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HomeMy Public PortalAbout04) 7A2 CCM 2013-06-04CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING JUNE 4, 2013 1. CALL TO ORDER AGENDA ITEM 7.A=2 Mayor Sternquist called the City Council Regular Meeting to order at 7:34 p.m. in the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLL CALL PRESENT: Councilmember—Chavez, Vizcarra, Yu, Blum, Sternquist ABSENT: Councilmember — None ALSO PRESENT: City Manager Pulido, City Attorney Vail, City Clerk Kuo, Assistant to the City Manager Haworth, Administrative. Services Director Hause, Parks and Recreation Director Burroughs, Community Development Director Persico 3. INVOCATION Pastor Heather Williams, Westminster Presbyterian Church, provided the Invocation. 4. PLEDGE OF ALLEGIANCE Councilmember Chavez led those present in the Pledge of Allegiance to the Flag. 5. CEREMONIAL MATTERS AND PRESENTATION A. ADOPTION OF RESOLUTION NO. 13-4920 — PUBLIC ARTS COMMISSION APPOINTMENT City Council adopted Resolution No. 13-4920 confirming appointments to the Public Arts commission and had City Clerk administer the Oath of Office to new commissioners. B. Recognition - Longden Robotics Team City Council presented certificate of recognition to the Longden Robotic Team members and coach. C. Presentation - Pet of the Month City Council Minutes June 18, 2013 Page 2 of 14 Ms. Pat Brayer, San Gabriel Valley Humane Society Director, gave a presentation on the featured pet for the month of June. Those interested in adopting a pet can call the San Gabriel Valley Humane Society at 626- 286-1159. D. Presentation - Sheriff's Monthly Report Sergeant Miranda gave City Council an update of the Sheriff's activities for the month of June. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA — None 7. CONSENT CALENDAR Administrative Services Director Hause pulled item 71 to clarify the exhibits attached to the staff reports. Mayor Pro Tem Blum moved to approve the Consent Calendar, seconded by Councilmember Vizcarra and unanimously carried. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of May 21, 2013; and 2) Minutes of the City Council Special Meeting of May 29, 2013. Action: Approved. B. PARKS AND RECREATION COMMISSION ACTIONS — MEETING OF MAY 15, 2013 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of May 15, 2013. Action: Received and filed. C. PLANNING COMMISSION ACTIONS — MEETING OF MAY 14, 2013 The City Council is requested to review the Planning Commission actions of their meeting of May 14, 2013. Action: Received and filed. D. PUBLIC SAFETY COMMISSION ACTIONS — MEETING OF MAY 22, 2013 City Council Minutes June 18, 2013 Page 3 of 14 The City Council is requested to review the Public Safety Commission actions of their meeting of May 22, 2013. Action: Received and filed. E. DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD SEPTEMBER 18 THROUGH 20, 2013 The League will hold its annual conference in Sacramento from Wednesday, September 18 through Friday, September 20, 2013. The conference includes a business meeting whereby a city's voting delegate and up to two alternates must be designated by the City Council to vote on resolutions to guide cities and the League in improving local government issues. The business meeting will be held on Friday, September 18, 2013. This matter has been placed for Council action and submission to the League by the deadline of August 2, 2013, The Council is requested to designate one City Councilmember as a "Voting Delegate" and one City Councilmember as "Alternate Voting Delegate" for the purpose of exercising the City's vote at the League of California Cities Annual Conference. Action: Designated Mayor Pro Tem Blum as Voting Delegate and Councilmember Yu as Voting Alternate for the League of California Cities Annual Business Meeting. F. CONTRACT SERVICES AGREEMENT WITH LILLEY PLANNING GROUP The City Council's goal is to develop and implement an inaugural City Strategic Plan that will articulate a clear vision of its future that guides City Council actions, as well as staff's actions, for its successful implementation. The inaugural City Strategic Plan will include benchmarks or milestones that measure the City's progress toward achieving its strategic goals/City Initiatives (e.g., City initiatives: General Plan Update, Development of a Historic Preservation Ordinance, etc.). Much like the goals the