Loading...
HomeMy Public PortalAboutPRR 13-0400Your original request, dated November 20, 2013. is reproduced in the space below From: Chris O'Hare [ mailto :chrisoharegulfstream @gmail.com] Sent: Wednesday, November 20, 2013 6:22 PM To: Bill Thrasher Subject: PUBLIC RECORDS REQUEST - league of cities THIS IS A PUBLIC RECORDS REQUEST of the Town of Gulf Stream Pursuant to Article 1, Section 24 of the Florida Constitution and Chaoter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: Any and all records in any way related to contracts, applications, correspondence, membership, agreements, requests, emails, letters, understandings, minutes, dues, invoices, policies, payments, claims, representations or any other record related to the Palm Beach County League of Cities, Inc. Any and all records received by or created by William Thrasher in the service of, on behalf of, in regard to, for, the Palm Beach County League of Cities, Inc. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by 4119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by &119.07(1)(f) of the Florida Statutes. Please take note of 4119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f). Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisohareo ulfstreamD-g mail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail November 18, 2014 Chris O'Hare [Mail to: chrisoharegulfstream @gmail.com] Re: GS #400 (league of cities (2 part)) (a) Any and all records in any way related to contracts, applications, correspondence, membership, agreements, requests, emails, letters, understandings, minutes, dues, invoices, policies, payments, claims, representations or any other record related to the Palm Beach County League of Cities, Inc. (b) Any and all records received by or created by William Thrasher in the service of on behalf of in regard to, for, the Palm Beach County League of Cities, Inc. Dear Chris O'Hare [Mail to: chrisoharegulfstream(a gmail.coml, This letter is in response to the public records you have requested in your email received November 20, 2013. This correspondence is reproduced at the following link: httt)://www2.eulf- stream.org/WebLink8 /0 /doc /17919 /Pagel , asnx. This letter requests clarification of your request before determining whether to provide you with an estimate of deposit for the extensive use of information technology resources or extensive clerical or supervisory assistance as described in Fla. Stat. § 119.07(4)(d). Please clarify which time period you are requesting for both parts of your request. This request for clarification is done as a courtesy to you to ensure the Town is able to accurately and promptly provide you with either an estimate, if necessary, or production of the public records you seek. Please clarify the above request as indicated and the Town of Gulf Stream will proceed with fulfilling your request, or providing you an estimate of the cost of production based on your clarification. Sincerely, Town Clerk Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail January 7, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #400 (league of cities (2 part)) (a) Any and all records in any way related to contracts, applications, correspondence, membership, agreements, requests, emails, letters, understandings, minutes, dues, invoices, policies, payments, claims, representations or any other record related to the Palm Beach County League of Cities, Inc. (b) Any and all records received by or created by William Thrasher in the service of on behalf of, in regard to, for, the Palm Beach County League of Cities, Inc. Dear Chris O'Hare [mail to: chrisohareeulfstream (7a,email.coml, The Town of Gulf Stream received your public records requests on November 20, 2013. You should be able to view your original request at the following link http://www2.gulf- stream .orwWebLink8 /0 /doc /17919/Pa ee l.aspxx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 10 hours of administrative support at $36.39 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (10 hours @ 36.39 = 363.90) - (.25 hour @ 36.39= 9.10) = Deposit Due: $354.80 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of rime. Sincerely, Town Clerk From: Chris O'Hare [mailto: chrisoharegulfstream @gmail.com] Sent: Tuesday, January 20, 2015 3:57 PM To: Bill Thrasher <bth rash er @gulf- stream.org> Subject: clarification - Fwd: GS tMOO (league of cities (2 part)) Dear Custodian of Records, I am writing you regarding your Jan. 7, 2015 response to my record request made on Nov. 20, 2013. Your response is forwarded herein for your reference. I sent this public record request to you over 13 months ago. I protest the long delay of your response. Per your request I am narrowing the scope of this request as follows: (a) Any and all records in any way related to contracts, applications, correspondence, membership, agreements, requests, emails, letters, understandings, minutes, dues, invoices, policies, payments, claims, representations or any other record related to the Palm Beach County League of Cities, Inc. that can be produced using 15 minutes or less of staff time. Please see my original request for the terms, conditions and references under which I make this request. Sincerely, chrisoharegulfstream cr,email.com From: Chris O'Hare [mailto: chrisoharegulfstream @gmail.com] Sent: Wednesday, January 21, 2015 5:22 PM To: Bill Thrasher <bthrasher @gulf - stream.org> Subject: Follow up - Fwd: G5 #400 (league of cities (2 part)) Dear Custodian of Records, I am writing you again regarding your Jan. 7, 2015 response to my record request made on Nov. 20, 2013. Your response is forwarded herein for your reference. I sent this public record request to you over 13 months ago. I protest the long delay of your response. Per your request I am narrowing the scope of this request as follows: (b) Any and all records received by or created by William Thrasher in the service of, on behalf of, in regard to, for, the Palm Beach County League of Cities, Inc. that can be produced using 15 minutes or less of staff time. Please see my original request for the terms, conditions and references under which I make this request. Sincerely, chrisohare¢ulfstream(&gmail.com Kelly Avery From: James Titcomb <JTitcomb @pbcgov.org> Sent: Thursday, September 16, 2010 1:47 PM To: trela @corbettandwhite.com; Mark Veil; m Thornton; Bill Thrasher; Bressner, Kurt Subject: Municipal Audit Question Hello my "legal, technical and fiscal- power- manager peeps" @ I've received an inquiry about whether we know of any municipalities who have gone through an IRS Audit for Employee and Vendor Records. While I do not know the exact nature of the audit, or the issue(s) which may have initiated the audit, it appears they seek all compensation, employment and third party vendor records for the entire city for a specific year in question. Any quick advice, resources or referrals I can pass along that may be helpful for this city manager asking? My initial advice was to set up a really nice office with a coffee machine and nice furniture, 'cause they're most likely going to be there awhile... James Titcomb Executive Director jtitcomb @pbcgov.org Palm Beach County League of Cities, Inc. P.O. Box 1989 - Suite 1002.17 Governmental Center West Palm Beach, FL 33402 Tel. 561- 355 -4484 Fax 561- 355 -6545 www.leagueofcities.org Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Kelly Avery From: James Titcomb <JTitcomb @pbcgov.org> Sent: Thursday, July 29, 2010 2:50 PM To: B. Manuel; B. Moss; B. Smith; Bill Thrasher; C. Priore; C. Turnquest; D. Harden; D. Levy; D. Pardo; D. Stewart; G. Bauer; I. Robinson; J. Newill; K. Kaleel; K. Schultz; L. Tropepe; M. Mullaugh; M. Thornton; M. Webster; M. Wilhite; P. Welsh; R. Radcliffe; S. Haynie; S. Maxwell; S. Wilson; T. Lynch; T. Lynch; T. White; T. Wodraska; W. Hay; W. Hay Cc: Kristen Puhalainen; Jeriise Hansen Subject: Palm Beach County Ethics Charter Amendment Ordinance (final passed version) Attachments: PBC Ethics Ordinance 2010.pdf As requested at our July Board of Directors meeting, here is a copy of the Palm Beach County Ethics Charter Amendment Ordinance, as was passed on Second reading July 201h by the BCC for inclusion on the November 2nd ballot. James Titcomb Executive Director jtitcomb @pbcgov.org Palm Beach County League of Cities, Inc. P.O. Box 1989 - Suite 1002.17 Governmental Center West Palm Beach, FL 33402 Tel. 561- 355 -4484 Fax 561- 355 -6545 www.leagueofcities.org Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. ORDINANCE NO. 2010- o19 AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF PALM BEACH COUNTY, FLORIDA, AMENDING CHARTER OF PALM BEACH COUNTY, FLORIDA; PERTAINING TO ETHICS REGULATION, THE ESTABLISHMENT OF A COUNTY CODE OF ETHICS, AN INDEPENDENT COMMISSION ON ETHICS, AND AN INDEPENDENT OFFICE OF INSPECTOR GENERAL; PROVIDING FOR CHARTER AMENDMENT LANGUAGE; PROVIDING FOR REFERENDUM AND BALLOT LANGUAGE; PROVIDING FOR FORM OF NOTICE; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CHARTER; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 1(c), Article VIII of the Constitution of the State of Florida provides that by general law a county government may be established by charter; and WHEREAS, the voters of Palm Beach County adopted the Charter of Palm Beach County on November 6, 1984, effective January 1, 1985; and WHEREAS, the Charter of Palm Beach County provides that the Board of County Commissioners may propose a charter amendment by ordinance subject to voter approval; and WHEREAS, the Board of County Commissioners of Palm Beach County has determined it is in the best interest of the citizenry of the County and will promote confidence in government to place a charter amendment on the ballot which will require the County to adopt by ordinance an independently appointed County Commission on Ethics adequately funded by the County Commission and an independently selected Office of Inspector General adequately funded by the County Commission and other governmental entities subject to the authority of the Inspector General; and WHEREAS, passage of this Ordinance will allow the residents of Palm Beach County to vote on the proposed charter amendment at the general election held on November 2, 2010. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY OF PALM BEACH COUNTY, FLORIDA, that: PART 1. AMENDMENT OF CHARTER Subject to the approval of the electorate as required by the Constitution and Laws of Florida, the Charter of Palm Beach County shall be amended by adding a new subparagraph (6) to Sec. 1.3. Scope of County Ordinances; Conflict with Municipal Ordinances; by amending Sec. 3.2. Prevention of Conflict of Interest; and by adding Article VIII, Ethics Regulation, Sec. 8.1 County Code of Ethics, Sec. 8.2 Commission on Ethics, Sec. 8.3 Inspector General, and Sec. 8.4 Ordinance Preparation, Adoption and Amendment, as follows: Sec. 1.3. Scope of County Ordinances: Conflict with Municipal Ordinances Municipal ordinances shall prevail over county ordinances to the extent of any conflict, regardless of the time of passage of the municipal ordinances, except that the county ordinances shall prevail over conflicting municipal ordinances: rr* (6) In matters related to the Ethics Regulation in accordance with Article VIII of this Charter: The Palm Beach County Code of Ethics Palm Beach County Commission on Ethics and the Office of Inspector General in municipalities where the charter amendment is approved by a maiority of voters in that municipality voting in the referendum as set forth in Sec. 6.3 of this Charter. 2 Sec. 3.2. Prevention of conflict of interest. The Board of County Commissioners shall take whatever action is necessary on behalf of its residents to ensure that the County government's appointed officials, elected officials and employees abide by the code of ethics as set out in state law and the ethics regulations adopted by the Board of County Commissioners. ARTICLE VIII. ETHICS REGULATION See. 8.1. County Code of Ethics. The County shall, by ordinance, adoot a Palm Beach County Code of Ethics, which shall be at least as stringent as Chanter 112, Part III. Florida Statutes. the Code of Ethics for Public Officers and Employees. The ordinance shall be prepared adopted and amended pursuant to the procedures in Section 8.4 below. Sec. 8.2 Commission on Ethics. The County shall, by ordinance, establish an independent Commission on Ethics comprised of a minimum of five members not appointed by or subiect to removal by the Count Commission or by any other entity subiect to the iurisdiction of the Commission on Ethics with the authority to review, interpret render advisory opinions and to enforce the Palm Beach County Code of Ethics, and to provide ethics training to local governments citizen groups and the_aeneral public of Palm Beach County. The ordinance shall be prepared adopted and amended pursuant to the procedures in Section 8.4 below. The Commission on Ethics shall be adequately funded by the County Commission and all other governmental entities that elect to be subiect to the authority of the Commission on Ethics pursuant to interlocal agreement Sec. 5.3. Inspector General. The County shall, by ordinance establish an Office of Inspector General to provide independent oversight of publicly funded transactions, proiects. and other local government operations. The ordinance shall be prepared adopted and amended pursuant to the procedures in Section 8.4 below (hereinafter "Implementing Ordinance"). The Implementing Ordinance shall provide that the Inspector General shall be selected by a Selection Committee comprised of the Commission on