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Home My Public Portal AboutPRR 14-0475T Your original request, dated January 14, 2014, is reproduced in the space below: From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com] Sent: Tuesday, January 14, 2014 11:41 PM To: Bill Thrasher Subject: PUBLIC RECORDS REQUEST cd of meeting 1 -10 -14 PUBLIC RECORDS REQUEST Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio portion of the entire public meeting held in Town Hall on Friday, January 10, 2014. Record copy to be identical to the original record in format, size, duration, quality and all other characteristics. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by 4119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by § 119.07(1)(fl of the Florida Statutes. Please take note of 4119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, ifso, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the orininal electronic format in which they were created or received. See § 119.01(2)(f). Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisohareculfstream (&email.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail February 11, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #473 (photos of 2516), #474 (photos of 2520), #475 (cd of meeting 1- 10 -14) (a) Any and all photos, sketches, drawings, or other visually illustrative representations of the property known as 2516Avenue Au Soleil in the public record. (b) Any and all notes, emails, memorandum, minutes, files, folders, cards, post -its, recordings or other public records in any way related to photos of said property. This request is for public records maintained by the Town or maintained by any other person or agent in possession ofpublic records responsive to this request. (c) Any record related to the destruction of any record that would have been responsive to the public record requests made herein. (a) Any and all photos, sketches, drawings, or other visually illustrative representations of the property known as 1510 Avenue An Soleil in the public record. (b) Any and all notes, emails, memorandum, minutes, files, folders, cards, post -its, recordings or other public records in any way related to photos of said property. This request is for public records maintained by the Town or maintained by any other person or agent in possession of public records responsive to this request. (c) Any record related to the destniction of any record that would have been responsive to the public record requests made herein. Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio portion of the entire public meeting held in Town Hall on Friday, January 10, 1014. Record copy to be identical to the original record in format, size, duration, quality and all other characteristics. Dear Chris O'Hare [mail to: chrisohareeulfstream(7a email.coml, The Town of Gulf Stream received your public records requests on January 14, 2014. You should be able to view your original requests at the following links httv://www2.aulf- stream. ore /WebLink8 /0 /doc /17989/Paeel.asox. htty://www2.gulf- stream.org/WebLink8 /0 /doc /17990/Paeel.as� and htro://www2.eulf- stream.ore/WebLink8 /0 /doc /17996/Pagel.aspxx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 3.5 hours of administrative support at $36.39 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (3.5 hours @ 36.39 = 127.37) - (.25 hour @ 36.39= 9.10) = Deposit Due: $118.27 in cash or check. Should you not want all requests, we have attached each individual request deposit request to this letter. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: 1/14/2014 PRR GS #475 (cd of meeting 1- 10 -14) Requestor: Chris O'Hare Public Records Requested: Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio portion of the entire public meeting held in Town Hall on Friday, January 10, 2014. Record copy to be Identical to the original record in format, size, duration, quality and all other characteristics. Employee providing estimate: Rita Taylor /Kelly Avery Date: 2/11/2015 Description of activity: (what you did to determine this estimate) Looked through digital files to find responsive documents. Time spent reviewing documents: Estimated Time to produce records: Hourly rate of pay (incl. benefits): Estimated Labor Charge: Estimated cost of copies: Cost of tapes /CD's /flash drives Attorney Labor Charge Total estimate to produce records: 5 minutes 60 minutes $ 36.39 (PD $34.07 /ADMIN $36.39) $ 36.39 $ 36.39 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail February 11, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #473 (photos of 2516), #474 (photos of 2520), #475 (cd of meeting 1- 10 -14) (a) Any and all photos, sketches, drawings, or other visually illustrative representations of the property known as 2516Avenue Aai Soled in the public record. (b) Any and all notes, emails, memorandum, minutes, files, folders, cards, post -its, recordings or other public records in any way related to photos of said property. This request is for public records maintained by the Town or maintained by any other person or agent in possession ofpublic records responsive to this request. (c) Any record related to the destruction ofany record that would have been responsive to the public record requests made herein. (a) Any and all photos, sketches, drawings, or other visually illustrative representations of the property known as 2520 Avenue Au Soled in the public record. (b) Any and all notes, emails, memorandum, minutes, files, folders, cards, post -its, recordings or other public records in any way related to photos of said property. This request is for public records maintained by the Town or maintained by any other person or agent in possession ofpublic records responsive to this request. (c) Any record related to the destniction ofany record that would have been responsive to the public record requests made herein. Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio portion of the entire public meeting held in Town Hall on Friday, January 10, 2014. Record copy to be identical to the original record in format, size, donation, quality and all other characteristics. Dear Chris O'Hare [mail to: chrisoharegulfstream(c gmail.coml, The Town of Gulf Stream received your public records requests on January 14, 2014. You should be able to view your original requests at the following links htta://www2.eulf- stream.ore/WebLink8 /0 /doc/ 17989 /Pagel.asnx, http://www2.gulf- stream.org/WebLink8/0/doc/I 7990/Paeel.asox and httn://www2.gulf- stream.org/WebLink8 /0 /doc /I 7996/Pasel.asyxx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 3.5 hours of administrative support at $36.39 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (3.5 hours @ 36.39 = 127.37) - (.25 hour @ 36.39= 9.10) = Deposit Due: $118.27 in cash or check. Should you not want all requests, we have attached each individual request deposit request to this letter. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: 1/14/2014 PRR GS #475 (cd of meeting 1- 10 -14) Requestor: Public Records Requested: Employee providing estimate: Chris O'Hare Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio portion of the entire public meeting held in Town Hall an Friday, January 10, 2014. Record copy to be identical to the original record In format, size, duration, quality and all other characteristics. Rita Taylor /Kelly Avery Date: 2/11/2015 Description of activity: (what you did to determine this estimate) Looked through digital files to find responsive documents. Time spent reviewing documents: Estimated Time to produce records Hourly rate of pay (incl. benefits): Estimated Labor Charge: Estimated cost of copies: Cost of tapes /CD's /flash drives Attorney Labor Charge Total estimate to produce records: 5 minutes 60 minutes 36.39 (PD $34.07 /ADMIN $36.39) $ 36.39