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HomeMy Public PortalAboutP&RAC Minutes 1994 08/08PARKS AND RECREATION ADVISORY COMMITTEE MINUTES - AUGUST 8, 1994 I. ROLL CALL AND CALL TO ORDER. Chair Grote called the meeting to order at 7:40pm. Committee members Killen, Ware, Coyle, and VanKomen answered the roll call. Chair declared a quorum present. Also attending was Kathy Rake, Kim Allen, City Manager Shimun, and Director Baker. II. DEDICATION PLAQUE FOR MILL PARK PLAYGROUND - KATHY RAKE. Rake informed committee the playground equipment is ready to be picked up, public works will be excavating and leveling the site on August 16- 17, everything is ready to go. Rake also informed committee she assumed placing two dedication plaques near the playground would be no problem, but leamed through Mayor Martens that city policy has been negative to plaques and that the matter should go through the P & R committee and city council. Rake informed committee the Simplot family donated three fourths of the money to purchase the equipment, but has placed a dedication plaque in memory of Richard (Dick) R. Simplot as a condition for the donation. The other plaque would recognize by name the other donors. Killen stated, and the Committee agreed, "we do not want McCall City Parks to begin looking like cemeteries." Furthermore, Killen informed Rake there are no dedication plaques in Legacy Park for this reason. Chair informed Rake the Committee has been planning to create a catalogue of park needs and plans to construct kiosks for the placement of dedications. She suggested that the committee recommend a compromise that would allow the plaques to be temporarily placed in the playground, but be inlaid in such a way that they could be moved to the kiosk when it was constructed Committee discussed plaque sizes, relocation of both plaques or relocating the dedication plaque, destroying the name plaque and include those names on the kiosk, and the precedent that could be set by allowing these plaques. After discussion VanKomen moved to recommend that the council approve the placement of a temporary display in Mill Park playground for the purposes of dedicating the project and recognizing contributors. The request is granted on the following conditions: • The surface area of the display is not to exceed 24" x 24". • the dedication plaque will moved to the City's central donation display in Mill Park as soon as the display is built. • the contributors plaque will be removed and those names will be listed in the permanent display in the same format as other contributors. Grote seconded and the motion carried, unanimous. NOTE; Chair agreed to draft a letter & motion to be submitted as correspondence at the 8-11-94 council meeting. III. MEETING MINUTES - JUNE 6, 1994. After discussion Killen moved to accept the meeting minutes of June 6, 1994 as written. Seconded by VanKomen and the motion carried. ******* IV. STAFF REPORTS. 1. Director a. Brian Chapman Memorial Fund. Director informed committee the Chapman family had dissolved the fund and used the monies to install a drinking fountain at the McCall Public Library. b. Dead tree in Legacy Park. Director informed committee the tree was not under warranty when it died. Cost to replace the tree would be $200.00. Committee recommended removing the tree and seeding the removal site. c. Gould dock building site clean-up. Director informed committee the site is now clean. d. Rusty water in Legacy Park. Director informed committee he had discussed the problem with Chief Points who assured him it consists of non -toxic minerals. e. Park maintenance contract. Director informed committee that when the R.F.P. for park maintenance was created and distributed there were no requirements for bonding, after the bid was accepted the bidder was unable to acquire bonding and had to withdraw his bid. After discussion, committee agreed the R.F.P. should be modified down to duties requiring a landscaping professional, such as fertilizing, watering, weeding, and horticultural care. Things such as cleaning parking lots, bathrooms, and trash collection should be removed from the contract and reassigned to city workers. In addition, the bid should be for a 2-5 year period to insure consistency and allow the contractor to justify the purchase of maintenance equipment. Chair requested that Administrator Shimun and Director Baker prepare a plan to streamline park maintenance for discussion at the committee's October meeting. 2. Chair a. Status of Master Plan - Recreation Addendum. Chair informed committee she would like to wait until the winter task force meets so all recommendations can be made at one time. V. NEW BUSINESS 1. Landing and launching of water craft in city parks and dock signage. Chair informed committee the reason she placed this topic on the agenda was because a natural jet ski lane has been created next to Legacy Park, but use of it is currently a violation of city code. Committee discussed launching and landing of motorized vs. non - motorized water craft in city parks, buoys, and how to deal with offenders. Administrator Shimun informed the committee the town he came from had the same type of problem with all terrain vehicles, until they started confiscating them when rules were broken. After discussion Chair asked Director Baker and City Manager Shimun to create a plan to deal with the launching and landing of water craft in city parks and place it on the November agenda. 