Ethics. the State Attomey or designee, and the Public Defender or designee The Implementing Ordinance shall further provide that the Inspector General shall serve a fixed term, and prior to completion of that term, may be removed only for cause and pursuant to a procedure requiring, at a minimum, supermajority votes at duly noticed public hearings of the Board of County Commissioners and the Selection Committee. The Office of Inspector General shall be funded at minimum in an amount equal to one quarter of one percent of contracts of the County and all other governmental entities subiect to the authority of the Inspector General (the "Funding Base") as determined by the Implementing Ordinance. The Board of County Commissioners may increase or decrease the Funding Base upon a showing of need for such adjustment based upon criteria contained in the Implementing Ordinance but in no event shall the Funding Base be reduced below one quarter of one percent unless the request for such reduction is made by the Inspector General The demonstration of need shall be subject to review and recommendation by the Review Committee, which recommendation shall only be overruled by a suvermaiority vote of the Board of County Commissioners. No adjustment shall occur if such adjustment results in the Office of the Inspector General not being adequately funded Sec. 8.4. Ordinance Preparation, Adoption, and Amendment. Ordinances providing for implementation and funding of Article 8, Ethics Regulation of the Palm Bcach County Charter shall be prepared. adopted, and amended in the following manner: (a) The Board of County Commissioners has adopted ordinances establishing and providing for the funding, authority and powers of the Palm Beach County Commission on Ethics and the Office of Inspector General (the "Existing Ordinances "). The drafting committee described below shall develop the ordinances enabling this Charter Amendment by beginning with the Existing Ordinances and making those changes necessary to conform the Existing Ordinances to the requirements of this Charter Amendment and proposing other such changes deemed necessary and prover by the drafting committee. (b) Each ordinance shall be developed by a drafting committee consisting of two representatives appointed by the Board of County Commissioners: two representatives appointed by the Palm Beach County League of Cities. Inc. (the "League ") or any successor entity t� o the League: the County Attomey or his or her designee: and the General Counsel for the League or his or her designee. In addition, the committee will include the Executive Director of the Palm Beach County Commission on Ethics for matters pertaining to the Code of Ethics and Commission on Ethics Ordinances, and will include the Inspector General for matters pertaining to the Inspector General Ordinance ( "the Initial Ordinance Drafting Committee ") The Initial Ordinance Drafting Committee may by maiority vote agree to add up to three additional members representing other governmental entities that are subiect to the regulation of the Inspector General. the Commission on Ethics, or both. (c) The Board of County Commissioners may adopt any ordinance recommended by the Initial Ordinance Drafting Committee (the "Recommended Ordinance ") by an affirmative vote of four members of the Board. If the Board of County Commissioners desires to change any Recommended Ordinance. the Board shall refer all proposed changes to the Initial Ordinance Drafting Committee, which shall either modify the Recommended Ordinance to include a proposed change or recommend that a proposed change not be adopted Adoption of any change to a Recommended Ordinance requires an affirmative vote of five members of the Board If the Initial Ordinance Drafting Committee fails to submit the Recommended Ordinance to the Board of County Commissioners within 90 days of effective date of this charter amendment or fails to take action on a proposed change within 30 days of receipt of such change from the Board the Board of County Commissioners may take action to adopt the ordinance by an affirmative vote of four members. (d) Amendments to any of the ordinances adopted pursuant to Section 8 of the Charter may be Proposed by the Board of County Commissioners. the League the Ethics Commission the Inspector General, or the Executive Director of the Commission on Ethics All Proposed amendments must be reviewed by a committee with the same make -up as the Initial Ordinance Drafting Committee (the "Review Committee"). The Review Committee's recommendation shall be forwarded to the Board of County Commissioners Any change recommended by the Review Committee may be adopted by an affirmative vote of four members of the Board of County Commissioners. Adoption of any change not recommended by the Review Committee requires an affirmative vote of five members of the Board of County Commissioners If the Review Committee fails to submit an ordinance amendment to the Board of County Commissioners within 90 days after referral of an amendment from one of the above parties the Board of County Commissioners may adopt the amendment by an affirmative vote of four members of the Board. PART 2. REFERENDUM AND BALLOT LANGUAGE On November 2, 2010, a general election is to be held, and in accordance with the requirements of the Constitution and Laws of Florida, the following question shall be placed on the ballot by the Supervisor of Elections: REQUIRING COUNTY CODE OF ETHICS, INDEPENDENT ETHICS COMMISSION AND INDEPENDENT INSPECTOR GENERAL Shall the Palm Beach County Charter be amended to require the Board of County Commissioners to establish by ordinances applicable to Palm Beach County and all municipalities approving this amendment: a Code of Ethics, an independent Commission on Ethics funded by the County Commission, and an independent Inspector General funded by the County Commission and all other governmental entities subject to the authority of the Inspector General? YES Wei PART 3. FORM OF NOTICE The form of notice of the election by which this Charter shall be submitted to a referendum shall contain the complete text of Parts 1 and 2 of this Ordinance. PART 4. SEVERABILITY If any section, paragraph, sentence, clause, phrase, or word of this Ordinance is for any reason held by a Court of competent jurisdiction to be unconstitutional, inoperative or void, such holding shall not affect the remainder of this Ordinance. 7 PART 5. INCLUSION IN THE CHARTER In the event this proposed amendment is approved by referendum, Part 1 of this Ordinance shall become and be made a part of the Home Rule Charter of Palm Beach County, Florida. The Articles or Sections of this Charter Amendment Ordinance may be renumbered or relettered to accomplish such, and the word "amendment" may be changed to "section," "article," or any other appropriate word. PART 6. EFFECTIVE DATE This Ordinance shall become law on January 1, 2011, if approved by a majority of those electors voting on the matter. APPROVED and ADOPTED by the Board of County Commissioners of Palm Beach County, Florida, on this the 20th day of July SHARON R. BOCK CLERK AND COMI APPROVED AS TO FORM AND LEGAL SUFFICIENCY By:_ i County Attorney Filed with the Department of State on the 8 2010. PALM BEACH COUNTY, FLORIDA, BOARD OF COUNTY COMMISSIONERS By: OMMMMM Chair day of 20_ Kelly Avery From: James Titcomb <JTitcomb @pbcgov.org> Sent: Wednesday, July 28, 2010 4:52 PM To: Bill Thrasher Subject: RE: NLC Thank you for your support and thoughtful contemplation on the issues we face and vet. You will be called into action soon as the Finance Committee assesses future trends of funding for the League and the challenges the municipalities deal with. Regarding NLC; like our League and the Florida League there is a bit more "formal process" to participating officially on policy committees. While anyone can attend the meeting and observe and perhaps even comment. The procedures for establishing the agenda and legislative priority at the state and national levels are much more process driven and involved than today's casual comments may have revealed. However, I do highly recommend signing up for and attending the NLC programming in the coming year and taking advantage of all the wonderful programs, forums, committees and workshops and events, including a robust leadership training curriculum they offer throughout the year. The grants exchange forums alone at NLC conferences may pay for the investment... We'll talk about this in more depth soon. Simplistically speaking, Richard is correct that anyone signed up can participate, but as you've seen in the local League and perhaps at the FLC as well. Participation is only the very first step... political clout, involvement and leadership are the strategies that ultimately rule in these matters at the end of the day. This is why we talk about using longer term strategy to developing leaders for these organizations so that we have this clout down the road... Jamie James Titcomb Executive Director jtitcomb @pbcgov.org Palm Beach County League of Cities, Inc. P.O. Box 1989 - Suite 1002.17 Governmental Center West Palm Beach, FL 33402 Tel. 561- 355 -4484 Fax 561- 355 -6545 www.leagueofcities.org From: Bill Thrasher [mailto:bthrasher @gulf - stream.org] Sent: Wednesday, July 28, 2010 3:38 PM To: James Titcomb Subject: NLC Jamie, Congrats. I don't like to think about the amount of money left on the table. However, everybody understands and appreciates your thoughtfulness concerning "costs ". I wanted to discuss some of the comments presented by Deputy Mayor Radcliffe today but I was certain time would not permit. I hope you can assist me with the following: Can any representative of a local government, with delegate privileges, attend, comment and participate in any sitting steering committee at the next annual NLC conference? This seems like a great opportunity but this could also be problematic. If this is possible, I would like to establish plans to attend the next NLC conference with appropriate approval (not sure what the appropriate approval should be). Thanks, F51 The Information contained in this message Is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disclosure. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication is strictly prohibited. If you have received this communication in error, please contact Gulf Stream immediately and destroy the material in its entirety, whether electronic or hard copy. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Kelly Avery From: Bill Thrasher Sent: Thursday, June 24, 2010 3:50 PM To: James Titcomb Subject: RE: Back up Orientation documents from the June Board Meeting Jamie, Please explain to me, at your convenience, what my responsibility is to be in regards to YODEL. I heard: work with 4 youth advisors from my district to develop a lists of students to be considered for ? I don't understand. I didn't feel that yesterday's meeting was the time or had enough time to discuss my individual challenge of understanding. Thanks, BT Contact sheet in, survey is still a "thought" in process. From: James Titcomb [mailto:JTitcomb @pbcgov.org] Sent: Thursday, June 24, 2010 3:15 PM To: B. Manuel; B. Moss; B. Smith; Bill Thrasher; C. Priore; C. Turnquest; D. Harden; D. Levy; D. Pardo; D. Stewart; G. Bauer; I. Robinson; J. Newill; K. Kaleel; K. Schultz; L. Tropepe; M. Mullaugh; M. Thornton; M. Webster; M. Willhite; P. Welsh; R. Radcliffe; S. Haynie; S. Maxwell; S. Wilson; T. Lynch; T. Lynch; T. White; T. Wodraska; W. Hay; W. Hay Subject: Back up Orientation documents from the June Board Meeting Dear Board Members; Here are electronic versions of the BOARD ORIENTATION materials presented to you yesterday (plus the YODEL handbook). We had a very full and productive day of programming. Please don't forget to provide us with your contact information, comments and feedback. Thank you for being part of the League! Jamie James Titcomb Executive Director jtitcomb @pbcgov.org Palm Beach County League of Cities, Inc. P.O. 1989 - Suite 1002.17 Governmental Center West Palm Beach, FL 33402 Tel. 561- 355 -4484 Fax 561- 355 -6545 www.leagueofcities.org Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Kelly Avery From: Kristen Puhalainen <KPuhalainen @pbcgov.org> Sent: Thursday, April 22, 2010 11:06 AM To: James Titcomb Cc: Kristen Puhalainen; Jeriise Hansen Subject: Board Agenda Attachments: Item 6a.pdf Dear Board Members, Attached back up for item 6a, appointment to LDRAB Committee. Kristen Puhalainen Member Outreach Director Palm Beach County League of Cities 561.355.4484/fax 561.355.6545 www.leagueofcities.org Twitter: pbcloc Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 13 ROBERT F. RENNEBAUM, PE, LEEDT"^ AP President 10 *1E"Wry-1 ire kk Professional Engineer Florida — Reg. #41168 South Carolina — Reg. #26787 North Carolina — Reg. #34779 Virginia — Reg. #45460 LEEDTM Accredited Professional EDUCATION BS, Civil Engineering, The Citadel, The Military College of South Carolina, 1984 AFFILIATIONS American Society of Civil Engineers Florida Engineering Society Institute of Transportation Engineers, Fellow Urban Land Institute US Green Building Council Junto of the Palm Beaches, Vice President Palm Beach County Land Development Advisory Board Flex Space Sub - committee 2009— Present Palm Beach County Traffic Performance Appeals Board 1991- Present Palm Beach County Traffic Performance Standards Subcommittee 2003 - Present Mr. Rennebaum has 27 years of civil and traffic engineering experience, with 22 years in West Palm Beach with the firm, Simmons & White, Inc. As the President of the