HomeMy Public PortalAbout04) 7A2 CCM 2013-06-04CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
JUNE 4, 2013
1. CALL TO ORDER
AGENDA
ITEM 7.A=2
Mayor Sternquist called the City Council Regular Meeting to order at 7:34 p.m. in
the Council Chambers located at 5938 Kauffman Avenue, Temple City.
2. ROLL CALL
PRESENT: Councilmember—Chavez, Vizcarra, Yu, Blum, Sternquist
ABSENT: Councilmember — None
ALSO PRESENT: City Manager Pulido, City Attorney Vail, City Clerk Kuo,
Assistant to the City Manager Haworth, Administrative.
Services Director Hause, Parks and Recreation Director
Burroughs, Community Development Director Persico
3. INVOCATION
Pastor Heather Williams, Westminster Presbyterian Church, provided the
Invocation.
4. PLEDGE OF ALLEGIANCE
Councilmember Chavez led those present in the Pledge of Allegiance to the
Flag.
5. CEREMONIAL MATTERS AND PRESENTATION
A. ADOPTION OF RESOLUTION NO. 13-4920 — PUBLIC ARTS
COMMISSION APPOINTMENT
City Council adopted Resolution No. 13-4920 confirming appointments to
the Public Arts commission and had City Clerk administer the Oath of
Office to new commissioners.
B. Recognition - Longden Robotics Team
City Council presented certificate of recognition to the Longden Robotic
Team members and coach.
C. Presentation - Pet of the Month
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Ms. Pat Brayer, San Gabriel Valley Humane Society Director, gave a
presentation on the featured pet for the month of June. Those interested in
adopting a pet can call the San Gabriel Valley Humane Society at 626-
286-1159.
D. Presentation - Sheriff's Monthly Report
Sergeant Miranda gave City Council an update of the Sheriff's activities for
the month of June.
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA — None
7. CONSENT CALENDAR
Administrative Services Director Hause pulled item 71 to clarify the exhibits
attached to the staff reports. Mayor Pro Tem Blum moved to approve the
Consent Calendar, seconded by Councilmember Vizcarra and unanimously
carried.
A. APPROVAL OF MINUTES
The City Council is requested to review and approve:
1) Minutes of the City Council Regular Meeting of May 21, 2013; and
2) Minutes of the City Council Special Meeting of May 29, 2013.
Action: Approved.
B. PARKS AND RECREATION COMMISSION ACTIONS — MEETING OF
MAY 15, 2013
The City Council is requested to review the Parks and Recreation
Commission actions of their meeting of May 15, 2013.
Action: Received and filed.
C. PLANNING COMMISSION ACTIONS — MEETING OF MAY 14, 2013
The City Council is requested to review the Planning Commission actions
of their meeting of May 14, 2013.
Action: Received and filed.
D. PUBLIC SAFETY COMMISSION ACTIONS — MEETING OF MAY 22, 2013
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The City Council is requested to review the Public Safety Commission
actions of their meeting of May 22, 2013.
Action: Received and filed.
E. DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE
LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD
SEPTEMBER 18 THROUGH 20, 2013
The League will hold its annual conference in Sacramento from Wednesday,
September 18 through Friday, September 20, 2013. The conference
includes a business meeting whereby a city's voting delegate and up to two
alternates must be designated by the City Council to vote on resolutions to
guide cities and the League in improving local government issues. The
business meeting will be held on Friday, September 18, 2013. This matter
has been placed for Council action and submission to the League by the
deadline of August 2, 2013,
The Council is requested to designate one City Councilmember as a
"Voting Delegate" and one City Councilmember as "Alternate Voting
Delegate" for the purpose of exercising the City's vote at the League of
California Cities Annual Conference.
Action: Designated Mayor Pro Tem Blum as Voting
Delegate and Councilmember Yu as Voting
Alternate for the League of California Cities
Annual Business Meeting.
F. CONTRACT SERVICES AGREEMENT WITH LILLEY PLANNING
GROUP
The City Council's goal is to develop and implement an inaugural City
Strategic Plan that will articulate a clear vision of its future that guides City
Council actions, as well as staff's actions, for its successful
implementation. The inaugural City Strategic Plan will include benchmarks
or milestones that measure the City's progress toward achieving its
strategic goals/City Initiatives (e.g., City initiatives: General Plan Update,
Development of a Historic Preservation Ordinance, etc.). Much like the
goals the City Council develops each year to identify its goals for the
upcoming fiscal year, a City Strategic Plan will identify the community's
vision and goals for the City in the next 20 years.