2. Painting of Mill Park restrooms - Brad Raulston. Director informed committee Mr. Raulston was unable to attend tonight's meeting. Chair informed committee that Raulston is the new Manchester Resorts Manager and he is interested in donating the painting of the Mill Park Restroom and some landscaping to improve that appearance of the facility to potential lot buyers behind it. After discussion Chair requested Director to contact Raulston and ask him if he would be interested in moving the restroom and place the matter on the September agenda. 3. Skateboards on the High School Basketball Courts. Committee discussed the assembly of teenagers with their ramps and skateboard on the McCall/Donnelly High School Basketball Court over the Fourth of July weekend. After discussion committee agreed there needs to be a outlet for these kids, which could possibly be at the Riverfront site sometime in the future. 4. 1995 Budget Discussion. Committee discussed Treasurer Henderson's memo and the Park Director's proposed budget. During discussion the following issues came up; *Where did the $100,000.00 from the Clubhouse sale go? *Revenues for Parks was missing from the budget sheets. Chair asked Director to meet with Treasurer and be ready to report on these issues at the September meeting. Committee discussed the Parks Master Plan and agreed the following prioritized list of items should be requested for the 1995 budget; 1. Swim buoys for Davis Beach. 2. A Log Fence for the Eastem perimeter of Legacy. 3. Six picnic tables. 4. Two kiosks, one for Mill and one for Legacy Park. 5. Annual grant seeding appropriation for Riverfront Park - $5000.00 (to be available for grant matches and to help fund startup costs such as engineering. Committee agreed that completion of the park might not occur for another 10-20 years, but that $5,000/year is a painless appropriation that would put the parks department in a good position to take advantage of grant opportunities). Committee also felt that the monies left in the bond fund should not be used until the Kahlman issue is resolved. Van Komen noted that the coarse sand in the Legacy Park volleyball court was causing minor injuries to players in the form of scraped or sandburned knees, elbows and feet. Chair requested Director to research replacing the volleyball court sand in Legacy Park with better material. VI. OLD BUSINESS. 1. Special meeting with P.L.T.S. Chair informed committee she will coordinate. 2. Following correspondence items were acknowledged. a. Music Fest Variance - attachment b. May Hardware Breakwater - attachment. c. Dock design at Mill Subdivision• - attachment. d. Mill Park Village Subdivision Construction Schedule attachment. 3. Idaho Community Foundation Grants - Attachment Director informed committee he had applied for two mini -grants. One grant for a handicapped drinking fountain($1000.00) and one grant for two handicapped picnic tables($1000.00). 4. Winter Task Force Committee Appointments. Chair asked Ware to compile a list of candidates and present a slate to the committee at its September meeting. Director asked Ware to include Richard Taplin in his list of names. 5. McCall Mall parking in Legacy Park. Committee discussed the continuing abuse of the McCall Mall parking in Legacy Park including visual effects, safety of park users, blocking of the bike path, and damage to the lawn. After discussion Killen moved to recommend council take action to alleviate the abusive use of the McCall Mall access into Legacy Park because; *The people parking are in violation of their access agreement. *It is dangerous to park users. *It is unsightly, degrading the park users' experience. *The bike path is being blocked regularly. *People . are parking on the lawn. Ware seconded and the motion carried, unanimous. 6. Joint Powers Agreement with P.L.T.S. Director informed committee he talked with Les Ankerman who informed him the agreement has not been completed at this time. In addition, Ankerman informed Director he will be meeting with City Manager Shimun in the near future. VII. OTHER BUSINESS. 1. Ground cover under playground equipment in Rotary Park. Chair requested Director to meet with Parks Director to see if anything had been done about improving the ground cover under the playground equipment in Rotary Park. 2. Alcohol in McCall City Parks. Committee once more discussed its long standing support for a revision to city code to allow responsible consumption of alcohol in city parks. Committee members took the position that the general statutes regarding orderly conduct within the city limits give law enforcement officials ample control over violators. Grote also noted that a code enforcement officer to regularly patrol the parks has been added to the police department staff since the committee's last attempt to change the ordinance, which is a further safety cushion against abuse. ******After discussion, VanKomen moved to request council allow a Parks and Recreation committee investigation into city park systems that allow alcohol consumption, which the committee would use as a basis to ask for reasonable revisions to the city's current open container law as it relates to parks: Seconded by Grote and the motion carried, unanamous. 3. State of Idaho Park Funding. Killen informed committee she had agreed to sit on the Governor's new park funding committee which will be headed by Dept. of Lands official Jake Howard. VIII. NEXT MEETING. Next Parks and Recreation Advisory Committee Meeting set for September 19, 1994 - 7:30 pm in the Council Chamber. ******* ******** City of McCall OFFICE OF THE CLERK BOX 1065 MGCALL. IDAHO 83638 June 15, 1994 Molly Eldridge McCall Music Society P.O. Box 1719 McCall, ID 83638 Dear Molly, On June 9, the McCall City Council took up the request for certain variances to the Society's use of Mill Park on August 5, 6, and 7, 1994. The use was approved as was the variance to the number of people permitted. This was taken up on the recommendation of the Park and Recreation Advisory Committee. That recommendation was adopted as presented. I am enclosing a copy of the minutes of the Committee meeting for your information. I wish you well in this event. Sincerely, eqr:C.._.