firm, his extensive experience includes all aspects of land development, civil engineering, traffic engineering and transportation planning projects for both public and private clients. His areas of expertise include: Traffic concurrency studies, land use plan amendment studies, comprehensive plan civil and transportation element revisions, intersection studies, signal design, internal circulation studies, parking analyses, traffic improvements, traffic calming, capacity analysis, preparation of comprehensive land development plans including surface watertreatment, water resources, water distribution, wastewater collection, stormwater management and roadway design, coordination of platting, surveying and services during construction. Mr. Rennebaum has managed many projects from inception through completion, working with all involved parties— clients, elected officials, regulatory agencies, attorneys, funding agencies, subconsultants, construction contractors, and the public. PREVIOUS WORK EXPERIENCE Lowe Engineers, Inc. Atlanta, GA March 1985— August 1987 Project Manager PBS &J Tallahassee, FL May 1984 —March 1985 Project Engineer RELEVANT EXPERIENCE City of West Palm Beach Waterfront Commons Design /Build City of West Palm Beach Fire Station No. 8 Design Criteria Package - LEED Palm Beach County Fire Station No. 14 Palm Beach County Municipal Complex with EOCC— Four Points Office Expansion Palm Beach County Sheriffs Office Training Facility at Cherry Road Palm Beach County Sheriff's Office Training Facility at Okeeheelee Park Southwinds Golf Clubhouse Replacement, Palm Beach County, FL Jupiter Farms Park, Palm Beach County, FL Pahokee Animal Hospital, Palm Beach County, FL Royal Palm Beach Library, Palm Beach County, FL John Prince Park Recreation Center, Palm Beach County, FL Northern Palm Beach County Improvement District Project/Consulting Engineer Palm Beach County School District Traffic Engineering Consultant - 2004 - 2007 Palm Beach County School District Site Feasibility Consultant— 2004— 2007 The Kings Academy /Palm Beach County Park Site, Palm Beach County, FL South Florida Science Museum, West Palm Beach, FL EcoPlex at Centrepark West, West Palm Beach, FL — Silver LEEDTM Certified Centrepark & Centrepark West, West Palm Beach, FL Village Center at Royal Palm Beach, Royal Palm Beach, FL Professional Center at Wellington, Wellington, FL Port Center, Riviera Beach, FL New Albany L.S.M.U., Boynton Beach, FL ENGINEERING I PLANNING I CONSULTING I SINCE 1982 SIMMONS WHITE ROBERT F. RENNEBAUM, PE, LEEDT" AP Village of North Palm Beach Council, Councilman 2004.2oo6 Village of North Palm Beach Planning & Zoning Commission 2002-2004 Village of North Palm Beach Code Enforcement Board, Chairman 2992-2000 Palm Beach County Access Management Task Team 2994-1996 OFFICE LOCATION Simmons & White, Inc. 5601 Corporate Way, Suite Zoo West Palm Beach, FL 33407 Years of Experience: 27 RELEVANT EXPERIENCE (continued) Super Target at New Albany, Boynton Beach, FL Bethesda Medical, Boynton Beach, FL Highpoint on Congress, Palm Springs, FL - LEEDT Baywinds Commercial, West Palm Beach, FL Seminole Orange Plaza, West Palm Beach, FL Lake Shore Apartments, Mangonia Park, Fl- Village Centre, West Palm Beach, FL Flagler Pointe fka Jefferson on Flagler, Palm Beach County, FL Pedestrian & Bicycle Safety /Old Ocean Avenue, Ocean Ridge, FL Cypress Key Town Centre, Royal Palm Beach, FL Olympia, Wellington, FL Portosol, Palm Beach County, FL International Polo Club of Palm Beach, Wellington, FL Atlantic Avenue Corridor CRALLS Analysis, Palm Beach County, FL South Shore Boulevard Reconstruction Phase I, Wellington, Fl- Quillen Development of Regional Impact, Indiantown, FL Smith Dairy, Wellington, Fl- 84 Lumber, Martin County, FL Yamato Road & Lyons Road Signal Modifications, Palm Beach County, FL Portosol Entrance & Okeechobee Blvd Signal Modifications, Palm Beach County, Fl- Military Trail and Fire Station No. 43 Signal Design, Palm Beach County, FL Southern Blvd & Cypress Key Avenue Signal Design, Palm Beach County, FL Forest Hill Blvd & Lyons Road Signal Modifications, Palm Beach County, FL Victoria Parc at Tradition, Port St. Lucie, FL Publix at Rivergate, Port St. Lucie, FL North Point, Port St. Lucie, Fl- The Reserve, Boca Raton, FL Palm Beach International Equestrian Center, Wellington, FL Temple Medical, Palm Beach County, FL Monterey Professional Center, Boynton Beach, FL Sunrise Living Facility, Wellington, FL Delray Marketplace, Delray Beach, FL Carlyle Village CLF, Palm Beach County, FL Hagen Ranch Road Medical, Palm Beach County, FL Wellington Regional Medical Center, Wellington, FL Southern Blvd Economic Development Center Overlay, Palm Beach County, FL Kennedy Estates II - Habitat for Humanity, Palm Beach County, FL Golf Cottages at Palm Beach Polo & Country Club, Wellington, FL Bridlepath Estates at Palm Beach Polo & Country Club, Wellington, FL Middle School JJJ, Palm Beach County, FL Ideal Middle School, Palm Beach County, Fl- Wellington Elementary School Expansion, Palm Beach County, FL Lincoln Tech Modifications, Palm Beach County, FL Hagen Ranch Road Elementary School, FL Palm Beach Gardens Medical Center Expansion, Palm Beach Gardens, Fl- High School JJJ, Palm Beach County, FL ENGINEERING I PLANNING I CONSULTING I SINCE 1982 SIMMONS WHITE Kelly Avery From: Kristen Puhalainen <KPuhalainen @pbcgov.org> Sent: Thursday, April 22, 2010 10:24 AM To: James Titcomb Cc: kpuhalainen @pbcgov.com; Jeriise Hansen Subject: Board Agenda Attachments: 042810_Board_Agenda.pdf; 033110_Board_Minutes_draft.pdf Dear Board Members, Attached is the agenda for next week's meeting, as well as minutes from March We currently have just one LDRAB applicant, Associate Member Ron Rennebaum. I will email his resume once it has been provided. Wednesday April 28, 2010 10 a.m. Pahokee Outpost Kristen Puhalainen Member Outreach Director Palm Beach County League of Cities 561.355.4484/fax 561.355.6545 www.leagueofcities.org Twitter: pbcloc Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 14 Palm Beach County LEAGUE of CITIES, inc. Board of Directors Meeting Wednesday, April 28,2010, 10:00 a.m. Lake Okeechobee Outpost —190 N. Lake Ave., Pahokee Directions: Exit I -95 at Southern Boulevard and go west 42.7 miles. At the traffic light, proceed through intersection and over the railroad tracks to Hooker Highway. At light, turn right onto SR 715 to Pahokee. There's a stoplight at Pahokee City Hall; turn left up the dike and into the parking lot. Agenda 1) Call to Order, Roll Call, Welcomes, Introductions 2) Additions, Deletions and Modifications to Agenda .................................................. ............................... 3) Approval of Board Minutes: March 31, 2010 ................ ............................... .................E- mailed/Action 4) Financial Reports / Finance Committee .............. ............................... .....................Distribute at meeting 5) Scheduled Presentations ......................................................... ............................... ...........................None 6) Miscellaneous Business ........................................... ............................... .....................Discussion /Action a. Appointment to LDRAB Committee ....................................................... ............................... Action 7) Committee Reports: .................................................................................................................................. a. Transportation Committee ..................................... ............................... .............Information /Action 8) Legal Report ....................................................................... ............................... ....................Information 9) Executive Director's Report ................................................................... ............................... Information 10) District Reports: ................................................................................................................... Information 11) Member Comments ............................................................ ............................... ....................Information 12) Meetings Announcements: (Mark your calendars) ................................................... ............................... a. Board Meeting — Date & Location TBD ...................................................... ............................... May b. Annual Installation GALA— West Palm Beach Marriott ................. ..........................Noon, May 28 c. Board Meeting — Palm Springs Village Hall .............................. .............................10 a.m., June 23 d. General Membership Meeting — Palm Springs Village Hall ....... ............................... Noon, June 23 e. Elected Officials Workshop — Palm Springs Village Hall ......... ...........................1:30 p.m., June 23 For the League's complete calendar, visit www.leagueofcities.org. 13) Adjournment Information items are for information or education. Action items are presented for board action, which may include motions to approve, deny, table, or refer to a League committee, staff or other intergovernmental agency. Action items approved may also be forwarded to General Membership agendas for action as appropriate. Discussion items appear in order to generate initial interest and potential direction from the Board to develop appropriate subsequent board materials and or actions. www.leaeueofcities.om I ititcomb rt,obceov.ore James S. Titcomb, Executive Director (561)355- 44841(Fax)355 -6545 P.O. Box 1989, Gov. Center, West Palm Beach, Fl- 33402 Office: Governmental Center, 301 North Olive Ave., West Palm Beach, FL 33401 `.cur or rl e° �iCt— iriRl^ Florida League of Cities SUPPORTING PARTNER Q" National League of Cities Associate Memha,s Palm Beach County League of Cities, Inc. BOARD OF DIRECTORS MEETING Wednesday, March 31, 2010 at 10:00 a.m. Atlantis Country Club — Atlantis MINUTES 1. Call To Order, Roll Call, Welcomes, Introductions President Tom Lynch called the meeting to order at 10:11 a.m. Secretary Me Thornton called the roll and a quorum was attained Board members present were: Tom Lynch, Isaac Robinson, Jr., Lisa Tropepe, Me Thornton, Todd Wodraska, Martha Webster, Bill Thrasher, David Harden, David Levy, Matt Willhite, Dawn Pardo, Bill Manuel, and James Newill. Absent were: Steve Wilson, and Mike Mullaugh. Past presidents in attendance were David Stewart, Dr. Carmine Priore, Dr. Ken Schultz, and Richard Radcliffe. Also in attendance were Executive Director Jamie Titcomb; League Counsel Trela White and Co- Counsel Brad Biggs; Council Chair Pro Tem Judy Davis, City of Riviera Beach; Councilman Jerry Beavers, Town of Haverhill; Councilman Scott Maxwell, City of Lake Worth; President Pro Tern Valentin Rodriguez, Jr., Town of Lake Clarke Shores; County Impact Fees Manager Willie Swoope; Mike Busha, Executive Director, TCRPC; Geoff Sluggett; Murray Kalish and, Lake Worth Drainage District; Robert Hochberg; and League staff Kristen Puhalainen and Je'Riise Hansen. President Lynch congratulated elections winners, and thanked Me Thornton for organizing the meetings. 2. Additions, Deletions, and /or Modifications to the Agenda — None Motion by Dawn Pardo, second by Jim Newill to approve the agenda as presented. Motion carried unanimously. 3. Approval of Board Meeting Minutes: February 24, 2010 Motion by Todd Wodraska, second by Mo Thornton to approve the minutes of the Board meeting of February 24, 2010. Motion carried unanimously. 4. Financial Reports /Finance Committee /Budget Mr. Titcomb presented the monthly report. There was discussion. Motion and second to accept the financial report. Motion carried unanimously. a. Proposed 2010 — 2011 Dues Structure and b. Proposed 2010-2011 Budget Items 4a and 4b were discussed together. Ms. Thornton reported that the Finance Committee met and proposes a 5% reduction in municipal dues, with no change in Associate dues. There was discussion. Mr. Robinson proposed that the Policy & Procedures Committees work on how to incorporate Associate members more into the General Membership meetings. Motion by Isaac Robinson Jr., second by David Levy to approve the proposed 2010 -2011 dues structure. Motion carried unanimously. Motion by Isaac Robinson Jr., second by David Levy to: approve the proposed 2010 -2011 budget. Motion carried unanimously. 5. Scheduled Presentations a. Impact Fees Update Palm Beach County Impact Fees Manager Willie Swoope explained that impact fees are reviewed every two years, with recommendations brought to the County Commission. If the fees were to cover actual impact costs of new construction, they would double; however, the Impact Fee office, and the Impact Fee Review Committee are recommending no increase in fees. There was discussion on the fees, and on the League appointments to the committee. Motion by Mo Thornton, second by Martha Webster to support the recommendations to not increase impact fees, and that anyone appointed by the League to the Impact Fee Review Committee remain at the discretion of the League. Motion carried unanimously. b. Federal Sustainable Communities Initiative Treasure Coast Regional Planning Council Executive Director Michael Busha explained the initiative; that the southeast Florida region is seeking Federal funding. He requested the League pass a resolution in support, as well as sign a Memorandum of Understanding with the South Florida Regional Planning Council. There was discussion. Ms. White read Resolution 2010 -03, adding a provision on coastal management. Motion by Lisa Tropepe, second by Dawn Pardo to approve Resolution 2010 -03, adding coastal management, and to authorize Mr. Titcomb to sign a Memorandum of Understanding with the South Florida Regional Planning Council, after adding a provision on coastal management. Motion carried unanimously. 