The URL can be used to link to this page

Home My Public Portal About04-18-2024 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 18, 2024 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 511' Street, Richmond, Indiana. CALL TO ORDER President Evans called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Matt Evans, Dustin Purvis and Joanne Buroker. Jamie Lopeman was absent.. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk: Kara Noe, Purchasing; Greg Stiens, Director of Public Works and Engineering; and Media. APPROVAL OF MINUTES Mr. Purvis moved to approve the minutes of April 11, 2024, supported by Ms. Buroker. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Purvis moved to approve the Claims for Payment for April 19, 2024 in the amount of Forty Five Thousand Six Hundred Thirty Nine Dollars and thirty seven cents ($45,639.37), supported by Ms. Buroker. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Purvis moved to approve the Payroll Claims for Payment for April 19, 2024 in the amount of Eight Hundred Eighty Eight Thousand Five Hundred Forty Four Dollars and twelve cents ($888,544.12), supported by Ms. Buroker. Upon a vote viva voce, the motion carried. REQUESTS • HANDICAP SIGN RENEWALS 1212 Ridge Street 612 South 14'1' Street 449 south 1411' Street Board of Works Minutes April 18, 2024 Mr. Purvis moved to approve, supported by Ms. Buroker. Upon a vote viva voce, the motion carried. BID OPENINGS • NEW FENCE AT CLEAR CREEK PARK SOFTBALL DIAMOND Addendum No. 1 There was one bid submitted. Oler Fence Inc. Furnish and install 120' of 12' galvanized 9 gage chain link backstop fence - $6,800.00 Furnish and install 875'of 5" galvanized 9 gage chain link fence down side lines and outfield and including 1 16'W double drive gage as directed - $20,500.00 Furnish and install 150' of 8' galvanized 9 gage side line chain link fence 30' of 6' galvanized chin link dugout fence as directed - $6,200.00. Remove all ball diamond fence and dispose of as needed - $3,700.00 Furnish and install 495'of yellow safety cap on outfield fence - $2,000.00 • SPRING WOOD PAVILION HVAC SYSTEM UPGRADE Addendum No. 1 Those bids are as follows: Specialized Mechanical - $9,550.00 Wallce Heating & Air - $12,977.00 • AGGREGATE & BITUMINOUS MATERIALS 2024 Those bids are as follows: Milestone Contractors F.O.B. Plant —Coated Aggregate BCA or "Cold Mix" — $150.00 per ton F.O.B. Plant—Richmond - # 5 (25mm) Base Hot Asphalt - $61.90 per ton F.O.B. Plant — Richmond - # 11 (9.5mm) Surface Asphalt - $72.80 per ton Barrett Paving Materials Inc. Board of Works Minutes April 18, 2024 # 2 Stone - S15.00 per ton # 8 Stone - $200.00 per ton # 9 Stone - $20.00 per ton # 11 Stone - $21.00 per ton # 12 Stone - $21.00 per ton # 53 Stone - $15.00 per ton. # 73 Stone - $17.00 per ton Limestone Screening - $14.00 per ton Revetment Rip Rap - $37.00 per ton All deliveries to: Street Department add $6.00 per ton Landfill add $4.50 per ton US Aggregates # 11 Gravel - F.O.B. Plant - $14.30 per ton # 73 Gravel - F.O.B. Plant - $11.70 per ton. # 8 Washed Gravel - F.O.B. Plant - $1.4.25 per ton # 73 Washed Gravel - F.O.B. Plant - $11..70 per ton Pea Fill Gravel # 12 - F.O.B. Plant - $9.35 per ton All deliveries to: Street Department add $4.50 per ton Landfill add $2.50 per ton. # 23 Sand - F.O.B. Plant - $14.20 per ton. B Borrow Sand — F.O.B. Plant - $9.35 per ton Masonry Sand—F.O.B. Plant - $30.00 per ton All deliveries to: Street Department add $4.50 per ton Landfill add $2.50 per ton Ernst Concrete Concrete —Delivered— Class A - $175.00 per cubic yard Concrete —Delivered Class B - $165.per cubic yard Concrete delivered of less than 4 cubic yard load add $150.00 delivery charge :Flowable Fill Delivered—Type 1 - $130.00 per cubic yard Flowable fill delivered of less than 4 cubic yard add $1.50.00 delivery charge. Board of Works Minutes April 18, 2024 CONTRACTS • CONTRACT NO. 1.9-2023 TOWING ROTATION — 2" CHANCE TOWING & REPAIR 2" Chance Towing & Repair 1.1C has requested to be added to the City towing rotation. All documents are on file and have been verified. The contract will be in effect through March 31., 2025. Mr. Purvis moved to approve, supported by Ms. Buroker. Upon a vote viva voce, the motion carried. • CONTRACT NO. 70-2024 —ENVIROTECH CONSULTING SERVICES The City retain Contractor to conduct a Phase I Environmental Site Assessment for the former Elder Beeman site which includes the adjacent lots and the skywalk spanning 601 E Main to the Municipal Parking Garage located at 20 South 811h Street. Parcel numbers for the three (3) real property parcels are as follows: 601 E Main: 89-18-05-220-405.000-030 (building and skywalk.; 1.509 acres) 0 South 6th: 89-18-05-220-406.000-030 (0.569 acres) 600 South A: 89-18-05-220-407.000-030 (0.540 acres) Not to exceed $2,150.00 Mr. Purvis moved to approve, supported by Ms. Buroker. Upon a vote viva voce, the motion carried„ CHANGE ORDERS • CHANGE ORDER NO. 2 TO CONTRACT NO. 138-2023- COMPLETE STREETS LOOP PROJECT Temporary Pedestrian Channelizers will be used instead of the type of three barricades for sidewalks in the construction areas. This change is being made to meet A.DA requirements. Not to exceed $428.16 Mr. Purvis moved to approve, supported by Ms. Buroker. Upon a vote viva voce\, the motion carried. RESOLUTIONS • RESOLUTION NO. 4-2024 — DESIGNATING A SIGNATORY ON CERTAIN INDOT CONTRACTS To allow Tracy McGinnis to electronically sign certain INDOT contracts on behalf of the Board of Public Works and Safety. Board of Works Minutes April 18,2024 Mr. Purvis moved to approve, supported by Ms. Buroker. Upon a vote viva voce, the motion carried. ADJOURNMENT After a motion was duly made, the meeting was adjourned. Matt Evans, President ATTEST: 777 Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.