HomeMy Public PortalAbout06-15-2023 THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA,
JUNE 15, 2023
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the
Council Chambers in the Municipal Building, 50 North 5th Street, Richmond, Indiana.
CALL TO ORDER
President Robinson called the meeting to order and the following business was conducted:
ROLL CALL
Board members present were: Vicki Robinson, Emily Palmer and Matt Evans.
Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk;
Lieutenant Kevin Smith; Greg Shells, Director of Public Works and Engineering; Police Chief
Mike Britt; Cedric James, Code Enforcement; Desiree Durbin, Animal Control Officer; Kimberly
Philips; and Media.
APPROVAL OF MINUTES
Ms. Palmer moved to approve the minutes of June 8, 2023, supported by Mr. Evans. Upon a vote
viva voce, the motion carried.
CLAIMS FOR PAYMENT
Mr. Evans moved to approve the Claims for Payment for June 1.6, 2023 in the amount of Three
Hundred Ninety Three Thousand Three Hundred Twenty Nine and twenty nine cents
($393,329.29), supported by Ms. Palmer. Upon a vote viva voce, the motion carried.
PAYROLL CLAIMS FOR PAYMENT
Mr. Evans moved to approve the Payroll Claims for Payment for June 16, 2023 in the amount of Nine
Hundred Thirteen Thousand Eight Hundred Forty Six and fifty four cents ($913,846.54), supported by
Ms. Palmer. Upon a vote viva voce, the motion carried.
Mr. Evans moved to approve a Special Payroll Claims for Payment in the amount of Three Hundred Eighty
Four Dollars and no cents ($384.00), supported by Ms. Palmer. Upon a vote viva voce, the motion carried.
PAYROLL CLAIMS FOR PAYMENT FOR PENSION
REQUESTS
• NEW HANDICAP SIGN
Board of Works Minutes
June 15, 2023
235 North 21.st Street
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion
carried.
• HANDICAP SIGN RENEWALS
1.14 North 16th Street
426 Lincoln Street
110 Randolph Street
1026 South 7'11 Street
420 North 14'1' Street
Mr. Evans moved to approve with the verification that 426 Lincoln Street is the correct
address, supported by Ms. Palmer. Upon a vote viva voce, the motion carried.
• STREET CLOSURES
li).ScR Hideaway
Customer Appreciation Day
The request is .for the closure of Elm Street from the 900 block alley to the underpass on.
August 12, 2023 from 10:00 a.m. to 11:30 p.m. Lieutenant Kevin Smith told the Board that
he would talk to INDOT to find out if there were any plans for construction work being
done in that area during that time.
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion.
carried.
VFW Annual Car Show
On July 1, 20 the request is for closure of the 200 block alley between South gth and 9'1'
Streets from 8:00 a.m. to 2:00 p.m. Also asking for barricades be delivered to them on
Friday like in years past.
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva.voce, the motion
carried.
Main Street Richmond Car Show
On Saturday, June 17, 2023 with a rain date of June 24, 2023 from 8:00 a.m. to 5:00 p.m.
The request is for the closure oflOth Street from North"A" Street to South"A" Street. The
intersection of 10'1' and Main Street will remain open. This will give the participants plenty
of time to set up and tear down. There will also be a DJ so they are also asking for a Noise
Variance.
Board of Works Minutes
June 15, 2023
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion
carried.
Wayne County Commissioners
Mary Anne Butters —Liaison to the Fair Board
The request is .for the closure of Salisbury Road at the Fairgrounds property to NW "L"
Street on June 23, 2023, starting at approximately 9:50 p.m. and ending at about 10:20 p.m.
for a fireworks show.
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion
carried.