Based on the City's main objectives for the development of a successful
City Strategic Plan, it is staff's assessment that Lilley Planning Group
consistently met the City Council's expectations for the delivery of
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Strategic Plan consultant services. The following qualifications supports
why Lilley Planning Group is the best firm to provide Strategic Planning
Consultant services: Community Engagement, Innovation, and Flexibility.
The aforementioned qualifications are among the most desirable
qualifications the City Council has identified as needed from the Strategic
Planning Consultant to change the City organization from status quo to a
high performance organization.
Action:
1) Awarded a Contract Services Agreement with Lilley Planning Group
for Strategic Plan consultant services (Attachment "A") not to exceed
$40,000; and
2) Authorized the City Manager to finalize and execute the Contract
Services Agreement with Lilley Planning Group.
G. APPROVAL OF LETTER OF INTENT TO PARTICIPATE IN THE
DEVELOPMENT OF AN ENHANCED WATERSHED MANAGEMENT
PROGRAM (EWMP) AND COORDINATED INTEGRATED MONITORING
PROGRAM (CIMP) WITH THE UPPER LOS ANGELES RIVER
WATERSHED GROUP IN AN AMOUNT NOT TO EXCEED $14,000
Temple City has previously participated in two regional studies conducted
by the Gateway Cities Council of Government (COG) and by the San
Gabriel Valley COG. As the water quality requirements evolve the City
must keep pace with the changes. The newly formed Upper Los Angeles
River Watershed Group is being led by the City of Los Angeles and
involves 15 public agencies: Alhambra, Burbank, Calabasas, Glendale,
Hidden Hills, La Canada Flintridge, Monterey Park, Pasadena, Rosemead,
San Gabriel, San Marino, South Pasadena, City of Los Angeles,
unincorporated Los Angeles County and the County Flood Control District.
If Temple City does not participate in the development of regional
monitoring programs, we will be required to prepare and submit our own
plans.
The City Council is requested to approve a Letter of Intent to participate in
the development of an Enhanced Watershed Management Program
(EWMP) and Coordinated Integrated Monitoring Program (CIMP) with
Upper Los Angeles River Watershed Group in an amount not to exceed
$14,000.
Action: Approved the Letter of Intent to participate in
the development of an Enhanced Watershed
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Management Program (EWMP) and
Coordinated Integrated Monitoring Program
(CIMP) with Upper Los Angeles River
Watershed Group in an amount not to exceed
$14,000.
H. ADOPTION OF RESOLUTION NO. 13-4921 ADOPTING AN EMPLOYEE
CLASSIFICATION PLAN
This first report will address the proposed Classification Plan. Reports
addressing Compensation and Pay for Performance follow in the next two
reports.
A Classification Plan is designed to provide a defensible and understandable
rationale for assigning individuals' classifications based on the
responsibilities they assume and ultimately serve as the foundation for
establishing salary recommendations. Specifically, an effective classification
plan provides for the following:
• A current and accurate description of the various jobs
performed;
• A basis for establishing a compensation program that is
related to the nature of the work performed; and
• A means of ensuring internal equity among the overall work
force.
A Classification Plan can also be helpful by:
• Providing an improved basis for recruiting, testing and_
selecting employees;
• Establishing a framework for evaluating employee
performance during probationary and continuing periods of
employment; and
• Identifying areas that are basic to employee training and
programs.
Staff has found the Classification Plan to be complete and thorough and
concurs with the recommendations of the consultant, including the proposed
title changes.
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The City Council is requested to adopt Resolution No. 13-4921, adopting an
Employee Classification Plan.
Action: Adopted Resolution No. 13-4921 adopting an
Employee Classification Plan.
I. ADOPTION OF RESOLUTION NO. 13-4922 ADOPTING A
COMPENSATION PLAN AND SALARY RANGES FOR FULL TIME AND
PART-TIME CLASSIFICATIONS FOR FISCAL YEAR (FY) 2013-14
The Compensation Plan is the second of three reports. The first report
addressed the Classification Plan and the third report will address the Pay
for Performance Bonus Plan.