6. Miscellaneous Business a. Appointment to Criminal Justice Commission President Lynch reported that Charles Shaw has left office, creating a vacancy on the CJC. Lake Clarke Shores President Pro Tem Val Rodriguez, Jr. has applied for the appointment. Mr. Rodriguez addressed the Board. Motion by Isaac Robinson, Jr., second by David Levy to appoint Valentin Rodriguez, Jr. to the Criminal Justice Commission. Motion carried unanimously. b. Appointment to Land Development Regulation Advisory Board President Lynch reported that the new county ethics regulations have forced League appointee Joni Brinkman to resign from the Board, as her firm is a consultant to the county. The League has not received any applications. c. Proclamation —Water Conservation Month Ms. White read the proclamation naming April Water Conservation Month. Motion by David Levy, second by Lisa Tropepe to approve the Proclamation for Water Conservation Month. Motion carried unanimously. d. Proclamation— Water Reuse Week Ms. White read the proclamation naming May 16 — 22 as Water Reuse Week. Motion by David Levy, second by Martha Webster to approve the Proclamation for Water Reuse Week. Motion carried unanimously. 7. Committee Reports a. Nominating Committee President Lynch reported that the Nominating Committee met to choose the proposed 2010 — 2011 slate of officers. The members of the committee are Lantana Mayor David Stewart; Boca Raton Mayor Susan Whelchel; Greenacres Mayor Sam Ferreri; Tequesta Mayor Pat Watkins; Riviera Beach Councilman Shelby Lowe; and Boynton Beach Manager Kurt Bressner. He announced the proposed slate: President: Commissioner Isaac Robinson Jr., West Palm Beach; 1" Vice President: Commissioner Lisa Tropepe, Palm Beach Shores; 2 "d Vice President: Councilor Todd Wodraska, Jupiter; Secretary/Treasurer: Mo Thornton, Manager, Atlantis; District 1: Mayor Bill Manuel, North Palm Beach; District 2: Vice Mayor Martha Webster, Royal Palm Beach; District 3: Commissioner Scott Maxwell, Lake Worth; District 4: Bill Thrasher, Manager, Gulf Stream; District 5: Commissioner Steve Wilson, Belle Glade; Large City Representatives: David Harden, Manager, Delray Beach; Mayor David Levy, Palm Beach Gardens; Council Chair Dawn Pardo, Riviera Beach; Councilman Mike Mullaugh, Boca Raton; Vice Mayor Woodrow Hay, Boynton Beach; At Large Representatives:; Mayor James Newill, Highland Beach; Councilman Calvin Tumquest, Tequesta. b. Scholarship Committee Committee Chair Mo Thornton reported that the scholarship recipients have been chosen and notified. The scholarships will be awarded at the April General Membership meeting. c. Transportation Committee Committee Chair David Harden reported that the county's engineering department asked the committee to consider changes to the Traffic Performance Standards. There was discussion. Mr. Harden requested that the amendments be distributed to all cities for review, and the item will be revisited at the April meeting. S. Legal Report Ms. White reported that she is working with the County's attorneys on the charter ethics ordinance. Regarding the Aventura red light camera ordinance, which was struck down as unconstitutional: the Final Judgment was entered March 25 "i, the city's Motion for Reconsideration was denied, and the city will appeal. There is a stay pending appeal. 9. Executive Director's Report Mr. Titcomb reported that there are several competing red light camera bills in the legislature. The Schenck bill is winning over the Reagan bill, which is not good for cities. Next month the Board will have to decide when to hold May's Board meeting, as the installation lunch takes the place of the General Membership meeting. The Lobbyist Registration Committee will be meeting soon to iron out differences regarding the county requiring hard copy signatures. 10. District Reports —None 11. Member Comments Mr. Manuel asked how well attended Legislative Action Day was. Mr. Titcomb reported it was under attended. However, cities and counties are working together on issues. There was discussion on attendance. Dr. Priore spoke on the open government bill, saying that the Florida League of Cities opposes it because it's an unfunded mandate, not because they're opposed to open government. He recommends respond in the media explaining the stance. Mr. Manuel asked about SB 1298. Mr. Titcomb recommended keeping track of specific bills through the county's and the FLC's legislative updates. President Lynch reported on an article in Baron's magazine warning to watch which municipal bonds to buy. Ms. Tropepe reported that President Lynch was named one of Palm Beach County's top 10 CEOs by the South Florida Business Journal. 12. Meetings Announcement 13. Adjournment - The Board adjourned at 11:45 a.m. ,t r i '. Kellv Ave From: mo thornton Thornton <mo_ thornton @msn.com> Sent: Thursday, January 21, 2010 11:10 AM To: Bill Thrasher Subject: Re: The Balance Sheet in the application did not balance. That has been corrected. Other things were relatively minor. It made me nervous that if that was missed, what else could be wrong? I am by no means an expert in IRS forms and rules. The reason I wanted Mark to look at it is that he is supposed to be our "expert" eyes. I would have a higher comfort level if it was reviewed by someone who is more familiar with this than I. I agree, I don't want this coming back that we missed something that we could have or should have mitigated before it went out. I don't think the board has ever established a ceiling for expenditures for Jamie. He is free to run the League. I don't sign checks as the Secretary/Treasurer. He reports the expenditures to the board monthly. I believe any activity or outcome related to this should come back to the Board for report/ review/a pprova I. Maybe I am worrying too much, but once you start to dance with the IRS, they only want to lead. Mo — Original Message - -- From: Bill Thrasher To: mo thornton Thornton Sent: Thursday, January 21, 2010 10:42 AM Subject: RE: What errors have you found? I read them all, and I guess I missed any errors. Maybe my review was cursory also. I am not concerned about the unintended consequences. This is something that should have been accomplished much earlier than now. We are trying to get everything properly aligned, or at least more aligned. I would not like to see us caught up in something from IRS that we hadn't been proactive about. That would certainly be "egg on our faces" as finance committee members. I didn't want to go back to the board and ask for "fine money" if that occurs. I don't know what Jamie's spending level is, and I am not sure this is budgeted. I would like that clarify. If it is not budgeted, he should get approval for the money to expend. Also, if a fine occurs and it is outside of Jamie's spending authority we have to go back to the board. I don't like to go back for anything and would like to have it on the front end. All From: mo_thornton Thornton [mailto:mo_ thornton @msn.com] Sent: Wednesday, January 20, 2010 5:08 PM To: Bill Thrasher Subject: Re: I have a concern that we are going into this "Eyes Wide Open ". I don't want anyone to have remorse if there are unintended consequences. That is why I wanted the Finance Committee to review. You are the only person I have heard from. I went over it very carefully last weekend. He had Mark Veil review it, but I am not sure he gave it more than a cursory look as I found some errors that a true review would have revealed. I will support it as I think it is in the best interest of the league. I would like it to be correct when it goes. 23 M — Original Message — From: Bill Thrasher To: mo thornton Thornton Sent: Wednesday, January 20, 2010 5:01 PM Subject: RE: Sorry..Yes it is. From: mo_thornton Thornton [mailto:mo_thornton @msn.com] Sent: Wednesday, January 20, 2010 5:00 PM To: James Titcomb; Bill Thrasher Subject: Re: Bill, It this relative to the 1024 filing? Mo — Original Message — From: Bill Thrasher To: James Titcomb ; mo thornton Thornton Sent: Wednesday, January 20, 2010 4:44 PM Should any thought be given to how this is funded? I know the 800 dollars isn't a big problem but what if there might be an IRS fine assessed as discussed at one of the finance committee meetings? Therefore, should a motion to authorize ED to execute and for any funds associated with this effort come from "unappropriated "? If there is any concern on your part, I think it would be handle this up front and with language "not to exceed" some dollar amount. Please evaluate at your convenience. BT The Information contained in this message Is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disdosure. If the reader of this message Is not the Intended recipient, or the employee or agent responsible for delivering this message to the Intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication is strictly prohibited. If you have received this communication in error, please contact Gulf Stream Immediately and destroy the material in Its entirety, whether electronic or hard copy. The information contained in this message is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disclosure. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication is strictly prohibited. If you have received this communication in error, please contact Gulf Stream immediately and destroy the material in its entirety, whether electronic or hard copy. The information contained in this message is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disclosure. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication is strictly prohibited. If you have received this communication in error, please contact Gulf Stream immediately and destroy the material in its entirety, whether electronic or hard copy. 24 Kelly Avery From: James Titcomb <JTitcomb @pbcgov.org> Sent: Wednesday, January 20, 2010 5:29 PM To: Bill Thrasher; mo_thornton Thornton Subject: RE: I am comfortable with this approach. We have already anticipated the filing fee. However, should there be any back taxes, fees, fines or penalties assessed in the process with the IRS, we are in fairly good position to handle minor or nominal circumstances. I would project that if there are major fees or fines associated with the outcomes and findings, we may have much bigger issues to contend with than just how much... I would obviously bring any circumstances back to the board that would negatively impact the League financially or operationally. I do feel we are in a good position and our proactive pursuit of the designation demonstrates our desire to comply with all applicable parameters of the IRS for the good of the cause. James Titcomb Executive Director jtltcomb @pbcgov.org Palm Beach County League of Cities, Inc. P.O. 1989 - Suite 1002.17 Governmental Center West Palm Beach, FL 33402 Tel. 561- 355 -4484 Fax 561- 355 -6545 www.leagueofcities.org From: Bill Thrasher [mailto:bthrasher @gulf - stream.org] Sent: Wednesday, January 20, 2010 4:44 PM To: James Titcomb; mo_thornton Thornton Subject: Should any thought be given to how this is funded? I know the 800 dollars isn't a big problem but what if there might be an IRS fine assessed as discussed at one of the finance committee meetings? Therefore, should a motion to authorize ED to execute and for any funds associated with this effort come from "unappropriated"? If there is any concern on your part, I think it would be handle this up front and with language "not to exceed" some dollar amount. Please evaluate at your convenience BT The Information contained In this message is the property of the Town of Gulf Stream and may be pdvileged, confidential and protected from disclosure. If the reader of this message is not the Intended recipient, or the employee or agent responsible for delivering this message to the Intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication is strictly prohibited. If you have received this communication in error, please contact Gulf Stream Immediately and destroy the material in Its entirety, whether electronic or hard copy. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 25 Kelly Avery From: mo_thornton Thornton <mo thornton @msn.com> Sent: Wednesday, January 20, 2010 5:08 PM To: Bill Thrasher Subject: Re: I have a concern that we are going into this "Eyes Wide Open ". I don't want anyone to have remorse if there are unintended consequences. That is why I wanted the Finance Committee to review. You are the only person I have heard from. I went over it very carefully last weekend. He had Mark Veil review it, but I am not sure he gave it more than a cursory look as I found some errors that a true review would have revealed. I will support it as I think it is in the best interest of the league. I would like it to be correct when it goes. Mo - - - -- Original Message - - -- From: Bill Thrasher To: mo thornton Thornton Sent: Wednesday, January 20, 2010 5:01 PM Subject: RE: Sorry..Yes it is From: mo_ thornton Thornton [mailto:mo_thornton @ msn.com] Sent: Wednesday, January 20, 2010 5:00 PM To: James Titcomb; Bill Thrasher Subject: Re: Bill, It this relative to the 1024 filing? Mo - - - -- Original Message - - - -- From: Bill Thrasher To: James Titcomb ; mo thornton Thornton Sent: Wednesday, January 20, 2010 4:44 PM Should any thought be given to how this is funded? I know the 800 dollars isn't a big problem but what if there might be an IRS fine assessed as discussed at one of the finance committee meetings? Therefore, should a motion to authorize ED to execute and for any funds associated with this effort come from "unappropriated "? If there is any concern on your part, I think it would be handle this up front and with language "not to exceed" some dollar amount. Please evaluate at your convenience. BT The information contained in this message is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disclosure. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication is strictly prohibited. If you have received this communication in error, please contact Gulf Stream immediately and destroy the material in its entirety, whether electronic or hard copy. 26 The information contained in this message is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disclosure. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication is strictly prohibited. If you have received this communication in error, please contact Gulf Stream immediately and destroy the material in its entirety, whether electronic or hard copy. 27 Kelly Avery From: Bill Thrasher Sent: Wednesday, January 20, 2010 5:02 PM To: fro thornton Thornton Subject: RE _ Sorry .... Yes it is. From: mo_thornton Thornton [mailto:mo_thornton @msn.com] Sent: Wednesday, January 20, 2010 5:00 PM To: James Titcomb; Bill Thrasher Subject: Re: Bill, It this relative to the 1024 filing? Mo - - -- Original Message - - - -- From: Bill Thrasher To: James Titcomb ; mo thornton Thornton Sent: Wednesday, January 20, 2010 4:44 PM Should any thought be given to how this is funded? I know the 800 dollars isn't a big problem but what if there might be an IRS fine assessed as discussed at one of the finance committee meetings? Therefore, should a motion to authorize ED to execute and for any funds associated with this effort come from "unappropriated "? If there is any concern on your part, I think it would be handle this up front and with language "not to exceed" some dollar amount. Please evaluate at your convenience. BT The information contained in this message is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disclosure. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication is strictly prohibited. If you have received this communication in error, please contact Gulf Stream immediately and destroy the material In its entirety, whether electronic or hard copy. W Kelly Avery From: mo_thornton Thornton <mo_thornton @msn.com> Sent: Wednesday, January 20, 2010 5:00 PM To: James Titcomb; Bill Thrasher Subject: Re: Bill, It this relative to the 1024 filing? Mo — Original Message -- From: Bill Thrasher To: James Titcomb ; mo thornton Thornton Sent: Wednesday, January 20, 2010 4:44 PM Should any thought be given to how this is funded? I know the 800 dollars isn't a big problem but what if there might be an IRS fine assessed as discussed at one of the finance committee meetings? Therefore, should a motion to authorize ED to execute and for any funds associated with this effort come from "unappropriated "? If there is any concern on your part, I think it would be handle this up front and with language "not to exceed" some dollar amount. Please evaluate at your convenience BT The Information contained in this message Is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disclosure. If the reader of this message Is not the Intended redpient, or the employee or agent responsible for delivering this message to the Intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication Is strictly prohibited. If you have received this communication in error, please contact Gulf Stream immediately and destroy the material In Its entirety, whether electronic or hard copy. 29 Kelly Avery From: Bill Thrasher Sent: Wednesday, January 20, 2010 4:44 PM To: James Titcomb; mo thornton Thornton Should any thought be given to how this is funded? I know the 800 dollars isn't a big problem but what if there might be an IRS fine assessed as discussed at one of the finance committee meetings? Therefore, should a motion to authorize ED to execute and for any funds associated with this effort come from "unappropriated "? If there is any concern on your part, I think it would be handle this up front and with language "not to exceed" some dollar amount. Please evaluate at your convenience. BT 30 Kelly Avery From: Bill Thrasher Sent: Wednesday, January 20, 2010 10:47 AM To: mo_thornton Thornton; James Titcomb Subject: 1024 I have read these documents and I do not find anything to comment about other than the question I asked Jamie this AM about legal sufficiency. Jamie affirmed legal has given the thumbs up. It was a lot of work but I think it is in the long term best interest of the League to acquire this formalized status. Thanks, Bill Thrasher 31 Kelly Avery From: Joann Hatton <jhattonlcs @bellsouth.net> Sent: Monday, May 11, 2009 10:24 AM To: Bill Thrasher Subject: RE: LEAGUE OF CITIES - SUPERVISOR OF ELECTIONS Thanks Joann From: Bill Thrasher [mailto:bthrasher @gulf- stream.org] Sent: Monday, May 11, 2009 9:54 AM To: jhattonlcs @bellsouth.net Subject: RE: LEAGUE OF CITIES - SUPERVISOR OF ELECTIONS It has started already..... I think I understand the request, could we discuss it in a little more detail tomorrow morning. But, I would make such a request, once I have a working knowledge of the subject request. In the mean time, I will also call Dorothy G. AM From: Joann Hatton [ mailto:jhattonlcs @bellsouth.net] Sent: Monday, May 11, 2009 7:39 AM To: Bill Thrasher Subject: FW: LEAGUE OF CITIES - SUPERVISOR OF ELECTIONS From: Tammy S. House [mailto:thouselcs @bellsouth.net] Sent: Friday, May 08, 2009 3:52 PM To: Jo Plyler Cc: jhattonlcs @bellsouth.net Subject: LEAGUE OF CITIES - SUPERVISOR OF ELECTIONS Hi — Dorothy G. called this afternoon and said there will be a presentation /meeting with Supervisor of Elections. This was talked about at the Manager's meeting. We are pushing to have a Clerk on the Ad -Hoc committee. She wants you to corner Bill Thrasher since he is on the board for the league of cities and push him to advocate a Clerk on the committee. Call Dorothy or Janis if you have questions. The meeting is Wednesday. I think maybe some of your elected officials should go. This is greatly going to affect our budget. Thanks Tannny Sue Horse, CMC Executive Secretanj Town of Lake Clarke Shores 1701 Barbados Road 32 Lake Clarke Shores, FL 33406 (561) 964 -1515 thouselcs@bellsotith.net TOWN OF LAKE CLARKE SHORES EMAIL DISCLAIMER: PLEASE NOTE: Florida has a very broad public records law. Most written communication to or from local officials regarding City business is considered public records and available to the public and media upon request. Your email communications may therefore be subject to public disclosure. 33 Kelly Avery From: Joann Hatton <jhattonlcs @bellsouth.net> Sent: Monday, May 11, 2009 7:39 AM To: Bill Thrasher Subject: FW: LEAGUE OF CITIES - SUPERVISOR OF ELECTIONS From: Tammy S. House [mailto:thouselcs @bellsouth.net] Sent: Friday, May 08, 2009 3:52 PM To: Jo Plyler Cc: jhattonlcs@bellsouth.net Subject: LEAGUE OF CITIES - SUPERVISOR OF ELECTIONS Hi — Dorothy G. called this afternoon and said there will be a presentation /meeting with Supervisor of Elections. This was talked about at the Manager's meeting. We are pushing to have a Clerk on the Ad -Hoc committee. She wants you to corner Bill Thrasher since he is on the board for the league of cities and push him to advocate a Clerk on the committee. Call Dorothy or Janis if you have questions. The meeting is Wednesday. I think maybe some of your elected officials should go. This is greatly going to affect our budget. Thanks Tanuny Sue House, CMC Executive Secretanj Tozvu of Lake Clarke Shores 1701 Barbados Road Lake Clarke Shores, FL 33406 (561) 964 -1515 thouselcs@bellsouth.net TOWN OF LAKE CLARKE SHORES EMAIL DISCLAIMER: PLEASE NOTE: Florida has a very broad public records law. Most written communication to or from local officials regarding City business is considered public records and available to the public and media upon request. Your email communications may therefore be subject to public disclosure. 34 Kelly Avery From: Kristen Puhalainen <KPuhalainen @pbcgov.org> Sent: Thursday, September 23, 2010 9:25 AM To: James Titcomb Cc: trela @corbettandwhite.com Attachments: Proposed _Amended_Bylaws_2010.pdf Dear Managers, Please distribute to your elected officials. At yesterday's League Board of Directors meeting, the Policy & Procedures committee proposed changes to the League's bylaws regarding meeting hosts and presentations. The Board decided to bring the recommendations to the General Membership for a vote in October. The proposed changes are the addition of Sections 7 and 8 under Article 2. Also, the Town of Loxahatchee Groves will be added to District 2. The proposed amended bylaws are attached. They will also be posted on the website. Thank you, Kristen Puhalainen Member Outreach Director Palm Beach County League of Cities 561.355.4484/fax 561.355.6545 www.leagueofcities.org Twitter: pbcloc Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. BY -LAWS OF PALM BEACH COUNTY LEAGUE OF CITIES, INC. AS AMENDED ON OCTOBER 2010 ARTICLE ONE ASSOCIATE AND EX OFFICIO MEMBERS Section 1. Associate MembershioEstablished. Pursuant to Article Four of the Articles of Incorporation, there is hereby established a non - voting Associate Membership in the League to be composed of individuals, organizations, and business entities which support or serve the municipalities of Palm Beach County. Such applicants for Associate Membership in the League must: (A.) be sponsored by a Municipal Member in good standing; (B.) submit a membership application; and (C.) tender payment of annual dues as may be set by the Board of Directors from time to time. The Board reserves the right to reject or approve each application and may revoke such membership by simple majority if, by the Board's sole determination, an Associate Member no longer supports or contributes to the purposes of the League. Section 2. Ex Officio Membership Established. Pursuant to Article Four of the Articles of Incorporation, there is hereby established a non - voting Ex Officio Membership to be composed of all Past Presidents of the League and governmental agencies not eligible for Municipal Membership. Such agencies may become Ex Officio Members upon the nomination of the agency by a Municipal Member and approval by the Board of Directors. Additionally, the Board of Directors may appoint honorary Ex Officio non - voting members to the League from time to time as desired. The Board reserves the right to reject or approve each nomination and may revoke such membership by simple majority, if by the Board's sole determination, an Ex Officio Member no longer supports or contributes to the purposes of the League. The immediate Past President of the League shall automatically be a non - voting Ex Officio member of the League as well as of the Board of Directors. ARTICLE TWO MEETINGS AND QUORUMS Section 1. Regular Meeting. The Regular meeting of the Municipal Membership shall be held on the 4s' Wednesday of each month at 10:30 a.m, or at an alternate time and place to be determined by the Board. Municipal Members are encouraged to support the League by hosting regular monthly meetings. Business to come before the membership shall be submitted to the Executive Director no later than ten (10) working days prior to each meeting. In addition, items of business maybe added, modified or deleted from the agenda by proper motion from the floor at each meeting. Section 2. Annual Meeting. The Annual Meeting for the election of Officers and Directors of the League shall be the Regular Meeting for the month of May in each year. Section 3. Special Meetings. Upon the call of the President or upon motion of the Board of Directors, a Special Meeting of the Municipal Membership shall be held to consider items of business, which because of critical timing, concern, or complexity require the attention of the membership at other than a Regular Meeting. Only those business items listed on the Special Meeting notice may be considered at such meeting. Section 4. Directors' Meetings. Upon the call of the President or three (3) Directors, and whenever practicable upon no less than twenty-four (24) hours notice, a Special Meeting of the Board of Directors shall be held to consider items of business. Directors shall propose items of business by notifying the Executive Director who shall place such items on an agenda. In addition, items of business may be added to the agenda Page 1 of 9 by the Executive Director, or may be added, modified, or deleted from the agenda by proper motion of a member of the Board at each meeting. Section 5. Notice. Written notice of all membership meetings shall be provided by the Executive Director to all members. Whenever practicable, meeting notices shall be sent so as to be received by the members no later than five (5) working days prior to a scheduled meeting. Notice of the Directors' Meeting shall be by oral or written notice to the Directors and the staff. Section 6. Quorum. At Regular and Special Meetings a quorum shall consist of fifteen (15) members, eligible to vote. At Directors' Meetings, a quorum shall consist of a simple majority of all members of the Board. Section 7. Presentations. All presentations at League Board of Directors and General Membership meetings shall be limited to those presented by governmental members and/or intergovernmental partners of the