BID OPENINGS - None
BID AWARDS - None
CONTRACTS
• CONTRACT NO. 67-2023 —CLARK DIETZ
The City hereby retains Contractor to provide professional services for the design
(drawings and specifications,) of a North 9th Street park plaza adjacent to Elm Place and
North F. Street The Project shall include, but shall not be limited to the development of
pre-construction drawings, conceptual site plan/layout, preliminary plans for site, lighting,
electric, specifications, cost estimates, final construction plans, fielding construction
questions, and facilitating two (2) shareholder meetings. The plaza design is procured in
part to develop open-air public gathering spaces outdoors due to the impact of COVID-19
restrictions upon the community. This Contract is to replace previously approved, Contract
No. 18-2022, so the Board is also asked to rescind that contract.
Not to exceed $40,000.00
Ms. Palmer moved to rescind Contract No. 18-2022, supported by Mr. Evans. Upon a vote
viva voce, the motion carried
Ms. Palmer moved to approve Contract No. 67-2023, supported by Mr. Evans. Upon a vote
viva voce, the motion carried.
• CONTRACT NO. 118-2023 — INDOT
This is a matching grant agreement for Community Crossings where the City was awarded
$699,727.44. These funds will be used to pay for 50% of the cost to rehabilitate (28)
sections of roads totaling 3.4 miles within the City. This contract was electronically signed
by Emily Palmer due to the 48 hour deadline for signing that was placed on this offer by
the State. The Board previously voted on allowing her to sign these type of contracts
electronically.
Board of Works Minutes
June 15, 2023
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion
carried.
• CONTRACT NO. 11.9-2023 — FLETCHER CHRYSLER DODGE JEEP RAM
The City retains Contractor to furnish four (4) 2023 Police Pursuit 3.6L V6 AWD Dodge
Charger Vehicles with the selected options, including,but not limited to floor carpet,power
heated mirrors, cloth front/rear vinyl seats, side spot lamps, and extra non-key alike fobs
for the Police Department.
Not to exceed $139,81.2.00
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion.
carried.
• CONTRACT NO. 1.21-2023 —MILESTONE CONTRACTORS, L.P.
The City retains Contractor to perform services in connection with street rehabilitation for
approximately twenty-eight (28) roads or road areas which are designated as a part of the
Community Crossings Streets Project (2023-1) for the City.
Not to exceed $1,374,060.90
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion
carried.
• CONTRACT.NO. 123-2023 —REDDOG ENTERPRISES INC.
The City retains Contractor to provide services in connection with the emergency securing,
cleanup of premises, and sealing and boarding of structures located at 148 SW 13th Street.
Not to exceed $620.00
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion
carried.
• CONTRACT NO. 1.24-2023 —B&B CONSTRUCTION OF RICHMONI), .INC
The City retains Contractor to perform services in connection with the demolition of certain
structures previously deemed by the Richmond Unsafe Building Commission to be unsafe,
the garage located at 221. Lincoln Street. Services shall include demolition, removal of
debris, and restoration of the site.
Not to exceed $3,000.00
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion.
carried.
• CONTRACT NO. .1.25-2023 —MIk..ESELL EXCAVATION, INC.
Board of Works Minutes
June 15, 2023
The City retains Contractor to perform services in connection with the demolition of certain
structures previDusly deemed by the Richmond Unsafe Building Commission to be unsafe, the
garage located at. 109 Lincoln Street. Services shall include demolition, removal of debris, and
restoration of.the site.
Not to exceed $3,000.00
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the motion
carried.
CHANGE ORDERS - None
ADDENDUMS - None
RESOLUTIONS - None
PETITIONS —None
Ms. Robinson recessed the meeting for fifteen minutes before beginning with the Vicious Dog
Hearing.
After the recess Ms. Robinson brought the meeting back to order.
MISCELLANEOUS
• HEARING ON VICIOUS DOG.
Dakota Lee Mills and Kimberly G. Phillips
The Deputy Clerk swore in Lieutenant Kevin Smith and Animal Control Officer Desiree
Durbin.
Kimberly Phillips, owner of the property where the bite occurred and the grandmother of
Dakota Mills who was the owner of the dog, left the meeting before the hearing convened.
Lieutenant Kevin Smith made his presentation to the Board.