City Council develops each year to identify its goals for the upcoming fiscal year, a City Strategic Plan will identify the community's vision and goals for the City in the next 20 years. Based on the City's main objectives for the development of a successful City Strategic Plan, it is staff's assessment that Lilley Planning Group consistently met the City Council's expectations for the delivery of City Council Minutes June 18, 2013 Page 4 of 14 Strategic Plan consultant services. The following qualifications supports why Lilley Planning Group is the best firm to provide Strategic Planning Consultant services: Community Engagement, Innovation, and Flexibility. The aforementioned qualifications are among the most desirable qualifications the City Council has identified as needed from the Strategic Planning Consultant to change the City organization from status quo to a high performance organization. Action: 1) Awarded a Contract Services Agreement with Lilley Planning Group for Strategic Plan consultant services (Attachment "A") not to exceed $40,000; and 2) Authorized the City Manager to finalize and execute the Contract Services Agreement with Lilley Planning Group. G. APPROVAL OF LETTER OF INTENT TO PARTICIPATE IN THE DEVELOPMENT OF AN ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP) AND COORDINATED INTEGRATED MONITORING PROGRAM (CIMP) WITH THE UPPER LOS ANGELES RIVER WATERSHED GROUP IN AN AMOUNT NOT TO EXCEED $14,000 Temple City has previously participated in two regional studies conducted by the Gateway Cities Council of Government (COG) and by the San Gabriel Valley COG. As the water quality requirements evolve the City must keep pace with the changes. The newly formed Upper Los Angeles River Watershed Group is being led by the City of Los Angeles and involves 15 public agencies: Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Canada Flintridge, Monterey Park, Pasadena, Rosemead, San Gabriel, San Marino, South Pasadena, City of Los Angeles, unincorporated Los Angeles County and the County Flood Control District. If Temple City does not participate in the development of regional monitoring programs, we will be required to prepare and submit our own plans. The City Council is requested to approve a Letter of Intent to participate in the development of an Enhanced Watershed Management Program (EWMP) and Coordinated Integrated Monitoring Program (CIMP) with Upper Los Angeles River Watershed Group in an amount not to exceed $14,000. Action: Approved the Letter of Intent to participate in the development of an Enhanced Watershed City Council Minutes June 18, 2013 Page 5 of 14 Management Program (EWMP) and Coordinated Integrated Monitoring Program (CIMP) with Upper Los Angeles River Watershed Group in an amount not to exceed $14,000. H. ADOPTION OF RESOLUTION NO. 13-4921 ADOPTING AN EMPLOYEE CLASSIFICATION PLAN This first report will address the proposed Classification Plan. Reports addressing Compensation and Pay for Performance follow in the next two reports. A Classification Plan is designed to provide a defensible and understandable rationale for assigning individuals' classifications based on the responsibilities they assume and ultimately serve as the foundation for establishing salary recommendations. Specifically, an effective classification plan provides for the following: • A current and accurate description of the various jobs performed; • A basis for establishing a compensation program that is related to the nature of the work performed; and • A means of ensuring internal equity among the overall work force. A Classification Plan can also be helpful by: • Providing an improved basis for recruiting, testing and_ selecting employees; • Establishing a framework for evaluating employee performance during probationary and continuing periods of employment; and • Identifying areas that are basic to employee training and programs. Staff has found the Classification Plan to be complete and thorough and concurs with the recommendations of the consultant, including the proposed title changes. City Council Minutes June 18, 2013 Page 6 of 14 The City Council is requested to adopt Resolution No. 13-4921, adopting an Employee Classification Plan. Action: Adopted Resolution No. 13-4921 adopting an Employee Classification Plan. I. ADOPTION OF RESOLUTION NO. 13-4922 ADOPTING A COMPENSATION PLAN AND SALARY RANGES FOR FULL