League, unless specifically approved by the Board of Directors in advance. The Executive Director will determine eligibility of presenters /presentations for inclusion in official League meetings, or will refer special requests not meeting the above - mentioned criteria to the Board for review and approval. Section 8. Hosts and Locations. A. All League Board of Directors and General Membership meetings shall be officially hosted by a member municipality or intergovernmental partner of the League of Cities, unless specifically otherwise approved by the Board of Directors in advance. All meeting logistics and arrangements must be approved by the League of Cities and coordinated with League staff in advance by the hosting entity. B. Fiscal underwriting of a hosted League meeting is the responsibility of that hosting municipality. except where mutually agreed upon in advance between the League and the hosting entity. The Executive Director shall determine eligibility and arrangements for all official League meetings, or will refer special requests not meeting the above - mentioned criteria to the Board for consideration. ARTICLE THREE ELECTIONS Section 1. Annual Election. The annual election of all Officers and Directors shall be held at the Annual Meeting, which is the Regular May Membership Meeting. Section 2. Nominations. The proposed slate of Officers and Directors shall be announced at the Regular March Membership Meeting by the Chairman of the Nominating Committee, which shall be appointed in February by the President in accordance with Article Seven of the Articles of Incorporation. Additional nominations may be made from the floor by any member in good standing at the Regular April Membership Meeting. All nominees must have submitted a written "Consent to Serve" form prior to their name being placed on the ballot in May. Section 3. Voting. The President shall announce the names of all nominees at the Regular May Membership Meeting and shall circulate written ballots to be executed by the voting delegates of each Municipal Member; provided, however, that in the event that any nominee is unopposed, that nominee shall automatically be elected by acclamation without ballot. Ballots, if necessary, shall be tabulated by the nominating committee and the results announced to the membership. Weighted voting shall not apply to the election of Officers and/or Directors. Page 2 of 9 ARTICLE FOUR VOTING Section 1. Municipal Members. Each Municipal Member, whose dues and assessment accounts are current, shall be eligible to vote on items of business at all Regular and Special Meetings. Each Municipal Member, by proper motion of its governing body, shall annually designate a voting delegate and alternates if so desired. Voting delegates and alternates from each Municipal Member shall be submitted to the Executive Director of the League in writing upon a form provided for this purpose. This form shall also be executed by the Mayor and Clerk of the applicable municipality. No other persons shall be eligible to vote on business items at Municipal Membership Meetings. Section 2. Weighted Votes. A. Allocation; Mechanism: Any Municipal Member who is eligible to vote may call for a weighted vote on any issue before the membership unless prohibited under subsection B hereinbelow. Weighted voting is automatic upon call by a member who is eligible to vote. Each weighted vote shall be by roll call vote, taken and recorded by the Secretary- Treasurer or designee. Weighted votes for each Municipal Member shall be based upon the latest Estimates of Population by County and Municipality prepared by the University of Florida. (1) Each Municipal Member of up to 5,000 population shall have one (1) weighted vote. (2) Each Municipal member of 5,001 to 17,144 population shall have two (2) weighted votes. (3) Each Municipal member of 17,145 to 35,000 population shall have three (3) weighted votes. (4) Each Municipal Member of 35,001 or more population shall have four (4) weighted votes. B. Prohibited: Weighted voting is prohibited in the following instances: (1) Appointments to County wide, Regional and State Committees and Boards in accordance with Article Eleven of these Bylaws. (2) Removal of League appointees in accordance with Article Twelve of these Bylaws. (3) Election of Officers and Directors in accordance with Article Three of these Bylaws. Section 3. Non - Weighted Votes. Unless a weighted vote as described in accordance with subsection 2A hereinabove is requested by a member eligible to vote and approved by the Membership, the business shall be conducted by a simple majority of the quorum. If the presiding officer is unable to determine the results of a voice vote, the presiding officer may request a roll call vote. ARTICLE FIVE RULES AND ORDER OF BUSINESS Section 1. Rules. The Board of Directors may from time to time adopt rules of order and procedure for the conduct of business at all meetings. Otherwise the conduct of business shall be in accordance with Roberts Rules or Order, Revised. Section 2. Order of Business. The following order of business is generally used at Regular Meetings of the Municipal Membership but may be re- ordered as deemed necessary. A. Call to Order, Prayer and Flag Salute Page 3 of 9 B. Roll Call C. Additions, Deletions or Modifications to the Agenda D. Adoption of Minutes E. Financial Report F. Staff Reports G. Scheduled Presentations H. Resolutions I. Miscellaneous Business J. Comments from the Floor K. Adjournment ARTICLE SIX FINANCES Section 1. Dues. Annual Dues shall be payable in advance on October I" of each year in an amount to be established by the Board of Directors based upon population according to the latest Estimates of Population by County and Municipality prepared by the University of Florida or based upon an alternated approved pro -rata allocation. Dues shall be delinquent if not paid prior to December 1 "of each year. In the event that a dues increase is recommended in the annual budget, the membership shall be notified by individual notice no later than May 31a1 Section 2. Special Assessments. Upon the approval of the Municipal Membership, Special Assessments may be levied against Municipal Members in amounts based upon population according to the latest Estimates of Population by County and Municipality prepared by the University of Florida or based upon an alternate approved pro -rate allocation for purposes set forth in a resolution adopted by the membership. Special Assessments shall be delinquent if not paid within sixty (60) days after the date of assessment. Section 3. Delinquency: Suspension of Voting Rights. Any delinquency in dues and/or assessments shall result in suspension of voting rights of the member until all dues and assessments are brought current. Section 4. Budget. The Board of Directors shall adopt an annual operating budget effective October 1, of each year, within which all operating revenues and expenditures shall be reported. In addition to the operating budget, the League may establish and maintain such other funds and accounts as may be authorized by the Board of Directors. Section 5. Accounting Procedures. The Executive Director shall be responsible for establishing and maintaining proper ledgers and journals to accurately reflect the financial position of the League. Accounts payable may be satisfied upon proper motion to the Board of Directors from time to time. ARTICLE SEVEN BOARD OF DIRECTORS Section 1. Authority Unless otherwise prohibited or restricted in these Bylaws or the Articles of Incorporation, the Board of Directors may conduct any and all business of the League, and shall be responsible to the membership for formulating the policies of the League. It is the responsibility of the Board of Directors to annually prepare a statement of goals and objectives for the League and present such statement to the Membership. Section 2. Board of Directors. In accordance with Article Five of the Articles of Incorporation, one Page 4 of 9 eligible Municipal Member shall be elected from each of six (6) of the Large Municipalities (pop. over 25,000), two (2) additional Directors shall be elected from any two (2) eligible Municipalities and one (1) Director shall be elected from each of the five (5) following districts: 1. District 1. Juno Beach, Jupiter, Jupiter Inlet Colony, Lake Park, Mangonia Park, North Palm Beach, Palm Beach, Palm Beach Gardens, Palm Beach Shores, Riviera Beach, and Tequesta. 2. District 2. Cloud Lake, Glen Ridge, Haverhill, Lake Clarke Shores, Loxahatchee Groves, Palm Springs, Royal Palm Beach, West Palm Beach and Wellington. 3. District 3. Atlantis, Boynton Beach, Greenacres, Hypoluxo, Lake Worth, Lantana, Manalapan, South Palm Beach, and the Village of Golf. 4. District 4. Boca Raton, Briny Breezes, Delray Beach, Gulf Stream, Highland Beach and, Ocean Ridge. 5. District 5. Belle Glade, Pahokee, and South Bay. There shall never be more than one (1) voting member on the Board of Directors from any municipality. Vacancies occurring during the term of office for Directors and/or officers shall be filled for the remainder of the term pursuant to Article Five of the Articles of Incorporation. Section 3. Directors' Responsibilities. It is the responsibility of each Director representing a district to communicate with his constituent municipalities concerning actions taken or to be taken by the Board of Directors. Municipal Members are encouraged to contact the Director representing their district concerning issues of collective interest. The Director representing that district shall be responsible for bringing such issues to the attention of the other members of the Board of Directors. Directors at Large are responsible for representing the collective interests of the entire League Municipal Membership. Directors at Large shall be responsible for bringing issues of interest to the attention of the other members of the Board of Directors. Section 4. Attendance. A Director or Officer who accumulates three unexcused absences from Board of Directors Meetings during each annual term shall automatically forfeit his or her position as a Director or Officer and shall be replaced for the remainder of the term by the Board of Directors in accordance with Article Five of the Articles of Incorporation. Excused absences shall be approved by the President only upon oral or written notice of absence due to a close personal family emergency or due to the required presence elsewhere related to official municipal or League business matters. It is the express intention of the League to compel attendance by the Directors and Officers; thus, if a Director or Officer is continually or habitually absent even though excused, it shall be his or her obligation to resign for the good of the League. In the event said Director or Officer does not resign due to continual or habitual absence, though excused, then upon the majority vote of the voting members of the Board of Directors, said Director or Officer shall be removed. Section 5. Employees; Consultants. It is the responsibility of the Board of Directors to appoint and remove the Executive Director, the General Counsel and all contractors and consultants of the League and to fix their compensation and other terms of employment. No Directors or Officer shall be eligible to serve as a full -time employee of the League and no Director or Officer shall receive compensation for satisfying the duties of that position. ARTICLE EIGHT OFFICERS Section 1. President. The President shall be the presiding officer of all Municipal Membership and Directors' Meetings; shall execute all resolutions, contracts and other documents of which the League is a party; and shall further be recognized as the ranking officer of the League for ceremonial purposes. The Page 5 of 9 President shall be responsible for selecting the Chairman of each League committee other than the Legislative, Policy and Procedures, and Finance Committees, which shall be chaired by the 1" Vice President, 2 "d Vice President and Secretary- Treasurer, respectively. The President shall assure that each committee meets its objectives and that each committee Chairman reports to the Board of Directors and the Municipal Membership on a regular monthly basis. In addition, the President shall have such other duties and powers as may be set forth in these Bylaws and/or the Articles of Incorporation. Section 2. 1" Vice President. The I" Vice President shall be recognized as the second ranking officer of the League for ceremonial purposes and shall fulfill the duties and responsibilities of the President during his or her absence or disability. The 1" Vice President shall serve as the Chairman of the Legislative Committee, and shall fulfill such other duties as may from time to time be assigned by the President, these Bylaws and/or the Articles of Incorporation. Section 3. 