HomeMy Public PortalAboutP&RAC Minutes 1994 08/08PARKS AND RECREATION ADVISORY COMMITTEE
MINUTES - AUGUST 8, 1994
I. ROLL CALL AND CALL TO ORDER.
Chair Grote called the meeting to order at 7:40pm. Committee members Killen,
Ware, Coyle, and VanKomen answered the roll call. Chair declared a quorum
present. Also attending was Kathy Rake, Kim Allen, City Manager Shimun, and
Director Baker.
II. DEDICATION PLAQUE FOR MILL PARK PLAYGROUND - KATHY
RAKE.
Rake informed committee the playground equipment is ready to be
picked up, public works will be excavating and leveling the site on August 16-
17, everything is ready to go. Rake also informed committee she assumed
placing two dedication plaques near the playground would be no problem, but
leamed through Mayor Martens that city policy has been negative to plaques
and that the matter should go through the P & R committee and city council.
Rake informed committee the Simplot family donated three fourths of the
money to purchase the equipment, but has placed a dedication plaque in
memory of Richard (Dick) R. Simplot as a condition for the donation. The
other plaque would recognize by name the other donors.
Killen stated, and the Committee agreed, "we do not want McCall City
Parks to begin looking like cemeteries." Furthermore, Killen informed Rake
there are no dedication plaques in Legacy Park for this reason.
Chair informed Rake the Committee has been planning to create a
catalogue of park needs and plans to construct kiosks for the placement of
dedications. She suggested that the committee recommend a compromise that
would allow the plaques to be temporarily placed in the playground, but be
inlaid in such a way that they could be moved to the kiosk when it was
constructed
Committee discussed plaque sizes, relocation of both plaques or
relocating the dedication plaque, destroying the name plaque and include
those names on the kiosk, and the precedent that could be set by allowing
these plaques.
After discussion VanKomen moved to recommend that the council
approve the placement of a temporary display in Mill Park playground for the
purposes of dedicating the project and recognizing contributors. The request
is granted on the following conditions:
• The surface area of the display is not to exceed 24" x 24".
• the dedication plaque will moved to the City's central donation display in Mill
Park as soon as the display is built.
• the contributors plaque will be removed and those names will be listed in the
permanent display in the same format as other contributors.
Grote seconded and the motion carried, unanimous.
NOTE; Chair agreed to draft a letter & motion to be submitted as correspondence
at the 8-11-94 council meeting.
III. MEETING MINUTES - JUNE 6, 1994.
After discussion Killen moved to accept the meeting minutes of June 6, 1994 as
written. Seconded by VanKomen and the motion carried.
*******
IV. STAFF REPORTS.
1. Director
a. Brian Chapman Memorial Fund.
Director informed committee the Chapman family had dissolved
the fund and used the monies to install a drinking fountain at the McCall
Public Library.
b. Dead tree in Legacy Park.
Director informed committee the tree was not under
warranty when it died. Cost to replace the tree would be $200.00. Committee
recommended removing the tree and seeding the removal site.
c. Gould dock building site clean-up.
Director informed committee the site is now clean.
d. Rusty water in Legacy Park.
Director informed committee he had discussed the problem
with Chief Points who assured him it consists of non -toxic minerals.
e. Park maintenance contract.
Director informed committee that when the R.F.P. for park
maintenance was created and distributed there were no requirements for
bonding, after the bid was accepted the bidder was unable to acquire bonding
and had to withdraw his bid.
After discussion, committee agreed the R.F.P. should be modified down to
duties requiring a landscaping professional, such as fertilizing, watering,
weeding, and horticultural care. Things such as cleaning parking lots,
bathrooms, and trash collection should be removed from the contract and
reassigned to city workers. In addition, the bid should be for a 2-5 year period
to insure consistency and allow the contractor to justify the purchase of
maintenance equipment.
Chair requested that Administrator Shimun and Director Baker prepare
a plan to streamline park maintenance for discussion at the committee's
October meeting.
2. Chair
a. Status of Master Plan - Recreation Addendum.
Chair informed committee she would like to wait until the
winter task force meets so all recommendations can be made at one time.
V. NEW BUSINESS
1. Landing and launching of water craft in city parks and dock signage.
Chair informed committee the reason she placed this topic on the
agenda was because a natural jet ski lane has been created next to Legacy
Park, but use of it is currently a violation of city code.
Committee discussed launching and landing of motorized vs. non -
motorized water craft in city parks, buoys, and how to deal with offenders.
Administrator Shimun informed the committee the town he came from had the
same type of problem with all terrain vehicles, until they started confiscating
them when rules were broken.
After discussion Chair asked Director Baker and City Manager Shimun to
create a plan to deal with the launching and landing of water craft in city
parks and place it on the November agenda.
2. Painting of Mill Park restrooms - Brad Raulston.
Director informed committee Mr. Raulston was unable to attend
tonight's meeting. Chair informed committee that Raulston is the new
Manchester Resorts Manager and he is interested in donating the painting of
the Mill Park Restroom and some landscaping to improve that appearance of
the facility to potential lot buyers behind it.