A compensation plan is an important element in a personnel system. This.
Compensation Plan is intended to:
• Ensure that the City has the ability to attract and retain well-
qualified employees;
• Provide a technically sound basis for compensating
employees;
• Allow flexibility and adaptability for making City-wide
compensation decisions based on changing market
conditions;
• Recognize the City's responsibility as a public agency in
establishing a pay plan that is consistent with prudent public
practices; and
• Ensure that the City's compensation practices are
competitive and consistent with those of comparable
employers.
The City Council is requested to adopt Resolution No. 13-4922, adopting a
Compensation Plan and salary ranges for full time and part-time
classifications for FY 2013-14.
Action: Adopted Resolution No. 13-4922 adopting a
Compensation Plan and salary ranges for full
time and part-time classifications for FY 2013-
14.
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J. ADOPTION OF RESOLUTION NO. 13-4923 ADOPTING A PAY FOR
PERFORMANCE BONUS PLAN
This is the final report of three reports implementing this third phase. The
Classification Plan was addressed in the first report and the Compensation
Plan was address in the second report. This report will address Pay for
Performance Bonus Plan.
The City's compensation programs will be based on:
• Positioning salary grade and maximums competitively with the
labor market;
• Placing all City jobs in salary grades based on a combination of
completive market pricing data and the objective evaluation of
factors reflecting each job's relative contribution to the success
of the City;
• Institutionalizing the concept that salary ranges present an
opportunity to earn a higher salary, not a guarantee of annual
increases predicated on simply "coming to work and doing one's
job";
• Awarding merit increases on the basis of work results actually
achieved against performance targets that are equitably
established, fully communicated and consistent with the City's
high performance expectations; and
Emphasizing each employee's and each manager's accountability for
performance results. Thus, employees have the opportunity, and the
individual accountability, to influence the pay received by the level of
performance they achieve. Managers are provided policies and
compensation tools that establish accountability to set high performance
expectations and reward employees in accordance with those expectations.
Action: Adopted Resolution No. 13-4923 adopting a
Pay for Performance Bonus Plan.
K. ADOPTION OF RESOLUTION NO. 13-4914 CONFIRMING THE
FACTORS USED FOR CALCULATING THE ANNUAL APPROPRIATIONS
LIMIT FOR THE FISCAL YEAR (FY) 2013-14
Article XIII -B provides limits to the amount of tax proceeds state and local
governments can spend each year. The limit for any fiscal year is equal to
the previous year's limit, adjusted for population changes and the change
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in the U.S. Consumer Price Index or California Per Capital Personal -
Income, whichever is less.
Staff has complied with all the provisions of Article XIIIB in determining the
Limit for FY 2013-14, and the City Council is required to confirm all factors
used for calculating the Limit by adoption of a resolution.
The City Council is requested to adopt Resolution 13-4914, a Resolution
confirming the factors used for calculating the annual Appropriations Limit -
for Fiscal Year 2013-14.
Action: Adopted Resolution No. 13-4914
L. THIRD QUARTER CITY TREASURER'S REPORT, REVENUE SUMMARY
REPORT, EXPENDITURE SUMMARY REPORT AND CAPITAL
IMPROVEMENT FINANCIAL REPORT
The City Council is requested to receive and file the Third Quarter (i.e.,
January — March 2013) City Treasurer's Report, Revenue Summary
Report, Expenditure Summary Report and the Capital Improvement
Financial Report.
Action: Received and filed the Third Quarter City
Treasurer's Report, Revenue Summary Report
and the Capital Improvement Financial Report.
M. VISA CARD REPORT
The City Council is requested to review, receive and file the Petty Cash
Report.
Action: - Received and filed.
N. ADOPTION OF RESOLUTION NO. 13-4924 — APPROVAL OF PAYMENT
OF BILLS
The City Council is requested to adopt Resolution No. 13-4924 authorizing
payment of bills.
Action: Adopted Resolution No. 13-4924.