2 "d Vice President. The 2"d Vice President shall be recognized as the third ranking officer of the League for ceremonial purposes and shall fulfill the duties and responsibilities of the President during the absence or disability of both the President and 1" Vice President. The 2"d Vice President shall serve as the Chairman of the Policy and Procedures Committee and shall fulfill such other duties as may from time to time be assigned by the President, these Bylaws and/or the Articles of Incorporation. Section 4. Secretary - Treasurer. The Secretary- Treasurer shall be recognized as the fourth ranking officer of the League for ceremonial purposes and shall fulfill the duties and responsibilities of the President during the absence or disability of the President, the 1" Vice President and the 2 "d Vice President. The Secretary- Treasurer shall serve as the Chairman of the Finance Committee; shall be the attesting officer for all resolutions, contracts, and other documents executed by the President to which the League is a party; shall report monthly to the membership on the financial position of the League; and shall fulfill such other duties as may from time to time be assigned by the President, these Bylaws and/or the Articles of Incorporation. ARTICLE NINE ADMINISTRATION Section 1. Executive Director. The Board of Directors shall appoint an Executive Director, who shall serve at the pleasure of the Board. Once appointed, the Board shall not discharge the Executive Director without the affirmative vote of a majority of the entire Board. The Executive Director shall be the ranking administrative officer of the League and shall be responsible for the following: 1. The daily operation of the business of the League. 2. To appoint, remove and supervise all employees of the League not otherwise provided for in these Bylaws. 3. To act as representative of the League to the Florida League of Cities, the Board of County Commissioners and the Florida Legislature and shall generally serve as the League's liaison and Legislative lobbyist. 4. To prepare and submit a proposed annual operating budget to the Finance Committee in May of each year. 5. To keep the Board of Directors, through the Secretary- Treasurer, fully advised as to the financial condition and future needs of the League. 6. Sign contracts on behalf of the League pursuant to approved appropriations of the Board of Directors. And shall perform such other duties assigned by the Board of Directors, these Page 6 of 9 Bylaws and/or the Articles of Incorporation. Section 2. General Counsel. The Board of Directors may appoint a General Counsel to the League who shall be a member of the Florida Bar. The General Counsel shall serve at the pleasure of the Board. Once appointed, the Board shall not discharge the General Counsel without the affirmative vote of a majority of the entire Board. The General Counsel shall perform such other duties as assigned by the Board of Directors. ARTICLE TEN LEAGUE COMMITTEES Section 1. In General. The Executive Committee, the Legislative Committee, the Policy and Procedures Committee, the Finance Committee, the Program Committee and the Scholarship Committee are standing committees and shall consist of the membership as set forth in these By -Laws. All other committees shall be composed of the Chairman, appointed by the President, together with a minimum of (4) Municipal Members and up to two (2) Associate non - voting Members, appointed by the Board of Directors. The municipal members may include elected officials or municipal staff as deemed necessary and prudent for the benefit of the League. The Chairman of each Committee shall be responsible for the Committee and shall provide a report of committee activities and issues to the President, the Board of Directors, and the Municipal Membership on an as needed basis. The Chairman of each committee may select a co -chair from the Municipal Members of the committee. The Executive Director shall attend the meetings of such committees as requested by the Board of Directors. All League Committees shall be advisory to the Board of Directors. Section 2. Terms. Terms for all League Committee appointments shall be for one (1) year commencing July 1 "of each year. Any unexpired vacant term of a committee member shall be filled for the remainder of the term by the Board of Directors. In the event a Chairman of a Committee is not fulfilling his or her responsibilities, the President shall, in his or her sole discretion, remove said Chairman and appoint a replacement for the remainder of the term. The municipal members on all League Committees shall be either elected officials or municipal managers /administrators. Section 3. Executive Committee. The Executive Committee shall be composed of the Officers as set forth in Article Eight, which shall be chaired by the President. Such committee shall meet when necessary upon the call of the President at which time members may appear by telephone. Members of the Executive Committee may attend any and/or all committee meetings, as desired. Section 4. Legislative Committee. The Board of Directors shall appoint up a minimum of four (4) Municipal Members to serve on the Legislative Committee. Additionally, up to two (2) Associate non - voting Members may be appointed to the committee as needed, which shall be chaired by the I" Vice President who may select a co -chair from the Municipal Members on the committee. The Legislative Committee shall prepare and submit proposed legislative positions from time to time as necessary or desirable for adoption by the Municipal Membership. The Board of Directors shall appoint up to six (6) Municipal Members and up to two (2) Associate Members as needed to each of three (3) standing legislative sub - committees; those being the Environmental, Transportation and Education Sub - Committees. The Chairman of each of these Sub - Committees shall be a member of the Board of Directors appointed by the President. Sub - Committees may report directly to the Board. Section 5. Policy and Procedures Committee. The Board of Directors shall appoint a minimum of four (4) Municipal Members to serve on the Policy and Procedures Committee. Additionally up to two (2) Associate non - voting Members may be appointed to the committee as needed, which shall be chaired by the 2 "d Vice President who may select a co -chair from the Municipal Members on the committee. The Policy and Procedures Committee shall review the League's By -laws on an annual basis and shall identify, analyze and recommend action concerning policy direction for the League including revisions to the By -laws from time to time, as deemed necessary. Page 7 of 9 Section 6. Finance Committee. The Board of Directors shall appoint a minimum of four (4) Municipal Members to serve on the Finance committee. Additionally, up to two (2) Associate non- voting Members may be appointed to the committee as needed, which shall be chaired by the Secretary- Treasurer who may select a co -chair from the Municipal Members on the committee. The Finance Committee shall review and modify as necessary the proposed annual budget submitted to them in May by the Executive Director and recommend its adoption to the Board of Directors, effective October 1" of each year. In addition, the Finance Committee shall review the finance records of the League and shall report its findings to the Membership of the League through the Secretary- Treasurer, from time to time. Section 7. Program Committee. The Board of Directors shall appoint a minimum of four (4) Municipal Members to serve on the Program Committee. Additionally, up to two (2) associate non - voting members may be appointed to the committee as needed, which shall be chaired by a Municipal Member, appointed by the President, who may select a co -chair from the Municipal Members on the committee. The Committee shall review and assess the training needs of the general membership and shall organize and propose to the Board of Directors such seminars, training sessions, member benefits and information as may benefit the League. Section 8. Scholarship Committee. The Board of Directors shall appoint a minimum of four (4) Municipal Members to serve on the Scholarship Committee. Additionally, up to two (2) associate non - voting members maybe appointed to the committee as needed which shall be chaired by a Municipal Member, appointed by the President, who may select a co -chair from the Municipal Members on the committee. The Scholarship Committee shall establish and publish criteria, review applications and select recipients of the William A. Cruickshank Scholarships. Section 9. Other Committees. From time to time, the Board of Directors may establish additional Ad Hoc Committees either of the Board or of the membership to assist in the betterment of the League. The membership of these Ad Hoc Committees shall follow the guidelines set forth in Section 1. hereinabove. ARTICLE ELEVEN LEAGUE APPOINTMENTS TO COUNTY WIDE, REGIONAL AND STATE COMMITTEES AND BOARDS Section 1. AAvoointments. Unless otherwise required by Law, the Board of Directors shall nominate appointees to the County wide, Regional and/or State Boards, Committees, and Authorities as may from time to time be established. Nominations by the Board of Directors, together with any nominations from the floor, shall be voted upon at a Regular Meeting of the Municipal Membership or at a Special Meeting called for that purpose. If the presiding officer is unable to determine the results of a voice vote, then a roll call shall be taken. Weighted voting, as described in these Bylaws, shall not apply to these League appointments. Section 2. The three (3) District 12 nominations to the Florida League of Cities Board of Directors shall be comprised of the standing President of the Palm Beach County League of Cities and two (2) duly elected Municipal Members who have experience with both the Florida League of Cities and Palm Beach County League of Cities. For members, other than the League President, nominations shall be made by the Board of Directors and shall be voted upon by the general membership as set forth above. The Board may support nominees for multiple year terms provided that the individual initially seated is in the process of seeking office at the state or national level. ARTICLE TWELVE LEGISLATIVE POLICY REVIEW AND REMOVAL OF APPOINTEES Section 1. Policy. It shall be the policy of the League to support or oppose only legislation, activities, positions, or statement, which affect the welfare of municipalities or their constituencies within Palm Beach County. Any individual appointed by the League to represent its views, shall refrain from asserting a Page 8 of 9 position, which does not comport with the above stated policy. In the event an individual appointed by the League to represent its view asserts a position which does not comport with the above stated policy, that individual shall be removed from the appointed position as set forth below. Section 2. Review and Removal Procedures. Each June, all League appointees to any and all Boards, Committees and Authorities shall be reviewed by the Board of Directors in order to evaluate the service of all such appointees. In the event that a League appointee asserts a position which does not comport with the stated policy or view of the League or has three (3) unexcused absences from meetings of the board, committee or authority to which he was appointed, that individual shall be removed from the appointed position as follows: a. League Appointees to Countywide, Regional, and State Committees and Boards: Shall be removed by majority vote of the Municipal Membership entitled to vote thereon at a Regular or Special Meeting of the Municipal Membership. b. Board of Directors Appointees: Shall be removed by majority vote of the Board of Directors entitled to vote thereon at a Regular or Special Meeting of the Board of Directors. C. Weighted voting, as described in these By -laws, shall not apply to removal of League appointees. THESE BY -LAWS ARE HEREBY APPROVED BY THE GENERAL MEMBERSHIP OF THE PALM BEACH COUNTY LEAGUE OF CITIES, INC. THIS _ DAY OF OCTOBER, 2010. ATTEST: Mo Thornton, Secretary (SEAL) Isaac Robinson, Jr., President Y:\docs \PBC Lmgue of Cities \ByLaws & Art. of Inc\ LmgueByLaws- AmmdOctober2010.doc Page 9 of 9 Kelly Avery From: Steve Waldman <srw41 @bellsouth.net> Sent: Tuesday, October 12, 2010 11:24 PM To: Bill Thrasher Subject: rating system Attachments: CRUICKSHANK SCHOLARSHIPS.doc Bill, sorry it took me a while to check my emails. I think I have now attached proper info for you. CRUICKSHANK SCHOLARSHIPS -2007 GOVERNMENT EMPLOYEES: RANK ORDER: 1. DAVID ANDREW PEREZ 2. KIMBERLY SIMONE SPENCE STUDENT APPLICANTS: Rating based on: Essay 10 POINTS (well- written, philosophy of government, personal and career goals in public service) Record of public service (volunteerism and school activities 10 POINTS Financial Need (where ascertainable) 10 POINTS Recommendations Scholastic Record Going into Public Service TOP RANKING STUDENTS: VICTOR HUGO BATEN -50 POINTS SCORING: - (started as ESOL student) Essay 7 Record P.S. in school 8 Need 10 low- income Scholastic 4/5 (3.1 AVG) Recommendations 5 Future P.S. 10 (law) 44 -45/50 5 POINTS 5 POINTS 10 POINTS TOTAL 50 POINTS VICTOR HUGO BATEN Essay 10 Record P.S. in school 10 Need 10 single parent, non - English speaking parent, worked Kmart, etc. Scholastic 5 (31/309) Recommendations 5 Future P.S. 10 (Immigration Law) 50/50 Essay 9 Record 8 (volunteer nursing home only specific reference) (other hrs alluded to) Need 10 Scholastic 5 ( #3 in class); started with little English Recommendations 5 Future P.S. 0 (Pharmacy interests) 37/50 Essay 7 (mentions criminal forensics), no mention of phil of govt Record 8 (vol at local hospital only mention) f peer counseling course Need * * * * * *no mention Scholastic #36 in class 5 Recommendations 5 Future P.S. 10 (criminal forensics) 35/40 Essay 5 (not well- written, no mention phil of govt) Record 10 (Amer. Red Cross, People to People) Need 10 Scholastic 5 (Suncoast 3.2 avg) Recommendations 5 Future in P.S. 10 (law eventually) Kelly Avery From: James Titcomb <JTitcomb @pbcgov.org> Sent: Tuesday, October 26, 2010 2:59 PM To: Bill Thrasher Cc: Jeriise Hansen; Mo Thornton Subject: Finance Committee