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Home My Public Portal About02-08-2024 • , THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, FEBRUARY 8, 2024 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 511 Street, Richmond, Indiana, CALL TO ORDER President Palmer called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Emily Palmer, Matt Evans and Jamie Lopeman. Also in attendance were Kim Vessels, Assistant City Attorney; Monica .Burns, Deputy City Clerk; Tracy Bosell, Street Commissioner; Sherry 171.eirningway, Payroll and Benefits Administrator; Fire Chief Jeff Kinder; Beth Fields, Community Development Coordinator; Valerie Shaffer, President of Economic Development of Wayne County; and Media. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of February I, 2024, supported by Mr. Lopeman. Upon. a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for February 9, 2024 in the amount of Four Hundred Fourteen Thousand Five Hundred Forty Five Dollars and fifty cents ($414,545.50), supported by Mr. Lorvman. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for February 9, 2024 for Rose View Transit Stipend in the amount of Eight Thousand Two Hundred Fifty Dollars and no cents ($8,250.00), supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve the Payroll Claims for Payment for February 9, 202.4 in the amount of Eight Hundred Twenty Six Thousand Two Hundred Seventy Dollars and fifty cents ($826,270.50), supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION —None CONTRACTS Board of Works Minutes February 8, 2024 • CONTRACT NO. 7-2024—CINTAS CORPORATION The City hereby retains Contractor to provide cleaning and maintenance services of the floor mats, rugs, towels, and uniforms, for the Street Department. Not to exceed $3,236.48 Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. • CONTRACT .NO. 8-2024 — HUB INTERNATIONAL MIDWEST LIMITED D/B/A HORAN HEALTH The City hereby retains Contractor to provide professional benefit program development and consultation advisory and broker services for the City's Finance Department for the 2024 through 2026 calendar years. Services shall include, but shall not be limited to, all medical, dental, vision, wellness, COBRA., flex plan, life and disability insurance programs for all employees, retirees, and dependents as well as online portal access, risk management, and special projects. Said services shall not include property, liability, or workers compensation services. Not to exceed $74,412.00 Mr. Lopeman moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried,. • CONTRACT NO. 1.6-2024 —ROONEY & CO, LLC The City retains Contractor to provide professional cost report preparation services in connection with the prior year (2023) Indiana Medicaid Freestanding Governmental Ambulance Provider Cost Report. Contractor will provide answers to the Richmond Fire Department administration in the event technical issues and/or other questions arise prior to and/or during the filing of the Cost Report. Not to exceed$4,000.00 Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. • CONTRACT NO. 1.8-20.24 — D&D JANITORIAL SERVICE The City retains Contractor to provide janitorial and cleaning services of the offices, classroom, lobby, and restrooms located at the Street Department for the 2024 and 2025 calendar years. Not to exceed $4,680.00 per year Mr. Lopeman moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. Board of Works Minutes February 8, 2024 • CONTRACT NO. 7-2024 —CINTAS CORPORATION The City hereby retains Contractor to provide cleaning and maintenance services of the floor mats, rugs, towels, and uniforms, for the Street Department. Not to exceed $3,236.48 Mr. Evans moved to approve, supported by Mr. Lopernan. Upon a vote viva voce, the motion carried. • CONTRACT NO. 8-2024 — .HUB INTERNATIONAL 'MID WEST LIMITED D/B/A HORAN HEALTH The City hereby retains Contractor to provide professional benefit program development and consultation advisory and broker services for the City's Finance Department for the 2024 through 2026 calendar years. Services shall include, but shall not be limited to, all medical, dental, vision, wellness, COBRA, flex plan, life and disability insurance programs for all employees, retirees, and dependents as well as online portal access, risk management, and special projects. Said services shall not include property, liability, or workers compensation services. Not to exceed$74,412.00 Mr. Lopeman moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. • CONTRACT NO. 1.6-2024 — ROONEY & CO, LLC The City retains Contractor to provide professional cost report preparation services in connection with the prior year (2023) Indiana Medicaid Freestanding Governmental Ambulance Provider Cost Report. Contractor will provide answers to the Richmond Fire Department administration in the event technical issues and/or other questions arise prior to and/or during the filing of the Cost Report. Not to exceed $4,000.00 Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. • CONTRACT NO. 1.8-2024 — D&D JANITORIAL SERVICE The City retains Contractor to provide janitorial and cleaning services of the offices, classroom, lobby, and restrooms located at the Street Department for the 2024 and 2025 calendar years. Not to exceed. $4,680.00 per year Mr. Lopeman moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion carried. Board of Works Minutes February 8, 2024 Mr. Evans moved to approve, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. Mr. Evans made a motion to allow Emily Palmer to sign both contracts, supported by Mr. Lopeman. Upon a vote viva voce, the motion carried. ADJOURNMENT After a motion was duly made, the meeting was adjo•• • • Emily Palmer,.President ATTEST: Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.