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Home My Public Portal AboutPRR 13-0454Your orieinal request, dated December 26, 2013, is reproduced in the space below: From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.comj Sent: Thursday, December 26, 2013 11:35 AM To: Bill Thrasher Subject: PUBLIC RECORDS REQUEST Bering emails PUBLIC RECORDS REQUEST Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: All emails created or received by W. Garrett Dering solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. Please note: In order to be completely responsive to this Public Record Request, all electronic email records must be "forwarded" to my email address in order to preserve all electronic meta data and other less obvious Public Record portions of the email record typically lost using "copy and paste" reproduction methods. This is a singular and separate Public Record Request. Please respond individually to this request. Please do not include your response to this Public Record Request into any collective response you may make to other Public Record Requests. If you contend that any of the records 1 am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by § 119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by § 119.07(I)(f) of the Florida Statutes. Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "indades making reasonable efforts to determine front other officers or employees within the agency whether such a record exists and, ifso, the location at which the record can be accessed." 1 am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the orieinal electronic format in which they were created or received. See § 119.01(2)(f). Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisoharceulfstream(a. Lmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail February 4, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #454 ( dering emails), #455 (orthwein emails), #456 (Stanley emails), #457 (white emails), 9458 (ganger emails), #459 (thrasher), #460 (murphy emails), #461 (smith emails), #462 (Jones emails), #463 (lyons emails), #464 (ward emails) All emails created or received by W. Garrett Dering solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. All emails created or received by Joan Orthwein solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. All emails created or received by Thomas Stanley solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. All emails created or received by Donna White solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. All emails created or received by Robert Ganger solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. All emails created or received by William Thrasher solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. All emails created or received by Malcolm Murphy solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. All emails created or received by Thomas Smith solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. All emails created or received by Amanda Jones solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. All emails created or received by Paul Lyons solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. All emails created or received by Gary Ward solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. Dear Chris O'Hare [mail to: chrisoharegulfstream eamail.coml, The Town of Gulf Stream received your public records requests on December 26, 2013. You should be able to view your original requests at the following links http://www2.gulf- stream.ore/WebLink8 /0 /doc /17938/Paee l .asox, hftp://www2.gulf-stream.org/WebLinkg/0/doc/17943/PageI.aspx , http://www2.gulf-stream.org/WebLink8/0/doc/17945/Page1.asi)x http:// www2.euIf- stream.org/WebLink8 /0 /doc /I 7948/Page 1. asox http:// www2.guIf- stream.org/WebLink8 /0 /doc /17939/Page l .asox. http:// www2.guIf- stream.org/WebLink8 /0 /doc /I 7946/Page I .asox, http:// www2.guIf- stream.org/WebLink8 /0 /doc /17942/Page Lasvx httt)://www2.guIf-stream.org/WebLink8/0/doc/I7944/Page1.asiix . http:// www2.guIf- stream.orgfWebLink8 /0 /doc / 17940/Page l .asox. http:// www2.gulf- stream.ore/WebLink8 /0 /doc /17941/Page1.aspx, and http://www2.gulf- stream.org/WebLink8 /0 /doc /17947/Paget.asyx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 8.25 hours of administrative support at $36.39 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (8.25 hours @ 36.39 = 300.22) - (.25 hour @ 36.39= 9.10) = Deposit Due: $291.12 in cash or check. Should you not want all requests, we have attached each individual request deposit request to this letter. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: Requestor: Public Records Requested: Employee providing estimate: 12/26/2013 Chris O'Hare PRR GS #454 ( dering emails) All emails created or received by W. Garrett Dering solely or partially of a public nature during the period of time from September 1, 2013 through to the date when you substantially respond to this Public Record request. Kelly Avery Date: 2/4/15 Description of activity: (what you did to determine this estimate) Looked through digital files to find responsive documents. Time spent reviewing documents: 10 minutes Estimated Time to produce records: Hourly rate of pay (incl. benefits): Estimated Labor Charge: Estimated cost of copies: Cost of tapes /CD's /flash drives Attorney Labor Charge Total estimate to produce records: e V minutes 36.39 (PD $34.07 /ADMIN $36.39) 27.29 $ 27.29