TIME AND PART-TIME CLASSIFICATIONS FOR FISCAL YEAR (FY) 2013-14 The Compensation Plan is the second of three reports. The first report addressed the Classification Plan and the third report will address the Pay for Performance Bonus Plan. A compensation plan is an important element in a personnel system. This. Compensation Plan is intended to: • Ensure that the City has the ability to attract and retain well- qualified employees; • Provide a technically sound basis for compensating employees; • Allow flexibility and adaptability for making City-wide compensation decisions based on changing market conditions; • Recognize the City's responsibility as a public agency in establishing a pay plan that is consistent with prudent public practices; and • Ensure that the City's compensation practices are competitive and consistent with those of comparable employers. The City Council is requested to adopt Resolution No. 13-4922, adopting a Compensation Plan and salary ranges for full time and part-time classifications for FY 2013-14. Action: Adopted Resolution No. 13-4922 adopting a Compensation Plan and salary ranges for full time and part-time classifications for FY 2013- 14. City Council Minutes June 18, 2013 Page 7 of 14 J. ADOPTION OF RESOLUTION NO. 13-4923 ADOPTING A PAY FOR PERFORMANCE BONUS PLAN This is the final report of three reports implementing this third phase. The Classification Plan was addressed in the first report and the Compensation Plan was address in the second report. This report will address Pay for Performance Bonus Plan. The City's compensation programs will be based on: • Positioning salary grade and maximums competitively with the labor market; • Placing all City jobs in salary grades based on a combination of completive market pricing data and the objective evaluation of factors reflecting each job's relative contribution to the success of the City; • Institutionalizing the concept that salary ranges present an opportunity to earn a higher salary, not a guarantee of annual increases predicated on simply "coming to work and doing one's job"; • Awarding merit increases on the basis of work results actually achieved against performance targets that are equitably established, fully communicated and consistent with the City's high performance expectations; and Emphasizing each employee's and each manager's accountability for performance results. Thus, employees have the opportunity, and the individual accountability, to influence the pay received by the level of performance they achieve. Managers are provided policies and compensation tools that establish accountability to set high performance expectations and reward employees in accordance with those expectations. Action: Adopted Resolution No. 13-4923 adopting a Pay for Performance Bonus Plan. K. ADOPTION OF RESOLUTION NO. 13-4914 CONFIRMING THE FACTORS USED FOR CALCULATING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR (FY) 2013-14 Article XIII -B provides limits to the amount of tax proceeds state and local governments can spend each year. The limit for any fiscal year is equal to the previous year's limit, adjusted for population changes and the change City Council Minutes June 18, 2013 Page 8 of 14 in the U.S. Consumer Price Index or California Per Capital Personal - Income, whichever is less. Staff has complied with all the provisions of Article XIIIB in determining the Limit for FY 2013-14, and the City Council is required to confirm all factors used for calculating the Limit by adoption of a resolution. The City Council is requested to adopt Resolution 13-4914, a Resolution confirming the factors used for calculating the annual Appropriations Limit - for Fiscal Year 2013-14. Action: Adopted Resolution No. 13-4914 L. THIRD QUARTER CITY TREASURER'S REPORT, REVENUE SUMMARY REPORT, EXPENDITURE SUMMARY REPORT AND CAPITAL IMPROVEMENT FINANCIAL REPORT The City Council is requested to receive and file the Third Quarter (i.e., January — March 2013) City Treasurer's Report, Revenue Summary Report, Expenditure Summary Report and the Capital Improvement Financial Report. Action: Received and filed the Third Quarter City Treasurer's Report, Revenue Summary Report and the Capital Improvement Financial Report. M. VISA CARD REPORT The City Council is requested to review, receive and file the Petty Cash Report. Action: - Received and filed. N. ADOPTION OF RESOLUTION NO. 13-4924 — APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4924 authorizing payment of bills. Action: Adopted Resolution No. 13-4924. 