On May 12, 2023 at approximately 2:36 p.m., Animal Control Officer Durbin responded
to Reid Health in reference to a reported dog bite. Initial information came from the
reporting person, Angela Dawson. Vicky Allen, Dawson's daughter, had been bitten by
two dogs at 743 Richmond Avenue, Richmond, Indiana. The exact time that the incident
occurred could not be determined; however, it was determined that the incident occurred
prior to 11:30 a.m.
Upon Durbin's arrival at Reid Health, she spoke with Vicky Allen and found that her
injuries had already been treated by Emergency Room staff Allen stated that she was
visiting a friend that lives at 743 Richmond Avenue. She knocked on the door of home„the
Board of Works Minutes
June 15, 2023
dogs pushed the storm door open and began attacking her. She said that she knew the dogs
were aggressive and they were usually placed in the fenced backyard before anyone came
over. She had a puncture wound on her left wrist, a bite on her left calve, and multiple
punctures and tearing of the skin on her right arm. Animal Control Officer Durbin took
digital photos of the treated injuries. Officer Durbin provided photos of the injuries from
Angela Dawson (mother of victim) that showed wounds prior to medical treatment. Those
photos are inckided in the information report 4RP23-011.07.
Animal Control Officer Durbin later spoke with the animal owner, Dakota Mills. He stated
that the male Pit Bull dog, Little Feller, had bitten Allen. He also stated that he had to pick
the dog up to krep him from continuing to bite Allen. Mills denied that his second clog was
involved in the attack of Allen. Officer Durbin said that she was unable to verify if the
second dog wxi involved or not. Durbin inspected the vaccination records for the Pit Bull.
The records stated that the dog had been vaccinated on January 24, 2023 for rabies. She
then placed the animal on a 10 day home quarantine. The quarantine guidelines were
explained to Mills. Mills informed Officer Durbin that he had already set a date for the dog
to be euthanized by the animal's veterinarian, Greensfork Animal Hospital. Officer Durbin
was able to verify that there was an appointment at Greensfork. Animal Hospital for May
22, 2023 for the animal to be euthanized later in the day.
Animal Control Officer Durbin conducted a follow-up on the 10-day quarantine on May
22, 2023. She was unable to get anyone to answer the door at the residence. Durbin was
able to make phone contact with the homeowner, Kimberly Phillips, grandmother to Mills.
Phillips stated that the animal was showing no signs of rabies. She also told Officer Durbin
that the appointment for the euthanasia had been cancelled due to the 'family wanting to
spend more time with the dog.
In accordance with the Codified City Ordinances of the City of Richmond 91.1.5
Dangerous/Vicious Dogs, the Richmond Police Department has initiated an investigation
to determine the Pit Bull, Little Feller, is a Dangerous/Vicious dog..
Lieutenant Kevin Smith asked Animal Control Officer Desiree Durbin several questions to
verify the everts mentioned above.
It was the recommendation of Lieutenant Kevin Smith of the Richmond Police Department
that the Board find that Pit Bull, Little Feller, is a Vicious and Dangerous dog.
Ms. Palmer moved to accept the recommendation of the Richmond Police Department that
the animal be deemed a vicious dog and being so .subject to the automatic provisions of the
Richmond City Code, supported by Mr. Evans. Upon a vote viva voce, the motion carried.
Kim Vessels, the Assistant City .Attorney explained that the plaintiff according to Code
91.15 had 20 calendar days to appeal the ruling. Under the same code they have 7 days to
comply with the requirements that have to be met if they intend to keep the dog.
The meeting wes then closed.
Board of Works Minutes
June 15, 2023
THERE WILL BE NO BOARD OF PUBLIC WORKS AND SAFETY MEETING JUNE 22,
2023
ADJOURNMENT
After a motion was duly made, the meeting was adjourned.
ie
Vicki Robinson,Robinson, President
ATTEST: 72'76:1
Monica Burns, Deputy City Clerk
A recording of this meeting is on file in the Office of the City Clerk.