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HomeMy Public PortalAboutPRR 13-0452Your original request, dated December 23. 2013, is reproduced in the space below: From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com] Sent: Monday, December 23, 2013 12:19 PM To: Bill Thrasher Subject: PUBLIC RECORDS REQUEST morgan correspondence PUBLIC RECORDS REQUEST Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: All records of correspondence including emails, letters, memos and like items of Scott Morgan solely or partially of a public nature and created by or received by Mr. Morgan during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. Please note: In order to be completely responsive to this Public Record Request, all electronic email records must be "forwarded" to my email address in order to preserve all electronic meta data and other less obvious Public Record portions of the email record typically lost using "copy and paste" reproduction methods. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §l 19.07(I)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by § 119.07(1)(f) of the Florida Statutes. Please take note of § 119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine fi-om other officers or employees within the agency whether such a record exists and, ifso, the location at which the record can be accessed." 1 am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the oriemal electronic format in which they were created or received. See §I19.01(2)(f), Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisohareaulfstream(2 email.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail December 22, 2014 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #452 (morgan correspondence), #453 (plants in right -of -way) All records of correspondence including emails, letters, memos and like items of Scott Morgan solely or partially of a public nature and created by or received by Mr. Morgan during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. (a) The public record which is the specific section number AND section language of the Town of Gulf Stream Code which prohibits planting landscape plants in the right -of -way. (b) The public record which is the specific section number AND section language of the Town of Gulf Stream Code which mandates or otherwise requires removal of any landscape plants placed in the right - of-way. (c) The portion of any minutes of any public meeting where any discussion ofplants in the right -of -way was discussed. Dear Chris O'Hare [mail to: chrisoharegulfstream(a,gmail.coml, The Town of Gulf Stream received your public records requests on December 23, 2013. You should be able to view your original request at the following links: http://www2.gulf- stream.org/WebLink8 /0 /doc /I7936/Pa 7936/Page I_aspx and http://www2.gulf- stream.org/WebLink8 /0 /doc /17937/Pa eg 1_aspx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. For GS #453, parts A and B, you can find the Town of Gulf Stream's codes online at: https : / /www.municode.com/library /fl /gulf stream/codes /code of ordinances. Please note that pursuant to the public records laws, the duty of the Town of Gulf Stream is to provide access to or copies of public records at a reasonable time in reasonable conditions. The Town of Gulf Stream is not required to give out information from these records nor give legal advice about these records. To produce the documents for GS #452 and GS #453 (C) that you have requested, the Town of Gulf Stream estimates the need for 1.5 hours of administrative support at $36.39 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (1.5 hours @ 36.39 = 54.59) - (.25 hour @ 36.39= 9.10) = Deposit Due: $45.49 in cash or check. Should you not want all the requests, please find the attached worksheet for each individual request. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: 12/23/2013 Requestor: Chris O'Hare All records of correspondence including emails, letters, memos and Public Records Requested: like items of Scott Morgan solely or partially of a public nature and created by or received by Mr. Morgan during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. Employee providing estimate: Kelly Avery /Rita Taylor Date: 12/22/2014 Description of activity: (what you did to determine this estimate) Looked through paper and digital files to find responsive documents. Time spent reviewing documents: Estimated Time to produce records: Hourly rate of pay (incl. benefits): Estimated Labor Charge: Estimated cost of copies: Cost of tapes /CD's /flash drives Total estimate to produce records: 10 minutes 45 minutes 36.39 (PD $34.07 /ADMIN $36.39) $ 27.29 $ 27.29