8. UNFINISHED BUSINESS — None
9. NEW BUSINESS
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A. PUBLIC HEARING: ADOPTION OF RESOLUTION NO. 13-4915,
ORDERING THE LEVY OF CITYWIDE LIGHTING AND MAINTENANCE
DISTRICT ASSESSMENTS FOR FISCAL YEAR (FY) 2013-14
City Council approval of the Fiscal Year (FY) 2011-12 levy of the District
assessments will allow the City to continue with its annual Lighting and
Maintenance District program.
Administrative Services Director Hause gave a brief summary of the staff
report.
Mayor Sternquist opened the public hearing.
Mayor Sternquist closed the public hearing
Mayor Sternquist directed staff to review the assessment rates of Church
owned properties and bring back a recommendation to City Council before
the next assessment year.
City Attorney Vail stated that the law has changed significantly since this
law was created. It would be necessary to review the structure of the
assessment and determine if the structure would trigger a new
requirement (i.e., vote) under the law.
Mayor Pro Tem Blum made a motion to adopt Resolution No. 13-4915
ordering the levy and collection of assessments for Fiscal Year (FY) 2013-
14. Seconded by Councilmember Yu and unanimously carried.
B. PUBLIC HEARING: ADOPTION OF THE PROPOSED FISCAL YEAR (FY)
2013-14 CITY BUDGET AND FIND THAT THE CITY IS IN COMPLIANCE
WITH GOVERNMENT CODE SECTION 66000
Pursuant to Section 901 of the City Charter, the City Council shall conduct a
public hearing prior to the adoption of the proposed FY 2013-14 City Budget.
The public hearing will allow the City Council to hear testimony presented by
any interested person about the proposed City Budget. The City Council is
being requested to review and consider adoption of the proposed revenues
and expenditures for FY 2013-14.
Administrative Services Director Hause gave a brief summary of the staff
report.
Mayor Sternquist opened public hearing.
Mayor Sternquist closed public hearing.
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Councilmember Vizcarra left the meeting at 8:20 p.m. and returned at 8:22
p.m.
Mayor Pro Tem Blum made a motion to have staff complete the Final FY
2013-14 City Budget document by June 30, 2013 and adopted Resolution
13-4916, a resolution adopting the proposed FY 2013-14 City Budget and
making the finding that the City is in compliance with Government Code
Section 66000. Seconded by Councilmember Vizcarra and unanimously
carried.
10. COMMUNICATIONS — None
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
At 8:27 p.m., the City Council recessed to the Successor Agency Meeting.
Minutes of the Successor Agency Meeting are set forth in full in the Successor
Agency's records.
RECONVENE AS CITY COUNCIL
The City Council meeting was reconvened at 8:29 p.m. with all Councilmembers
present.
12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE
CITY COMMUNITY REDEVELOPMENT AGENCY — None
13. UPDATE FROM CITY MANAGER
City Manager Pulido announced upcoming City events: Monday, June 3,
Registration began for the City's youth summer basketball and mini -sports
camps. Those interested in enrolling their kids or grandkids can do so at Live
Oak Park Community Center; Registration begins next week for enrollment into
the City's Summer STARS and Teen Zone programs, open to youth in the first
through ninth grades. For more information and to register, call or visit Live Oak
Park Annex. Both camps begin the week of June 24; Summer Recreation Guide
is out and included as part of Connect Magazine, which hit mailboxes this week.
In-person enrollment for all classes begin June 17 at Live Oak Park Community
Center; Summer Concert Series at Temple City Park starts Wednesday, June 12
through August 28 from 7 to 9 p.m.; Lose weight and get fit this summer with the
Mayor's "Biggest Loser' Fitness Challenge starting June 24 at Live Oak Park.