After discussion Chair requested Director to contact Raulston and ask
him if he would be interested in moving the restroom and place the matter on
the September agenda.
3. Skateboards on the High School Basketball Courts.
Committee discussed the assembly of teenagers with their ramps and
skateboard on the McCall/Donnelly High School Basketball Court over the
Fourth of July weekend. After discussion committee agreed there needs to be a
outlet for these kids, which could possibly be at the Riverfront site sometime
in the future.
4. 1995 Budget Discussion.
Committee discussed Treasurer Henderson's memo and the Park
Director's proposed budget. During discussion the following issues came up;
*Where did the $100,000.00 from the Clubhouse sale go?
*Revenues for Parks was missing from the budget sheets.
Chair asked Director to meet with Treasurer and be ready to report on
these issues at the September meeting.
Committee discussed the Parks Master Plan and agreed the following
prioritized list of items should be requested for the 1995 budget;
1. Swim buoys for Davis Beach.
2. A Log Fence for the Eastem perimeter of Legacy.
3. Six picnic tables.
4. Two kiosks, one for Mill and one for Legacy Park.
5. Annual grant seeding appropriation for Riverfront Park - $5000.00
(to be available for grant matches and to help fund startup costs such as
engineering. Committee agreed that completion of the park might not occur
for another 10-20 years, but that $5,000/year is a painless appropriation that
would put the parks department in a good position to take advantage of grant
opportunities).
Committee also felt that the monies left in the bond fund should not be
used until the Kahlman issue is resolved.
Van Komen noted that the coarse sand in the Legacy Park volleyball
court was causing minor injuries to players in the form of scraped or
sandburned knees, elbows and feet. Chair requested Director to research
replacing the volleyball court sand in Legacy Park with better material.
VI. OLD BUSINESS.
1. Special meeting with P.L.T.S.
Chair informed committee she will coordinate.
2. Following correspondence items were acknowledged.
a. Music Fest Variance - attachment
b. May Hardware Breakwater - attachment.
c. Dock design at Mill Subdivision• - attachment.
d. Mill Park Village Subdivision Construction Schedule
attachment.
3. Idaho Community Foundation Grants - Attachment
Director informed committee he had applied for two mini -grants. One
grant for a handicapped drinking fountain($1000.00) and one grant for two
handicapped picnic tables($1000.00).
4. Winter Task Force Committee Appointments.
Chair asked Ware to compile a list of candidates and present a
slate to the committee at its September meeting. Director asked Ware to include
Richard Taplin in his list of names.
5. McCall Mall parking in Legacy Park.
Committee discussed the continuing abuse of the McCall Mall
parking in Legacy Park including visual effects, safety of park users,
blocking of the bike path, and damage to the lawn.
After discussion Killen moved to recommend council take action
to alleviate the abusive use of the McCall Mall access into Legacy Park because;
*The people parking are in violation of their access agreement.
*It is dangerous to park users.
*It is unsightly, degrading the park users' experience.
*The bike path is being blocked regularly.
*People . are parking on the lawn.
Ware seconded and the motion carried, unanimous.
6. Joint Powers Agreement with P.L.T.S.
Director informed committee he talked with Les Ankerman who
informed him the agreement has not been completed at this time. In addition,
Ankerman informed Director he will be meeting with City Manager Shimun in
the near future.
VII. OTHER BUSINESS.
1. Ground cover under playground equipment in
Rotary Park.
Chair requested Director to meet with Parks Director to see if anything
had been done about improving the ground cover under the playground
equipment in Rotary Park.
2. Alcohol in McCall City Parks.
Committee once more discussed its long standing support for a revision
to city code to allow responsible consumption of alcohol in city parks.
Committee members took the position that the general statutes regarding
orderly conduct within the city limits give law enforcement officials ample
control over violators. Grote also noted that a code enforcement officer to
regularly patrol the parks has been added to the police department staff since
the committee's last attempt to change the ordinance, which is a further safety
cushion against abuse.
******After discussion, VanKomen moved to request council allow a
Parks and Recreation committee investigation into city park systems that allow
alcohol consumption, which the committee would use as a basis to ask for
reasonable revisions to the city's current open container law as it relates to
parks:
Seconded by Grote and the motion carried, unanamous.
3. State of Idaho Park Funding.
Killen informed committee she had agreed to sit on the Governor's new
park funding committee which will be headed by Dept. of Lands official Jake
Howard.
VIII. NEXT MEETING.
Next Parks and Recreation Advisory Committee Meeting set for
September 19, 1994 - 7:30 pm in the Council Chamber.
*******
********
City of McCall
OFFICE OF THE CLERK
BOX 1065
MGCALL. IDAHO 83638
June 15, 1994
Molly Eldridge
McCall Music Society
P.O. Box 1719
McCall, ID 83638
Dear Molly,
On June 9, the McCall City Council took up the request for
certain variances to the Society's use of Mill Park on August 5,
6, and 7, 1994. The use was approved as was the variance to the
number of people permitted. This was taken up on the
recommendation of the Park and Recreation Advisory Committee.
That recommendation was adopted as presented. I am enclosing a
copy of the minutes of the Committee meeting for your
information.