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS City Council Minutes June 18, 2013 Page 9 of 14 A. PUBLIC HEARING: ADOPTION OF RESOLUTION NO. 13-4915, ORDERING THE LEVY OF CITYWIDE LIGHTING AND MAINTENANCE DISTRICT ASSESSMENTS FOR FISCAL YEAR (FY) 2013-14 City Council approval of the Fiscal Year (FY) 2011-12 levy of the District assessments will allow the City to continue with its annual Lighting and Maintenance District program. Administrative Services Director Hause gave a brief summary of the staff report. Mayor Sternquist opened the public hearing. Mayor Sternquist closed the public hearing Mayor Sternquist directed staff to review the assessment rates of Church owned properties and bring back a recommendation to City Council before the next assessment year. City Attorney Vail stated that the law has changed significantly since this law was created. It would be necessary to review the structure of the assessment and determine if the structure would trigger a new requirement (i.e., vote) under the law. Mayor Pro Tem Blum made a motion to adopt Resolution No. 13-4915 ordering the levy and collection of assessments for Fiscal Year (FY) 2013- 14. Seconded by Councilmember Yu and unanimously carried. B. PUBLIC HEARING: ADOPTION OF THE PROPOSED FISCAL YEAR (FY) 2013-14 CITY BUDGET AND FIND THAT THE CITY IS IN COMPLIANCE WITH GOVERNMENT CODE SECTION 66000 Pursuant to Section 901 of the City Charter, the City Council shall conduct a public hearing prior to the adoption of the proposed FY 2013-14 City Budget. The public hearing will allow the City Council to hear testimony presented by any interested person about the proposed City Budget. The City Council is being requested to review and consider adoption of the proposed revenues and expenditures for FY 2013-14. Administrative Services Director Hause gave a brief summary of the staff report. Mayor Sternquist opened public hearing. Mayor Sternquist closed public hearing. City Council Minutes June 18, 2013 Page 10 of 14 Councilmember Vizcarra left the meeting at 8:20 p.m. and returned at 8:22 p.m. Mayor Pro Tem Blum made a motion to have staff complete the Final FY 2013-14 City Budget document by June 30, 2013 and adopted Resolution 13-4916, a resolution adopting the proposed FY 2013-14 City Budget and making the finding that the City is in compliance with Government Code Section 66000. Seconded by Councilmember Vizcarra and unanimously carried. 10. COMMUNICATIONS — None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING At 8:27 p.m., the City Council recessed to the Successor Agency Meeting. Minutes of the Successor Agency Meeting are set forth in full in the Successor Agency's records. RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 8:29 p.m. with all Councilmembers present. 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY — None 13. UPDATE FROM CITY MANAGER City Manager Pulido announced upcoming City events: Monday, June 3, Registration began for the City's youth summer basketball and mini -sports camps. Those interested in enrolling their kids or grandkids can do so at Live Oak Park Community Center; Registration begins next week for enrollment into the City's Summer STARS and Teen Zone programs, open to youth in the first through ninth grades. For more information and to register, call or visit Live Oak Park Annex. Both camps begin the week of June 24; Summer Recreation Guide is out and included as part of Connect Magazine, which hit mailboxes this week. In-person enrollment for all classes begin June 17 at Live Oak Park Community Center; Summer Concert Series at Temple City Park starts Wednesday, June 12 through August 28 from 7 to 9 p.m.; Lose weight and get fit this summer with the Mayor's "Biggest Loser' Fitness Challenge starting June 24 at Live Oak Park. The 10 -week fitness challenge provides residents with a series of muscle -- building exercises and nutritional lessons in preparation for a final weigh-in on Monday, August 26. A grand prize will be awarded to the person who loses the most body fat. A $10 registration fee applies, which covers the cost of City Council Minutes June 18, 2013 Page 11 of 14 personalized nutrition and workout plans, a t -shirt and water bottle; Show off your creative side