HomeMy Public PortalAbout11/17/1999City of Greencastle
City Hall
Four East Walnut Street
Greencastle, Indiana 46137
Pamela S. Jones
Clerk- Treasurer
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
WEDNESDAY, NOVEMBER 17,1999 4:00 P.M. STREET DEPARTMENT
The Greencastle Board of Works met in Regular Session Wednesday, November 17, 1999, 4:00
p.m. at the City Street Department. Mayor Michael called the meeting to Order. On the Roll Call,
the following were found to be present: Sue Murray and George Murphey. Also present was:
Police Chief Jim Hendrich, WWTP Acting Superintendent Mike Neese, Water Superintendent
Terry Dale, City Engineer Ron Smith and City Attorney Laurie Robertson.
Motion to approve Minutes from October 6, 1999, Special Session; October 20, 1999, Executive
Session and October 20, 1999, Regular Session, made by Sue Murray, seconded by George
Murphey. Vote was unanimous.
Lease information from three banks for two pick -up trucks for the water department was presented
to the Board. George Murphey pointed out that Fifth -Third Bank has a clause in their information
stating they will not issue over $10,000,000.00 in tax exempt debt per year. Quotes were received
as follows:
Fifth -Third Bank $1,271.07 per month for 3 years
First Citizens (Old National) $1,302.00 per month for 3 years
National City $1,366.08 per month for 3 years
Mayor Michael made the motion to accept the quote from First Citizens (Old National) Bank in
the amount of $1,302.00 per month for') years, seconded by Sue Murray. Vote was unanimous.
A Service Contract Proposal from Terry Taylor at P.C. Support was presented to the Board.
Clerk- Treasurer Jones requested this item be tabled stating Attorney Robertson is working on some
language in the proposal. Motion to table the Service Contract Proposal was made by Mayor
Michael, seconded by Sue Murray. Vote was unanimous.
A contract for liquid chlorine for the Wastewater Treatment Plant from Ulrich Chemical was
presented to the Board. Acting Wastewater Treatment Plant Superintendent Mike Neese
explained the approximate amount of the contract would be $5,000.00 per year at $67.50 per 150
lb. cylinder of liquid chlorine. Motion to approve the contract with Ulrich Chemical was made by
Sue Murray, seconded by George Murphey. Vote was unanimous.
Chief Hendrich stated he has two employees who have completed their probationary period and
recommended Officer Hopkins for full -time employment after completing his one year probation
effective 10- 28 -99, and Rachel Crowe, dispatcher, after completing her 90 day probation period
effective 08- 15 -99. Motion to accept Chief Hendrich's recommendation made by Sue Murray,
® seconded by George Murphey. Vote was unanimous.
Chief Hendrich stated a Sick Leave Request for Officer Hanlon is no longer needed as Officer
Hanlon has been released by his Dr. to return to work. Chief Hendrich also stated Officer
Hanlon's suspension began November 16, 1999 and will end November 19, 1999,
Hannum, Wagle and Cline request for additional design fees #1 (plant) was the next item
discussed. Mike Cline explained the original fees included using the existing plant for biosolids
only, not for excess flow or equalization facility. In order to achieve these changes a new line to
the river was added and the force main originally designed was converted to gravity flow. The
cost for this change is $16,933.00 and is primarily for work performed by ATS. This raises the
cost estimate for this portion of the project to $652,422. The increase in project costs of 7.10%
also change the fees for Hannum, Wagle and Cline. These additions changed the scope of the
project which would, by the contract, allow for the increase in fees. Engineer Smith stated in a
letter dated March 17, 1999 it was understood the increase in fees was to be $3,228.00.
Hannum, Wagle and Cline request for additional design fees #2 (southside interceptor) in the
amount of $25,527.00 was discussed next. Mike Cline stated this increase reflects the new outfall
sewer. This was switched from a gravity system to a pumping station which required the
installation of a lift station. These fees are for the electrical and structural subcontractors that need
to be compensated - HWC did not ask for additional engineering fees for this change. The original
cost estimate for the southside interceptor was $2,505,300.00 and the current estimate is now
® $2,827,800.00.
Hannum, Wagle and Cline request for additional design fees #3 ( southside interceptor) in the
amount of $1,515.00 was also discussed. George Murphey made the motion to approve the three
requests from Hannum, Wagle and Cline for additional fees as presented, seconded by Sue
Murray. Vote was unanimous. With this approval the Preliminary Design for the Southside
Interceptor was also approved.
Engineer Smith discussed right -of -way acquisition at 1006 South Jackson Street as presented in his
November 11, 1999, memo to the Board. George Murphey asked if this was an easement or if the
right -of -way would be deeded to the City. Engineer Smith stated a deed would be given to the
City. George Murphey asked what the current policy is in regard to assisting citizens with hooking
onto the sewer system. Acting Wastewater Superintendent Neese stated that anyone within 300
feet of the line has to hook on. Acting WWTP Superintendent Neese stated he does not feel we
should provide hook on in compensation for right -of -way due to the fact this is unrelated to the
Wastewater Treatment Plant. George Murphey stated the value of the land, which he estimates at
$505.00, is far less than the cost of the hook up. Motion to table this matter was made by Mayor
Michael, seconded by George Murphey. Vote was unanimous.
Motion to approve Water claims in the amount of $60,914.00 was made by Sue Murray, seconded
by George Murphey. Vote was unanimous.
Motion to approve Sewer claims in the amount of $110,78026 was made by Sue Murray,
seconded by George Murphey. Vote was unanimous.
Motion to adjourn made by Sue Murray, seconded by George urphey. Vote was unanimous
e.
