sold pursuant to Indiana Code 5-22-22-12 Reily VFD has requested to purchase the Equipment for consideration not limited to the understanding it will assume all liability and hold harmless the Richmond Fire Department and the City for any injury or damages caused by the Equipment or the Equipment's parts. In consideration for the transfer of said Equipment, Reily VFD agrees to pay the sum of One Dollar ($1..00) to City. Mr. Evans moved to approve, supported by Mr. .Lopeman. Upon a vote viva voce, the motion carried. • CONTRACT NO. 217-2023 —SMARRELLI GENERAL CONTRACTORS, INC. The City retains Contractor to perform services in connection with the construction of a new 60' X 80' pole barn to be located at Fire Station No. 5 in accordance with the plans and specification prepared by Maze Design. Services. Services shall include, but shall not be limited to, services to lay out, excavate, install all underground pipes and structures, Board of Works Minutes January 18, 2024 furnish and lay grade and stone, pour foundation and stemwalls, erect the pole barn structure, and insulate and finish the interior of the same. Not to exceed $371,750.00 Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. CHANGE ORDERS - None ADDENDUM'S - None RESOLUTIONS • RESOLUTION NO. 1-2024 - ESTABLISHING ADMINISTRATIVE PROCESSING EXPENSES FOR ENFORCING COMPLIANCE WITH UNSAFE BUILDINGS This is a"housekeeping" resolution in connection with the establishment of administrative processing expenses :for use by the Unsafe Building Commission and Code Enforcement. Assistant City Kim Vessels presented to the Board a Proof of Publication for the Public Hearing. Mr. Evans moved to accept the Proof of Publication, supported by Mr. Lopeman. Upon a vote viva .voce, the motion carried. Public Hearing Ms. Palmer opened the floor for Public Hearing. There being no one for against, the Public Hearing was closed. Mr. Evans moved to approve the Resolution, supported by Mr. Lopeman. Upon a voce viva voce, the motion carried. • RESOLUTION NO. 3-2024 — ESTABLISHING THE POLICY BY WHICH MEMBERS OF THE RICHMOND BOARD OF PUBLIC WORKS AND SAFETY MAY 1.'ARTICIPATE BY ELECTRONIC MEANS OF COMMUNICATION With this resolution a member of the board or commission may participate by any means of communication which allows all participating members of the board to simultaneously communicate with each other, except for a meeting that is an executive session. Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a voce viva voce, the motion carried. PETITIONS - None Board of Works Minutes January 18, 2024 MISCELLANEOUS • APPOINTMENT TO THE PLAN COMMISSION The appointment of Matt Evans to the Plan Commission. Mr. Lopeman moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. ADJOURNMENT After a motion was duly made, the meeting was journed. Emi y Pal er, President ATTEST: Monica Young, Or nanc olation Clerk A recording of this meeting is on file in the Office of the City Clerk.