and headline your artwork at the Rock the Canvas premier pop-up gallery coming this summer during Concerts in the Park. Artists, students, teachers and culinary enthusiasts from San Gabriel Valley are encouraged to exhibit their masterpieces at Rock the Canvas as it goes on tour June 26, July 31 and August 21 from 5-9 p.m. at Temple City Park; A neighborhood watch meeting is planned for June 13, 5:30 to 7:30 p.m. for those neighborhoods bound by Olive Street, EI Monte Avenue, Lower Azusa Road and Arden Drive (otherwise known as Area 11). The meeting will be held at Bethlehem Lutheran - Church, 5319 Halifax. Free dinner and childcare; the City's Budget in Brief summarizing next year's budget is now on the City's website. The document provides a concise report of the City's financial position and planning efforts, as well as a brief analysis of key budget initiatives, anticipated revenues and expenditures, and overall economic trends; 20 applications were received for nine Commission seats. There are three vacancies each on the Planning, Public Safety and Parks and Recreation Commissions, The Commission Application Review Ad Hoc Committee will complete initial interviews tomorrow afternoon, - with final interviews by the Council on Friday, June 7, 3:30 p.m., here in the Council Chambers. For more information regarding any of the City events, please visit the City's website at www.templecity.us. 14. MATTERS FROM CITY OFFICIALS — None 15. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc Committee (Councilmember Vizcarra and Yu) — Formed 7/3/2012 None B. Pocket Park Ad Hoc Committee (Councilmember Vizcarra and Mayor Sternquist) — Formed 9/14/2012 City Council disbanded the Pocket Park Ad Hoc Committee. C. Council Chamber Renovation Ad Hoc Committee (Councilmember Vizcarra and Mayor Sternquist) — Formed 1/15/2013 None D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor Pro Tem Blum) — Formed 4/2/2013 City Council Minutes June 18, 2013 Page 12 of 14 The Ad Hoc Committee has not met but City Council approved a service agreement tonight for the City's Strategic Plan. E. Budget Ad Hoc Committee (Councilmember Vizcarra and Mayor Sternquist) — Formed 4/2/2013 City Council disbanded the Pocket Park Ad Hoc Committee. F. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tem Blum and Mayor Sternquist) — Formed 4/16/2013 None G. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) — Formed 5/13/2012 None H. School District/City Standing Committee (Councilmember Chavez and Mayor Pro Tem Blum) — Formed 1/3/2012 Councilmember Chavez reported on the Standing Committee meeting on May 28. I. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) — Formed 6/3/2011 Mayor Pro Tem Blum reported that the Standing Committee met last Friday and the project is on schedule and budget is on track. The Standing Committee will have another meeting this Friday, June 7. J. City Code Review Standing Committee (Councilmember Chavez and Vizcarra) —Formed 11/6/2012 Mayor Sternquist appointed herself as an alternate to the Commission Application Review Ad Hoc. 16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ — None B. COUNCILMEMBER VIZCARRA — None C. COUNCILMEMBER YU — None City Council Minutes June 18, 2013 Page 13 of 14 D. MAYOR PRO TEM BLUM — None E. MAYOR STERNQUIST Reminded the public that mosquito season is fast approaching. Shared with the public a recipe for making natural mosquito repellent (i.e.,'8 oz of almond oil, 1/4 teaspoon of lemon eucalyptus essential oil, 1/8 teaspoon of geranium essential oil, 1/8 teaspoon of lavender essential oil). Mix well and test the mixture on a small area of your skin to make sure you don't develop a rash. 17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ — None B. COUNCILMEMBER VIZCARRA — None C. COUNCILMEMBER YU — None D. MAYOR PRO TEM BLUM — None E. MAYORSTERNQUIST - None 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Jerry Jambazian, Temple City business owner, expressed excitement about the upcoming Concerts in the Park. Announced that Emperor Elementary School will be featured on the Master Chef television program tomorrow night June 5, 2013, Channel 11, at 8 p.m. 19. CLOSED SESSION — None 20. ADJOURNMENT The City Council Regular Meeting was adjourned at 9:00 p.m. to the next Regular City Council meeting of June 18. Mayor ATTEST: City Council Minutes June 18, 2013 Page 14 of 14 City Clerk