Attachments: FirstAddendumFifth- Jamie- 10.pdf; 5th EmployAgree091207- BoardVER.pdf 39 Thank you for your valued financial and strategic input at today's Finance Committee. Hopefully you can provide comment tomorrow on any questions that arise during our financial report, in Mo's absence. We are researching the issue of the unexpended benefits as a carried liability. We're finding we need to aggregate the values accumulated over the last several years (it looks like it became an issue about five years ago, as 2005 is the year we find a year -end payout amount made). In that light, I'm recommending that we present the year -end financial report in its current form tomorrow. Then next month present the full findings of the issue and seek board action to pay out and remove the liability from the books. I can verbally mention we are working on this line item if you think it is important to mention tomorrow. In the meanwhile, here's a copy of the ED contract for your perusal on other questions asked Jamie James Titcomb Executive Director jtitcomb @pbcgov.org Palm Beach County League of Cities, Inc. P.O. Box 1989 - Suite 1002.17 Governmental Center West Palm Beach, FL 33402 Tel. 561- 355 -4484 Fax 561- 355 -6545 www.leagueofcities.org Under Florida law, e-mail addresses are public records. If you do not want your e -mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. FIRST ADDENDUM TO FIFTH EMPLOYMENT AGREEMENT EXECUTIVE DIRECTOR PALM BEACH COUNTY LEAGUE OF CITIES, INC. THIS FIRST ADDENDUM TO THE FIFTH EMPLOYMENT AGREEMENT is made and entered into this 281h day of July, 2010, at which time official action was taken by the Board of Directors of the Palm Beach County League of Cities, Inc., a not for profit corporation, hereinafter called the "BOARD" on behalf of the Palm Beach County League of Cities, Inc. (the "League ") and James S. Titcomb, hereinafter called "EMPLOYEE" to be effective October 1, 2010 (the "Effective Date ") both of whom agree that the current Fifth Employment Agreement made and entered into by and between the parties on the 12`h day of September, 2007, effective October 1, 2007 (the "FIFTH EMPLOYMENT AGREEMENT ") is hereby amended in the following manner by this First Addendum to Fifth Employment Agreement: Section 1: Section 2. Terms of Employment; Termination. is hereby amended at subsections A. and D. to read as follows: SECTION 2: TERMS OF EMPLOYMENT: TERMINATION A. The term of this the Fifth Agreement shall which commenced on the Effeetive Pat and remain in °°` et for a tenor- of dure° "` - ° s October 1, 2007 to run until September 30, 2010 is hereby extended until September 30, 2012, subject to an annual review, at which time the terms of this Agreement may be modified by mutual consent of the parties. B -C. Shall remain the same as previously approved. D. Employee agrees to remain in the exclusive employ of the League during the term of his employment and not to become employed by any other employer during this period unless termination is effected as hereinafter provided or unless the Board has specifically approved the requested outside employment. It is recognized that this employee engages in acceptable and limited amounts of f0eelanee and pre bene ereative onsultine work, based on his unique talents, outside of the scope of, or any potential conflict with, duties required and performed for the League of Cities contract work; and the Board has specifically approved this use of Employee's time unless or until the Board votes otherwise. Section 2: This First Addendum to Fifth Employment Agreement shall be attached to the EMPLOYEE's FIFTH EMPLOYMENT AGREEMENT and shall become a part thereof. All other sections of the FIFTH EMPLOYMENT AGREEMENT shall remain in full force and effect as set forth in that FIFTH EMPLOYMENT AGREEMENT and there shall be no changes to the FIFTH EMPLOYMENT AGREEMENT with the exception of those items specifically set forth in this First Addendum. Page 1 of 2 Further, the parties agree as follows: A. This First Addendum shall be binding upon and shall inure to the benefit of the heirs at law and executors of EMPLOYEE. B. If any provision or any portion contained in this First Addendum is held unconstitutional, invalid or unenforceable, the remainder of this First Addendum, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect. C. For and in consideration of the mutual covenants contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties hereby agree that this First Addendum shall be attached to the current FIFTH EMPLOYMENT AGREEMENT, and shall become a part thereof. IN WITNESS WHEREOF, the League has caused this First Addendum to be signed and executed on its behalf by its President and duly attested by its Secretary, and the Employee has signed and executed this Agreement, both in duplicate, the day and year set forth hereinbelow. DATE: ATTEST: Mo Thornton, Secretary/Treasurer WITNESSES: PALM BEACH COUNTY LEAGUE OF CITIES, INC. Isaac Robinson, Jr., President (SEAL) James S. Titcomb, Employee \\SmaQ datwJocs PBC Uaguc of CiticAgmonrnb &Contr ,FtnAddoad=FiiRh -lamic l O.wpd Page 2 of 2 Kelly Avery From: James Titcomb <JTitcomb @pbcgov.org> Sent: Tuesday, October 26, 2010 5:12 PM To: Bill Thrasher Subject: RE: Finance Committee M-11 I came to similar potential conclusions reading the various defining documents here initially. Therefore, I will like to get some clarifications of the contractual elements from Trela and, or others, as part of the due diligence of vetting this issue. It appears that the "vacation and sick time accrual" provision in my contract is a one -time payout event, tied to me leaving the League voluntarily on "good terms." If that is the case, I would not see a reason to carry a liability account of the payout as it is a unique event that would only happen once should it occur. The amount would be deducted from the League's reserves accordingly by board action to complete their contractual obligations. We are still going to run the numbers on these different scenarios so we know what they are in preparation for final review and recommendations by the committee and board. The conversations with the committee several years back, I think it was either the Dave Stewart or Ken Kaleel presidential years, was the feeling that I should cash out any unused benefits at year's end to not carry a liability account for them. The board action dropping the FICA language from the benefits package language, that created the benefits definition variable, occurred at the September 2004 board meeting effective the October 1 start of the new fiscal year. Thanks, Jamie James Titcomb Executive Director jtitcomb @pbcgov.org Palm Beach County League of Cities, Inc. P.O. Box 1989 - Suite 1002.17 Governmental Center West Palm Beach, FL 33402 Tel. 561- 355 -4484 Fax 561- 355 -6545 www.leagueofcities.org From: Bill Thrasher [mailto:bthrasher @gulf - stream.org] Sent: Tuesday, October 26, 2010 3:35 PM To: James Titcomb Subject: RE: Finance Committee Jamie, I think the language may need to be modified in the "additional benefits" section as it doesn't lead me to believe that there is an accrued liability of the unused portion of the 25% additional benefit. The section appears not to speak of "carry forward" of unused "additional benefit ". Also there isn't any language about "capping" or unlimited accrual as there is in vacation and sick. The contract seems to provide additional benefits as needed on a current year basis up to 25 %, but doesn't go further. Based on this contract language, my opinion is that unused sick and vacation time is the only thing that accrues and that there is a "cap" on sick and not vacation. Did you have conversation(s) with any executive officer in years past that gave you a different understanding? Bill From: James Titcomb [mailto:JTitcomb @pbcgov.org] Sent: Tuesday, October 26, 2010 2:59 PM To: Bill Thrasher Cc: Jeriise Hansen; Mo Thornton Subject: Finance Committee Bill, Thank you for your valued financial and strategic input at today's Finance Committee. Hopefully you can provide comment tomorrow on any questions that arise during our financial report, in Mo's absence. We are researching the issue of the unexpended benefits as a carried liability. We're finding we need to aggregate the values accumulated over the last several years (it looks like it became an issue about five years ago, as 2005 is the year we find a year -end payout amount made). In that light, I'm recommending that we present the year -end financial report in its current form tomorrow. Then next month present the full findings of the issue and seek board action to pay out and remove the liability from the books. I can verbally mention we are working on this line item if you think it is important to mention tomorrow. In the meanwhile, here's a copy of the ED contract for your perusal on other questions asked. Jamie James Titcomb Executive Director jtitcomb @pbcgov.org Palm Beach County League of Cities, Inc. P.O. Box 1989 - Suite 1002.17 Governmental Center West Palm Beach, FL 33402 Tel. 561- 355 -4484 Fax 561- 355 -6545 www.leagueofcities.org Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. The information contained In this message is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disclosure. If the reader of this message is not the Intended recipient, or the employee or agent responsible for delivering this message to the Intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication Is strictly prohibited. If you have received this communication In error, please contact Gulf Stream immediately and destroy the material in Its entirety, whether electronic or hard copy. Kelly Avery From: in Thornton <mo thornton @msn.com> Sent: Monday, December 20, 2010 1:26 PM To: Bill Thrasher Subject: Re: My director is a licensed Class A water plant operator. He also has a Level 2 Distribution (water) license. The other guys work under his supervision and have no licensure. As they get some time in we will send them for certifications. There is a minimum experience qualification in addition to the class work required for certification. The health department told Steve that he did not need the distribution license as he has an operator license. However, without the operator license, the distribution license is mandatory. You didn't ask, but he also has a sewer plant operator license and a sewer collection certification. At this time the sewer collection is voluntary. Hope this helps. Mo - - -- Original Message - - - -- From: Bill Thrasher To: in Thornton Sent: Monday, December 20, 2010 11:49 AM Subject: RE: What certifications are required of your people in order to do this work? From: m Thornton [mailto:mo_ thornton @msn.com] Sent: Monday, December 20, 2010 11:08 AM To: Bill Thrasher Subject: Re: We do all that in house with our own guys. Anything we contract out would be to an underground utility contractor. Mo - - - -- Original Message - - - -- From: Bill Thrasher To: in Thornton Sent: Monday, December 20, 2010 10:45 AM Mo, do you have a utility workforce and if so, do you know what license is required to do so. Presently we contract the meter reading, hydrant flushing and repairs to an outside contractor. Thanks The information contained in this message is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disclosure. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication is strictly prohibited. If you have received this communication in error, please contact Gulf Stream immediately and destroy the material in its entirety, whether electronic or hard copy. The information contained in this message is the property of the Town of Gulf Stream and may be privileged, confidential and protected from disclosure. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution, reading or copying of this communication is strictly prohibited. If you have received this communication in error, please contact Gulf Stream immediately and destroy the material in its entirety, whether electronic or hard copy. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail August 21, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #400 (PUBLIC RECORDS REQUEST league of cities (2 part)) (a) Any and all records in any way related to contracts, applications, correspondence, membership, agreements, requests, emails, letters, understandings, minutes, dues, invoices, policies, payments, claims, representations or any other record related to the Palm Beach County League of Cities, Inc. (Amended 1120115 - that can be produced using 15 minutes or less of staff time) (b) Any and all records received by or created by William Thrasher in the service of on behalf of, in regard to, for, the Palm Beach County League of Cities, Inc. (Amended 1121115 - that can be produced using 15 minutes or less ofstaff time.) Dear Chris O'Hare [mail to: chrisohareeulfstreama.gmail.coml, The Town of Gulf Stream received your original public records request on November 20, 2013, which was then amended January 20, 2015. You should be able to view your original and amended requests at the following link http: / /www2.gulf- stream .org /weblink/O /doc /17919/Pa ee l.asRx. In future correspondence, please refer to this public records request by the above referenced numbers. The responsive documents can be found at the same above link and by going to www.eulf- stream.org click on "Find a Town Record ", click on "Finance ", click on "Accounts Payable ", click on "Invoices ", click on any year you desire, click on "P" and you should find the folder "PBC League of Cities ". We consider this matter closed. Sincerely, Town Clerk, Custodian of the Records