Nancy A. Mic ael, Mavor
ATTEST:
Pamela S. Jones, dervreasurer
Harrison R. S mith, P.E.
P.O. Box 103
Greencastle, IN 46135
Ph: 765 - 653 -3839
Fax: 765 - 653 -1704
Michael R. Cline, P.E.
Vice President
Hannum Wagle & Cline Engineering
306B East Southline Rd.
Tuscola, Illinois 61953
Re: Southside Interceptor
Dear Mr. Cline;
fi
City of Greencastle
November 16.1999
I received the Preliminary Design documents for the SSIS and have reviewed them,
along with Mike Neese. The Preliminary Design is approved with the following
® provisions:
1. The gravity sewer line alignment shown, on Columbia St., necessitates the
interruption of our back -up power feed to the existing plant. In order to approve this
alignment, a letter from IDEM stating that if power is lost to the existing plant, the City
will not be fined for a non - compliant effluent, is necessary.
2. The order and progression of the plan sheets will be renumbered as per previous
comments.
3. Reference to pipe backfill material will require attention. Details will be worked out
during Final design.
4. Dual force mains are still shown on some sheets, the future line will need to be
removed.
These are the known outstanding issues. If you have any questions, please call.
Sincerely, n
Harrison R. Smith
cc: Mayor, Clerk- Treasurer
Harrison R. S mith, P.E.
P.O. Box 103
Greencastle, IN 46135
Ph: 765 -653 -3839
Fax: 765 - 653 -1704
n
Memorandum
To: Board of Works
From: City Engineer
Subject: S. Jackson Sewer Service
City of Greencastle
15 October 1999
The attached letter from the Johnston's regards a new sewer service to this property
which is now on a septic system. Installation of a service at this location would involve
cutting S. Jackson St. which is scheduled for reconstruction, starting next spring. I am
currently investigating the need for another service to an adjacent property owner to
the Johnston's. I will have information on that status at the bd. of wks. meeting. If an
additional service is needed, the line extension would be a main rather than a single
service to the Johnston's property. A gravity service is across the street is feasible.
As they state in their letter, the City does need a R/W dedication from them for the S.
Jackson roadway project. We certainly meed to eliminate the septic tanks wherever
possible and in this case it should be accomplished prior to the roadway project
completion. My suggestion to them is to extend the line during the S. Jackson project.
The issue is cost participation by the City, which could be considered differently for a
main than for a single service connection. As stated above, I will have that information
at the meeting.
L JERRY LEWIS CONSTRUCTION .& EXCAVATING, INC.
® w 3 r 1249 N. Jackson Street
Greencastle, IN 46135
Phone 765 - 653 -2800 * Fax 765 -653 -5733
•
e
oc 6, 1999
Mn. & Mn". Ean.0 John-ston
1006 Jaclv,oa S#neet
Ghee- nccut-P,e, IN 46135
Mn,. & Mn/,. John ton:
PPeahe b.t.nd below oun "t,ma -te. bon. - the Zn-v-tattata.om o6 a.ppn.ox.c.-
matety 45' ob 8" -SVR 35 -!,ewe- 2,4ne and one -tap.
I u.nden"tand .thL,6 wok wou.2d be appLox.i,mateP-y 9'6" deep + on, - 6 ".
Th-iU pn,ice -- nceud" aU Za.bon and mateni.a,E and any t'Uabb-i.c con -
t, needed. Att bach.b.itt would be, 9n,anut4,, and compacted. Th,i�
o-P� o -i.n.c_tudea att a- sphatt wonh.
AtE pe,,mZt-6 and tap beep to be paid by owner.
The #.ota2 prise, bon, tk4_., project w. QQ. be $ 5,373.00.
Ib you have, any que- stjoru p2.ea/Se b eet bnee to caU tke, obbZce.
Tha.nh, you.,
a. VAS
Jenny A. Lew,"
"STONE CLAUSE:
$350.00 pen, ca. yd. bon, ma-s,6 exca.vatLon
$400.00 pen. cu,, yd, bon <i.n. 2Lne #icench e.xcavati.on_s
$400.00 pen cu. yd. bon, hmatt p.it excavation-6
1
" D e a r S i r s ,
I t h a s b e e n b r o u g h t t o o u r a t t e n t i o n , t h a t t h e c i t y o f
G r e e n c a s t l e w o u l d l i k e a p o r t i o n o f o u r p r o p e r t y f o r t h e i r
J a c k s o n s t r e e t p r o j e c t . W e d o n ' t h a v e a p r o b e m w i t h t h a t b u t
t h e r e m i g h t b e a p r o b l e m y o u c o u l d h e l p u s w i t h a t t h e s a m e
t i m e .
" W e h a v e g o t t e n a n e s t i m a t e f o r t h e c o s t o f b r i n g i n g t h e
s e w e r l i n e f r o m t h e e a s t s i d e o f t h e s t r e e t t o o u r s i d e . I t i s
5 , 3 7 3 . 0 0 , a s y o u c a n s e e . T h i s i s m u c h m o r e
t h a n w e c a n a f f o r d . P l u s w e w o u l d h a v e t h e c o s t o f b r i n g i n g i t
o n i n t o t h e h o u s e . W i t h t h e c i t y ' s p r o j e c t g o i n g o n n e x t s p r i n g , i t
w o u l d c o s t y o u q u i t e a b i t l e s s i f y o u b r o u g h t i t a c c r o s s t h e
s t r e e t t h e n . W e w e r e h o p i n g y o u w o u l d s e e t h i s a s a f a i r
e x c h a n g e f o r t h e p r o p e r t y y o u w e r e w a n t i n g u s t o g i v e u p .
" S i n c e r e l y ,
" M r . a n d M r s . E a r l J o h n s t o n
��u