The 10 -week fitness challenge provides residents with a series of muscle --
building exercises and nutritional lessons in preparation for a final weigh-in on
Monday, August 26. A grand prize will be awarded to the person who loses the
most body fat. A $10 registration fee applies, which covers the cost of
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June 18, 2013
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personalized nutrition and workout plans, a t -shirt and water bottle; Show off your
creative side and headline your artwork at the Rock the Canvas premier pop-up
gallery coming this summer during Concerts in the Park. Artists, students,
teachers and culinary enthusiasts from San Gabriel Valley are encouraged to
exhibit their masterpieces at Rock the Canvas as it goes on tour June 26, July 31
and August 21 from 5-9 p.m. at Temple City Park; A neighborhood watch
meeting is planned for June 13, 5:30 to 7:30 p.m. for those neighborhoods bound
by Olive Street, EI Monte Avenue, Lower Azusa Road and Arden Drive
(otherwise known as Area 11). The meeting will be held at Bethlehem Lutheran -
Church, 5319 Halifax. Free dinner and childcare; the City's Budget in Brief
summarizing next year's budget is now on the City's website. The document
provides a concise report of the City's financial position and planning efforts, as
well as a brief analysis of key budget initiatives, anticipated revenues and
expenditures, and overall economic trends; 20 applications were received for
nine Commission seats. There are three vacancies each on the Planning, Public
Safety and Parks and Recreation Commissions, The Commission Application
Review Ad Hoc Committee will complete initial interviews tomorrow afternoon, -
with final interviews by the Council on Friday, June 7, 3:30 p.m., here in the
Council Chambers. For more information regarding any of the City events,
please visit the City's website at www.templecity.us.
14. MATTERS FROM CITY OFFICIALS — None
15. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc
Committee
(Councilmember Vizcarra and Yu) — Formed 7/3/2012
None
B. Pocket Park Ad Hoc Committee
(Councilmember Vizcarra and Mayor Sternquist) — Formed 9/14/2012
City Council disbanded the Pocket Park Ad Hoc Committee.
C. Council Chamber Renovation Ad Hoc Committee
(Councilmember Vizcarra and Mayor Sternquist) — Formed 1/15/2013
None
D. Strategic Planning Ad Hoc Committee
(Councilmember Yu and Mayor Pro Tem Blum) — Formed 4/2/2013
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The Ad Hoc Committee has not met but City Council approved a service
agreement tonight for the City's Strategic Plan.
E. Budget Ad Hoc Committee
(Councilmember Vizcarra and Mayor Sternquist) — Formed 4/2/2013
City Council disbanded the Pocket Park Ad Hoc Committee.
F. City Manager Performance Goal Ad Hoc Committee
(Mayor Pro Tem Blum and Mayor Sternquist) — Formed 4/16/2013
None
G. Civic Center Master Plan Standing Committee
(Councilmember Yu and Mayor Pro Tem Blum) — Formed 5/13/2012
None
H. School District/City Standing Committee
(Councilmember Chavez and Mayor Pro Tem Blum) — Formed 1/3/2012
Councilmember Chavez reported on the Standing Committee meeting on
May 28.
I. Rosemead Boulevard Improvement Project Standing Committee
(Councilmember Yu and Mayor Pro Tem Blum) — Formed 6/3/2011
Mayor Pro Tem Blum reported that the Standing Committee met last
Friday and the project is on schedule and budget is on track. The
Standing Committee will have another meeting this Friday, June 7.
J. City Code Review Standing Committee
(Councilmember Chavez and Vizcarra) —Formed 11/6/2012
Mayor Sternquist appointed herself as an alternate to the Commission
Application Review Ad Hoc.
16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
AGENDA
A. COUNCILMEMBER CHAVEZ — None
B. COUNCILMEMBER VIZCARRA — None
C. COUNCILMEMBER YU — None
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D. MAYOR PRO TEM BLUM — None
E. MAYOR STERNQUIST
Reminded the public that mosquito season is fast approaching. Shared
with the public a recipe for making natural mosquito repellent (i.e.,'8 oz of
almond oil, 1/4 teaspoon of lemon eucalyptus essential oil, 1/8 teaspoon
of geranium essential oil, 1/8 teaspoon of lavender essential oil). Mix well
and test the mixture on a small area of your skin to make sure you don't
develop a rash.
17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER CHAVEZ — None
B. COUNCILMEMBER VIZCARRA — None
C. COUNCILMEMBER YU — None
D. MAYOR PRO TEM BLUM — None
E. MAYORSTERNQUIST - None
18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Jerry Jambazian, Temple City business owner, expressed excitement about the
upcoming Concerts in the Park. Announced that Emperor Elementary School will
be featured on the Master Chef television program tomorrow night June 5, 2013,
Channel 11, at 8 p.m.
19. CLOSED SESSION — None
20. ADJOURNMENT
The City Council Regular Meeting was adjourned at 9:00 p.m. to the next
Regular City Council meeting of June 18.
Mayor
ATTEST:
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June 18, 2013
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City Clerk