HomeMy Public PortalAboutPRR 14-0468Your original request, dated January 05, 2014, is reproduced in the space below:
From: Chris O'Hare [mailto: chrisoharegulfstream @gmail.comj
Sent: Sunday, January 05, 2014 10:01 PM
To: Bill Thrasher
Subject: PUBLIC RECORDS REQUEST place au soleil entrance
PUBLIC RECORDS REQUEST
Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida
Statutes I wish to make a public records request of your agency for the following records:
Any and all records related in any way to the recent remodeling of the
Guard House, paving, irrigation, landscaping, signage, lighting, cameras
and any other remodeling, demolition or construction improvement to
the Town property located at the entrance to Place au Soleil.
Records to include but not be limited to memos, letters, proposals,
contracts, invoices, payments, photos, permits, minutes of meetings,
correspondence surveys, reports and any other records created or
received by the Town.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from
inspection or disclosure please cite the specific exemption as required by G119.07(1)(e) of the
Florida Statutes and state in writing and with particularity the basis for your conclusions as
required by 4119.07(i)(f) of the Florida Statutes.
Please take note of 4119.07(c) Florida Statues and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith effort
which "includes making reasonable efforts to determine from other officers or employees within
the agency whether such a record exists and, if so, the location at which the record can be
accessed." I am, therefore, requesting that you notify every individual in possession of records
that may be responsive to this public records request to preserve all such records on
an immediate basis.
If the public records being sought are maintained by your agency in an electronic format please
produce the records in the original electronic format in which they were created or
received. See 6119.01(2)(f), Florida Statutes.
If you anticipate the production of these public records to exceed $1.00 please notify me in
advance of their production with a written estimate of the total cost. Please be sure to itemize any
estimates so as to indicate the total number of pages and/or records, as well as to distinguish the
cost of labor and materials. Oversize records should be reduced to 11" by 17" and copied both
sides.
All responses to this public records request should be made in writing to the following email
address: chrisoharegulfstream (a?gmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
December 22, 2014
Chris O'Hare [mail to: chrisoharegulfstream @gmail.com]
Re: GS #468 (place an soleil entrance), #469 (employment applications (staff person for
production))
Any and all records related in any way to the recent remodeling of the Guard House, paving,
irrigation, landscaping, signage, lighting, cameras and any other remodeling, demolition or
construction improvement to the Town property located at the entrance to Place au Soled. Records
to include but not be limited to memos, letters, proposals, contracts, invoices, payments, photos,
permits, minutes of meetings, correspondence surveys, reports and any other records created or
received by the Town.
The name of the person, the most recent pay stub of the person and any record ofbenef:ts including
paid vacation, bonuses, health care, insurance, retirement and any other costs to the Town
associated with thatperson's employment, for the staffperson whose "stafftime "for theproduction
of the public records requested will be billed at $30.93 1hour.
Dear Chris O'Hare [mail to: chrisoharegulfstream (a.gmail.com],
The Town of Gulf Stream received your public records requests on January 5, 2014. You should
be able to view your original request at the following links httv://www2.gulf-
stream. ore /WebLink8 /0 /doc /17951/Pagel.asm and http://www2.gulf-
stream.ore/WebLink8 /0 /doc /17952/Pa2el.aspxx. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced numbers.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
For GS #469, pursuant to the public records laws, the duty of the Town of Gulf Stream is to
provide access to or copies of public records at a reasonable time in reasonable conditions. The
Town of Gulf Stream is not required to give out information from these records nor give
information about these records.
To produce the documents for GS #468 that you have requested, the Town of Gulf Stream
estimates the need for 4 hours of administrative support at $36.39 per hour, the labor cost of the
personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these
documents will exceed your deposit, the Town will provide you with an initial production of
responsive records and an estimate for the production of any additional responsive records. If the
costs of production are less than the deposit, the Town will provide you with the responsive
records and a refund. If you would like to narrow the scope of your request, for example, by
identifying a particular document type or date range, the Town may be able to provide these
records at a lower cost.
(4 hours @ 36.39 = 145.56) - (.25 hour @ 36.39= 9.10) = Deposit Due: $136.46 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk