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HomeMy Public PortalAboutPRR 14-1148RECORDS REQUEST (the "Request ") Date of Request: 7/22/14 Requestor's Request ID #: 669 REQUESTEE: Custodian of Records, Town of Gulf Stream REQUESTOR: STOPDIRTYGOVERNMENT. LLC REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce - group.com Fax: 954-360 -0807; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Provide a copy of all Public Records which contain the name Orthwein from 1/1/14 through 2/28/14. ADDITIONAL INFORMATION REGARDING REQUEST: THIS REQUEST IS MADE PURSUANT TO PUBLIC RECORDS ACT, CHAPTER 119 OF THE FLORIDA STATUTES AND IS ALSO REQUESTED UNDER THE COMMON LAW RIGHT TO KNOW, THE COMMON LAW RIGHT OF ACCESS; AND ANY STATUTORY RIGHT TO KNOW (INCLUDING, WITHOUT LIMITATION, ANY STATUTORY RIGHT OF ACCESS, AS APPLICABLE). THIS REQUEST IS ALSO MADE PURSUANT TO THE RIGHTS OF THE REQUESTOR PROVIDED IN THE FLORIDA CONSTITUTION. IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED IN ELECTRONIC FORM. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON 11 X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requestor approve of any costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs imposed to the Requestor by the Agency. I:P/NPR/FRR 04.22.13 FORM TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail August 18, 2014 Re: Records confusion Dear Stopdirtygovemment, LLC [mail to: records(oDcommerce- erouo.coml, Please note that GS #1148 is for the records request you refer to as PRR 669. GS #1148 has been amended per your email. After we received the letter on July 24, 2014, we treated the questions you asked as an additional records request labeled GS #1252. The letter "response to 669" is GS #1252. Respectfully, Town Clerk a TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail August 15, 2014 Stopdirtygovernment, LLC [mail to:records @commerce - group.com] Re: GS #1148 (669) Provide a copy of all Public Records which contain the name Orthwein from 111114 through 2128114. (Revised 7123114, to "exclude all Public Records which are on the section of the website titled "Agendas /Minutes') Dear Stopdirtygovernment, LLC [mail to:records @commerce - group.com], The Town of Gulf Stream received your amended public records request on July 23, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced number. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 1 hour of administrative support at $39.23 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. Please clarify who the other entities you are referring to may be, so that we may efficiently produce the responsive documents you are requesting. Please note that upon further review from the last deposit letter on July 23, 2014, we realized that we had underestimated our quote. (1 hours @ 39.23 = 39.23) - (.25 hour @ 39.23= 9.81) = Deposit Due: $29.42 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via a -mail July 23, 2014 Stopdirtygovemment, LLC [mail to: records @commerce- group.com] Re: PRR 669 Provide a copy of all Public Records which contain the name Orthwein from 111114 through 2128114. Dear Stopdirtygovernment, LLC [mail to: records @commerce - group.com], The Town of Gulf Stream received your public records request on July 22, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the italics above. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. Please provide a $19.62 deposit in cash or check that will be applied to production of your records. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for a half hour of administrative support at $39.23 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk COMMERCE GROUP moboyle®commerce- gronp.com Direct Dial Telephone #954 - 570 -3505 [MEODS506VS.DS2] July 23, 2014 VIA E -MAIL: rta, lor@gulf- stream.org TELEPHONE #561 - 276 -5116 Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Attn: Rita L. Taylor, City Clerk /Custodian of Records Re: PRR #669 Dear Ms. Taylor: This will acknowledge receipt of your letter of July 23, 2014 to STOPDIRTYGOVERNMENT, LLC (the "669 Letter'). I attach a copy of that letter is attached for convenience. Recited in the 669 Letter is the Request that was made by STOPDIRTYGOVERNMENT, LLC in its Request #6691. In connection with the 669 Letter, we noticed that you are asking for a deposit of $19.62 to be applied to production of the records. Could you kindly advise us of the following: (a) What hourly rate will be charged; and (b) Your estimate of the costs of the Records? We would also like to amend the Request to exclude all Public Records which are on the section of the website titled "Agendas/ Minutes". 1 We have not done a comparison, to the extent that there is any difference, the actual Request of STOPDIRTYGOVERNMENT, LLC #669 shall prevail. www. commerce- group.com TEL. 954.360.7713 . FAx 954.360.0807 1280 WEST NEWPORT CE R DRIVE, DEERFIELD BEACH, FLORIDA 33442 Rita L. Taylor, City Clerk /Custodian of Records July 23, 2014 Page 2 Further, it appears that the $19.62 which you are requesting is a special service charge. Do you really think that it will take 45 minutes to fulfill this Request? I am assuming (when I say 45 minutes), 65 is not charging for the first 15 minutes. Please let me know if I am incorrect in this regard. Lastly, I am unclear as to what you expect the total charge to be to fulfill this Request. Could you provide me with that information and your basis in calculating same? As always, I thank you for your kind cooperation. Sincerely yours, STOPDIRTYGOVERNMENT, LLC -� 01. Martin E. O'Bo le Managing Member Enclosure cc: Jill R. Mohler - E -Mail w/ enclosure William F. Ring, Jr., Esquire - E -Mail w/ enclosure P /NPR /FRR bar