I wish you well in this event.
Sincerely,
eqr:C.._.-..; rc. cam''•r
Arthur(J. Schmidt,
Interim City Manager
cc Park and Recreation Advisory Committee
City of McCall
OFFICE OF THE CLERK
BOX 1065
MCCALL. IDAHO 83638
June 10, 1994
Will Pitman, P.E., Administrator
Idaho Lake Protection Act
1910 N.W. Blvd., Suite 201
Coeur d'Alene, ID 83814-2615
Dear Mr. Pitman,
On June 9, 1994, the McCall City Council met and considered
recoirtmendations from the City Planning and Zoning Commission and
the Park and Recreation Advisory Committee regarding the May
Hardware Dock Permit, your file No. L-65-S-386G.
I have enclosed the Park and Recreation Commission minutes which
represent their comments. The Park and Recreation Commission had
no comment on the matter. In their discussion, the Council asked
if the proposed alteration to the breakwater was, in fact, the
least intrusive alternative available. They ask that any
alternative which reduces the northward encroachment into Big
Payette Lake be considered. If the alternate proposed can be
defended as the minimum further encroachment, then it would be
acceptable.
If you have questions about this matter, please let me know.
Sincerely,
Arthur'J. Schmidt,
Interim City Manager
cc City Council 6-23 agenda,FYI
City of McCa11
OFFICE OF THE CLERK
BOX 1065
MCCALL, IDAHO 83639
June 10, 1994
Will Pitman, P.E., Administrator
Idaho Lake Protection Act
1910 N.W. Blvd., Suite
Coeur d'Alene, ID
Dear Mr. Pitman, by
1994, the McCall City Council took up the request
On June 9, dock
the Mill Park Village Homeowner's Association community
application, your file No.
The Council reviewed the Park andRecreation andionlafningdand
Zoning Commission recommendations•
as
objection, the Committee recommended relocation of
fhndoakd
is noted in the attached minutes. With a quorum preset
voting, the Council adopted econded andhe eunanicoments ouslyaaPProved own
on a motion properly made, s
If you have questions about this matter, please advise me.
Sincerely,
Arthur . Schmidt,
Interim City Manager
cc City Council, 6-23 agenda, FYI
STEVEN J. MILLEMANN
GREGORY C. PITTENGER
BRIAN L MCMAHAN
MILLEMANN & PITTENGER
ATTORNEYS AT LAW
706 NORTH FIRST
POST OFFICE BOX i066
MCCALL. IDAHO 83638
June 17, 1994
TELEPHONE (208) 834-7641
FACSIMILE (208) 634-4516
Mr. Arthur J. Schmidt, Acting City Manager
P.O. Box 1065
McCall, Idaho 83638
Re: Mill Park Village Subdivision Construction Schedule
Dear Bud:
I am writing to you in an effort to avoid possible conflicts
between the construction of the off site sewer improvements
associated with Mi11 Park Village Subdivision and the
construction activities associated with the playground which is
to be constructed in Mill Park. I have also copied the persons
listed below toward the end that we avoid conflicts in
construction schedules.
I can foresee two possible areas of conflict between the
offsite sewer improvements associated with the subdivision and
the playground construction. The first and most obvious is the
installation of the portion of the sewer line which traverses
Mill Park in the area of the playground. The second is the
installation of the pump station at the intersection of Hemlock
and East Lake Street. M Resorts' commencement of the offsite
sewer line construction has been delayed by DEQ's review of the
sewer and water plans for the subdivision. In particular, DEQ is
awaiting some further specifications from the manufacturer of the
pump before signing off on the sewer and water plans. We hope to
have DEQ's signoff by the end of this week or the beginning of
next week.
If DEQ's approval is promptly forthcoming, then Barry Semple
of Toothman-Orton Engineering anticipates that the offsite sewer
improvements will be constructed from "the bottom up" (in other
words, from the area of Hemlock and East Lake Street back to and
through the subdivision. With that in mind, he anticipates that
the portion of the sewer line which traverses the playground area
of Mill Park will be constructed and installed starting in early
July. It is his and my understanding and assumption that onsite
construction or installation of the playground equipment will not
occur until that sewer line is complete and in the ground.
Arthur J. Schmidt
June 17, 1994
Page - 2
Barry estimates that the pump station installation will
occur in September; and, that during the period of construction
of the pump station, there will be little or no access into or
out of Mill Park, at least to the extent of allowing the
transport of equipment.
Therefore, if schedule holds, it would appear that the
logical time for construction of the playground equipment would
be during the month of August, after the sewer line through the
park has been installed and before the construction of the pump
station commences. If I do not hear to the contrary from you,
your successor, or the mayor, then I will assume that no
construction activity on the playground equipment is going to be
commenced until the portion of the sewer line which traverses the
park is installed. If the construction timetable outlined herein
changes substantially, either I or Barry Semple will endeavor to
keep you and the other interested parties advised.
Very truly you3s,
TEVEN J. MS.LLEMANN
SJM\lh
cc: Brad Raulston
Barry Semple
Dean Martens
Kathy Rake
Laurie Braun
Schmidt