-..; rc. cam''•r Arthur(J. Schmidt, Interim City Manager cc Park and Recreation Advisory Committee City of McCall OFFICE OF THE CLERK BOX 1065 MCCALL. IDAHO 83638 June 10, 1994 Will Pitman, P.E., Administrator Idaho Lake Protection Act 1910 N.W. Blvd., Suite 201 Coeur d'Alene, ID 83814-2615 Dear Mr. Pitman, On June 9, 1994, the McCall City Council met and considered recoirtmendations from the City Planning and Zoning Commission and the Park and Recreation Advisory Committee regarding the May Hardware Dock Permit, your file No. L-65-S-386G. I have enclosed the Park and Recreation Commission minutes which represent their comments. The Park and Recreation Commission had no comment on the matter. In their discussion, the Council asked if the proposed alteration to the breakwater was, in fact, the least intrusive alternative available. They ask that any alternative which reduces the northward encroachment into Big Payette Lake be considered. If the alternate proposed can be defended as the minimum further encroachment, then it would be acceptable. If you have questions about this matter, please let me know. Sincerely, Arthur'J. Schmidt, Interim City Manager cc City Council 6-23 agenda,FYI City of McCa11 OFFICE OF THE CLERK BOX 1065 MCCALL, IDAHO 83639 June 10, 1994 Will Pitman, P.E., Administrator Idaho Lake Protection Act 1910 N.W. Blvd., Suite Coeur d'Alene, ID Dear Mr. Pitman, by 1994, the McCall City Council took up the request On June 9, dock the Mill Park Village Homeowner's Association community application, your file No. The Council reviewed the Park andRecreation andionlafningdand Zoning Commission recommendations• as objection, the Committee recommended relocation of fhndoakd is noted in the attached minutes. With a quorum preset voting, the Council adopted econded andhe eunanicoments ouslyaaPProved own on a motion properly made, s If you have questions about this matter, please advise me. Sincerely, Arthur . Schmidt, Interim City Manager cc City Council, 6-23 agenda, FYI STEVEN J. MILLEMANN GREGORY C. PITTENGER BRIAN L MCMAHAN MILLEMANN & PITTENGER ATTORNEYS AT LAW 706 NORTH FIRST POST OFFICE BOX i066 MCCALL. IDAHO 83638 June 17, 1994 TELEPHONE (208) 834-7641 FACSIMILE (208) 634-4516 Mr. Arthur J. Schmidt, Acting City Manager P.O. Box 1065 McCall, Idaho 83638 Re: Mill Park Village Subdivision Construction Schedule Dear Bud: I am writing to you in an effort to avoid possible conflicts between the construction of the off site sewer improvements associated with Mi11 Park Village Subdivision and the construction activities associated with the playground which is to be constructed in Mill Park. I have also copied the persons listed below toward the end that we avoid conflicts in construction schedules. I can foresee two possible areas of conflict between the offsite sewer improvements associated with the subdivision and the playground construction. The first and most obvious is the installation of the portion of the sewer line which traverses Mill Park in the area of the playground. The second is the installation of the pump station at the intersection of Hemlock and East Lake Street. M Resorts' commencement of the offsite sewer line construction has been delayed by DEQ's review of the sewer and water plans for the subdivision. In particular, DEQ is awaiting some further specifications from the manufacturer of the pump before signing off on the sewer and water plans. We hope to have DEQ's signoff by the end of this week or the beginning of next week. If DEQ's approval is promptly forthcoming, then Barry Semple of Toothman-Orton Engineering anticipates that the offsite sewer improvements will be constructed from "the bottom up" (in other words, from the area of Hemlock and East Lake Street back to and through the subdivision. With that in mind, he anticipates that the portion of the sewer line which traverses the playground area of Mill Park will be constructed and installed starting in early July. It is his and my understanding and assumption that onsite construction or installation of the playground equipment will not occur until that sewer line is complete and in the ground. Arthur J. Schmidt June 17, 1994 Page - 2 Barry estimates that the pump station installation will occur in September; and, that during the period of construction of the pump station, there will be little or no access into or out of Mill Park, at least to the extent of allowing the transport of equipment. Therefore, if schedule holds, it would appear that the logical time for construction of the playground equipment would be during the month of August, after the sewer line through the park has been installed and before the construction of the pump station commences. If I do not hear to the contrary from you, your successor, or the mayor, then I will assume that no construction activity on the playground equipment is going to be commenced until the portion of the sewer line which traverses the park is installed. If the construction timetable outlined herein changes substantially, either I or Barry Semple will endeavor to keep you and the other interested parties advised. Very truly you3s, TEVEN J. MS.LLEMANN SJM\lh cc: Brad Raulston Barry Semple Dean Martens Kathy Rake Laurie Braun Schmidt